12/18/2025 Special minutes meeting notes

VILLAGE OF HAMMOND SPECIAL BOARD MEETING AGENDA 1. Thursday, December 18th, 2025 6:00 p.m. Village Hall – 105 East 1st St, Hammond, IL 61929 2. Call to Order 6:00 PM 3. Roll Call John Drummond, President – Present Billie Larkins, Trustee – Present Josh Bartley, Trustee –Absent Kristina Bjordahl, Trustee – Present Pam Thompson, Trustee – Present Kelsey Wells, Clerk/ Treasurer- Present 4. 3. Pledge of Allegiance 5. New Business: Discussion/Action regarding the Village Website: Change or Keep What We Have. Kelsey went over with the board the options to keep the website the same or to change over to an actual village website for municipalities that they offer, then they will transfer the data content that is needed to transfer, and what the cost would be, and then if we do it before the 1st year, we will get a discount. The cost will be around $1300 total from start to finish. A motion was made to pay up to $1300 if needed to be able to cover the cost of the data transfer and the website change for the village of Hammond. Motion: Billie | Second: Kristina | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats V ote: X Approved ☐ Denied Discussion/Action re: Water bills dates change for December, with the way the holidays have fallen. Kelsey went over with the board the fact that the way that the holidays fall and the due date with the water bills along with when penalties would go out and when they were due they wouldn't be able to get to the villagers that they are being sent out to before the due date with the holiday Kelsey has asked the board to move the due date for penalty bills to the 5th water shutoffs to the 6th and also giving it the OK to have the water bills in the mail by the 7th of the month for January as well. A motion was made by John to move the penalty due date to the 5th and water shut off to the 6th of January, along with the water bills to be out in the mail by the 7th of January 2026. Motion: John | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats V ote: X Approved ☐ Denied 6. Motion to Enter Executive Session A motion was made go into executive session at 6:36 PM Motion: __Billie | Second: Kristina | Vote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 7. Executive Session: a. 5ILCS 120/2 (c) (11): Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. b. 5ILCS 120/2 (c) (1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. The motion was made to come out of executive session at 6:52 PM Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats V ote: X Approved ☐ Denied 8. Discussion/Action re: Executive Session none 9. President/Trustee Comments none 10. Adjournment 11. A Motion was made to adjourn the meeting at 6:56 p.m. 12. Motion: Kristina | Second: Billie | Vote: 4 yes, 0 no, 1 Absent, and 2 open seats 13. Vote: X Approved ☐ Denied Prepared by: Kelsey Wells, Village Clerk Approved by: John Drummond, Village President