Health and Human Services Board - 3rd Monday — Agenda Packet

PORTAGE COUNTY MEETING AGENDA HEALTH AND HUMAN SERVICES BOARD PORTAGE COUNTY ANNEX CONFERENCE ROOMS 1 & 2 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Monday, September 21, 2026 4:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone : dial 1-872-242-7813 , after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 283 727 501 280 76, then press # To attend this meeting by video: Join the meeting now Page 1 of 2 CALL TO ORDER Committee Members enter Per Diem and Mileage PRESENTATIONS 1. Foster Care Program Presentation - Teresa Kovach, Child Welfare Supervisor; Danita Docka, Foster Care Coordinator; Jessica Pliska, Foster Care Coordinator 2. Division of Children and Family Services Q2 2026 Statistics - Craig Sankey, Children and Family Services Manager REPORTS 3. Director's Report • Health and Human Services Staffing, Operations, and Activities 4. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 5. August 17, 2026 DISCUSSION/POSSIBLE ACTION 6. Discussion/Possible Action Re: Approval of 2027 New Position Request for an Economic Support Specialist (1.0 FTE) 7. Discussion/Possible Action Re: Approval of Budget Amendment/Transfer Request for the Economic Support Specialist - Lead 8. Discussion/Possible Action Re: Approval of Resolution Transferring Justice Programs and Its Staff into the Health and Human Services Department and Revising the Correspondence Code of Ordinances Sections NEXT MEETING DATE 9. October 5, 2026 CLOSED SESSION Page 1 of 20 Health and Human Services Board Meeting Agenda September 21, 2026 Page 2 of 2 10. Enter into Closed Session pursuant to Wis. Stats. Sec. 19.85(1)(F) to consider cases which involve social or personal histories of specific persons which, if discussed in public, would be likely to have a substantial adverse effect upon the person's reputation related to Permanency Planning meeting. OPEN SESSION 11. Reconvene to Open Session ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting in-person or remotely should contact the Facilities at 715- 346-1598 as soon as possible to ensure that reasonable accommodations can be made. Notice: Remote comment by the public during the meeting will be at the discretion of the Chair. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. Page 2 of 20 2026 DIVISION OF CHILDREN AND FAMILY SERVICES SECOND QUARTER STATISTICAL REPORT THIS QUARTER LAST QUARTER Juvenile Justice Services Number of new referrals (27 Delinquency; 0 JIPS; 17 YES Center Referrals) 44 44 Current Caseloads Delinquency 76 81 YES Center Youth 22 22 CHIPS 1 1 JIPS 1 2 Home Studies/Stepparent Adoptions 0 0 Child Protective Services (Previous Quarter Numbers) Number of Reports Received 190 218 Number of Investigations (14 or 26% same day or 24/48 hour) 54 69 Number of Substantiations/CHIPS Petitions Filed/Number of Children 9/7/20 16/10/23 Child Welfare Services Number of New Referrals Case/Children 12/24 6/12 Number of Current Cases/Children 80/143 78/140 Children in Substitute Care 99 116 114 120 113 112 112 103 97 87 0 20 40 60 80 100 120 140 1st Qtr 2024 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 # of Children in Substitute Care Total Case Unduplicated Page 3 of 20 This Quarter Child in Substitute Care Duplicated Total Juvenile Justice Dual JJ/CW Child Welfare YTD 2026 YTD 2025 Portage County Foster Homes 38 0 1 37 48 56 Treatment Foster Care 7 1 1 5 9 12 Group Care 1 0 0 1 1 2 Child Caring Institutions 4 3 1 0 4 3 Corrections 0 0 0 0 0 0 Relative/Like-Kin Placements: Licensed/Unlicensed 24/5 0 0 24/5 25/6 29/14 Non-relative, Unlicensed 1 0 0 1 1 1 Shelter Care/Hospital 0/1 0 0 0/14 0/2 0/3 Kinship-court ordered(this is new in 2024) 7 0 0 7 7 7 TOTALS 88 4 3 84 103 107 Number moved from higher to lower level of care 0 0 0 0 1 11 Number moved from lower to higher level of care 1 0 0 1 2 5 WAITING LIST FOR QUARTER ENDING JUNE 30, 2026 THIS QUARTER LAST QUARTER Service Number on Waiting List Average Time on Waiting List Number on Waiting List Average Time on Waiting List Approx. Time Before Service Can Be Given Comments Kinship 0 0 