07.24.25Hammond Special Board Meeting Notes

Village of Hammond Special Board Meeting Notes Date: Thursday, July 24, 2025 Time: 7:00 PM Location: Village Hall, 105 East 1st Street, Hammond, IL 61929 1. Call to Order Time called to order: __7:02PM________ 2. Roll Call Present Absent - Jon Drummond, President X - Lauren Molby, Trustee X - Billie Larkins, Trustee X - Nathan Tavoletti Trustee X - Josh Bartley, Trustee X - Pam Thompson, Trustee X _________________ - Kristina Bjordahl, Trustee X _________________ - Kelsey Well, Secretary/Clerk/Treasurer X 3. Discussion/Action: Re-Assign Check Signers on All Village Bank Accounts Kelsey informed the Board that due to Tricia's resignation from her position as Deputy Clerk, the bank would need updated meeting notes and updated signing paperwork for the accounts. Billie suggested leaving the check signers as John, Kelsey, and herself. None of the present Board members had any objections. Tricia will be removed from all bank accounts. Trustee Kristina made a motion to remove Tricia from all Village of Hammond bank accounts and to designate John, Kelsey, and Billie as the authorized check signers on all Village bank accounts. Roll call Vote: Pam, Yes, Kristia, Yes, Billie, Yes, Absent, Lauren, Josh, Nathan Motion Passed: Yes 4. Discussion/Action: Re-Assign Account Access and Signers for Any Village Business Accounts (Buying and Paying Purposes) Kelsey informed the Board that due to Tricia's resignation from her position as Deputy Clerk, the bank would require updated meeting notes and signing paperwork to reflect the change. Billie asked if this re-assignment would apply to all account-related access, including debit cards. Kelsey confirmed that it would, and that Tricia should be removed from all Village bank accounts and The Board agreed to keep John, Billie, and Kelsey as authorized signers on all accounts. Kelsey also recommended assigning a backup person who could go to the bank to pick up water deposit bags if none of the designated signers were available. Billie suggested adding Kristina for this purpose. The Board had no objections. Trustee Pam made a motion to remove Tricia from all Village of Hammond bank accounts and debit cards, and to designate John, Billie, and Kelsey as the authorized check signers on all accounts. Kristina seconded the motion. Roll call Vote: Pam, Yes, Kristia, Yes, Billie, Yes, Absent, Lauren, Josh, Nathan Motion Passed: Yes Motion 2: Trustee Billie made a motion to authorize Kristina, in addition to John, Billie, and Kelsey, to pick up the water deposit from the bank for the Village office. Trustee Pam seconded the motion. Roll call Vote: Pam, Yes, Kristia, Yes, Billie, Yes, Absent, Lauren, Josh, Natha Motion Passed: Yes 5. Discussion/Action: Re-Assign Card Signers on All Village Debit and Credit Cards Kelsey reminded the Board that since Tricia is no longer employed with the Village, her name needs to be removed from all Village debit and credit cards. The Board confirmed that John, Billie, and Kelsey should remain as the authorized cardholders for all Village financial cards. No objections were raised by any Board members. Motion: Trustee Kristina made a motion to remove Tricia from all Village debit and credit cards and to confirm John, Billie, and Kelsey as the authorized cardholders. Trustee Billie seconded the motion. Roll call Vote: Pam, Yes, Kristia, Yes, Billie, Yes, Absent, Lauren, Josh, Nathan Motion Passed: Yes 6. Public Comment Summary: ________None_____________________________________ 7. Adjournment Motion to adjourn by: ___Kristina_______________ Seconded by: ______Billie____________ Time adjourned: _____8:00PM _____________