4/27/17

PUBLIC WORKS COMMITTEE – Page 1 CITY OF GILLETT PUBLIC WORKS COMMITTEE Council Chambers – Municipal Building 150 N McKenzie Ave – Gillett, WI 54124 THURSDAY, APRIL 27, 2017 AT 5:30 PM MINUTES Meeting Called to Order by Alderperson Drake called the meeting to order at 5:30 pm Roll Call Present: Alderpersons Irene Drake, Ron Anderson, and Mark Sparks Also Present: Mayor William Pecha, Deputy Clerk Treasurer Chelsea Henkel, Public Works Foreman Shane Rank, Utility Operator Robert Schroeder, Alderperson Nanette Mohr, Lynch Engineer Sara Nunn, Mike and Katie Lambrecht from the Historical Society. PUBLIC INPUT –None AGENDA ITEMS: MOTION: Sparks/Anderson Motion to move item #4 to item #1. Voice Vote: All voting aye. – MOTION CARRIED 1. Discussion and Possible Action on street use permit for Gillett Historical Society MOTION: Anderson/Sparks Motion to approve the street use permit for Gillett Historical Society to close Garden Avenue, contingent on the Police setting up barricades for the road closure or a Call Out fee will be assessed for Public Works to close the road. Voice Vote: All voting aye. – MOTION CARRIED 2. Discussion and Possible Action on approval of minutes from March 28, 2017 and Joint Utility and Public Works minutes from April 13, 2017-Leave Lay. 3. Discussion and Possible Action on Driveway Ordinance MOTION: Sparks/Anderson Motion to accept the driveway ordinance with the corrections pertaining to the driveway ordinance that the clerk will update and send to council. Voice Vote: All voting aye. – MOTION CARRIED 4. Discussion and Possible Action on Street Use Ordinance MOTION: Anderson/Sparks Motion to approve the street use ordinance with the corrections to be made by the clerk and send to the City Attorney for and additions or corrections. Voice Vote: All voting aye. – MOTION CARRIED 5. Discussion and Possible Action on moving storm water out of Savage Lake The DNR said we could reroute the water. Christy Brook is an option. Costs need to be taken into consideration. Leave Lay. 6. Discussion and Possible Action on Road Construction Projects-Leave Lay. PUBLIC WORKS COMMITTEE – Page 2 7. Discussion and Possible Action on Lynch & Associates Proposal for Engineering Services MOTION: Anderson/Sparks Motion to approve phase 13 for $18,000 and phase 14 for $2,000 on contract and send to Council for approval, Leave phase 15 lay. Voice Vote: All voting aye. – MOTION CARRIED 8. Discussion and Possible Action on North Wallis Avenue MOTION: Sparks/Anderson Motion to approve Public Works to dig a ditch in the right of way for drainage on North Wallis Avenue, contingent on finding the area of the right of way. Voice Vote: All voting aye. – MOTION CARRIED Public Works will also start the process of renaming N Wallis Ave because it does not line up directly with South Wallis. 9. Discussion and Possible Action on Seal Coat Bids MOTION: Sparks/Anderson Motion to approve the seal quote bid for $13,000 contingent that it is done by August 11, 2017. Voice Vote: All voting aye. – MOTION CARRIED 10. Set Next Meeting Date –May 16, 2017 at 5:30PM 11. Discussion and Possible Action on upcoming projects Committee discussed upcoming projects to be completed in the two phases. Discussed future contracts to contain trucking to be completed by Gillett Cement to save on trucking costs. Plan to move ahead with the Birch St project. City is waiting for answers from the State of Wisconsin regarding the sewer storm that will be used on the Hwy 22 project before the City can continue their planning on First St project. Discussed funding for all projects. 12. Adjournment at 8:20 PM Respectfully Submitted by Chelsea Henkel, Deputy Clerk Treasurer