Board Meeting Minutes 12/09/2025

1 | P a g e Village of Hammond Board Meeting Minutes December 9 th , 2025 Date: December 9th, 2025 Time: 7:00 PM Location: Village Hall, 105 East 1st St, Hammond, IL 61929 1. Call to Order • Meeting called to order at 7:00 PM by John Drummond. 2. Roll Call John Drummond, President – Present Billie Larkins, Trustee – Present Josh Bartley, Trustee –Absent Kristina Bjordahl, Trustee – Present Pam Thompson, Trustee – Present Trustee –open seat Trustee - open seat Kelsey Wells, Clerk/ Treasurer- Present Ron Miller, Water Superintendent- Present 3. Pledge of Allegiance • Recited by all present. 4. Acknowledgment • Videographer recognized by 2 people. Laurn Mobly and Tom Sanders. 5. Adoption of Agenda Motion was made by Billie to adopt the agenda for the board meeting of December 9th, 2025. Motion: __Billie | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 6. Guest Speaker • Ross Musterman • Questions answered at the discretion of the Village President. 2 | P a g e 7. Consent Agenda – Minutes Approved minutes of November 13th, 2025. A motion was made for consent agenda approval for the board meeting minutes of Motion: Billie | Second: KRistina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 8. Consent Agenda – Financials A motion was made by Pam to accept the treasurer's report for November 2025 enter pay bills for December of 2025. Motion: Pam | Second: John | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 9. Reports • Village Clerk Report presented. (Kelsey) The shut off list for November 2025 was going over the big one, you know, Julie from the insurance called him in like an option, chose to go over for the old building, whether we want to put liability coverage or demolition coverage on the building. • Public Works Superintendent Report presented. (Ron) Go lift stations that were previously approved in a prior meeting. Will start on Monday to begin work for completion. A&R will be here before the end of the year to start working on the inside of the water plant for the changes that need to be completed. Water to the old building has been turned off. Snow plowing is done mostly in the Evening Times once the snow starts with everything Please remember to have everything away from the roads so nothing gets damaged and to be patient as the snow is coming down and the removal is being done. • Discussion/action taken regarding reports. None at this time 3 | P a g e 10. New Business • Amendment to September 9th 2025 board meeting notes discussed and acted upon. The motion was made by Billie to approve the amended September 9th 2025 board meeting notes. Motion: __Billie | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • Estimate for tree removal in alley reviewed; decision made There were 3 estimates: one was $6000, one was $3000, and one was $2800. The 2800 dollars from Tree Works. As prior discussed in the previous meeting, it was determined that half of the tree coverage will be paid for by the villager that the tree is on half of their property and the village will pay the other half. A contract will be drawn up for the villagers to sign so that they can be covered as well. A motion was made by John to accept the $2800 tree work estimate for the tree to come down and the alleyway .Motion: Jone | Second: Billie| Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • Discussion held regarding official title: Village Mayor vs. Village President. John talked about how some people were confused to see if John was going to be called the village mayor of the village president after discussion and the village attorney Ross's input. There is no need to do any motions or change to this, and the municipal code it does states that it can be interchangeable, whichever is chosen, and will be as such. • Ordinance # 2025-12 regulating and controlling the keeping of animals within village limits introduced and acted upon. Over the fact that once discussing some of the current animal control issues that were going on with the village attorney Ross, about how the wording was completed, it was determined that there needed to be some changes made, and Ross was able to go over his changes and just adjust the word verbiage. Have somebody's animals get out or on the 4 | P a g e loose it actually doesn't have to happen within 10 days for somebody to have a notice to them now it is in compliance. John made a motion to accept the changes pre-Ross to the 2025-12 regulation of keeping animals within the village of Hammond. Motion: John | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • Ordinance #2025-13 Annual Tax Levy introduced and acted upon. Kelsey went over the fact that she and Ross sat down and went over the annual tax levy for ordinance 2025-13. And uh, maybe next year, when we start looking at the appropriations ordinance and ahead at the next year tax levy ordinance, that we can sit down and go over to see what things might need to be changed and done, but at this time we have to go off of what was put in the appropriation ordinance that was done earlier in the year. Billie made a motion to accept ordinance 2025-13, the annual tax levy to be approved. Motion: Billie | Second: Kristina | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 11. Old/Unfinished Business • None at this time. 12. Public Comment David- was asking what does dog at large meant John was able to explain why it was changed in ordinance. Rob- nothing Ramona-nothing Donna- wanted to know what John's business hours are. John let her know Tuesdays and Thursdays from 6:00 to 8:00 PM, he would like to be contacted by e-mail as well. Donna also wanted to know about query requests that she had submitted, and Kelsey informed her that it is due today, but she needed the meeting notes that needed to be amended to be approved by the board, and will have them sent at the end of the board 5 | P a g e meeting this evening. They are fully approved. Donna thought that the foyer request was already due. Ross was able to go over the timeline which is five business days, starting the day after it was received, and how that works. Tom- asked about the new job duties and ordinances that will go along with that job duty. Tom was informed that the board will finish discussing everything for the job description and executive session and then it can be emailed to him once it is fully approved by the entirety of the board since it has not been approved yet it has only been talked about in the committee meetings but once it is it will be able to go to him by e-mail this evening. Seth- Nothing Mike- went over the tree and will come in to sign the documentation with Kelsey's letter in the week. Lauran- will email John A motion was made to go into an executive session at 7:46 PM. Motion: Billie | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 13. Executive Session 5ILCS 120/2 (c) (11): Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5ILCS 120/2 (c) (1): The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act 14. Post-Executive A motion was made to go into an executive session at 9:07 PM. Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 6 | P a g e 15. Discussion/Action – Executive Session • Actions taken following executive session: A motion was made to accept the personnel policy with the few adjustments that Ross had recommended in executive session. Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to accept the new job description and duties for public works. Motion: /John | Second: Billie | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to accept the new job description and duties for Code Enforcement. Motion: Pam | Second: John | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to accept the new job description and duties for Water Treatment Plant Superintendent. Motion: Billie | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to accept the new job description and duties for the clerk. Motion: Kristina | Second: Billie | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to accept the new job description and duties for Treasurer. Motion: John | Second: Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made for the code enforcement to be listed on Facebook, and indeed for 30 days, with the cost that comes with that, to be able to find someone to fill the position. Motion: Kristina | Second: Pam | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to take $150.00 out of the general fund to disperse as John and the rest of the board talked about an executive session for Christmas bonuses. Motion: Kristina | Second: Pam | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • A motion was made to take $350.00 out of the water fund for Christmas bonuses for John to disperse as him and the board have discussed an executive session. Motion: Kristina | Second: John | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 16. President/Trustee Comments 7 | P a g e • none 17. Adjournment • Meeting adjourned A Motion was made to adjourn the meeting at 9:26 p.m. Motion: Kristina | Second: Billie | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied ______________________________ ______________________________ Village President Village Clerk