Town Board Meeting — Minutes

AMBERG TOWN BOARD MEETING Community Center Tuesday, June 13, 2013 6:00 pm Chairman Sagan called the mee0ng to order at 6:00 with all board members and twenty ci0zens present. The Pledge of Allegiance was recited before Chairman Sagan opened the floor for ci0zen input. Jeffery Koch, Mathis Rd. an Amberg property owner (not a resident) who lives in Athelstane, requested garbage pickup sta0ng that he has had an agreement with the prior Town Board and feels that he is en0tled to it because he pays property taxes to the Town of Amberg and shops the local businesses. He feels that he is “geNng the run around.” Chairman Sagan responded that since it being discussed during open floor it would be put on the agenda for next month since it is a hotly contested subject between the property owner and Town Board. Mark Wisinski suggested that the town needs to update the town’s website and email since there is an apparent lack of communica0on between ci0zens and the clerk’s office. Ci0zen suggested that it be a priority. George Kloppenburg moved the garbage bin outside of the mee0ng door be moved to a different loca0on since that door is frequently used. He also stated that the spring clean-up of the Community Center gardens will be finished soon. Asked for beer license for Turkey Shoot in July. Please address Marquis road by Deer trail surface. Crew will address beaver problem tomorrow morning. Resident asked “When will NuZ road be paved”? It will be paved with cold mix. Short discussion occurred between merits of cold mix and hot mix for road durability. It was also asked that on the gravel crushing bid why was Peters awarded the contract instead of Iron City Gravel. Audience member asked why the Town doesn’t have a grant writer to get hwy grant funding. Carol Smeester asked why the board has not goZen the quarterly report that the clerk had suggested doing for the current year. Shawn stated that at the previous year’s wages the road crew is over budget. Shawn stated that he will be taking budge0ng class to learn how to deal with budget issues. It was asked why the gravel bid was awarded to Peters since another company had under-bid them. If the board did not no0fy the bidders of the award and get a signed contract the board can change their mind. Supervisor Magley will follow up on the issue. Treasurer Suzawith reported that there is cash on hand $34,365.22 g mm, $397,768 .92 tax mm, $38776.31checking , $ 220,345.36 equip cd. Jodi mo0on to accept with second by . The clerk read the minutes of the May mee0ng, the special mee0ng of May 23 and the February mee0ng taken by Carol Smeester into the record. She also included por0ons of the April mee0ng minutes. The board unanimously accepted the clerk’s minutes with the s0pula0on that they be corrected. Under ON-GOING/CONTINUING BUSINESS ✓Fred Smeester, chairperson of the Plan Commission reported that when land is subdivided some0mes the town and/or the county review the CSM provided. Fred provided a copy of the survey map for the Beaupre property showing the current situa0on and what has been approved. Chairman Sagan and Clerk Boshen signed the CSM. ✓Shawn Sagan reported that the Fire Department Report is on file in the clerk’s office. ✓Mark Wisinski reported that the Rescue Squad Report is on file in the clerk’s office and that the Squad hired a paramedic, emt and got a vin # for new squad. ✓Road Department Report a) Progress/update on projects from the May agenda: * Roof is on cemetery shed * Jim’s been patching and taking care of gravel roads, loader is down, lot of equipment repairs. * Shawn reported that there has not been enough 0me to follow up on geNng land owner permission to create the turnarounds on the dead end roads that were referred to in the last mee0ng (Kingswood Acres, Jackpine, Rodeo) and with the possible addi0on of State Quarry Lane. * Grind Hardwoods Road/remove rocks in road Patching, gravel roads, equipment repairs, loader down, tried but no way to remove the rock so building up the road to cover rock. * Veterans Park –no 0me to work on yet * Swimming Hole—Building has been cleaned and graffi0 painted over changing how nice the house looks. Benches have been placed inside the changing room and Fred Smeester will mortar the cement cracks. Some bleachers damaged at Ball Diamond need to be removed or replaced. * John Deer tractor purchased for cemetery and road work. It works well for digging graves, cuNng grass, filling in holes by museum. * Shop roof pain0ng on hold for now b) Other Building updates * furnace maintenance scheduled for June 28th at 7:30 am * Sep0c (museum added rises and checked) * LED around outside of shop and fire dept dusk to dawn lights installed * replacing those in gym currently on hold c) New chain saw was purchased to replace old run down one d) Road work! * (Can the budget be amended to legally take money from tax mm to put into highways) If we know that we will be geNng $26,000 from Marquis road trip grant can will be put into general fund when received (not listed as revenue for this budget year) it be put into road repair this year. If so will it be considered revenue that can be used for road work. Treasurer recommends calling Town’s Associa0on for how to amend budget to take legally take money from Tax MM act to add $100,000.00 road budget. * Is Bell Crossing 935’ do-able this year using $26,000.00 from Marquis Road Trip funding we are receiving ? ✓Cemetery Report (building repair/paint/replace well/update) New roof on. A ci0zen has volunteered to paint the cemetery shed. Supervisor Campbell made a mo0on to purchase 2 gallons of paint for cemetery shed and 1 gallon for sofit at shop with Supervisor Magley making the second. Passed. Raise cemetery well pump to where it should be to see if it will work. The well casing abt 30’ down with 42’ pipe or more doesn’t know how it all works—need more informa0on so will con0nue inves0ga0ng. ✓Rock crushing at Smiley pit update—leZers of acceptance/regret will be mailed out tomorrow so crushing can start. NEW BUSINESS ✓Disposi0on of Town Gun Range--Rich and Shawn were backups for Ron Holmes who has passed away. What should the Town do about the Range. Checkbook contained dona0ons from users to help maintainence. Will revisit next month. Suggest running an ar0cle in paper to ask for one or more volunteers to help run. ✓Poten0al new hire (full/part 0me)—set up interview with Shawn Jr who is willing part 0me un0l gets CDL and then full 0me. Meet next Tuesday, June 20, at 6:oo pm to interview and con0nue discussion on road work. ✓Historical Society request for money to repair building--Ken Jones, president: Built in 1894 and is on register of na0onal historical places. Society agreement with town (town ownership/ historical society repairs, running, etc). He feels that the Historical society has gone above and beyond their part of agreement. Regarding pain0ng bids were received for $31,500. 00 for hand pain0ng from Alm Pain0ng Iron Mountain Company, and $36,000 spray pain0ng from Clemma Pain0ng in Menominee to be done next year. The Historical Society willing to donate $5,000.00 plus $1600 from bake sales etc. with the Town adding $15,000 (beyond what the town has put aside in the last five years) and the Historical Society geNng grants to help fund the project. George suggested looking for grant if possible. Supervisor Magley made a mo0on to put into budget for next year and help look for grants. Supervisor Campbell seconded the mo0on. The board will revisit the topic next month and add to budget worksheet. ✓There is a need for the board to set criteria for using Town Credit Card (board authoriza0on, who can use it and for what purpose, how to keep track of usage so it does not come as a surprise when paying bills.) Have a supervisor sign off showing permission with-in a few days. Don’t need special mee0ng to have major/ maintenance repairs voted on. ✓Diesel/LP bids used 1700-1800 gallons more than last year (poten0ally due to Church usage of gym). About 10,000 gallons should be enough for next year according to Supervisor Magley. $1,600 rebate from Country Vision Coop this year. Will place add in paper for next month. ✓ Install hidden drive way signs on corner of Dow Dam and Mathis Roads intersec0on. The Sheriffs Dept. has been watching the area when available. Supervisor Campbell mo0on to put signs with second by Supervisor Magley. ✓Change date for removal of grave decora0ons at cemetery to May 1. Supervisor Campbell mo0on with second by Supervisor Magley with new decora0ons placed out ater May 10. ✓Approve alcohol beverage licenses for Dritwood, Amberg Party Store, Backwoods Bar & Grill, and Amberg Pub. by Supervisor Campbell with second by Supervisor Magley. ✓Any other new business to come before the board ✓Adjourn the mee0ng at 7:46pm on a mo0on by Supervisor Campbell with second by Supervisor Magley. Pat Boshen, Clerk Roads, employment, noise complaint, next Tuesday at 6:00 mee0ng