Recycling, Computerization, Buildings and Intergovernmental Services Committee Regular Meeting Agenda (PDF)

CITY OF CHIPPEWA FALLS, WISCONSIN N O T I C E O F P U B L I C M E E T I N G In accordance with the provisions of the Wisconsin State Statutes, Sec. 19.84, notice is hereby given that a public meeting of the: Committee #4 Recycling/Computerization/Building/Intergovernmental Services Will be held on Friday, August 14, 2026 at 9:00 am, City Hall, Council Chambers, 30 West Central Street, Chippewa Falls, WI. The meeting may be viewed via livestream at the www.chippewafalls-wi.gov/council livestream link. Items of business to be discussed or acted upon at this meeting are shown on the attached agenda below: 1. Approve minutes of the July 6, 2026 Committee #4 meeting. 2. Discuss the City’s Capital Improvement Planning process. Possible recommendations to the Council. 3. Discuss options for the Casper Park Maintenance Building. Possible recommendations to the Council. 4. Discuss the possibility of adding a storage building in Irvine Park for vehicle attachments. Possible recommendations to the Council. 5. Discuss draft Fire Department Training Room Rental Agreement. Possible recommendations to the Council. 6. Adjournment. NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING TO GATHER INFORMATION ABOUT A SUBJECT OVER WHICH THEY HAVE DECISION MAKING RESPONSIBILITY. NOTE: REASONABLE ACCOMMODATIONS FOR PARTICIPATION BY INDIVIDUALS WITH DISABILITIES WILL BE MADE UPON REQUEST. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT THE CITY CLERK AT 715-726-2719. Please note that attachments to this agenda may not be final and are subject to change. This agenda may be amended as it is reviewed. CERTIFICATION OF OFFICIAL NEWSPAPER I hereby certify that a copy of this notice has been posted on the City Hall bulletin board and a copy has been given to the Chippewa Herald on August 12, 2026 at 2:00 pm by BNG. Minutes Committee #4 Recycling, Computerization, Buildings and Intergovernmental Services Committee #4 met on Monday, July 6, 2026 at 2:00 pm at City Hall, Council Chambers, 30 West Central Street, Chippewa Falls, WI. Committee Members present: Jody Marr, Paul Nadreau, and Tim Normand. Mayor/Council Members present: John Monarski and Chuck Hull. Others present: Finance Manager/Treasurer Lynne Bauer; Director of Public Works/Utility Manager Brandon Cesafsky; Police Chief Ryan Douglas; Police Lt. Korry Boos; Fire Chief Brian Tonnancour; Parks, Recreation, and Forestry Director John Jimenez; Library Director Joe Niese; Street, Fleet, and Utility Maintenance Manager Rick Ruf; Brooke Petska and Thad Behling of ISG Services; and City Clerk Bridget Givens. The meeting was called to order at 2:00 pm 1. Approve minutes of the March 10, 2026 Committee #4 meeting. Motion by Nadreau/Normand to approve the minutes of the March 10, 2026 Committee #4 meeting. All present voting aye, motion carried. 2. Discuss the City’s Capital Improvement Planning process including a presentation from ISG Facility Design Services relative to their facility assessment services. Possible recommendations to the Council. Director of Public Works/Utility Manager Cesafsky reported that ISG Services recently updated the Capital Improvement Plan (CIP) for the Wastewater Treatment Plant. As the City continues evaluating its infrastructure and updating the overall CIP, staff believes ISG's expertise in project prioritization and cost estimating could provide additional value. Brooke Petska and Thad Behling of ISG Services provided an overview of the firm's qualifications and the facility assessment services they offer. They explained that the final deliverable would be a prioritized, editable spreadsheet identifying recommended projects to serve as a roadmap for future capital planning. Department Heads noted that, while they are responsible for overseeing their respective facilities, building maintenance and condition assessments are outside their areas of expertise. They expressed that a professional facility assessment would be beneficial. Discussion also included ADA accessibility and whether a space needs analysis could be incorporated into the scope of work. ISG indicated that a facility assessment and a space needs analysis are separate services but that the firm is capable of providing both and could prepare a separate proposal for the space needs analysis. The Committee discussed the work already completed to inventory and tour the City's primary facilities and how that information could complement ISG's assessment process. ISG explained that its evaluations would help determine the most appropriate course of action for each facility, whether continued repairs, renovations, or replacement through new construction. Councilor Monarski inquired whether the City would seek proposals from multiple firms for these services. ISG responded that, once the City identifies the facilities to be assessed, they could prepare a cost proposal. The Committee also discussed whether the City would issue a Request for Proposals (RFP) and develop a formal scope of work for the project. Motion by Nadreau/Marr to recommend Council direct the Department Heads to provide a list of priority buildings for Committee #4 to review. All present voting aye, motion carried. 