Transportation Services THIS QTR LAST QTR Volunteer Driver Rides/Hours 0/0 0/0 Interns/Volunteers Number of Interns/Volunteers 5 5 Hours Provided Interns/Volunteers 477 191 Home & Financial Manager Services Cases Opened During the Quarter 30 29 Cases Closed During the Quarter 3 9 Active Cases 91 105 Types of Services (In-House) Parenting Skill Training and House Management – Families 13 14 Supervision of Parental Visitation Cases/Children 50 52 Safety Checks/Urinary Analysis 30 51 Supervised visits in month 256 260 TARGETED SAFETY SUPPORT (IN HOME SAFETY SERVICES) Active cases/Families 19 18 New cases 6 9 Ended Services 5 4 Total children served 39 38 Page 4 of 20 THIS QUARTER LAST QUARTER Portage County Foster Homes New Homes 4 2 Closed Homes 4 2 Total Homes Effective 48 48 Kinship Court Ordered/Voluntary 22/11 25/9 Subsidized Guardianships 10 10 Respite Foster Placements 29 24 Access Total Access Contacts 530 387 Economic Support Emergency Services Referrals 7003 6925 7063 7,046 6,944 6,991 6,933 6,919 6,825 6700 6750 6800 6850 6900 6950 7000 7050 7100 7150 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 Active Caseload - Unduplicated 2127 2589 2670 2,430 2,311 2,552 2,608 2,091 2,106 0 500 1000 1500 2000 2500 3000 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 Page 5 of 20 Economic Support – Applications Processed This chart represents the count of applications processed for Health Care, FoodShare, and Caretaker Supplement as well as the timeliness rate broken down to consortium level. In January 2023, the IM Central Consortium combined family cases into one team for all four counties. The majority of caseload for this team is in Marathon County. Applications Processed Application Timeliness IM Central Consortium Portage County IM Central Consortium Portage County 2nd Qtr 2024 5,916 155 99.44% 100% 3rd Qtr 2024 5,890 136 99.54% 98.53 4th Qtr 2024 6,674 122 99.16% 100% 1st Qtr 2025 7,022 121 98.43% 99.17% 2nd Qtr 2025 5,275 134 99.03% 98.51% 3rd Qtr 2025 5,648 172 98.97% 99.42% 4th Qtr 2025 5,591 153 99.02% 98.04% 1st Qtr 2026 5,944 119 98.69% 100% 2nd Qtr 2026 4,908 112 99.23 98.21 Economic Support – IM Central Consortium Call Center The IM Central Consortium Call Center operates Monday, Tuesday, Wednesday, and Friday from 8:15 a.m. to 4:00 p.m. and Thursday from 12:00 p.m. to 4:00 p.m. Callers are directed to particular workgroups staffed by call center agents from all four counties who specialize in the type of calls being answered. The two main workgroups are the general workgroup, which fields the majority of calls, and the EBD (Elderly, Blind, and Disabled) workgroup, which fields the next highest number of calls. There is also a Child Care workgroup for family cases that receive childcare assistance as well as an LTC (Long Term Care) workgroup for EBD cases with a customer that cannot care for themselves for long periods of time. Other workgroups that are in use are those for Spanish-speaking customers, Hmong-speaking customers, and customers who speak a language other than English, Spanish, or Hmong. This chart represents the number of calls received as well as the average speed of answer for each of these workgroups within the IM Central Consortium. Calls Received Average Speed of Answer (in minutes) General Workgroup EBD Workgroup General Workgroup EBD Workgroup 2nd Qtr 2024 11,060 5,327 3:51 7:04 3rd Qtr 2024 7,818 4,397 11:42 16:52 4th Qtr 2024 10,424 5,658 16:32 17:01 1st Qtr 2025 11,208 5,363 16:42 12:32 2nd Qtr 2025 11,232 4,499 7:15 7:28 3rd Qtr 2025 10,931 4,045 7:30 10:46 4th Qtr 2025 9,883 4,567 5:38 8:26 1st Qtr 2026 13,377 4,655 9:12 9:18 2nd Qtr 2026 10,301 4,056 6:46 7:41 The look back period for FoodShare is 12 months for client and agency error, and 6 years for Intentional Program Violation. For Childcare the look back period for client error & Intentional Program Violation is 6 years from the first day the error affected the case. Agency error for Childcare is 1 year. As of 04/01/2023, overpayment claims can no longer be created for any health care program regardless of the reason the overpayment occurred. DHS and