Board Meeting Minutes 05/12/2025

Page 1of 4 VillageBoardMinutes VILLAGE OF HAMMOND BOARD MEETING MINUTES Tuesday,May13,2025 7:00p.m. VillageHall,105East1stStreet,Hammond,IL61929 CalltoOrderat7:02pm RollCall:PresidentJohnDrummond-here,KimGee-here,LaurenMolby-here,KelseyWells- here,BillieLarkins-here,JoshBartley-absent,LindaBrown-absent. ThePledgeofAllegiancewasrecited. Acknowledgementofvideographer:TotheBoard’sknowledge,noonewasvideoing. Adoptagenda:Kelseymadethemotiontoadopttheagenda,witha2 ndbyLauren.Threein favor,oneabstention;motioncarried. PublicComment:MikeWebbwaspresentonbehalfoftheHammondFireDepartment.He askedwhattheyneededtodotohavea4 thofJulyparade-dotheyneedpermissiontoblockoff certainroads?HewastoldtogetwithTrusteeLaurenMolbyasshe’stheChairforthe committeehandlingtheupcomingevent.JasonWaldropwaspresenttodiscussthepossibilityof theVillageallowingchickens-he’sagainstthispossibility,aswereseveralofhisfamily memberswhowerealsopresent.Thelawyerrepresentingthebuyeroftheapartmentsat103N. DonRyanStreet,statedhisclient’sinsurancewillrunout05/23/25.Thepropertyneedstobe rezonedtoresidentialinorderfortheinsurancetocoverthisproperty.We’venotheardfrom anyoneontheZoningBoardtosetameetingdate. ApprovalofMinutes: MotiontoapprovetheMay9,2025,BoardMeetingMinutesmadeby Kelsey,witha2 ndbyBillie. Threeinfavor,oneabstention;motioncarried.Motiontoapprove theApril16,2025,SpecialBoardMeetingmadebyBillie,witha2 ndbyKim.Allinfavor; motioncarried.MotiontoapprovetheApril21,2025,SpecialBoardMeetingmadebyKelsey, witha2 ndbyKim.Allinfavor;motioncarried. Financials:MotiontoapprovemadebyBillie,witha2 ndbyLauren.Rollcallvote:Kim-yes, Lauren-yes,Kelsey-yes,Billie-yes.4ayes,2absent;motioncarried. WaterSuperintendentReport:Ronniewasnotpresent.Heleftthefollowingnotes:hastaken112 loadsoutofthepile;Burdick’sissettingupatimetodothehydrants,pits,andmeters;willthe backhoebeneededforcleanupday;ifanyonewantstotourthewaterplantbeforethenext meeting,pleaselethimknow.Itwouldhelpyouunderstandwhathe’stalkingaboutwhenit comestoimprovementsneeded.WaterPlantImprovements:bothhiservicepumpsandallthat goeswithit;supportlegsonallthreefiltersneedreplaced-rustingout;bothwellsneedserviced, butwell#1isinthebuildingandpartofitwillneedtoberemovedtogettoit;watertowerneeds Page 2of 4 VillageBoardMinutes painted;needsecondmower-usetheonewehavenowatthepondsandazeroturnfor everythingelseandasabackup. VillageClerkReport:ShutOffListingforApril2025;OrdinanceViolationListing;Annual clean-updaywillbeSaturday,May17 th,8:00am–12:00pm,oruntilrolloffsarefull;the CommunityBuildingneedsanewvacuumcleaner.Kelseymadethemotiontoapprovespending upto$120.00foranewvacuum,witha2 ndbyBillie.Thefundswillbetakenfromthe HammondCommunityBuildingFund.Rollcallvote:Billie-yes,Kim-yes,Lauren-yes,Kelsey- yes.4ayes,2absent;motioncarried. NewBusiness: · Discussionre:theCommunityBuildingroofestimates:Guardian$34,667.61,I57 Roofingwithnewgutters$27,489/withoutnewgutters$25,008.27,Hastings$17,500, RoofsbyOtto’s$7,170.10.ThisistableduntiltheJunemeeting. · Discussion/Actionre:appointingsignersfortheVillage’sbankaccounts.John Drummond,KimberlyGee,andBrendaSebenswillbethesignersonallaccounts.Allin favor;motioncarried. · TheBoardofTrusteesapprovesthecurrentVillageClerktopickupthewaterreceipts