3. Discuss Building Usage Policy and Rental Agreement for the Chippewa Falls Fire Department. Possible recommendations to the Council. Following the walk-through at Fire Station One, it was requested that the Building Usage Policy and Rental Agreement be reviewed. Chief Tonnancour indicated that the training room has been rented 30 times in 2026 for a total of 114.5 hours. Discussion ensued relative to the rental fees charged for both residents and non-residents; cleaning fees and damage deposits; the possibility of limiting the days/times of which the room is available for rent; and the use of technology equipment. Tonnancour will work with Parks, Recreation, and Forestry Director Jimenez to develop a fee schedule and potential updates to the agreement using the Parks Department rental agreements as an example. No action taken. 4. Discuss the Casper Park Maintenance Building including the recent Request for Proposals for engineering and design services. Possible recommendations to the Council. The Committee discussed the recent Request for Proposal (RFP) for engineering and design services at the Casper Park Maintenance Building. Concern was expressed with the cost, and Committee Members felt that the services could be obtained at a lesser price. Councilor Nadreau questioned if CBS 2 had been notified of the RFP being released, as they had been working with Parks on a potential design prior to the RFP. It was noted that the RFP was released publicly, but firms were not contacted directly to bid. Additional discussion ensued relative to the history of the need to replace the maintenance building, the RFP process, and what type of building is actually needed at Casper Park. Motion by Nadreau to recommend Council approve setting a meeting between Director Jimenez, a representative from Committee #4, CBS 2 and any other design engineers to discuss the RFP. Motion died for lack of a second. It was questioned how the Committee should move forward and if the possibility of rejecting all bids for the project should be considered. No action taken. 5. Adjournment. Motion by Nadreau/Normand to adjourn at 3:49 pm. All present voting aye, motion carried. Minutes submitted by: Jody Marr, Chair 1 Bridget Givens From: Jody Marr Sent: Monday, August 10, 2026 4:30 PM To: Bridget Givens Subject: Fw: Question See below list of attachments that need storage for parks and rec.  From: John Jimenez <jjimenez@chippewafalls‐wi.gov>  Sent: Thursday, July 16, 2026 10:05 AM  To: Jody Marr <jmarr@chippewafalls‐wi.gov>  Subject: RE: Question      Hello,     Here is list of equipment that needs storage.     1. Bobcat snow blower  2. Dipperfox 5c600 stump auger  3. Auger 16” + 30 “ auger  4. 60” broom for snow/dirt   5. Bobcat stump grinder-wheel type 5g60  6. Cat loader bucket 1.4yd  7. 48” berlon loader forks  8. 60” berlon loader forks   9. V60 loader grapple   10. 72” prime brush mower   11. 16’ utility trailer tandem  12. 8’ R.O.C. snow plow for 1-ton truck   13. 8’ Hiniker snow plow for 1-ton  14. 6’ roller for ski trail   15. 8’ metal pless snow plow  16. 6’ ski trail plough              V{|ÑÑxãt YtÄÄá Y|Üx tÇw XÅxÜzxÇvç fxÜä|vxá   Brian Tonnancour, Fire Chief   1301 Chippewa Crossing Blvd  Chippewa Falls Fire & Emergency Services     Chippewa Falls, WI, 54729  btonnancour@chippewafalls‐wi.gov                 StaƟon #: 715‐723‐5710  Office: (715) 726‐2712                                                                 Fax: (715) 726‐ 2751            City of Chippewa Falls Fire Department Training Room Rental Fee Schedule and Facility Use Policy Effective Date: ___________________ Section 1. Purpose The purpose of this policy is to establish the official rental fees, terms, and conditions governing the use of the Chippewa Falls Fire Department Training Room by external organizations, businesses, and members of the public. This policy ensures consistent administration, appropriate cost recovery, and responsible use of City property. Section 2. Rental Fees 1. Room Rental (Hourly Rate)  Standard Training Room Use: $40 per hour  After-Hours Access (outside normal business hours): $10 per hour (additional) 2. Media and Technology Equipment (Hourly Rates)  Projector: $5 per hour  Sound/PA System: $5 per hour  Laptop (Department-Provided): $8 per hour  Video Conferencing Equipment: $10 per hour  Full Media Package (all above equipment): $20 per hour 3. Optional Services  On-Site Technical Support: $15 per hour  Custom Room Setup: $20 per reservation (one-time fee) Section 3. Deposits and Payment Requirements 1. Security Deposit: $100, due at the time of reservation. 