Special Board Meeting – Virtual — Minutes

VILLAGE OF LAKE HALLIE SPECIAL VILLAGE BOARD MEETING MINUTES Wednesday, June 24, 2026 A Special Meeting of the Village Board of the Village of Lake Hallie was held virtually on Wednesday, June 24, 2026, pursuant to Chapter 19.84 of the Wisconsin Statutes. 1. Call to Order Village President Gary Spilde called the meeting to order on Microsoft Teams at 12:01 p.m. 2. Roll Call Present virtually: Trustee Brad Hudson, Trustee Mark Danielson, and President Gary Spilde Excused: Trustee Tim Calkins Absent: Trustee Pete Lehmann A quorum was present. 3. Pledge of Allegiance The Pledge of Allegiance was omitted due to the virtual meeting format. 4. Public Comments No public comments were received. 5.A Discuss/Consider Crack Seal, Chip Seal and Line Painting Quote for 40th Avenue West Village Administrator/Clerk-Treasurer Anastasia Stueber reviewed Fahrner Asphalt Sealers' recommended road preservation projects. Staff recommended proceeding with improvements to 40th Avenue West, Melby Street East, and Melby Street West while postponing work on 122nd Street pending grant funding and the July 9 bid opening for the 125th Street project. This approach would allow the Village to reserve funding flexibility while securing a place on Fahrner's construction schedule. 5.B Discuss/Consider Crack Seal, Chip Seal and Line Painting Quote for Melby Street East Discussion continued regarding the proposed crack sealing, chip sealing, and pavement marking improvements for Melby Street East. Board members expressed support for proceeding with the recommended work within the available road maintenance budget. 5.C Discuss/Consider Crack Seal, Chip Seal and Line Painting Quote for Melby Street West Motion by Trustee Hudson, seconded by Trustee Danielson, to approve Fahrner Asphalt Sealers' proposal for crack sealing, chip sealing, and line painting for 40th Avenue West, Melby Street East, and Melby Street West in the total amount of $126,050. Motion carried unanimously by voice vote. 5.D Discuss/Consider Paving Repair at Wissota Tool The Board reviewed two repair proposals submitted by Senn Blacktop for pavement repair associated with the culvert replacement on 37th Avenue and repair of pavement damage at Wissota Tool. The combined cost of the repairs totaled $9,616. Motion by Trustee Hudson, seconded by Trustee Danielson, to approve Senn Blacktop's repair proposals for the 37th Avenue pavement repair and the Wissota Tool parking lot repair in the total amount of $9,616. Motion carried unanimously by voice vote. 6. Adjournment Motion by Trustee Hudson, seconded by Trustee Danielson, to adjourn the meeting. Motion carried unanimously by voice vote. President Spilde declared the meeting adjourned at 12:07 p.m. Prior to disconnecting, staff noted that an updated repair quote had been uploaded to the shared drive for Board review and indicated additional road project discussions would likely occur following the July 9, 2026 bid opening. Respectfully submitted, Anastasia Stueber Village Administrator/Clerk-Treasurer