fromtheFirstStateBankandTrustfortheVillage.Allinfavor;motioncarried. · Kelseymadethemotionthatthemoneyforthecameraandinstallationofthetrailcamat thepondsbetakenoutoftheSewerFund,witha2 ndbyBillie.Therewillbea$15.00 additionalchargetoourcurrentTMobileaccount.Rollcallvote:Lauren-yes,Kelsey- yes,Billie-yes,Kim-yes.4ayes,2absent;motioncarried. · Discussion/Actionre:ITestimates.ThecurrentofficecomputerwillbeobsoleteOctober 2025.Alaptopwillcost$1,328.55witha$174.00annualchargeforOffice365 subscriptionandadesktopfortheofficewillcost$789.99witha$65.00annual subscription.Billiemadethemotiontoupdatetheofficecomputerandtopurchasea laptopatacostof$2,292.54andcostsassociatedwithsystemupdates,witha2 ndby Lauren.Rollcallvote:Kelsey-yes,Billie-yes,Kim-yes,Lauren-yes.4ayes,2absent; motioncarried. · TheChairpersonforeachcommitteeneedstosetthedate(s)formeetings.Kelseyisto sendareminderemailatleastonceperquartertotheChairperson.TheSpecialEvents CommitteewillmeetThursday,May22,2025,at7:00pm. · RevisionofOrdinance#2025-02,"AnOrdinancetoRegulateandControltheKeepingof AnimalsWithintheCorporateLimitsoftheVillageofHammond":Severalresidents haveaskedtohaveanytypeoffowl.Whatdopeoplewant?Johnstatedthattheboardis heretolisten.Healsostatedthatanyonecouldemailhimanytimewithanyissues.There willbedifferentparametersofhowtorevisetheordinance.Thedecisioncouldbejustthe boardbyreferendumorbythetownvoting.TheVillageAnimalControlOfficer,Rob Larkins,wouldinspectanyandallissueswiththisaddition.Discussionwasheldwiththe residentspresentre:chickensandothertopics.Itwasbroughtupthatpeoplewith childrenmayliketohavechickens.Itwasnotedthatnoteveryonereadsthenewsletter thatstateseverythinggoingonintheVillage.Someonesuggestedtoputthesurveyon coloredpapersoitcan’tbemissed.ItwasdecidedtotablethisissueuntiltheJune meetingwhenthefullboardispresent. Page 3of 4 VillageBoardMinutes · Discussion/Actionre:UpdatedCommunityBuildingChecklist.BilleandKelseydeep cleanedthebuilding.Kelseythenwentthrougheachroomanddetailedwhatneededtobe doneineachroominordertogetthedepositback.Discussionheldtoraisedeposit; however,itwasstatedtoseehowthingwentwiththenextfewrenters.Ifit’snotbeing followed,araiseinthedepositmaybeinorder.Thetrusteeswillrotatescheduletocheck thebuildingandgetthekey.Kelseymadethemotiontoapprovetheupdatedchecklistfor theCommunityBuilding,witha2 ndbyLauren.Threeinfavor,oneabstention;motion carried. · Discussion/Actionre:HandicapRamp-ThishasbeentableduntiltheJunemeeting. · LaurenhascheckedintoVeteransignsfortheVillage.She’scheckedthepricefor bannersandmetalsignswiththeVeteran’spictureandinfo.Someveteransprefertheir picturenotbeonasign.Willcheckintoputtingsignsonapermanentstructureoronthe utilitypoles.Billiemadethemotiontoproceedwiththecheckingofprices,witha2 ndby Lauren.Threeinfavor,oneabstention;motioncarried.Itwasalsonotedthatthesign withtheVillage’spopulationismissing. · Discussion/Actionre:Beautification:Willneedtopurchase3-4newwhiskeybarrels, soil,andflowers.Kimmadethemotionforamaximumof$150.00beapprovedforthis project,witha2 ndbyLauren.Rollcallvote:Kelsey-yes,Billie-yes,Kim-yes,Lauren-yes. 4ayes,2absent;motioncarried.LaurenwillneedtoturninreceiptstoBrendafor