Minutes

Informa(on mee(ng regarding the plans for an addi(on and renova(on of the exis(ng town hall Saturday, March 23, 2024, 9:30am Monica Zeller thanked everyone for aDending went over the agenda. Opening Remarks: Why are we doing this? The Town hall is the heart of the town Need to take pride in the presenta(on Increase in tourism Addi(onal space for mee(ngs Safety & security for the staff Using the same premise from the June 2019 1st advisory mee(ng. Pre-Construc(on review The County Private Onsite Waste Treatment System Evalua(on was provided. This inspec(on was done January 23, 2024 by Maiden Lake Plumbing. Everything is in good working order. The town fixed a cracked pipe and added an effluent filter A building analysis was conducted June 23, 2023. The inspectors’ observa(ons regarding major deficiencies were provided. Most of the deficiencies have been addressed and or fixed. Ken Schwebke introduced himself a member on the Planning & Zoning CommiDee and a career engineer for Boldt Construc(on. He was involved with the addi(on to ST. John’s Lutheran Church and the renova(on of the Laona State Bank in Lakewood into the Chris(an Food Pantry. Schwebke has spent the past 6months inves(ga(ng the condi(on of the current town hall. He has called in other experts to concur with his findings that the bones of this building are structurally sound and with some minor adjustments and repairs, the building will suit our needs well into the future. The town hall is a pole building supported by 8X8 (mbers that go down 11feet. He dug down past the founda(on, drilled into one of the (mbers and verified that it is solid (concurring with Ryan Beaber). It is coated in creosote which have protected it all of these years. He opened a wall panel and found 1” Styrofoam and a lot of rodent droppings. There is 6inches of insula(on near the dry all, then 4” open to the outside wall. The wiring is the same as what is installed today. More insula(on will be added to the walls, stryfoam will be replace is USAB board, stone four feet up and new steel siding. The ceiling in the hall came down a few months ago. Ken found that there was 4” bat insula(on laying on top of the ceiling panels. The weight eventually broke the suspension wires and pulled out the nails. The new ceiling will be suspended also, but will blow 12 inch insula(on into the afc area. The lights will be LED and the sconces will be replaced and put on one switch per side. The brown spots on the ceiling are from condensa(on of the furnace duct work. There is no insula(on. The roof has 2 layers of metal panels and extends out 12 inches with no support. Snow & ice bends the panels and break. The trusses are overloaded, but in good shape. The 2 layers will be taken off and replaced with a new metal roof with a 2 h overhang. This will divert the snow and rain from the founda(on. The Flooring is composite which expands and contracts with the heat. There is not enough room on the side to expand in the summer resul(ng in the floor buckling. The floor flaDens out with the cooler temperatures. There is (le underneath the composite and has not been tested for asbestos. If there is none, the (le will be peeled off. If there is, then the (le will remain and will be encapsulated with a poxy resin. There is no asbestos per the June 2023 inspec(on. The furnace room on the north end of the building has no drainage for the condensa(on to go down, causing mold in the furnace building, and musty smell in the hall. This building will be enlarged and redesigned. The bathrooms will be renovated and a divided wall placed so obscure the doors. The current office area will become storage, with double doors for easy access. The 12 h block structure will stay for addi(onal storage. The Kitchen will have a back u(lity room including a mop sink. The cabinets will be replaced, the door moved to the east wall crea(ng a larger service window. The bar will be removed. The east entrance door will be relocated and be a double door for easier access for par(es, ect. The windows will be reconfigured to let more light in and will open for ven(la(on. There will be 53 parking places. The south lot will lose 4 spaces, but the east parking on Front street will be improved as well as nine addi(onal spaced on the north end . All will be resealed and stripped. The 30x50 addi(on will buD up to the exis(ng building and will have a separate wall to support the roof design. There will be a separate furnace in the u(lity room and the file storage room will have double layer walls for fire suppression. The proposed office space is twice the size of the exis(ng and will accommodate future employees needs. A unisex/handicap accessible bathroom is included. The mee(ng room will have space for 20 people and include mul( media upgrades. There will be double doors installed to enter the hall. On the outside, the entrance will have wood post and truss system with stone surround. 