APPROVED Special Board Meeting 06232025 Minutes

Page 1 of 2 Village Board Meeting Agenda Village of Hammond Special Board Meeting Meeting Minutes Monday, June 23, 2025 6:30 p.m. Village Hall, 105 East 1st Street, Hammond, IL 61929 1. Call to Order John called the meeting to order at 6:34 PM. 2. Roll Call Present: - Jon Drummond, President - Lauren Molby, Trustee - Billie Larkins, Trustee - Josh Bartley, Trustee - Nathan Tavoletti, Trustee - Pamela Thompson, Trustee - Tricia Harvey, Secretary/Deputy Clerk 1) Public Comment – No public attended New Business 1. Discussion/Action: Swearing In of New Trustee President John Hammond administered the Oath or Affirmation of Office to Kristina Bjordahl. Kristina accepted her appointment and signed her sworn Oath. 2. Discussion/Action: Allocation of Funds for Special Events Monies Received Lauren, the head of the Special Events Committee, talked about what they need for July 4th festivities. Money, food, rental of a bounce house versus buying a bounce house for the Village, the cost of the band and the DJ, the cost of food. Josh Bartley said he will get donations to pay what is needed, and for the Board to provide him a breakout of line items list and totals. If the Village were to buy the bounce house for the Village future events, they would rent it out, but only to residents of the Village and the bounce house would have to stay within Village limits. Page 2 of 2 Village Board Meeting Agenda The cost of renting a bounce house every event versus buying the bounce house bundle, would save the Village money in the long run. Billie made motion to spend up to $5,300.00 on July 4th festivities from the General Fund for whatever is needed after fundraising attempts and Josh Bartley’s donations. Kristina seconded the motion. Roll Call Vote. 6 Yes’s. 0 Nos’s. 0 Absent. Motion carried to pay up to $5,300.00 for whatever funds are needed for the July 4th festivities, outside of the fundraising monies received. 3. Discussion/Action: Road Closures for the 4th of July parade John brought the road closures for the parade and our own festivities. The fire department is taking care of the parade road closures. For the Village July 4th festivities, the following streets will be closed: Don Ryan at 1st., C Street at 1st, and D Street at 1st; all the way to the ball diamond down 1st Street. Lauren made motion to accept these closures for the Village 4th of July festivities. Nathan seconded. All were in favor, no Nays. Motion carried. Don Ryan at 1st., C Street at 1st, and D Street at 1st; all the way to the ball diamond down 1st Street will be closed for the Village 4th of July festivities. 4. Discussion/Action: Review of Invoice Received from the IT Contractor John brought the invoice from the IT Contractor up for discussion. It was more money than originally approved by the board at the May 13, 2025 meeting. It was estimated to be around $400.00 more than the bid. Josh made motion to approve and accept the invoice for payment. Billie Rae seconded the motion. By Roll Call Vote, 6 Yes’s, 0 No’s, 0 Absent. Motion carried to pay the increased invoice received with the difference in amount from the IT Contractor. 5. Discussion/Action: Memorial or Recognition for the Family of Sue Binder The Board discussed a card and planting a tree at the ball field for the family of Sue Binder. The Board discussed a plaque with the tree. The Board discussed getting a fruit tree. Bille Rae made motion that it should be an apple tree and it would be planted at the ball field. Nathan seconded the motion. Josh Bartley said he will pay for the tree and plaque himself. 2) Adjournment Motion to adjourn by Billie Rae. Seconded by Lauren. Meeting adjourned at 7:11pm.