Board of Public Works Regular Meeting Agenda (PDF)

BPW Members: Jason Hiess Brandon Cesafsk y Tom Hubbar d Tim Norman d Mike Tzanakis NOTICE OF PUBLIC MEETING CITY OF CHIPPEWA FALLS, WISCONSIN IN ACCORDANCE with the provisions of Ch apter 19, Subchapter IV of the Statutes of the State of Wisconsin, notice is hereby given that a public meeting of the: Board of Public Works: X (Reasonable accommodations for participation by individuals with disabilities will be made upon request. Please call 715.726.2736) Will be held on Monday, July 13, 2026 at 5:30 pm in the City Hall Council Chambers, Chippewa Falls, Wisconsin. Items of business to be discussed or acted upon at this meeting are shown on the attached Agenda or listed below: NOTE: If you are a board member and unable to attend the meeting, please notify the Engineering Dept. by calling 726.2736. 1. Approve the minutes of the June 22, 2026 Board of Public Works meeting. (Attachment) 2. Review and consider petition to pave alley, Block 25 Mansfield's Addition. Make recommendation to Common Council. (Attachment) 3. Review and consider petition to pave alley, Block 13 Mansfield’s Addition. Make recommendation to Common Council. (Attachment) 4. Review and consider request for an easement from HPE. Make recommendation to Common Council. (Attachment) 5. Adjournment. NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE CITY COUNCIL MAY BE PRESENT AT THIS MEETING TO GATHER INFORMATION ABOUT A SUBJECT OVER WHICH THEY HAVE DECISION MAKING RESPONSIBILITY. Please note that attachments to this agenda may not be final and are subject to change. This agenda may be amended as it is reviewed. CERTIFICATION I hereby certify that a copy of this Notice was emailed to the Chippewa Herald, posted on the 1st floor of City Hall, and on the outside City Hall Bulletin Board on Thursday, July 9, 2026 at 1:45 pm by LMR. Please note, these are draft minutes and may be amended until approved by the Common Council. CITY OF CHIPPEWA FALLS BOARD OF PUBLIC WORKS MEETING MINUTES MONDAY, JUNE 22, 2026 – 5:30 PM The Board of Public Works met in City Hall on June 22, 2026 at 5:30 pm. Attending were Mayor Jason Hiess, Vice-President Tom Hubbard, Director of Public Works Brandon Cesafsky, Alderman Tim Normand, and Mike Tzanakis. Also attending was Paul Holzinger of CDPG. 1. Motion by Hubbard, seconded by Normand to approve the minutes of the June 8, 2026 Board of Public Works meeting. All present voting aye. MOTION CARRIED. 2. Cesafsky provided the background on the appointment of a professional engineer with background in groundwater to the Groundwater Technical Review Committee which handles requests to place certain business uses within the City’s wellhead protection area. City Planner Hentschel has coordinated with SEH who recommended Veronica Aranda for the appointment. Cesafsky explained that the appointment needs to be made by the Board of Public Works and that the contract for SEH’s services will be coming to committee in the future. Mayor Hiess asked about a representative from the county and Cesafsky explained that City Planner Hentschel is also working with the County on that appointment. Motion by Cesafsky, seconded by Hubbard to appoint Veronica Aranda to the Groundwater Technical Review Committee. All present voting aye. MOTION CARRIED. 3. Cesafsky provided the background on the development agreement for Summit Ridge Phase 1 development with CDPG. Cesafsky stated that the agreement has been modified from prior agreements which includes changes to the as built requirements, televising requirements, pond maintenance, and building permits. Mayor Hiess had some corrections to the document which Cesafsky said he would change. Mayor Hiess also asked if this had gone before the City Attorney to which Cesafsky replied that it had. Motion by Hiess, seconded by Hubbard to recommend Common Council approve the development agreement with CDPG for phase 1 of the Summit Ridge Development. All present voting aye. MOTION CARRIED. 