Park, Recreation, & Tourism Commission — Minutes

Parks, Recreation and Tourism Commission Monday, June 22nd, 2026 6:00 PM Village Hall Building 13136 30th Avenue Lake Hallie, WI 54729 MINUTES 1. Meeting Called to Order according to Chapter 19.84 of the Wisconsin State Statutes – Renee Normand explained how meetings will be conducted moving forward using Robert's Rules of Order. 2. Roll Call: Mr. Danielson...Ms. Leibke…Mr. Scholtz…Mr.Lemanski. …Ms. Normand…Ms. Berg…Ms.Schley – All were present 3. Public Comments: – N/A 4. Approval of Minutes: a. May 26, 2026 Meeting Minutes – Dave Lemanski made a motion to approve. The motion was seconded by Courtney Berg. 5. New Business: a. Discuss/Review – Go Chippewa Falls updates – if present with anything (not their normally scheduled meeting to attend) – N/A b. Discuss/Recommend/Approve – WWRORP Urban Area Plan Presentation – Alysa made a motion to support the plan as presented at last month's meeting. The motion was seconded by Mark and carried. Kennedey with Visit Eau Claire will look into why Lake Hallie is not included on the list of lakes within the region on page 69 and will report back to the committee. c. Discuss/Recommend/Approve – Score board remote replacement for North Field and or WIFI upgrade to manage off your phone for all boys fields – • Discussion was held regarding who should be responsible for replacing the item. • The checkout process will be reviewed in greater detail at next month's meeting. • The girls' program is looking to replace the center field scoreboard. If needed, that scoreboard would also be compatible with the North Field scoreboard. • Cathy made a motion to recommend extending a $500 credit to the boys' program to either upgrade to the MX1 Wireless System or purchase a replacement remote if the original remote cannot be located. The motion was seconded by Mark and carried with no objections. • Kent will provide a copy of the checkout checklists for review at next month's meeting. d. Discuss/Review/Approve – Signage Contract – N/A e. Discuss/Approve – CVTC Partnership opportunity – Alisa • Alisa reached out to the Dean and the Program Director regarding the proposal. The Dean expressed support for the idea. • The Program Director is expected to return in August and will provide additional information at that time. If an update is available sooner, it will be shared at the July meeting. f. Discuss/Approve – Increased Ball Field Funding and how we will distribute that to help support the batting cages per our agreement to increase the field usage fees – • Cathy drafted the agreement, and the Village office has forwarded it to the attorney for legal review. • Once approved by legal counsel, the most current version of the agreement will be uploaded to the shared Village files. g. Discuss/Recommend/Approve – Website Updates – Renee Normand – • Renee spoke with Anastasia regarding the website. The current contract expires in 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us July, at which time it will be reviewed and any necessary updates or improvements will be addressed. • Renee will continue working with the Village on the website and will provide updates as they become available. h. Discuss/Approve/Recommend cleaning of the lot line of the soccer fields – Renee – • The Village mailed letters to residents notifying them that they have until August 15 to complete property cleanup. The Spilde property has already been cleaned up. • The Village will install additional "No Trespassing" signs to clearly mark where Village property ends and remind the public to stay off private property. • The Village also has items near the dumpsters that need to be removed. Parks employees will work on removing them as soon as possible. • It was noted that TNR will pick up the fence. Russ also suggested repurposing the fence for pitching lanes; however, the committee agreed that the area needs to be cleaned up regardless. • Jacob will speak with Sam about transporting the concrete slabs to Stelter's Pit. • Renee will follow up regarding the scrapping of the scoreboards. i. Discuss/Recommend/Approve – Lights on Sipple Field – Kent – • The project has been completed. All lights on Sipple Field, Walker Field, and Veterans Field are now operational. j. Discuss/Recommend/Approve – Cesspool Cleaners – • The boys' and girls' programs each rent portable toilets and pay the monthly service fees. • The committee discussed establishing standards for portable toilet service during tournament weekends, as regular servicing is only scheduled for Thursdays and Mondays. • During a Patriots tournament, the portable toilets reached capacity, resulting in an unscheduled service call to Cesspool. The situation caused confusion regarding who was responsible for requesting additional service. • Cathy will contact the Patriots regarding portable toilet arrangements for the July tournament and ensure they understand the