Board of Public Works Regular Meeting Agenda (PDF)

BPW Members: Jason Hiess Brandon Cesafsk y Tom Hubbar d Tim Norman d Mike Tzanakis NOTICE OF PUBLIC MEETING CITY OF CHIPPEWA FALLS, WISCONSIN IN ACCORDANCE with the provisions of Ch apter 19, Subchapter IV of the Statutes of the State of Wisconsin, notice is hereby given that a public meeting of the: Board of Public Works: X (Reasonable accommodations for participation by individuals with disabilities will be made upon request. Please call 715.726.2736) Will be held on Monday, October 12, 2026 at 5:30 pm in the City Hall Council Chambers, Chippewa Falls, Wisconsin. Items of business to be discussed or acted upon at this meeting are shown on the attached Agenda or listed below: NOTE: If you are a board member and unable to attend the meeting, please notify the Engineering Dept. by calling 726.2736. 1. Approve the minutes of the September 21, 2026 Board of Public Works meeting. (Attachment) 2. Review and consider a street privilege permit for 1 W. Park Avenue. Make recommendation to Common Council. (Attachment) 3. Adjournment. NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING TO GATHER INFORMATION ABOUT A SUBJECT OVER WHICH THEY HAVE DECISION MAKING RESPONSIBILITY. Please note that attachments to this agenda may not be final and are subject to change. This agenda may be amended as it is reviewed. CERTIFICATION I hereby certify that a copy of this Notice was emailed to the Chippewa Herald, posted on the 1st floor of City Hall, and on the outside City Hall Bulletin Board on Thursday, October 8, 2026 at 10:30 am by LMR. Please note, these are draft minutes and may be amended until approved by the Common Council. CITY OF CHIPPEWA FALLS BOARD OF PUBLIC WORKS MEETING MINUTES MONDAY, SEPTEMBER 21, 2026 – 5:30 PM The Board of Public Works met in City Hall on September 21, 2026 at 5:30 pm. Attending were Mayor Jason Hiess, Vice-President Tom Hubbard, Director of Public Works Brandon Cesafsky, and Alderman Tim Normand. Absent was Mike Tzanakis. Also attending was were David Melsness, Tim Bartels, and Corrisa Seely of Xcel Energy. 1. Motion by Normand, seconded by Hubbard to approve the minutes of the August 24, 2026 Board of Public Works meeting. All present voting aye. MOTION CARRIED. 2. Item number 2 was discussion about an HPE/Xcel Energy easement across City property. Cesafsky explained that during the prior Board of Public Works meeting it was recommended the Council approve this easement after review and edits from Director Cesafsky. Reviewing the document, Cesafsky had a few areas where he requested changes to eliminate the risk for the City in this agreement and put it on HPE. Due to Xcel not doing three party leases, Xcel stated they could not make the changes and the risk for unknown underground contamination would be on the City. Tim Bartels and David Melsness of Xcel Energy spoke about the project and explained the policy in regard to three party leases. David also covered the project and stated there would be 4-5 underground transmission lines installed in the 120 ft. area. Alderman Normand asked about aboveground power to which Xcel replied that it would not be cost effective. There was further conversation about the risk associated with the project and Cesafsky stated that if HPE would execute a Memorandum of Understanding (MOU), which assigned the risk associated with the project to HPE and not the City, he would be in favor of that and wouldn’t have an issue with the Xcel easement. Corrisa with Xcel stated that a memo could be recorded calling out the document so that the City has a recorded document for this agreement. Motion by Cesafsky, seconded by Hiess to recommend Cesafsky work with the City attorney to draft an MOU with HPE, that assigns risk for the easement project to HPE and that Council approve this MOU and easement document with Xcel. All present voting aye. MOTION CARRIED. 3. Item number 3 was another easement conversation for the siphon projects. Cesafsky explained that Xcel energy is providing power to the siphon which historically has not had power and has had the alarm system powered through a telephone line. With the siphon upgrade, Cesafsky explained that we are adding dedicated power to the site. David Melsness of Xcel provided the overview of the project stating that Xcel has been providing power through a vacated alley and that Xcel would like to see this on a formal easement document. Cesafsky stated that he has no issues with this easement and that the City is requesting this service from Xcel. Motion by Hiess, seconded by Hubbard to recommend Council approve the lease with Xcel Energy which crosses the Duncan Creek to reach our siphons. All present voting aye. MOTION CARRIED. 4. Adjournment Motion by Normand, seconded by Hubbard to adjourn. All present voting aye. MOTION CARRIED. The Board of Public Works meeting adjourned at 6:18 pm. Brandon Cesafsky Secretary, Board of Public Works Street Privilege Permit Dreams Real Estate Properties LLC & City of Chippewa Falls Dreams Real Estate Properties LLC is the owner of real estate at 1 W PARK AVE CHIPPEWA FALLS 54729 in the City of Chippewa Falls. They are proposing to install concrete surfaces and a retaining wall within the City street right-of-way. Dreams Real Estate Properties LLC is hereby granted a Street Privilege Permit, pursuant to 66.0425 of the Wisconsin Statues, and the recommendation of the Board of Public Works, to install and maintain concrete surfaces and a retaining wall within the City of Chippewa Falls right-of-way as seen in attached sketch dated 10/05/2026 due to the following unique constraints: • Existing conditions of odd site regarding old city right-of-way layout. Compensation for the Street Privilege Permit as determined by Common Council shall be __________________. This Street Privilege Permit shall be approved only if the following conditions are met. • Dreams Real Estate Properties LLC shall not park any vehicles with in 33ft from the Centerline of the roadway which is showed as the hatched area on the attached map. City Council Vote: Ayes____________ Nays_____________ Dated this _____________ day of ___________________, 2026 Approved:____________________________ Jason R Hiess , Mayor