Village Board Meeting — Minutes

Village Board Meeting Minutes - June 1, 2026 VILLAGE OF LAKE HALLIE REGULAR VILLAGE BOARD MEETING MINUTES Monday, June 1, 2026 at 7:00 P.M. Lake Hallie Municipal Building 13136 30th Avenue Lake Hallie, WI 54729 1. Call to Order Village President Gary Spilde called the meeting to order at 7:04 p.m. pursuant to Chapters 19.84 and 19.85(1)(e) of the Wisconsin State Statutes. 2. Roll Call Present: President Gary Spilde, Trustee Pete Lehmann, Trustee Brad Hudson, Trustee Tim Calkins, and Trustee Mark Danielson. A quorum was established. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion: Motion by Hudson, seconded by Calkins, to approve the June 1, 2026 Agenda as presented. Motion carried unanimously. 5. Public Comments Lee Hennick, Chippewa County Board Supervisor, addressed the Board regarding county-level matters under discussion, including a potential hospital-related loan, a potential sales tax increase, and a potential wheel tax. Mr. Hennick stated he was seeking feedback from constituents and encouraged residents and officials to contact him with questions or comments. No other public comments were received. 6. Committee/Department Reports A. Board Member Reports • President Spilde discussed correspondence related to a proposed water ski course on the Chippewa River within the Village of Lake Hallie. The item was expected to be placed on a future agenda after additional information from the DNR is reviewed. • President Spilde reported attending a Venture Academy event and noted that the project is progressing, including clearing of land for the building project. B. Police Chief/Police Commission Update • Chief Jesse James provided an update on his first two weeks in the role and thanked Sergeant Sokup and department command staff for assisting with transition and onboarding. • Chief James recognized officers for proactive patrol activity and service, including an officer checking a local business on foot and an officer removing sheetrock debris from the roadway to prevent potential vehicle damage. • A squad technology and licensing issue was resolved with assistance from Officer Hutchinson and Motorola. • Part-time Police Clerk Holly Reinhardt started employment and has begun assisting with department documents and administrative processes. • Chief James identified department goals including policy updates, budget process review, hiring and staffing, scheduling, and equipment needs. Village Board Meeting Minutes - June 1, 2026 • Chief James reported on recent drug-related activity, including methamphetamine-related matters and mutual aid incidents, and noted continued focus on drug enforcement resources, including K-9 utilization. C. Public Works Department Update • Water meter equipment was reported as shipped on May 28, 2026, though not yet received. • The Village is pumping just under one million gallons of water per day, with wells running approximately 18 to 20 hours per day due to seasonal water demand. • Hydrant flushing was postponed due to high system demand. • Haas Sons/Martin Johnson continued clearing land for Venture Academy, which was expected to take approximately two weeks. • A 100-meter service was installed for the Venture Academy project in anticipation of upcoming masonry work. • KLM/Aquastore was scheduled to complete repairs to the Altoona tower on June 19, 2026. Staff reported the tower was not expected to be drained or taken offline. • Roadside mowing was approximately halfway complete. • The spray patcher was ready to begin work, with priority areas identified for patching and shoulder repair. • Chippewa Falls completed sweeping of Village streets, with follow-up noted for areas that may have been missed. • The weed harvester was launched on Friday, May 29, 2026, and repairs were completed after hydraulic hose issues occurred. • Garrett was scheduled to take the written CDL permit test to move forward with CDL training. • Staff tested a six-way dozer blade attachment for the skid steer and reported it would be discussed later on the agenda. • Parking lot striping and directional arrows were completed, with additional work anticipated as needed. D. Administrative Update • Administrator Stueber reported that PSC reporting was submitted to Baker Tilly as part of the audit process. Any necessary changes would occur after July 1. • Staff continued working with Caselle on journal entries to correct prior debit and credit entry issues, with support scheduled from Caselle staff. • Capital improvement planning was discussed as part of strategic planning implementation and future budget workbooks. • SharePoint access and security were discussed, including the need to use Lake Hallie email credentials and the importance of records compliance. • Coulee Tech will offer SharePoint training for Board and Commission members, including instructions for remote access. • The Public Works Director position was scheduled to be posted June 3, 2026, with a four-week posting window and review anticipated at the second meeting in July. • Summer operations are underway, including weekend tournaments and field rentals. Staff noted ADP timecard reporting will assist with billing for tournament-related labor. • Painting project RFPs will be reposted for projects approved but not completed during the 2025 budget year, with updated quotes anticipated due to material and labor cost changes. • Discussion occurred regarding pest concerns at the old building, with staff noting the potential need for pest control evaluation. 7. New Business A. Parks, Recreation & Tourism Commission Action Items 1. None. Village Board Meeting Minutes - June 1, 2026 No action taken. B. Plan Commission Action Items 1. None. No action taken. C. Police Commission Action Items 1. None. No action taken. D. Administration/Village Operations Action Items 1. Discuss/Consider Hiring of Full-Time Public Works Operator Administrator Stueber reported that four candidates were interviewed for the Public Works Operator position. The recommendation was to hire Jana Oldenberg, who has worked for the City of Eau Claire since 2014, holds a CDL, and has prior experience with blacktop and asphalt companies. Public Works staff noted her location and experience would be beneficial to the department. Motion: Motion by Lehmann, seconded by Hudson, to approve the hiring of Jana Oldenberg as Full-Time Public Works Operator as presented. Motion carried unanimously. 2. Discuss/Consider Recycling Center Lean-To Discussion occurred regarding construction of a lean-to at the Recycling Center for cardboard collection. The Board reviewed a quote from Bowman in the amount of $16,650 for construction including concrete, roof, posts, and use of existing fencing. The project is intended to reduce cardboard-related dumpster use and improve handling of recycled cardboard. Motion: Motion by Hudson, seconded by Lehmann, to approve the quote from Bowman for the Recycling Center lean-to in the amount of $16,650. Motion carried unanimously. 3. Discuss/Consider Skid Steer Attachment Public Works presented information regarding an eight-foot Jenkins six-way dozer blade skid steer attachment available through Greenwood. The attachment was tested by staff and described as useful for grading, shouldering, and other operational needs. Discussion included the attachment operation, visibility, and potential use with different cutting edges. Motion: Motion by Lehmann, seconded by Hudson, to approve the purchase of the skid steer attachment from Greenwood as presented. Motion carried unanimously. 4. Discuss/Consider Resolution 2026-17 Sick Leave Donation Policy Administrator Stueber presented Resolution 2026-17 establishing a Sick Leave Donation Policy. The policy would allow eligible employees experiencing a qualifying FMLA event to request donated sick leave from other employees. Discussion included eligibility, liability, fiscal impact, employee support, and attorney review of the policy. Motion: Motion by Lehmann, seconded by Hudson, to approve Resolution 2026-17 Sick Leave Donation Policy. Motion carried 4-1. 5. Discuss/Consider Caselle Employee Training Administrator Stueber presented options for formal Caselle training related to accounting, utility billing, and fiscal management systems. Discussion included costs for in-person training, possible virtual training, the October Caselle training opportunity, and the possibility of partnering with another municipality to split costs. The Board directed staff to explore shared training opportunities or the October training option and bring the item back for future consideration. No action taken. 8. Old Business A. None. No old business was presented for discussion or action. Village Board Meeting Minutes - June 1, 2026 9. Approval of Minutes A. May 18, 2026 Regular Board Meeting Minutes Motion: Motion by Lehmann, seconded by Hudson, to approve the May 18, 2026 Regular Board Meeting Minutes. Motion carried unanimously. 10. Finance A. Claims & Disbursements 1. June 1, 2026 Check Register in the amount of $45,720.12, including Manual Check #3172 - #3193 and General Fund Checks #42760 - #42790. Motion: Motion by Lehmann, seconded by Calkins, to approve the June 1, 2026 Check Register in the amount of $45,720.12. Roll Call Vote: Hudson - Aye Calkins - Aye Lehmann - Aye Danielson - Aye Spilde - Aye Motion carried. 11. Licensing A. Operator(s) 1. Rebecca L. Miller - Lake Hallie Golf Club 2. Ella M. Spaeth - River Jams 3. Megan DeRouin - Thirsty Badger B. Bow Hunting License 1. Jeff Allen Aubart C. Social Use Permit/Temporary Class “B” Retailer’s License 1. Hallie Elite Fastpitch, Rally in the Valley Fastpitch Tournament, June 26, 2026 through June 28, 2026 D. Room Tax Permit(s) 1. Airbnb 2. Agoda International USA LLC E. Tobacco 1. Azara Hookah Zone LLC Motion: Motion by Lehmann, seconded by Calkins, to approve licensing items A, B, C, D, and E as presented. Motion carried unanimously. Additional discussion occurred regarding the upcoming tournament and the benefit of police presence due to traffic concerns on 117th Avenue. 12. Convene to Closed Session The Board considered convening to closed session pursuant to Wisconsin Statutes: • § 19.85(1)(e), for deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session, including discussion of Village-owned property and related strategic considerations. • § 19.85(1)(c), for considering employment, promotion, compensation, or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility, including an employee relations update. • § 19.85(1)(g), for conferring with legal counsel who is rendering oral or written advice concerning strategy to be adopted by the Village with respect to litigation in which it is or is likely to become involved, including discussion regarding Village legal representation and related legal considerations. Village Board Meeting Minutes - June 1, 2026 Motion: Motion by Hudson, seconded by Calkins, to convene to closed session pursuant to the statutory sections and purposes listed on the agenda. Roll Call Vote: Hudson - Aye Danielson - Aye Calkins - Aye Lehmann - Aye Spilde - Aye Motion carried. The Board convened to closed session. 13. Re-Convene to Open Session The Board re-convened to open session. President Spilde announced that no action was taken in closed session. 14. Adjournment Motion: Motion by Hudson, seconded by Danielson, to adjourn. Motion carried unanimously. Meeting adjourned at 8:08 p.m. Respectfully Submitted, Anastasia Stueber Village Administrator/Clerk-Treasurer