4. Cesafsky provided the background on STH 178 and maintenance responsibilities stating that the City turned over maintenance responsibility to the State in 2007 with the Jurisdictional Transfer agreement. Cesafsky stated that since that time the Old Abe State Trail has been plowed by the City but there is not any documentation outlining who has maintenance of the trail. Cesafsky stated that through another request, he learned about the DT1504 application which can be used to document City infrastructure within the State right-of-way which he felt was a good way to get the maintenance on this trail ironed out. Cesafsky stated that the goal is to inventory all City bike trails and that this application is a good step in cleaning up some of the confusion around State/City Board of Public Works Meeting Minutes June 22, 2026 Page 2 Please note, these are draft minutes and may be amended until approved by the Common Council. maintenance on the trail. Cesafsky stated that the fence along the trail will be the City’s responsibility as well and that we will work to get that fixed once this is complete. Motion by Tzanakis, seconded by Hubbard to recommend Common Council authorize Cesafsky to execute the application with the State which will clear up the maintenance responsibility of the Old Abe State Trail within the City Limits. All present voting aye. MOTION CARRIED. 5. Adjournment Motion by Hubbard, seconded by Normand to adjourn. All present voting aye. MOTION CARRIED. The Board of Public Works meeting adjourned at 6:19 pm. Brandon Cesafsky Secretary, Board of Public Works MEMORANDUM Date: 7/9/26 To: Board of Public Works From: Director of Public Works Subject: Alley Paving Process Dear Board of Public Works Members, Approximately 16.7 miles of public alley exist and are maintained by the City of Chippewa Falls. Alleys in general, serve the existing residents and businesses that reside adjacent to the aforementioned alleys. Some exceptions to this to occur in special situations where public street access is limited, or other unique situations exist, but to great extent public alleys serve adjacent residents’ driveway and other related access. The City of Chippewa Falls currently performs both summer and winter maintenance on all public alleys within the City. Alleys are included in the existing snow removal policy, and are listed as the lowest priority and are only plowed after all existing public streets are plowed. The current Chippewa Falls policy for public alley reconstruction is strictly driven by the adjacent property owner and petition only. If the desire exists among the adjacent residents to have the alley resurfaced/reconstructed, a petition must be brought forth with at least 50% of the existing alley frontage owners having signed. This petition would then be brought before the Chippewa Falls Common Council, and in the past, those alleys have been authorized to be included in the Chippewa Falls street and reconstruction projects for the following year. Special assessments do apply, the charge is calculated by the linear foot of abutting frontage the current 2026 charge is $11.20/FT. This special assessment includes only the HMA (Asphalt) portion of the alley, and in the past, the City has absorbed the other costs associated with reconstruction (i.e. base aggregate, alley approaches, removals). Following this memo are two alley petitions which are being requested for paving. Thanks, Brandon Cesafsky [Click and type Enclosure (if sending by mail) or Attachment (if sending email) OR delete entire line] c: [Click to type cc's OR delete entire line] Page 1 of 3 Rev. 11-2015 ELECTRIC UNDERGROUND DISTRIBUTION EASEMENT Parcel No. 22808-0442-6564OL08A Name City of Chippewa Falls, Wisconsin The undersigned, hereinafter referred to as "Grantor", hereby grants to Northern States Power Company, a Wisconsin corporation, hereinafter referred to as "NSP", this Electrical Underground Distribution Easement (“Easement”) as set forth below. RECITALS A. Grantor owns real property in Chippewa County, Wisconsin described as follows: See Exhibit A attached hereto and made part of (the “Property”) B. NSP wishes to locate within the Property the facilities described as follows: The necessary cables, wires, supports, conduits, vaults, pedestals, manholes, fixtures, devices, and other facilities and appurtenances necessary for the purposes of conducting electric energy, light, and communication impulses. (the “Facilities”) C. Grantor agrees to grant to NSP, its successors and assigns, the right, privilege and easement to construct, operate, maintain, use, rebuild or remove the Facilities over, under and upon the following described portion of the Property: See Exhibit A attached hereto and made part of (the “Easement Area”) 1. Easement. In consideration of the foregoing Recitals, which are incorporated herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor hereby grants to NSP a perpetual, non-exclusive easement to construct, install, operate, repair, remove, replace, reconstruct, alter, relocate, patrol, inspect, mark, improve, enlarge, and maintain the Facilities described above within the Easement Area. Grantor also grants to NSP the full right and authority to (1) reasonably access the Easement Area and the Facilities over and across the Property for the purpose of maintaining, replacing and constructing the Facilities; (2) the reasonable temporary use by NSP of the Property adjacent to the Easement Area during construction, repair or replacement of the Facilities; and (3) cut, remove, prune or otherwise control, all trees, brush and other vegetation on or overhanging the Easement Area or located outside of the Easement Area which by falling might interfere with or endanger the Facilities. 2. Grantor’s Responsibilities. Grantor agrees that it will not perform any act on the Easement Area which will interfere with or endanger the Facilities. Grantor shall not locate any structure or obstruction, nor plant ___________________________________________ RETURN TO: NSP Siting & Land Rights, Corissa Seely 1414 W. Hamilton Ave., PO Box 8 Eau Claire WI 54702-0008 PIN: 22808-0442-6564OL08A Page 2 of 3 Rev. 11-2015 Parcel: 22808-0442-6564OL08A any trees, shrubs, bushes or plants of any kind, nor change the ground elevation within the Easement Area without the express written consent of NSP. 3. Restoration. After installation of the Facilities or after the exercise of any of the rights granted herein, NSP agrees to restore the Property and the Easement Area to as near their original condition as is reasonably possible and remove therefrom all debris, spoils, and equipment resulting from the use of the Property and the Easement Area. 4. Ownership of Property. Grantor covenants with NSP, its successors and assigns, that Grantor is the owner of the above described Property and has the right to sell and convey an easement in the manner and form aforesaid. 5. Additional Documents. Grantor agrees to execute and deliver to NSP , at NSP’s cost, without additional compensation, any additional documents needed to correct the legal description of the E asement Area to conform to the right of way actually occupied by the Facilities. 6. Pre-Existing Property Condition. Grantor shall disclose to NSP any pre-existing waste materials (“Pre - Existing Wastes”), that Grantor knows or reasonably suspects to be present in soils, water (surface or groundwater), vapors or air, whether on, in, above, migrating to or from, or under the Easement Area and any other information that would help NSP assess the risks of working in the area. NSP shall have the right to perform environmental sampling in the Easement Area at its discretion. If NSP encounters any Pre-Existing Wastes, Company may stop work. Grantor shall be responsible for any costs to manage, transport, or dispose of any Pre -Existing Wastes that NSP encounters during installation, relocation, or maintenance of the Facilities in the Easement Area. NSP shall not assume, and Grantor shall retain its obligation to comply with all applicable environmental laws and regulations, including federal or state reporting requirements related to such Pre -Existing Wastes. Grantor shall release and indemnif y NSP from and against any claims or responsibilities related to such Pre-Existing Wastes. 7. Entire Agreement. It is mutually understood and agreed that this instrument covers all agreements and stipulations between the parties and that no representation or statements, verbal or written, have been made modifying, adding to or changing the terms hereof. 8. Removal of Facilities. The rights granted herein may be exercised at any time subsequent to the execution of this document and said rights shall continue until such time as NSP, its successors and assigns have notified Grantor, its successors or assigns, that NSP has abandoned and relinquishes its easement rights. Following such notification by NSP , Grantor, its successors or assigns may require by written notification that NSP remove all of its Facilities from the Easement Area at NSP’s expense, or if no notification is given, then NSP may decide to abandon such Facilities in place. NSP shall deliver a recordable release of easement to be recorded at the expense of Grantor or its successor or assigns. 