Revenues, Disbursements, Water and Wastewater Committee Regular Meeting Agenda (PDF)

CITY OF CHIPPEWA FALLS, WISCONSIN N O T I C E O F P U B L I C M E E T I N G In accordance with the provisions of the Wisconsin State Statutes, Sec. 19.84, notice is hereby given that a public meeting of the: Committee No. 1 Revenues, Disbursements, Water and Wastewater Will be held on Monday, September 28, 2026 at 8:30 AM, Council Chambers, City Hall, 30 West Central Street, Chippewa Falls, WI. The meeting may be viewed via livestream at www.chippewafalls-wi.gov/278/City-Council-Meeting-Live-Stream. Items of business to be discussed or acted upon at this meeting are shown on the attached agenda below: 1. Approval of minutes from September 1, 2026. 2. Approval of minutes from September 9, 2026. 3. Discuss funding for the hiring range for the Water Operator Position. Possible recommendations to the Council. 4. Discuss request to schedule/order booster station programming equipment for Willow Creek. Possible recommendations to the Council. 5. Discuss request to replace the influent pump #2 at Wastewater Treatment Plant. Possible recommendations to the Council. 6. Discuss funding for replacement of outdoor trash receptacles. Possible recommendations to the Council. 7. Discuss sale of Police Department K-9 to the current handler. Possible recommendations to the Council. 8. Discuss funding for HVAC issues at the Police Department. Possible recommendations to the Council. 9. Discuss Byrne Grant funding. Possible recommendations to the Council. 10. Discuss funding for blinds related to the window replacement project at the Police Department. Possible recommendations to the Council. 11. Discuss funding for asbestos inspection at the Casper Park white house. Possible recommendations to the Council. 12. Discuss estimates received to demolish the Casper Park white house. Possible recommendations to the Council. 13. Discuss funding for station alerting equipment at the Fire Department. Possible recommendations to the Council. 14. Discuss the Treasury Management Services Agreement and Addendum between the City of Chippewa Falls and Northwestern Bank. Possible recommendations to the Council. 15. Adjournment. NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING TO GATHER INFORMATION ABOUT A SUBJECT OVER WHICH THEY HAVE DECISION MAKING RESPONSIBILITY. NOTE: REASONABLE ACCOMMODATIONS FOR PARTICIPATION BY INDIVIDUALS WITH DISABILITIES WILL BE MADE UPON REQUEST. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT THE CITY CLERK AT 726-2719. PLEASE NOTE THAT ATTACHMENTS TO THIS AGENDA MAY NOT BE FINAL AND ARE SUBJECT TO CHANGE. THIS AGENDA MAY BE AMENDED AS IT IS REVIEWED. CERTIFICATION OF OFFICIAL NEWSPAPER I hereby certify that a copy of this notice has been posted on the City Hall bulletin board and a copy has been given to the Chippewa Herald on September 25, 2026 at 2:15 pm by BNG. MINUTES Committee No. 1 Revenues, Disbursements, Water and Wastewater Committee #1 - Revenues, Disbursements, Water and Wastewater met on Tuesday, September 1, 2026 in the Council Chambers, City Hall, 30 West Central Street, Chippewa Falls, WI. Committee Members present: Rob Kiefer, Paul Nadreau and Dan Dixon. Mayor/Other Committee Members present: John Monarski, Jody Marr, Tim Normand and Chuck Hull. Others present: Finance Manager/Treasurer Lynne Bauer; Parks, Recreation and Forestry Director John Jimenez; Fire Chief Brian Tonnancour; Police Chief Ryan Douglas; City Planner/Transit Manager Brad Hentschel; Utilities Office Supervisor Courtney Trainor; and City Clerk Bridget Givens. Call to Order: 8:30 am 1. Approval of minutes from August 18, 2026. Motion by Dixon/Nadreau to approve the minutes from August 18, 2026. All present voting aye, motion carried. 2. Discuss funding for 2027 Chippewa County Humane Association Contract. Possible recommendations to the Council. Police Chief Douglas highlighted the $505.97 increase due to the per capita nature of the annual contract. It was noted that the contract increase will be included in the 2027 budget. Motion by Kiefer/Dixon to recommend Council approve funding for the 2027 Chippewa County Humane Association Contract as presented. All present voting aye, motion carried. 3. Discuss the Allen Park RFP Bid results. Possible recommendation to the Council. Parks, Recreation and Forestry Director Jimenez advised that the bids for Allen Park were reviewed by an Ad Hoc Committee with a recommendation of awarding the bid to EOR. The Ad Hoc Committee opined that EOR had the best understanding of the project; the most favorable timeline and schedule; and the price was more inclusive than the other bids. Councilor Nadreau confirmed the EOR bid includes inspections and oversight of the project, and Director Jimenez explained the exact amount will be contingent upon the final design of the project. Additional discussion ensued relative to the expenditure periods of TIDs 11 and 12. Motion by Dixon/Kiefer to recommend Council approve the bid submitted by EOR for the Allen Park Project. All present voting aye, motion carried. 4. Discuss Casper Park RFP. Possible recommendation to the Council. Director Jimenez summarized the history of this RFP process and its current status, adding that local contractors have suggested testing for asbestos through the DNR when considering demolition options. Councilors Marr and Nadreau have been alerted to possible deed restrictions on the property which will determine what, if any, action can be taken. Discussion ensued on the current needs for an employee breakroom at Casper Park; additional storage at both Casper and Irvine Parks; and what can wait to be addressed through the Capital Improvement Plan process. The Committee would like a solution for the Casper Park breakroom issue prior to next season. Motion by Kiefer/Dixon to recommend Council direct this item back to Committee #4 and the Park Board to further discuss the needs for the Casper Park maintenance building. All present voting aye, motion carried. Motion by Kiefer/Nadreau to recommend Council reject the bids received for the Casper Park Project. All present voting aye, motion carried. 