Board Meeting Minutes 03/10/2026

1 Village of Hammond Board Meeting Meeting Minutes Date: Tuesday, March 10th, 2026 Time: 7:00 PM. Location: Village Hall, 105 East 1st Street, Hammond, Illinois 61929 1. Call to Order The meeting was called to order at 7 p.m. by the Village President. 2. Roll Call John Drummond, President – Present Billie Larkins, Trustee – Present Josh Bartley, Trustee –Present Kristina Bjordahl, Trustee – Present Pam Thompson, Trustee – Present Ted Day, Trustee – Present Kelsey Wells, Clerk/ Treasurer- Present Ron Miller, Public Works Superintendent - Present 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Acknowledgment of Videographer Melissa 5. Guest Speakers (Attorney / Sheriff) Notes: Ross was able to answer any questions that may come up while at the meeting or any questions a villager or board member may have. Sheriff The sheriff went over the options that we have for clock cameras and what it would be to get them started, and different options of what the board can discuss and look at, possible funding to be able to get the flock cameras, and where would be the best place to put them if 2 that's something the village chooses to do. Along with the board members, I asked about possible getting some part-time patrols from a county deputy that the village would then be paying for. He is going to go over some options and times, and what we could possibly do; it would be very part-time to start out with, until more funding can be secured for it. We will be getting some information together and possibly coming back to the next board meeting to discuss more in-depth. 6. Adopt Agenda A motion was made to adopt the agenda. Motion: Kristina | Second: Pam Vote: 5 yes, 0 no, and 1 open seats Vote: X Approved ☐ Denied CONSENT AGENDA Approval of Minutes for Approve the Minutes of the Committee Meeting of February 3rd,2026, Monthly Board Meeting, Friday, February 13th, 2026, Motion: Kristina | Second: Billie Vote: 5 yes, 0 no, and 1 open seats Vote: X Approved ☐ Denied Financial Reports (Treasurer / Bills): Approve the Financial Reports: Treasurer’s Report for February 2026, Pay Bills for March 2026. A motion was made for the consent agenda to approve the financial and the treasurer report for February 2026, Pay Bills for March 2026 Motion: Billie | Second: Ted | Roll Call Vote: Josh, Yes, Kristina, Yes, Ted, yes, Billie, yes, Pam, yes Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied Department Reports: Village Clerk: The shut-off list was gone over most of what needed to be covered will happen during the meeting. Public Works Superintendent: Ron Over the fact that they might need to look at overflows for the mains but the cost that 3 could be implemented with it along with conversation of the pumps and the wells that need to be addressed that haven't been serviced in quite a long time and those are going to be cost look at it was suggested that he if we did everything at once if it would be cheaper than doing them separately Ron also went over the pipeline has asked if we would be willing to pipe water over the board has asked him to have them come to a board meeting to discuss what they are wanting to do and what all it would entail to kind of work out some of the questions that the board has and that they might have as well. Rob would like Mike to start work on April 1st if possible. Discussion/Action on Reports: None at this time. NEW BUSINESS Ordinance 2026-1 Grocery Sales Tax Discussion: The state requires sometimes ordinances to be put in place for new laws that they have the state has sent to the village a ordinance for 1% grocery sales tax at this time it does not affect anybody in the village but it could if something like that was to come to the village the board will need to discuss it and vote on it if there's any questions. A motion made to accept the 1% grocery sales tax ordinance 2026-1. Motion: Billie | Second: Josh Vote: 5 yes, 0 no, and 1 open seats Vote: X Approved ☐ Denied QuickBooks vs Sage System Discussion: Over switching to QuickBooks possibly over sage QuickBooks is more used than sage is around us there are not very many people that use sage so it's kind of starting to fall by the wayside and some of the things that need to be added to sage are going to cost us more and more the auditors have recommended that we switch to sage along with condensing anything that we may need to condense their suggestion is right around $2200 annually for the program which is a little more than what we pay now but the cost for us currently will be going up. A motion was made by Pam to spend up to $3000 to switch to QuickBooks from sage. Motion: Pam | Second: Billie | Roll Call Vote: Josh, Yes, Kristina, Yes, Ted, yes, Billie, yes, Pam, yes Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied 4 Date for Rummage Rummage Sales will be the weekend of mothers day, May 8th, 9th, and 10th, 2026 Motion: Billie | Second: Kristina Vote: 5 yes, 0 no, and 1 open seats Vote: X Approved ☐ Denied Town-Wide Cleanup / Dumpster Will be the weekend after Rummage Sales. May 16th from 8 am to 12 pm. Or the dumpsters are full. Motion: Billie | Second: Kristina Vote: 5 yes, 0 no, and 1 open seats Vote: X Approved ☐ Denied MFT CD (Move, Leave, Close) Discussion: The village has a CD for MFT funds that totals $21,028.18. That is currently at the bank here in Hammond, 1st state. The proposal is to move this CD to the 1st mid bank with a 7-month CD rate to see if the CD will grow better than what it has been for the better rates. Billy suggested cutting the CD in half and putting half back into a CD and half back into the new CD. At first, mid bank that total would be $10,498.47 would go to the 1st mid bank. Signers will be Kelsey Wells, Billie Rea Larkins, and John Drummond Motion: Billie | Second: Kristina | Roll Call Vote: Josh, Yes, Kristina, Yes, Ted, yes, Billie, yes, Pam, yes Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied OLD / UNFINISHED BUSINESS Website Updates Discussion: At this time, the website is currently up and ready for view they are ready to have the clerk start looking over everything and verifying that everything is fine. The website should be ready to go, hopefully in the next 30 days. Personnel Policy Discussion: To be gone over in executive session. 5 PUBLIC COMMENT (5 minutes per person) None at this time. EXECUTIVE SESSION Motion was made at 8:56 PM to enter executive session. Motion: Kristina| Second: Ted | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied Motion was made at 9:46 PM to end the executive session. Motion: Billie | Second: Josh | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied Action After Executive Session: None PRESIDENT / TRUSTEE COMMENTS None ADJOURNMENT Motion was made at 9:50 PM to end the executive session. Motion: Pam | Second: Billie | Vote: 5 yes, 0 no, 0 Absent, and 1 open seat Vote: X Approved ☐ Denied Village Clerk Date: Village President Date: