Aging & Disability Resource Center Board - Regular Meeting — Agenda Packet

Chippewa County Aging & Disability Resource Center (ADRC) Board Regular Meeting September 17, 2026 Chippewa County Courthouse, Room 302 3:00 PM District 5, Chair Dennis Bachman Citizen Rep, Vice-Chair Cindy Spaeth Citizen Rep Kathy Schmiedeskamp Citizen Rep Larry Marquardt Citizen Rep Yvonne Hedrington Citizen Rep Don Hauser Citizen Rep Renee Thompson Page 1 of 11 Chippewa County Aging & Disability Resource Center (ADRC) Board Regular Meeting September 17, 2026 Chippewa County Courthouse, Room 302 3:00 PM 1. Call to Order 2. Roll Call 3. Members of the Public Wishing to Be Heard (Comments will be limited to 5 minutes per speaker.) 4. Consent Agenda (Unless separation of an item is requested, all items will be adopted under one motion.) 1. Approve the Agenda 2. Approve the Minutes - July 9, 2026 3. Schedule Next Meeting Date - November 12, 2026 5. Reports 1. ADRC Staff Presentation: Options Counseling - Erika Stevens 2. ADRC Manager Program and Financial Report - Sarah Zielke/Paul Brenner 3. ADRC Advocacy Report - Sarah Zielke 6. Business Items 7. Agenda Items for Future Consideration 8. Adjourn Chippewa County shall attempt to provide reasonable special accommodations to the public for access to its public meetings, provided reasonable notice of special need is given. If special accommodations for a meeting are desired, contact the County Clerk’s Office at 715-726- 7980. Members of the Chippewa County Board of Supervisors who are not members of this committee are entitled to attend this meeting. It is possible that the attendance of one or more such nonmember Supervisors may create a quorum of some other county board committee, board or commission. Such a quorum is unintended and the nonmember Supervisors are not meeting for the purpose of exercising the responsibility, authority, power, or duties of any other committee, board or commission. Published: September 10, 2026 Page 2 of 11 Chippewa County Aging & Disability Resource Center (ADRC) Board Regular Meeting July 9, 2026 Chippewa County Courthouse, Room 302 3:00 PM 1. Call to Order The Chair called the meeting to order at 03:00 PM 2. Roll Call Members Present: Dennis Bachman, Cindy Spaeth, Kathy Schmiedeskamp, Larry Marquardt, Don Hauser, Yvonne Hedrington, Renee Thompson Members Absent: Others Present: County Administrator: Andy Albarado, DHS Staff: Bobbie Jaeger, Paul Brenner, Brandi Engel 3. Members of the Public Wishing to Be Heard (Comments will be limited to 5 minutes per speaker.) There were no members of the public wishing to be heard. 4. Consent Agenda (Unless separation of an item is requested, all items will be adopted under one motion.) Motion: Approved Result: Passed (7 - 0) Mover: Cindy Spaeth Seconder: Renee Thompson Ayes: Dennis Bachman, Cindy Spaeth, Kathy Schmiedeskamp, Larry Marquardt, Don Hauser, Yvonne Hedrington, Renee Thompson Nayes: None Absent: 1. Approve the Agenda 2. Approve the Minutes - May 14, 2026 3. Schedule Next Meeting Date - September 17, 2026 5. Reports 1. ADRC Staff Presentation: Meal Assessment Process - Kayla Colbenson Nutrition & Transportation Supervisor, Kayla Colbenson, provided a presentation explaining the meal assessment process. The ADRC of Chippewa County began using the state's new assessment process in January 2026. The assessment helps determine if a consumer is appropriate for in-home meals and at what level. 2. ADRC Manager Program and Financial Report - Bobbie Jaeger/Paul Brenner Director Bobbie Jaeger highlighted numerous items from the program report. There is a Site Aide driver Page 3 of 11 position open in Bloomer/Cornell with an interview scheduled for next week. 82% of the Farmer's Market Vouchers were disbursed within the first 30 days of them becoming available. A $30,810 grant from the Community Foundation was received and will be utilized to expand Meals on Wheels services. The restaurant used for the Café 60 program will be closing in August; Supervisor Kayla Colbenson is actively looking for a new location. Senior Fiscal Manager Paul Brenner reported that the financials are on track for this time of the year. 3. ADRC Advocacy Report - Bobbie Jaeger Director Bobbie Jaeger informed the Board the House Appropriations Committee has recommended an increase in funding for several Older Americans Act (OAA) program areas. The recommendation has been forwarded on to the senate. For Federal Fiscal Year 2026, we received an average of a 6% decrease in Older Americans Act funding across all OAA programs. 6. Business Items 1. 2027 Copays and Contributions - Kayla Colbenson The 2027 Copays and Contributions recommendations were reviewed and approved as presented. Motion: Approved Result: Passed (7 - 0) Mover: Don Hauser Seconder: Kathy Schmiedeskamp Ayes: Dennis Bachman, Cindy Spaeth, Kathy Schmiedeskamp, Larry Marquardt, Don Hauser, Yvonne Hedrington, Renee Thompson Nayes: None Absent: 2. 2027 ADRC Budget - Bobbie Jaeger/Paul Brenner Human Services Director, Bobbie Jaeger, and Senior Fiscal Manager, Paul Brenner, provided an overview of the 2027 ADRC budget. 2027 challenges include declining funding and increasing demand for services. The budget will be reviewed by the Health & Human Services board before moving on to the County Administrator and County Board. 7. Agenda Items for Future Consideration 8. Adjourn The meeting adjourned at: 03:35 PM Motion: Approved Result: Passed (7 - 0) Mover: Cindy Spaeth Seconder: Renee Thompson Ayes: Dennis Bachman, Cindy Spaeth, Kathy Schmiedeskamp, Larry Marquardt, Don Hauser, Yvonne Hedrington, Renee Thompson Nayes: None Absent: Page 4 of 11 Statement of Explanation ADRC Staff Presentation: Options Counseling - Erika Stevens 1 This presentation by Aging and Disability Resource Center (ADRC) staff educates the 2 ADRC Board about the policy implications of services received through the ADRC. Options 3 Counselor, Erika Stevens, will share details of a recent case which resulted in a positive 4 outcome for the consumer. Page 5 of 11 Statement of Explanation ADRC Manager Program and Financial Report - Sarah Zielke/Paul Brenner 1 ADRC Manager Sarah Zielke provides updates on agency programs, services, and other 2 activities; Fiscal Manager Paul Brenner will present financial information. Page 6 of 11 Manager’s Report to the ADRC Board Sarah Zielke September 17, 2026 1. Staffing Updates a. Denise Garrett joined our Nutrition Program on August 31 as a Site Aide Driver. She will transport home-delivered meals from Bloomer to Cornell three days per week. b. We are currently recruiting for a part-time Administrative Assistant position at the ADRC front desk. Applications will be accepted through September 20. 2. 85.21 Grant Program Bid Underway As part of the 85.21 Transportation Grant application, contracts for services exceeding $10,000 annually must be competitively bid at least every five years. Our contract with the Center for Independent Living (Compass), our largest transportation provider under the grant, is due to be competitively bid. The project bid will be issued in the coming weeks in preparation for our grant application submittal in early December. Bid information will be included with the 85.21 grant application materials presented to the Board at the November meeting. 3. Q1 and Q2 2026 Data Trends and Accuracy 16,194 meals were served during the first half of 2026, compared with just over 20,000 during the same period last year. The decrease is expected following the implementation of our meal prioritization process, which ensures available meals are prioritized for individuals with the greatest need. Despite the overall decline, congregate meals increased 19%. This growth is encouraging, as congregate dining provides both nutritious meals and valuable opportunities for social connection. Our Options Counselor (OC) data continues to improve as we adjust to updated data-entry guidance in PeerPlace. This is our second year using PeerPlace, and time reporting transitioned to the system in July 2026 after previously being completed separately. As a result, year-over-year comparisons are becoming more reliable as we build a longer history of data in PeerPlace. For example, 709 OC consumers were recorded as served during the first half of 2025, compared with 1,545 during the same period in 2026. While we know there has been an increase, the data currently overstates the growth due to the reporting transition. 4. Preparing for Medicare Open Enrollment We are gearing up for the busiest time of year for our Elder Benefit Specialist (EBS) team as Medicare Open Enrollment approaches. This year, we mailed nearly 50 information packets to previous clients who may need ongoing assistance with open enrollment. The assistance we provide varies based on individual needs. Some consumers benefit from annual support for the enrollment process, while others are navigating their first open enrollment and want to learn how to complete the process independently in the future. Others seek guidance on specific plans, Page 7 of 11 terminating coverage, or changing plans. Our goal is to provide the level of support each consumer needs while helping them make informed decisions about their Medicare coverage. 5. Café 60 Provider Change With the closure of our previous Café 60 provider, we have partnered with Pink Highland Café in Lake Holcombe to continue offering a restaurant-model senior dining option in an area of Chippewa County where a traditional congregate meal site is not currently feasible. Kudos to Kayla for assembling this partnership on a short timeline, as it helps maintain access to senior dining opportunities for residents in the Holcombe area. 6. Health Promotion: Strong Bodies In partnership with Mayo Clinic, Strong Bodies, an evidence-based strength and balance program, will be offered Tuesdays and Fridays at 9:30 a.m. at the Bloomer Senior Center. The fall session runs September 15 through December 22. 7. Brain & Body Fitness Program In partnership with the Chippewa Falls YMCA, the ADRC has launched the Brain & Body Fitness Program again this fall. This free 12-week wellness program meets twice weekly and is designed for individuals living with dementia and their care partners, with benefits including reduced stress, improved mood, and improved sleep. Participants who complete the program receive a free one-year YMCA membership. 8. Age Your Way The ADRC is serving as both a planning committee member and Silver Sponsor for the Age Your Way event hosted by the Cardinal Learning Center. The event brings older adults and community resources together and features informative sessions and workshops focused on aging, hobbies, and community support. This year's event will be held on Friday, October 16, at CVTC in Chippewa Falls. Page 8 of 11 Fiscal Report to ADRC Board January – August 2026 (66% of year expended) Program/Grants Budgeted Amount Expenses Revenue Remaining Funds % Budget Expended ADRC Grant (includes Dementia Care Specialist) $1,235,421 $727,254 $727,254 $508,167 59% Nutrition Program (grants & donations) 558,547 307,068 307,068 251,479 55% Transportation (85.21 grant, levy, donations) 225,659 97,365 220,441 128,294 43% Other Grants 205,304 122,617 122,617 82,687 60% TOTALS $2,224,931 $1,254,304 $1,377,380 $970,627 56% Page 9 of 11 Statement of Explanation ADRC Advocacy Report - Sarah Zielke 1 The ADRC is required to advocate on behalf of and empower our consumers to be their 2 own advocates. Per the state contract for ADRCs, the governing board role includes: “Be an 3 advocate for older adults and adults with physical or intellectual/developmental disabilities in 4 the ADRC service area.” This report identifies issues that relate to our consumers. The report is 5 not all inclusive but will address federal, state, and local concerns. Page 10 of 11 Advocacy Report to the ADRC Board Sarah Zielke September 17, 2026 Join WAAN’s Fall Webinar Series! Join the Wisconsin Aging Advocacy Network (WAAN) every Tuesday in October for a series of engaging webinars focused on our top policy priorities ahead of the 2027–2029 biennial budget. These include asks related to funding for Aging & Disability Resource Centers, home- delivered meals, falls prevention, and specialized transportation. Each week, you’ll hear from staff, policy experts, and consumers as we dive into our key policy asks, explore how to use WAAN’s issue briefs when connecting with legislators, and share strategies for telling your story and making your voice heard. These webinars are designed to give you the knowledge, tools, and confidence you need to be an effective advocate. Whether you’re brand new to advocacy or have been involved for years, this series is a great opportunity to prepare for the upcoming budget and legislative sessions and strengthen your ability to talk about the issues that matter most with your legislators. Home-delivered Meals Tuesday, October 6 | 12:00 – 1:00 p.m. Registration: https://us06web.zoom.us/meeting/register/BbuWP5nNQTm2Ew1LRbSuCA Falls Prevention Tuesday, October 13 | 12:00 – 1:00 p.m. Registration: https://us06web.zoom.us/meeting/register/m9bm2w5hTT6Q_S39WFuN_w Aging and Disability Resource Centers Tuesday, October 20 | 12:00 – 1:00 p.m. Registration: https://us06web.zoom.us/meeting/register/FQTdwpzsTXmv1Sp2fvyMCw Specialized Transportation Tuesday, October 27 | 12:00 – 1:00 p.m. Registration: https://us06web.zoom.us/meeting/register/X9Bp-B5EQmGmknrTdZ6BaA More information available here: https://gwaar.org/get-ready-to-advocate Page 11 of 11