income maintenance agencies cannot recover or recoup the health care overpayment from the individual. Portage County employs 1 FTE Benefit Recovery worker who receives referrals from workers throughout the consortium for establishment of overpayment claims. Overpayments can result from client errors (i.e., failure to report income or other changes), Intentional Program Violation (i.e., make false or misleading statement to become eligible for benefits), or non-client error (agency error,; i.e., local agency takes incorrect action on a case). Local agencies receive a 15% incentive payment on paid FoodShare claims resulting from customer error or fraud. There are many methods for recovery, including recoupment of current benefits, voluntary repayment, state and federal tax interception, lien, and levy. Currently Intentional Program Violations and overpayments for Childcare and Foodshare are being worked. IM Central Consortium Portage County 2nd Qtr 2024 $115,605.41 $42,156.75 3rd Qtr 2024 $131,036.91 $18,860.00 4th Qtr 2024 $155,299.26 $30,956.53 1st Qtr 2025 $218,149.00 $57,501.00 2nd Qtr 2025 $211,963.59 $45,792.00 3rd Qtr 2025 $204,047.51 $44,747.66 4th Qtr 2025 $195,986.84 $35,995.00 1st Qtr 2026 $174,124.40 $34,260.00 2nd Qtr 2026 $314,798.00 $86,900.00 Page 6 of 20 Child Support Performance Measure 1 – 90% benchmark. Non-marital cases with paternity established. Calculated to be the number of paternities established by divided by the number of non-martial births. Figures shown are in percent. Performance Measure 2 – 80% benchmark. Percent of cases with an established medical or child support court order. Figures shown are in percent. 88.17 88.91 88.87 88.52 86.39 88.6 88.66 89.02 88.43 85 85.5 86 86.5 87 87.5 88 88.5 89 89.5 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 103.08 107.61 94.37 99.07 104.21 108.35 94.54 102.12 103.14 85 90 95 100 105 110 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 Page 7 of 20 Performance Measure 3 – 80% benchmark. Percent of court-ordered current support collected. Figures shown are in percent. Amount of Support Collected Figures shown are in dollar amount. 80.33 81.09 80.09 79.32 79.47 79.26 77.76 76.79 76.65 74 75 76 77 78 79 80 81 82 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 1,539,143.28 1,519,005.80 1,516,547.16 1,520,550.64 1,524,189.96 1,452,122.75 1,423,865.28 1,408,971.27 1,407,004.62 1,300,000.00 1,350,000.00 1,400,000.00 1,450,000.00 1,500,000.00 1,550,000.00 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 Page 8 of 20 Performance Measure 4 – 80% benchmark. Percent of cases with arrears that received a collection on the arrears. Figures shown are in percent. (Cumulative total) DIVISION INITIATIVES: Child Protective Services: Hiring of second foster care coordinator who will start in April Foster parent celebration planned to take place in May DIVISION PROBLEMS/CONCERNS PRESENTATIONS- Foster care: 4/24/26 United Way Event 4/30/26 AIG- United Way Coordinated 5/5/26 Local Bank Child Protective Services/Child Welfare: WIC/PHN Training- 6 people OTHER COMMENTS 69.17 73.33 46.89 59.07 65.5 71.54 45.54 57.55 65.8 0 10 20 30 40 50 60 70 80 2nd Qtr 2024 3rd Qtr 2024 4th Qtr 2024 1st Qtr 2025 2nd Qtr 2025 3rd Qtr 2025 4th Qtr 2025 1st Qtr 2026 2nd Qtr 2026 Page 9 of 20 PORTAGE COUNTY MEETING MINUTES HEALTH AND HUMAN SERVICES BOARD PORTAGE COUNTY ANNEX CONFERENCE ROOMS 1 & 2 1462 STRONGS AVENUE STEVENS POINT, WI 54481 Monday, August 17, 2026 4:30 PM REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone : dial 1-872-242-7813 , after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 852 911 687, then press # To attend this meeting by video: Join the meeting now Page 1 of 2 CALL TO ORDER Committee Members enter Per Diem and Mileage The Health and Human Services Board meeting was called to order at 04:30 PM Members Present: Greg Hakala, Jeanne Dodge, Suzanne Oehlke, Robin Falk, Landon Elgersma, Bev Laska, Joseph Jarabek Attending In-Person: Greg Hakala, Jeanne Dodge, Suzanne Oehlke, Robin Falk, Landon Elgersma, Bev Laska, Joseph Jarabek Attending Online: None Members Excused: None Members Absent: Barry Jacowski, Amber Garner Staff Attending: Jessica Hake, Director; Gary Garske, Public Health Manager; Craig Sankey, Children and Family Services Manager; Gretchen Hintz, Community Programs Manager; Katie Gonzalez Martin, Office Supervisor Others Attending: Nicole Rolain, IM Central Consortium Manager PRESENTATIONS 1. Presentation of IM Central Consortium Staffing Plan for Act 116 Funding - Nicole Rolain, IM Central Consortium Manager Nicole Rolain presented the IM Central Consortium Staffing Plan for Act 116 Funding. 