4 h stone will surround the building with metal pall panels siding and metal roof. At the Fire sta(on and highway shop, there will be 4h metal panels. This way, if they get damaged, they can be replaced. The south side of the Fire Sta(on will be repainted. The street view will have the new trim, lights and stone 4h up. The entry will be a new cover and new lights. We’re confident these improvements will be the show piece of the town!! There will be a 2nd info mee(ng April 27th, the special electors mee(ng to vote on this project May 4th. If all goes as planned, construc(on bids would go out with an(cipated start of August. The addi(on would be complete the 1st of the year and then start the renova(on of the hall. Project es(mates were provided. The es(mate is $1,043,965. The Town has $150,000.00, so the es(mate load cost is $893,965. On a 10-year loan, this would equate to $38.00 per $100,000valua(on. Q & A Kevin VanCamp: What happens if the sep(c fails. In that case, it would be relocated. Mike Schilz: There is no driving on the sep(c…what happens then? The sep(c is par(ally underneath the recrea(onal trail, which the county acknowledges. ATV’s and snowmobiles are considered light traffic and do not pose a threat to the integrity of the tank. Derek Wagner: What will it cost to replace the sep(c? We don’t know since it is not necessary to get an es(mate on something that is fine. This is a 1760 gallon per day concrete tank put in 1996 with all pvc piping. Chuck DeMoulin was present during the Maiden Lake inspec(on. Drew Zelle: Thank you for the presenta(on and iden(fying all of the deficiencies. Why do we need more office space? Zeller stated that there is not enough space when the clerk, treasurer, chair is here, then other people come to see the clerk or treasurer, while the chair is mee(ng with the highway and the phone is ringing. If the hall is rented the board has no where to have a mee(ng. The addi(on would give privacy to ci(zens that need to talk with the clerk or treasurer. DeMoulin stated that the addi(onal space will be available for the future. Bev Bodart: the new offices is a safety measure. Anyone can walk into the hall, this way the clerk can see who’s coming. There will also be a no(ce window so the clerk doesn’t have to go outside to post the no(ces. Mike Mileag: He is concerned with the age of the structure. Ken said all posts will be inspected, the sofit extension will keep moisture away from the building preven(ng seepage under the slab and prevent rot. Roger Wight: he worked the original advisory commiDee on the new building. He credited Ken on a great job, but says were s(ll pufng lips(ck on a pig. The previous administra(on did not have good turn outs for their informa(onal mee(ngs and we should s(ll look at a new building. Ken pointed out the many renova(ons that have been done to business and personal buildings in town. Liz Bann: The hall area is not gefng any bigger. Zeller said the addi(on/remodel is 5015 sq Ft. The new hall design was 5220 sq h. The hall size is just about the same as the new plan. Julie Karch: the nine parking spaces on the north end…will they have to back out? DeMoulin said no, cars can exit onto hwy 32. Michelle Zelle: thank you for the informa(on. Why put the file storage behind the u(lity room. How did you choose the addi(on/renova(on project? Zeller said the storage room is for those documents that the town needs to keep four, seven, fiheen years or indefinitely, and not accessed that ohen. The board asked Planning and Zoning CommiDee to look at all possibili(es and they suggested this op(on. Dawn Herlache: in the small mee(ng room, will there be media op(ons and when will the fire department service entrance get a canopy. Yes, we’ll look at improving the media op(on and gefng a canopy on the service entrance. We’ll also look at grant opportuni(es aher the project is approved. Skip Haggstrom: He has known and worked with Ken Schwebke on the church project and said he is a did a horrible job. Zeller shut him down. Rick Bodart: Thank you, Ken. Does this project include fire suppression? Because of the size of this project, the town does not need to add fire suppression. Linda Adamczyk: Carla VanCamp changed the filters. Judy Fellows: the town needs to look at the future and this is a good plan. Thank you. Kathleen Marsh: All of this maDers, keep looking to the future. Remember, 2/3rd of the homeowners who cannot vote for this project will be paying for it. Ray Schiefen: this building was going to be remodeled 20 years ago and wasn’t. it’s (me to do something. Duane Bann: What happens if this project is not approved? April Ismal: why not ask voters which plan they want? Glen Beyer: is an emergency generator included? No, the town is looking at grants to obtain. April 12th board mee(ng will have a resolu(on to call a special mee(ng of the electors April 19th is the annual mee(ng of the electors. Anyone with business, contact the clerk April 27th is the 2nd informa(onal mee(ng at 9:30am May 4 – Electors mee(ng to vote on the addi(on/renova(on. Mee(ng ended at 11:17