5. Discuss funding for transmission repair work on Engineering Vehicle. Possible recommendations to the Council. Director of Public Works/Utility Manager Cesafsky stated a refurbished transmission has been ordered for the survey truck and the installation will be done by City mechanics. The transmission has a three-year warranty. Motion by Kiefer/Nadreau to recommend Council approve funding for the transmission repair work on the engineering vehicle with funding to come from sale of scrap or reserves. All present voting aye, motion carried. 6. Discuss adopting rates for Stormwater Utility Fee. Possible recommendations to the Council. Cesafsky presented a spreadsheet depicting the proposed stormwater rate increase as well as rates for other municipalities in Wisconsin. The proposed increase would have residential rates going from $4.66 per month to $6.06 per month. Motion by Kiefer/Nadreau to recommend Council adopt the increased rates for the Stormwater Utility as presented. All present voting aye, motion carried. 7. Adjournment. Motion by Nadreau/Dixon to adjourn at 9:35 am. All present voting aye, motion carried. Minutes submitted by, Rob Kiefer, Chair MINUTES Committee No. 1 Revenues, Disbursements, Water and Wastewater Committee #1 - Revenues, Disbursements, Water and Wastewater met on Tuesday, September 9, 2026 at 8:30 am in the Council Chambers, City Hall, 30 West Central Street, Chippewa Falls, WI. Committee Members present: Rob Kiefer, Paul Nadreau and Dan Dixon. Mayor/Other Committee Members present: John Monarski, Jody Marr, and Tim Normand. Others present: City Attorney Sam Bach-Hanson (remotely); Finance Manager/Treasurer Lynne Bauer; Parks, Recreation and Forestry Director John Jimenez; Brooke Petska and Lenny Larson (remotely) of ISG; and City Clerk Bridget Givens. Call to Order: 8:30 am 1. Discuss ISG’s proposal for facility assessment and CIP services. Possible recommendations to the Council. Brooke Petska and Lenny Larson of ISG provided an overview of their proposal and scope of services for the City’s Facilities Assessment and Capital Improvement Plan (CIP). Additional information was provided relative to an add-on dashboard feature which would allow their report to become interactive. This could be added at a later date if desired. Pricing was not included with the initial submission and it was questioned if the City would proceed with an RFP, though not required, for this service. Following discussion, it was noted that the City has an established relationship with ISG who is currently conducting the CIP for the Wastewater Treatment Plant. Additionally, they have put in a significant amount of work getting the City to this point in the process. Inquiry was made as to a funding source for the proposal, and it was noted that funding would have to come from reserves. A pricing breakdown was then distributed to the Committee members and details thereon were discussed. Parks, Recreation, and Forestry Director Jimenez opined that the pool should be excluded from the ISG assessment as that work has already been done. Following additional review of the pricing, the Committee was in favor of proceeding with the following Scope of Services: Facilities Assessment Water System Infrastructure Assessment Cost Estimating Facilities Condition Assessment Report Facilities and WWTP CIP Motion by Kiefer/Dixon to recommend Council approve ISG’s proposal for facility assessment and CIP services as presented in the amount of $140,600 with utilities paying their share of the costs with the City’s portion coming from reserves. All present voting aye, except Nadreau who abstained, motion carried. 2. Discuss funding for the wastewater phosphorus optimization project. Possible recommendations to the Council. Due to the required reduction in phosphorus levels, ISG was contracted to complete the design for an optimization project. The recommended new system will analyze phosphorus levels in real-time and immediately inject what is needed into the system. There will be anticipated cost savings from reductions in the City’s use of ferric chloride, and there may be an opportunity to bring leachate back in the future. Motion by Kiefer/Dixon to recommend Council approve funding for the Wastewater Phosphorus Optimization Project in the amount of $500,000 with reimbursement to come from Wastewater bonding proceeds. All present voting aye, motion carried. 3. Discuss proposed 2027 GFL rates for garbage and recycling services for City-owned buildings/property. Possible recommendations to the Council. A few years ago, garbage and recycling services were consolidated into one contract. GFL submitted 2027 rates with an increase of 5% over 2025 rates. Additional discussion ensued relative to the purchase of new receptacles in the downtown area. It was noted that GFL would honor the same pricing for the receptacles if we increase to a 45-gallon container in the future. Motion by Kiefer/Nadreau to recommend Council approve the 2027 GFL rates for garbage and recycling services for City-owned buildings/property. All present voting aye, motion carried. 4. Adjournment. Motion by Dixon/Nadreau to adjourn at 9:35 am. All present voting aye, motion carried. Minutes submitted by, Rob Kiefer, Chair