2. Division of Community Programs Q2 2026 Statistics - Gretchen Hintz, Community Programs Manager Gretchen Hintz presented the second quarter 2026 statistics for the Division of Community Programs. REPORTS 3. Director's Report • Health and Human Services Staffing, Activities, and Operations Director Hake provided the Director's Report. 4. Special Meeting Attendance Reports (Portage County Ordinance 3.1.47 & 3.1.48) No reports. PUBLIC NOTICE Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Committee Chair as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES Page 10 of 20 Health and Human Services Board Meeting Minutes August 17, 2026 Page 2 of 2 5. August 3, 2026 A motion was made by Bev Laska, seconded by Jeanne Dodge, to Approve the Health and Human Services Board Committee meeting minutes from August 3, 2026. Motion to Approve carried by voice vote, with no negative votes. DISCUSSION/POSSIBLE ACTION 6. Discussion/Possible Action Re: Coordinated Services Team (CST) Advisory Committee Standing Appointment Suzanne Oehlke expressed interest in the standing appointment to the CST Advisory Committee. A motion was made by Jeanne Dodge, seconded by Bev Laska, to Approve the standing appointment of Suzanne Oehlke to the CST Advisory Committee. Motion to Approve carried by voice vote, with no negative votes. 7. Discussion/Possible Action Re: Approval of Acceptance of Community Mental Health Services Block Grant Supplemental Award A motion was made by Greg Hakala, seconded by Jeanne Dodge, to Approve acceptance of Community Mental Health Services Block Grant Supplemental Award. Motion to Approve carried by voice vote, with no negative votes. 8. Discussion/Possible Action Re: Approval of Budget Amendment/Transfer Request for the Community Mental Health Services Block Grant Supplemental Award A motion was made by Jeanne Dodge, seconded by Robin Falk, to Approve the Budget Amendment/Transfer Request for the Community Mental Health Services Block Grant Supplemental Award. Motion to Approve carried by voice vote, with no negative votes. 9. Discussion/Possible Action Re: Approval of New Position Request for an Economic Support Specialist - Lead A motion was made by Greg Hakala, seconded by Bev Laska, to Approve the new position request for an Economic Support Specialist - Lead. Motion to Approve carried by voice vote, with no negative votes. NEXT MEETING DATE 10. September 21, 2026 CLOSED SESSION 11. Enter into Closed Session pursuant to Wis. Stats. Sec. 19.85(1)(F) to consider cases which involve social or personal histories of specific persons which, if discussed in public, would be likely to have a substantial adverse effect upon the person's reputation related to Permanency Planning meeting. A motion was made by Jeanne Dodge, seconded by Robin Falk, to enter into Closed Session. The motion to enter into Closed Session by the following vote: 7 Yes: Greg Hakala, Jeanne Dodge, Suzanne Oehlke, Robin Falk, Landon Elgersma, Bev Laska, Joseph Jarabek 0 No: None 0 Abstain: None OPEN SESSION 12. Reconvene to Open Session ADJOURNMENT Meeting adjourned at 05:54 PM Page 11 of 20 NEW POSITION REQUESTS New Position Requests Received for the 2027 Budget DEPARTMENTS BY CLASSIFICATION POSITION SOURCE OF FUNDING SALARY BENEFITS TOTAL COST OF POSITION ADDITIONAL HOURS PER WEEK ADDITIONAL POSITIONS ADDITIONAL FTE POSITION BUDGET IMPACT Culture, Recreation & Education Library Branch Librarian - 28 hours to 32 hours per week Levy 62,964 10,162 73,126 32 0.00 0.20 9,286 General Government Family Court Commissioner Administrative Associate