9. Binding Agreement. All provisions of this Easement, including the benefits and burdens, shall be deemed to run with title to the Property and shall inure to the benefit of, and shall be binding upon, the successors and assigns of the parties hereto as fully as upon themselves. Page 3 of 3 Rev. 11-2015 Parcel: 22808-0442-6564OL08A IN WITNESS WHEREOF, Grantor has executed this Easement as of this ____ day of , 20__. Grantor(s): City of Chippewa Falls, Wisconsin _______________________________________ By: Its: _______________________________________ By: Its: STATE OF ) ) ss. COUNTY OF ) Personally came before me, this ____ day of _____________________, 20__, the above named ___________________________ and__________________, to be the person(s) who executed the foregoing instrument . __________________________________________ Notary Public, State of Wisconsin My Commission Expires______________________ This instrument drafted by: Corissa Seely, an employee of Xcel Energy Services Inc. S T A T E H W Y. 1 7 8 SW. CORNER LOT 29EASEMENTS. LINE OUTLOT 8 P.O.B. EASEMENTAREAN. LINE OUTLOT 8 NORTHERN STATES POWERWISCONSINScale: 1" = 80'EXHIBIT A SHEET 1 OF 2Certificate of SurveyLocation: City of Chippewa, Chippewa County, WisconsinGrantor: City of ChippewaSee Sheet 2 of 2 for descriptions. PARCEL: CITY OF CHIPPEWASEC. 7, T. 28N., R. 8W.CO.: CHIPPEWA I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSED LAND SURVEYOR UNDER THELAWS OF THE STATE OF WISCONSIN.SAMUEL W. HEIMSTEAD LIC. NO. S-3276DATE: K:\SURVEY\WI\DIST\Chippewa Falls\26159\CAD\26159.dwg NORTHERN STATES POWERWISCONSINEXHIBIT A SHEET 2 OF 2 "Property"Outlot 8, 2nd Riverside Industrial Park, Chippewa County, Wisconsin. Easement Area:An easement over, under, and across that part of the herein before described "Property" which lies within thefollowing described area:Commencing at the southwest corner of Lot 29, 2nd Riverside Industrial Park; thence North 88 degrees 28minutes 31 seconds East 304.00 feet along the south line of said Lot 29, said line also being the north line ofOutlot 8 to the point of beginning of the easement area to be described; thence continuing North 88 degrees28 minutes 31 seconds East 126.00 feet along the north line of said Outlot 8; thence South 1 degree 31minutes 29 seconds East 40.00 feet to the south line of said Outlot 8; thence South 88 degrees 28 minutes31 seconds West 126.00 feet along the south line of said Outlot 8; thence North 1 degree 31 minutes 29seconds West 40.00 feet to the point of beginning. Containing 0.12 acres, more or less. Certificate of SurveyLocation: City of Chippewa, Chippewa County, WisconsinGrantor: City of Chippewa PARCEL: CITY OF CHIPPEWASEC. 7, T. 28N., R. 8W.CO.: CHIPPEWAK:\SURVEY\WI\DIST\Chippewa Falls\26159\CAD\26159_A.dwg 1 Brandon T. Cesafsky From: Schemenauer, Debbie <debra.schemenauer@hpe.com> Sent: Thursday, June 18, 2026 3:16 PM To: Brandon T. Cesafsky; Myers, Jeff (Non HPE GRE IFM) Subject: Re: Olson Project EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Secured by Check Point Hi Brandon, Xcel indicated they provided land values because the project was for their own use. In this case, since the project is for us, they’ve asked that we supply the values. Based on our research, the area appears to be a non-buildable utility corridor/buffer zone, with a low value per square foot (approximately $0.25–$0.50). According to the easement document, the area is 126 ft x 40 ft (5,040 SF). At $0.25/SF, this results in an estimated value of $1,260. I want to make sure I’m not taking up unnecessary time for the board members.. Will this information suffice, or do you need something more formal? Thanks, Deb Regards, Debbie Schemenauer , Global Workplace Manager Chippewa Falls Global Workplace - Advancing the Way Team Members Live and Work Debbie.Schemenauer@hpe.com 715-864-1567 Cell Hewlett Packard Enterprise HPE.com From: Brandon T. Cesafsky <btcesafsky@chippewafalls-wi.gov> Sent: Monday, June 8, 2026 2:22 PM To: Schemenauer, Debbie <debra.schemenauer@hpe.com>; Melsness, David J <David.J.Melsness@xcelenergy.com>; Myers, Jeff (Non HPE GRE IFM) <jeff.myers@hpe.com> Cc: Yates, Michael P <Michael.P.Yates@xcelenergy.com> Subject: RE: Olson Project