Recycling, Computerization, Buildings and Intergovernmental Services Committee Regular Meeting Agenda (PDF)

CITY OF CHIPPEWA FALLS, WISCONSIN N O T I C E O F P U B L I C M E E T I N G In accordance with the provisions of the Wisconsin State Statutes, Sec. 19.84, notice is hereby given that a public meeting of the: Committee #4 Recycling/Computerization/Building/Intergovernmental Services Will be held on Tuesday, September 22, 2026 at 9:00 am, City Hall, Council Chambers, 30 West Central Street, Chippewa Falls, WI. The meeting may be viewed via livestream at the www.chippewafalls-wi.gov/council livestream link. Items of business to be discussed or acted upon at this meeting are shown on the attached agenda below: 1. Approve minutes of the August 14, 2026 Committee #4 meeting. 2. Discuss options for Council iPad replacement. Possible recommendations to the Council. 3. Discuss options for the Casper Park Maintenance Building. Possible recommendations to the Council. 4. Discuss the possibility of adding a storage building in Irvine Park for vehicle attachments. Possible recommendations to the Council. 5. Adjournment. NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING TO GATHER INFORMATION ABOUT A SUBJECT OVER WHICH THEY HAVE DECISION MAKING RESPONSIBILITY. NOTE: REASONABLE ACCOMMODATIONS FOR PARTICIPATION BY INDIVIDUALS WITH DISABILITIES WILL BE MADE UPON REQUEST. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT THE CITY CLERK AT 715-726-2719. Please note that attachments to this agenda may not be final and are subject to change. This agenda may be amended as it is reviewed. CERTIFICATION OF OFFICIAL NEWSPAPER I hereby certify that a copy of this notice has been posted on the City Hall bulletin board and a copy has been given to the Chippewa Herald on September 18, 2026 at 9:10 am by BNG. Minutes Committee #4 Recycling, Computerization, Buildings and Intergovernmental Services Committee #4 met on Friday, August 14, 2026 at 9:00 am at City Hall, Council Chambers, 30 West Central Street, Chippewa Falls, WI. Committee Members present: Jody Marr, Paul Nadreau, and Tim Normand. Mayor/Council Members present: Mayor Hiess and Rob Kiefer. Others present: Finance Manager/Treasurer Lynne Bauer; Director of Public Works/Utility Manager Brandon Cesafsky; City Planner/Transit Manager Brad Hentschel; Police Chief Ryan Douglas; Fire Chief Brian Tonnancour; Library Director Joe Niese; Street, Fleet, and Utility Maintenance Manager Rick Ruf; Brooke Petska and Thad Behling of ISG Services (remotely); Brian Reilly of Ehlers; and City Clerk Bridget Givens. Call to Order: 9:00 am 1. Approve minutes of the July 6, 2026 Committee #4 meeting. Motion by Normand/Nadreau to approve the minutes of the July 6, 2026 Committee #4 Meeting. All present voting aye, motion carried. 2. Discuss the City’s Capital Improvement Planning process. Possible recommendations to the Council. Councilor Marr provided an overview of the work done by Committee #4 in an attempt to create a roadmap to develop a comprehensive Capital Improvement Plan (CIP). Marr indicated she was in favor of pursuing a comprehensive facility assessment that includes detailed cost estimates and recommendations for updating and maintaining the City’s facilities. Fire Chief Douglas noted that as a Department Head, he has responsibilities in relation to his building; however, that is not his area of expertise. He also shared his support in hiring a consultant to conduct a facilities assessment. The Committee then heard from Brian Reilly of Ehlers who provided details on their proposal to develop a long-term financial plan for the City, indicating that the CIP becomes a key component in developing the financial plan. A complete CIP will allow for Ehlers to determine strategies for structuring debt and give Council an opportunity to look beyond the immediate budget year and consider the City's overall capital needs. ISG provided information relative to their ability to help determine the capital needs of the City; prioritize those needs; obtain estimates; and differentiate between routine maintenance, repair, and major infrastructure projects. The timeline was reviewed noting the entire process between both Ehlers and ISG would take approximately one year. Concerns relative to the need to obtain additional bids for the services being provided by ISG and what the City could reasonably borrow each year to fulfill the needs identified in the CIP were raised. Motion by Marr/Normand to recommend Council enter into a negotiated contract agreement with ISG to compile a full facility assessment and CIP of all City-owned infrastructure, excluding the library, with this and Ehlers’ Financial Management Plan to be completed by the end of next July with funding to be determined by Committee #1. All present voting aye, except Nadreau who voted no, motion carried. Motion by Normand/Nadreau to postpone action to a later date on Items 3 and 4 below. All present voting aye, motion carried. 3. Discuss options for the Casper Park Maintenance Building. Possible recommendations to the Council. 4. Discuss the possibility of adding a storage building in Irvine Park for vehicle attachments. Possible recommendations to the Council. 5. Discuss draft Fire Department Training Room Rental Agreement. Possible recommendations to the Council. Chief Tonnancour reviewed the draft agreement including rates and the inclusion of charges for AV equipment. He noted that Section 3 will be updated to include language that the $100 security deposit will be required via check or money order which will be held by the Public Safety Administrative Specialist. Motion by Normand/Nadreau to recommend Council approve the Fire Department Training Room Rental Agreement including the additions to Section 3. All present voting aye, motion carried. 6. Adjournment. Motion by Normand/Marr to adjourn at 10:11 am. All present voting aye, motion carried. Minutes submitted by: Jody Marr, Chair