Board Meeting Minutes 11/13/2025

Village of Hammond – Board Meeting Notes Date: Tuesday, November 13th, 2025 Time: 7:00 p.m. Location: Village Hall, 105 East 1st St, Hammond, IL 61929 1. Call to Order • Meeting called to order at 7:00 p.m. 2. Roll Call John Drummond, President – Present Billie Larkins, Trustee – Present Josh Bartley, Trustee –Absent Kristina Bjordahl, Trustee – Present Pam Thompson, Trustee – Present Trustee –open seat Trustee - open seat Kelsey Wells, Clerk/ Treasurer- Absent Ron Miller, Water Superintendent- Present 3. Pledge of Allegiance • Completed 4. Acknowledgment of Videographer • Melissa recognized 5. Adoption of Agenda Motion was made by Billie to adopt the agenda for the board meeting of November 13th, 2025. Motion: __Billie | Second: _John | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 6. Audit Information – McGuire Yuhas Huffman & Buckley • Presentation by Cody Buckley • Water & Sewer accounts stable • Village accounting procedures need review • Reevaluate page 38 of audit report • Kelsey is to reach out for any issues and to go over the recommendations. • Condensing fun accounts and why we have so many. 7. Consent Agenda – Meeting Minutes Approved minutes of October 14, 2025 (Board) and October 24, 2025 (Personnel Committee) A motion was made for consent agenda approval for the board meeting minutes of October 14th, 2025, and the personnel committee on October 14th, 2025. Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 8. Consent Agenda – Financials A motion was made by Kristina to accept the treasurer's report for October 2025 enter pay bills for November of 2025. Motion: Kristina | Second: John | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 9. Reports • Public Works Superintendent (Ronnie): o Water line work was able to get the water shut off to the old village office building and shop so that we could shut the power off to that building, which it falling in. o The furnace is going on and off in the Community Building. o needs 4 flag holders o Lift stations reduced costs (from $55K to $49K) o Alley issues – larger rock not suitable o Tree removal: need 3 quotes, split costs • Clerk( Kelsey): o Was not at the meeting, had no updates 10. New Business Alley Boundary Lines & Tree Maintenance: Ron and Mike Jones discussed a tree that is halfway in the alley and halfway in mikes property Detroit needs to be removed but it's more of who's responsibility since there's not really a clear division of who's responsible for the treat it has been brought to the board so that they can decide the boundary lines for the alleyways and the property between the residence to set precedent of moving forward. Mike's been on board paying for part of the tree removal if that is what's needed. Motion: John to split the cost with Mike Jones for tree removal (dependent on bids) Motion: Kristina | Second: John | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied After the discussion of the alleyways, it was determined by the board that they will start in the middle of the alley and go 8 feet each way, and that will determine the boundaries of the alley, so 8 feet from the middle of the alley over onto each side is where the alley stops and the property lines take place. A motion was made for the alleyways to be 16 feet wide, starting in the center of the alley and eight feet from the center on each side Motion: John__| Second: _Kristina | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • Donation to Christmas Needy Fund: Each year, there is a donation made to the local Christmas needy fund that is local. A motion was made to take $1000.00 out of the Memorial Fund for the donation of the Christmas tree fund. Motion: Kristina | Second: Billie | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 11. Old/Unfinished Business Veteran Signs & Memorial: Tabled until before the executive session, Linda would be a little late for the meeting. Linda was able to come to the meeting and gave the board a copy of the breakdown cost and what needed to be paid upfront for the memorial to get started. It was going to cost $4,350.00 for the monument. Half of that had to be paid up front to get everything started, which was $2,175.00. The board discussed and decided to take that money out of the Memorial Fund to start the process for the memorial to be able to get going. Costs: $150/ft concrete, $3K flag/pole, $4,350 monument Groundbreaking planned for spring Use the memorial fund A motion was made to pay for the Veterans Memorial out of the Memorial Fund at the price of $2,175.00. Motion: Kristina | Second: Pam | Roll Call V ote: Pam, Yes, Kristina, Yes, John, yes, Billie, yes, Josh, absent V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied Veteran Memorial Bank Account: Discussion held, it was decided that there was no need for a separate bank account at this time. If anybody wanted to donate, we have a Memorial Fund, and they could make donations to there, and the village clerk would be able to keep track of what donations are for what as they come in. They are able to take them to the village clerk at the office, or they can take them directly to the bank and make the donation there. Security Cameras: A motion was made to table this until December, when they had more options that we're looking into. Billie has been working on looking at different options to pay for the trail cams that we have. Motion: John__| Second: _Kristina | Vote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied Website Renovation: The board discussed the topic of the website and it's taking longer to work on it than what anybody realized there was a lot of components and some training that needs to be done so the website will still slowly be updated but will be technically suspended and you can't go there for any information if any information is needed there to go directly to the clerk or the village mayor to get the information that they are requesting. Motion: John to suspend the website until December for reevaluation Motion: Johh | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 12. Public Comment • Melissa: o Asked about the ordinance's access o Suggested displaying historical signs o Asked about community building use • Tom: o Would like a copy of his job description/ duties and any ordinances pertaining to the job that he will be required to do when it comes time to change roles. o Asked about community building use At this time, due to the new job role not being voted on by the board, it is not available. 13. Executive Session A motion was made to go into an executive session at 8:28 PM. Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied • 14. Post-Executive Session Action • A Motion was made to adjourn the executive session at 8:58 p.m. • Motion: Kristina | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats • Vote: X Approved ☐ Denied 15. President/Trustee Comments A motion was made to continue all litigation and ordinance violations. Motion: Kristina | Second: Billie | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied A motion was made to put in place the request time off forms for employees at the village of Hammond. Motion: John | Second: Pam | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied 16. Adjournment • Meeting adjourned A Motion was made to adjourn the meeting at 9:09 p.m. Motion: Kristina | Second: Billie | V ote: 4 yes, 0 no, 1 Absent, and 2 open seats Vote: X Approved ☐ Denied ______________________________ ______________________________ Village President Village Clerk