process for contacting Cesspool if additional service is needed. k. Discuss/Approve the purchase of a new soccer net – Mark – • Jayson made a motion to approve the purchase of a new soccer net, not to exceed $200. l. Discuss/Approve/Recommend – Park Employees Seasonal hiring process – • Dave Lemanski made a motion to adjust current wages in accordance with Resolution 2025-25, effective retroactively to January 1, 2026. The motion was seconded by Courtney Berg. 6. Old Business: a. Crow’s nest on Sipple Field update – Done b. Tot Lot playground equipment update – Renee – • Renee noted that the previously discussed removal of the old picnic tables has not yet been addressed. Renee will obtain bids for the purchase of new picnic tables. • Gary Spilde reported that signed agreements are in place with residents who oversee the upkeep of certain tot lots to help remove liability from the Village. However, discussion was held regarding the need to review and update these agreements. • The committee will add one or two tot lots to upcoming meeting agendas to begin reviewing and determining necessary updates and improvements. c. Update on the Sports Lockers – • Renee provided an update on the lockers and reported that she is working with Jacob & the crew to determine the best location for placement once the lockers are completed. • RCU is donating funds to help purchase equipment and supplies to stock the lockers. The Village office expects to receive the donation check soon. 7. Review of Disbursements and Profit & Loss 8. Standing Agenda Items: a. Discuss/Approve Park Rental Agreements – N/A b. Peace Memorial Park Update – N/A c. Capital Outlay Projects • Eloise Rowan graciously donated approximately 20–25 trees to be planted at the park. • Village employees will determine the planting locations and will be responsible for planting the trees. Dave will coordinate delivery of the trees from the supplier. • Eloise will work with Kent and Jacob to coordinate the planting locations and timing. • The committee discussed the need to protect the trees by installing fencing or applying spray treatments as needed. d. Lake Association – • 44 loads of weeds have been removed from the lake to date. • Harvesting will not take place this week due to Al being on vacation. • Kayak rentals are currently underway. • A potential leak has been identified on the harvesting equipment. Kent has arranged for someone to inspect the machine this week before Al returns from vacation. • Discussion was held regarding issues with geese. Kent will research what the Town of Lafayette has done to address their goose concerns and report back. e. Pickleball Courts Update – • N/A, the event request to utilize the 18 courts will be placed on the July agenda for review and approval. f. Bike/Ped Update – • Gary informed the Board that the Village now owns the portion of the bike trail extending from 30th Avenue South to 110th Avenue. The trail was transferred from Eau Claire County and is now registered with Chippewa County. The Village will assume responsibility for maintenance of this section moving forward. g. Lake Hallie Outdoor Recreation Plan update – Previously discussed h. Hallie Boys Baseball – Previously discussed about the remote i. Hallie Girls Softball – • User fees have been submitted today. • Funds received from concession stand profits will be reinvested into the Girls Softball program and field improvements. • The group discussed field updates and noted that they do not wish to make updates to Veterans Field or Memorial Field at this time. However, they would like to explore adding power to both fields, which would require a short trench to bring power into the dugouts. • For Memorial Field, additional research is needed to determine the location of the existing power source, potentially near the center field baseline, in order to determine the best route for installation. • Normand Field currently does not have nearby power available to support future updates. • Despite numerous rainouts, the season has been successful overall, and concession stand sales have been strong. j. Chippewa Strikers/Soccer Complex – • On June 6, the first Jamboree was held with 63 teams participating and 105 games played. There were many positive comments regarding the condition and appearance of the fields. • Full practices will begin on August 1 with the new Sparks Program, which will focus primarily on player skills development. • The League/Fall Tournament is scheduled for October 9–11. • Jacob will contact the Fire Department regarding the possibility of obtaining an AED for the park, specifically for Walker Field. 9. Adjournment – Renee made the motion to adjourn at 7:58. Next meeting is scheduled for July 27th, 2026 Posted: 7.29.2026 CC: Chippewa Valley Newspaper, Eau Claire Leader Telegram, Maverick Media, Clear Channel, WEAU, WQOW, Committee Members, Village Board Members Posted by Deputy Treasurer