reimbursement.ShawneedonatedatreetotheVillageforEarthDayandtheBoard wouldliketoannuallyplantthesametypeoftree. · ThePersonnelPolicyneedstobeupdatedandadraftreadyfortheJunemeeting. · Discussion/Actionre:RepealOrdinance#2023-12,“AnOrdinanceProhibitingCannabis BusinessEstablishmentsintheVillageofHammond”.Laurenmadethemotiontorepeal, witha2 ndbyKelsey.3infavor,1abstention;motioncarried.Billiemadethemotionto draftanewordinancewhichallowscannabisintheVillage,witha2 ndbyKelsey.3ayes, 1abstention;motioncarried. · JohnhasspokenwithawomaninMonticellowhowritesgrantsandhasalsospokenwith ShawneeregardinganyhelpwithmoneytheVillagemayneed. ExecutiveSession:BilliemadethemotiontogointoExecutiveSessionat9:33pm,witha2 ndby Lauren.Allinfavor;motioncarried.Thefollowingwillbediscussed: 5ILCS 120/2 (c) (11):Litigation,whenanactionagainst,affectingoronbehalfoftheparticular publicbodyhasbeenfiledandispendingbeforeacourtoradministrativetribunal,orwhenthe publicbodyfindsthatanactionisprobableorimminent,inwhichcasethebasisforthefinding shallberecordedandenteredintotheminutesoftheclosedmeeting. 5ILCS 120/2(c) (1): Discussemployeeissues-theappointment,employment,compensation, discipline,performanceordismissalofthepublicbodyorlegalcounselforthepublicbody. KimmadethemotiontoexitExecutiveSessionat10:47pm,witha2 ndbyBillie.Allinfavor; motioncarried. ActiononExecutiveSession: Page 4of 4 VillageBoardMinutes · Kimmadethemotiontocontinuelitigation,witha2 ndbyKelsey.Allinfavor;motion carried. · KelseymadethemotiontochangethepayrateforRobLarkinsto$15.00/hourforacall and$20.00/hourfortransport,witha2 ndbyLauren.Rollcall:Kim-yes,Lauren-yes, Kelsey-yes,Billie-abstain.3ayes,2absent,1abstention;motioncarried.Laurenmade themotiontopayKelseyWellsastemporaryfill-inClerk$15.00/trainingwithBrenda and$20.00/hourotherwise,witha2 ndbyBillie.Rollcallvote:Lauren-yes,Billie-yes, Kim-yes,Kelsey-abstain.3ayes,2absent,1abstention;motioncarried.Billiemadethe motiontohireTriciaHarveyasVillageClerkbeginningMonday,May19,2025,atapay rateof$15.00/hourduringprobationaryperiodof45days,afterwhich,thepayrategoes to$20.00/hour,minimumof12hours/weekwith20hoursmaximum,witha2 ndby Lauren.Rollcallvote:Lauren-yes,Kelsey-yes,Billie-yes,Kim-yes.4ayes,2absent; motioncarried. President/TrusteeComments:LaurenmadearequesttohaveaforensicauditfortheVillage completed.ThisfallstotheAccountabilityCommittee.TheywillmeetonThursday,May22, 2025,at8:00pm.ThiswillbetableduntilJunemeeting.RobLarkinswithBurke’sstatedhe couldtakecareoftheweedsatanabandonedpropertyforacostof$125.00.Thisneedstobeput ontheJuneAgenda. RossMunsterman,theVillageAttorney,waspresenttomeetthenewboardandtoanswerany questionstheymayhave.He’sbeenwiththeVillageforafewyears.Hestatedthatacannabis ordinancemustmeetStaterequirementsandthenwecangofromthere.He’llsendtheVillagea modelordinancetogoby.TheVillagecouldrequireapplicationfees.Thequestionwasaskedif threeboardmemberscanbetogetheraslongasnobusinessisdiscussed.Rossstatedyes,aslong asthereisnoVillagebusinessdiscussed,thatwouldn’tbeanissue. Adjournment:Kimmadethemotiontoadjournthemeetingat11:13pm,witha2 ndbyKelsey. Allinfavor;motioncarried. ______________________________ ______________________________ VillagePresident VillageClerk