III* Levy 36,418 5,619 42,037 10 0.00 0.25 28,330 Finance Finance Manager Levy 76,469 43,929 120,398 40 1.00 1.00 120,398 Human Resources ERP Implementer** Levy 75,029 43,707 118,736 40 1.00 1.00 118,736 Health & Human Services Health & Human Services Economic Support Specialist*** Grant Sources 53,163 40,999 94,162 40 1.00 1.00 94,162 - Total $304,043 $144,416 $448,459 3 3.45 $370,912 *current position is 30 hours/week with 10 of those hours funded by SLFRF that ends 12/31/2026. The request is to continue at 30 hours/week funding the 10 hours with tax levy. **current position is funded 40 hours/week with SLFRF that ends 12/31/2026. Request is to continue position another year using transitional funding. ***current Consortium position due to end 12/31/2026 per resolution The process for new positon request requires submission by the Department Director to the Human Resources Director no later tha n June 1st each year. Each new position request must include completion of a request for additional staff form that includes th e following supporting documentation: a costin g for the position which includes the funding sources that include the classificati on as recommended by the Human Resources department, a brief narrative of justification for the position, a job description for the position as approved by the Human Resources department, governing committee recommendation of the new position request and the Human Resources Requisition Form. The additional hours per week reflect the additional hours in the 2027 budget. The total cost of the position is for informati onal purposes. Page 12 of 20 Brief Narrative of Justification of New Economic Support Specialist - Lead Position Health and Human Services requests the continuation of the Economic Support Specialist position within the Child & Family Services Division. This position continues to be essential for meeting mandated service delivery requirements within the Income Maintenance (IM) Central Consortium as the consortium is contractually obligated to maintain adequate staffing levels to achieve performance metrics established by the Wisconsin Department of Health Services. The IM Central Consortium, made up of Portage, Marathon, Oneida and Langlade counties, is obligated to provide services for FoodShare; BadgerCare; Wisconsin SHARES Child Care assistance; Elderly, Blind and Disabled Medicaid; and Caretaker Supplement. Staffing levels must align with workload demands to ensure timely and accurate service delivery. • Increased workload post Covid-unwinding continues to trend upward. The caseload for public assistance benefits for the IM Central Consortium rose from 27,971 cases in March 2020 to 31,571 cases as of July 2026 showing a net increase of 12.87%. • IM Central Consortium continues to need overtime hours to meet workload demand and our contracted state metrics. Consortia staff average 230 hours per month of overtime in year-to-date for 2026. • The IM Central Consortium continues to struggle to recruit and retain qualified Economic Support Specialists due to increasing complexity of the position, continual policy changes and extensive training required. • Policy changes resulting from H.R.1 and Wisconsin Act 116 requirements, necessitate additional staff time. For example, community engagement/work requirements will start in 2027 for health care programs. Staff will need to educate customers, collect additional verification documents and update cases more frequently. Continuation of this position will help stabilize staffing levels, reduce overtime, and ensure compliance with federal and state mandates. The position remains fully funded through state and federal enhanced funds, requiring no local tax levy. Ongoing extension is requested contingent upon continued availability of these funding sources. Page 13 of 20 County of Portage Finance Department Budget Amendment/Transfer Request Form Policy #: TBD Effective: September 21, 2025 Department: Health and Human Services Fiscal Year: 2026 Submitted By: Craig Sankey Date Submitted: Type: Check one Description: County Board Date: 9/15/2026 ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ Transfer within appropriation – account to account (Department Director) Transfer due to technical correction – tracking or accounting purposes (Finance Director) Transfer up to 10% of original appropriation (Finance Committee) Transfer over 10% of original appropriation (County Board) Transfer between two or more departments (County Board) Increase in appropriation with grant revenue – new grant or increased funding (County Board) Increase in appropriation with contingency funds (County Board) Increase in appropriation with offsetting revenue or existing fund balance (County Board) Increase in appropriation with General Fund (County Board) Justification for Budget Amendment/Transfer: Fiscal Impact: $26,182 Wisconsin Act 116 aims to keep Wisconsin’s FoodShare error rate below 6% to keep Wisconsin in compliance with federal standards, stabilize funding and reduce the risk of federal penalties. Under 2025 Wisconsin Act 116, the Central Income Maintenance (IM) Consortium (within which Portage County Economic Support operates) must complete pre-issuance Quality Assurance (QA) reviews at least 25% of all FoodShare applications and recertifications. Act 116 funds must supplement—not replace—current staffing, and all personnel costs are fully covered, requiring no county levy contribution. Attachments Department Head Jessica Hake AUTHORIZATION Finance Staff Recommendation Approval documented in EERP System County Executive Approval documented in EERP System Governing Committee Action: Approval documented in EERP System Meeting Date: 9/21/2026 Finance Committee Action: Approval documented in EERP System Meeting Date: 9/8/2026 Financial Action Increase Decrease Fund Name/Account Description Account Number Requested Amount ☒ ☐ Economic Support - Salary and Fringe Benefits 22414040 51100 $23,002 ☒ ☐ Economic Support - Computer Equipment 22414040 53115 $3,180 ☒ ☐ Economic Support – State Grants/Human Services 22414040 43560 $26,182 ☐ ☐ ☐ ☐ Finance Director Initials Comments: Page 14 of 20 RESOLUTION NO. TO: THE HONORABLE CHAIR AND MEMBERS OF THE PORTAGE COUNTY BOARD OF SUPERVISORS: RE: TRANSFERRING JUSTICE PROGRAMS AND ITS STAFF INTO THE HEALTH AND HUMAN SERVICES DEPARTMENT AND REVISING THE CORRESPONDING CODE OF ORDINANCES SECTIONS WHEREAS, the stated mission of the Justice Programs Department is to achieve justice for the community, victims, and offenders through effective and appropriate responses to crime and its prevention; and WHEREAS, the Justice Programs Director position became vacant on September 13, 2026; and WHEREAS, Justice Programs was formed as a stand-alone Department by County Board resolution in 2006; and WHEREAS, after thoughtful and diligent consideration among the County Executive and the Circuit Court Judges, in consultation with departments that work with the Justice Programs, the consensus was to move Justice Programs away from a stand-alone department and transfer the program into the Health and Human Services Department; and WHEREAS, the new Justice Programs section will be in the Division of Community Programs and will have a Justice Programs Supervisor and the staff as set forth in the attached organizational chart; and WHEREAS, corresponding to the organizational transfer in this resolution, the legislative oversight of Justice Programs will move from the Judicial / General Government Committee to the Health and Human Services Board as set for in the attached Code of Ordinances revisions to sections 3.1.16 and 3.1.11; and WHEREAS, transferring Justice Programs in this resolution does not modify the nature of the work that staff carry out and will have minimal impacts on day-to-day operations. The Justice Programs staff will continue to work with the Courts to effectuate its mission of achieving justice for the community, victims, and offenders through effective and appropriate responses to crime and its prevention. This move to Health and Human Services will assist both the Courts and Health and Human Services to provide greater collaboration in decision-making based on objective data and the goal