2. Payment of Rental Fees: All rental fees must be paid in full no later than the day of facility use unless prior arrangements are approved. 3. Refund of Deposit: The deposit is fully refundable if no damage, no policy violations, and no excessive cleaning occur.   V{|ÑÑxãt YtÄÄá Y|Üx tÇw XÅxÜzxÇvç fxÜä|vxá   Brian Tonnancour, Fire Chief   1301 Chippewa Crossing Blvd  Chippewa Falls Fire & Emergency Services     Chippewa Falls, WI, 54729  btonnancour@chippewafalls‐wi.gov                 StaƟon #: 715‐723‐5710  Office: (715) 726‐2712                                                                 Fax: (715) 726‐ 2751          4. Failure to Pay: Failure to provide payment or deposit may result in cancellation of the reservation. Section 4. Cancellation Policy 1. More than 7 days prior to event: Full refund of all rental fees and deposit. 2. 3–7 days prior to event: 50% refund of rental fees; full deposit refund. 3. Less than 72 hours prior: Rental fees are non-refundable; deposit refunded in full. 4. No-Show: All rental fees and the deposit are forfeited. Section 5. Facility Rules and Operational Requirements 1. Users must adhere to the scheduled rental period; additional time may be billed in 30-minute increments. 2. The room must be returned to its original condition unless custom setup was requested. 3. Food and beverages are permitted unless otherwise posted; proper cleanup is required. 4. Excessive cleaning may result in a $75 cleaning fee deducted from the deposit. 5. Renters are financially responsible for any damage to furniture, equipment, or City property. 6. The following activities are strictly prohibited: o Open flames or hazardous materials o Tampering with fire or safety equipment o Unauthorized electrical or media modifications 7. Only authorized individuals may operate City-owned media equipment. 8. Users must comply with instructions from Fire Department personnel. 9. Parking must be in designated visitor or public areas. Section 6. Authority to Deny or Revoke Use The Fire Department reserves the right to deny, cancel, or revoke facility use if planned activities or conduct pose risks to persons, property, or operations. Refunds will be issued at the discretion of the Fire Chief or designee. Terms of Agreement and Acknowledgment I, the undersigned ("Renter"), acknowledge and agree to the following: 1. I have received and read the Training Room Rental Fee Schedule and Facility Use Policy. 2. I agree to comply with all rules and directives provided by City personnel. 3. I accept financial responsibility for any damage occurring during my rental. 4. I understand and agree to the cancellation policy. 5. I acknowledge the City is not liable for loss, theft, injury, or damage to personal property. 6. I understand policy violations may result in forfeiture of fees or deposits.   V{|ÑÑxãt YtÄÄá Y|Üx tÇw XÅxÜzxÇvç fxÜä|vxá   Brian Tonnancour, Fire Chief   1301 Chippewa Crossing Blvd  Chippewa Falls Fire & Emergency Services     Chippewa Falls, WI, 54729  btonnancour@chippewafalls‐wi.gov                 StaƟon #: 715‐723‐5710  Office: (715) 726‐2712                                                                 Fax: (715) 726‐ 2751          7. All information submitted in my reservation is accurate. Signature Section Renter Information Name: ________________________________________________ Organization (if applicable): _______________________________ Address: ______________________________________________ City/State/Zip: __________________________________________ Phone: ________________________________________________ Email: _________________________________________________ Event Details Date of Event: __________________________________________ Start Time: ___________________ End Time: ________________ Purpose of Use: _________________________________________ Signatures Renter Signature: _________________________________________ Date: ________________________ Fire Department Representative: _____________________________ Date: ________________________