to further reduce recidivism through treatment-based outcomes as well as improve stewardship of county resources. FISCAL NOTE: This resolution transfers the Justice Programs budget from the General Fund to the Health & Human Services Fund beginning in fiscal year 2027. There will be no changes to the 2026 budget for the remainder of the fiscal year as a result of adopting this resolution. This is not a budget adjustment resolution as the changes will be incorporated as part of the County’s budget process. Due to the timing of this resolution coinciding with the County’s 2027 budget document in process, Finance staff recommended the necessary changes be proactively incorporated into the 2027 proposed budget to avoid additional future changes to the budget document and a potential budget Page 15 of 20 amendment. If this resolution fails adoption, Finance staff will immediately prepare the necessary budget amendment to restore the budget in the General Fund prior to the adoption of the 2027 budget. The timing of any adjustment to the budget shall not impact the timing of the organizational transfer. NOW, THEREFORE BE IT RESOLVED that the Portage County Board of Supervisors hereby orders, directs and authorizes the transfer of Justice Programs into the Health and Human Services Department and the position changes as set forth in this resolution, and hereby approves, enacts, and ordains the attached revisions to Code of Ordinances Sections 3.1.16 and 3.1.11. BE IT FURTHER RESOLVED that appropriate County officials, including the County Executive, as well as staff are authorized to sign any documents and take all actions to effectuate this resolution. DATED THIS 6th DAY OF OCTOBER, 2026. RESPECTFULLY SUBMITTED, JUDICIAL/GENERAL GOVERNMENT COMMITTEE Date: September 14, 2026 _____________________________ ______________________________ Travis Bassett, Chair Stan Potocki, Vice-Chair _____________________________ ______________________________ Suzanne Oehlke Doug Stingle _____________________________ Joe Bachman HEALTH AND HUMAN SERVICES BOARD Date: September 21, 2026 Suzanne Oehlke, Chair Jeanne Dodge, Vice Chair Grek Hakala Barry Jakowski Robin Falk Landon Elgersma Amber Garner Bev Laska Joseph Jarabek Aye Aye Aye Excused Aye Page 16 of 20 HUMAN RESOURCES COMMITTEE Date: September 24, 2026 Matt Jakowski, Chair Steve Cieslewicz, Vice Chair Jonathan Schlice Janell Wehr Larry Raikowski Page 17 of 20 CH PlannerCH EducatorPH PlannerSanitarianSanitarian (90%)Sanitarian (60%)Comm Nutrition Edu (80%)Comm Nutrition Edu (73%)Comm Nutrition Edu (63%)Breastfeeding Peer (C)WWWP Progam Coord (80%)Comm Hlth Nurse-LeadComm Hlth Nurse-Lead (83%)Comm Hlth NurseComm Hlth NurseComm Hlth NurseComm Hlth Nurse (90%)Comm Hlth Nurse (78%)Comm Hlth Nurse (50%)Comm Hlth Nurse (25%)Comm Hlth Assistant (75%)Comm Hlth Assistant (50%)PsychiatristPsychiatrist (20%-C)Mental Health ClinicianCommunity Health NurseOWI Assessor (C)Social WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerProgram SpecialistCase ManagerCase ManagerNight SecurityNight Security (60%)CCS Program AssistantCCS Program AssistantCCS Program AssistantCCS Program AssistantCCS Program AssistantCCS QA Program AssistantSocial WorkerSocial WorkerSocial WorkerSocial Worker (80%)Occupational Therapist (C)Speech & Lang Pathologist (C 75%)Spec Needs Program Assist (55%)Physical Therapist (C 58% )CLTS QA Program AssistantSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerChild Welfare AssistantSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerES Specialist-LeadES Specialist-LeadES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES SpecialistES Specialist (ED)CS Specialist-LeadCS SpecialistCS SpecialistCS SpecialistCS Finacial SpecialistCS Assistant-LeadCS AssistantCS Assistant (50%)Paternity SpecialistAdministrative Assoc IAdministrative Assoc IAdministrative Assoc IIAdministrative Assoc II L = LTE PositionC = Contracted PositionLD = Lead WorkerED - End Date*=Listed TwicePercent reflects approved FTE'sSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial Worker (ED)Social Worker (46%)Social Worker (50%)Social Worker (50% ED)Child and Family AideChild and Family AideChild and Family AideChild and Family AideChild and Family Aide (ED)Child and Family Aide (50%)Child and Family Aide (50%)Child and Family Aide (50% ED)Child and Family Aide (50% ED)Social WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerFinancial Assoc IFinancial Assoc IFinancial Assoc IISocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerSocial WorkerJustice Program Specialist-LeadJustice Program SpecialistJustice Program SpecialistJustice Program Technician (PT)Administrative Assoc II (PT)Social Worker Organizational Chart By NameHealth and Human Services DepartmentProposal Rev. 8/17/2026 County Executive DIRECTOR DIVISION OF PUBLIC HEALTH Public Health Manager Public Health Engagem… Supervisor WIC/Nutrition Supervisor Public Health Supervisor DIVISION OF COMMUNITY PROGRAMS Community Programs Manager Outpatient Services Supervisor Portage House Supervisor Children's Long Term Support Waiver Supervisor Special Needs Programs Supervisor Comprehensive Community Services/CSP Supervisor CCS Quality Assurance Supervisor CCS Mental Health Professional Supervisor Justice Programs Supervisor DIVISION OF CHILDREN & FAMILY SERVICES Children and Family Services Manager Child Welfare Assess… Supervisor Child Welfare Ongoing Supervisor Child Welfare Resources Supervisor Youth Justice Supervisor Child Support Supervisor Economic Support Supervisor DIVISION OF ADMINISTRATION/BUSINESS SUPPORT Admin Support Supervisor DIVISION OF HHS FINANCE Accounts Receivable Supervisor Portage County Board of Supervisors Page 18 of 20 Created: 2026-06-27 08:48:47 [EST] (Supp. No. 9) Page 1 of 1 3.1.16 Judicial/General Government Committee. (1) Five members. (2) All members shall be appointed by the Executive/Operations Committee as specified in section 3.1(3)(a). (3) Term of two years coinciding with the term of the County Board of Supervisors. (4) Members to be County Supervisors. (5) To set policy and provide guidance and legislative oversight for county-related activities of the offices of Clerk of Court, Register of Deeds, Family Court Commissioner, Veterans Service, and Portage County Circuit Court Offices., and Department of Justice Programs. (6) Per Diem: County Supervisors shall be entitled to per diems and mileage. Page 19 of 20 Created: 2026-06-27 08:48:47 [EST] (Supp. No. 9) Page 1 of 1 3.1.11 Health and Human Services Board (Wis. Stats. §§ 251.03 and 46.23(4)). (1) Nine members. Six members to be County Supervisors and three citizen members. At least one member appointed to a county human services board shall be an individual who receives or has received human services or shall be a family member of such an individual. The remainder of the county human services board members shall be consumers of services, or citizens-at-large. Portage County will make a good faith effort to appoint a registered nurse and a physician to the Board, in compliance with Wis. Stats. § 251.03. No public or private provider of services may be appointed to the county human services board. (2) A three-year term for citizen members and three-year term for County Board members. Each year on the Monday before the third Tuesday in April, the terms of one citizen member and two County Board members will end to provide for the staggered terms. A County Board member may be removed for failure of re-election as provided by law. All terms to end on the Monday in April before the third Tuesday and shall begin on the third Tuesday in April. (3) All members shall be appointed by the County Executive as specified in section 3.1(3)(b). (4) To set policy and provide policy guidance and legislative oversight for the activities of the consolidated departments of Health, Social Services and the 51.42 Board, and Wis. Stats. § 46.23, including the Division of Health Services, the Division of Community Programs (including Justice Programs), and the Division of Children and Family Services (including the Child Support Enforcement section). (5) Per Diem: County Supervisors and Citizen members shall be entitled to per diems and mileage. Page 20 of 20