Village Board Meeting — Minutes

VILLAGE OF LAKE HALLIE REGULAR VILLAGE BOARD MEETING MINUTES May 18, 2026 Lake Hallie Municipal Building 13136 30th Avenue Lake Hallie, WI 54729 1. Call to Order Village President Gary Spilde called the meeting to order at 7:00 p.m. pursuant to Wisconsin State Statutes. 2. Roll Call Present: President Gary Spilde, Trustee Pete Lehmann, Trustee Brad Hudson. Excused: Trustee Tim Calkins and Trustee Mark Danielson. A quorum was established. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion by Lehmann, seconded by Hudson, to approve the May 18, 2026 agenda as presented. Motion carried unanimously. 5. Public Comments No public comments were received. 6. Committee/Department Reports A. Board Member Reports President Spilde reported execution of a maintenance agreement with the City of Eau Claire related to the bicycle trail south of 30th Avenue, receipt of the Chippewa Valley Recycling Program Annual Report, and upcoming WisDOT reconstruction of Highway 124 in 2027, including installation of a pedestrian crossing at Park Avenue. B. Police Chief/Police Commission Update President Spilde introduced newly appointed Police Chief Jesse James, who officially began employment with the Village on May 18, 2026. A ceremonial swearing-in ceremony was announced for May 26, 2026. Acting Chief Sergeant Sokup reviewed department activity, noting increased calls for service compared to both the prior month and prior year. Arrests and citations remained relatively stable. An update was also provided regarding efforts to capture a stray dog reported in the Village. C. Public Works Department Update Updates were provided regarding Grand Meadows utility extensions, Venture Academy site preparation, water meter replacement efforts, seasonal water demand increases, street sweeping activities, and recycling center improvements. D. Administrative Update Administrator Stueber provided updates regarding audit activities, PSC reporting, SOP development, SharePoint implementation, Comprehensive Plan tracking, professional development activities, onboarding of Chief James, recruitment efforts for the Public Works Director position, and a verbal resignation notice received from Riley Rubenzer. 7. New Business A. West Central Wisconsin Regional Planning Commission 1. MPO Re-Introduction & Overview Derek Anderson of the Chippewa-Eau Claire Metropolitan Planning Organization presented an overview of MPO services, transportation planning initiatives, traffic safety studies, crash data analysis, and resources available to member communities. No action taken. B. Parks, Recreation & Tourism Commission Action Items 1. None. No action taken. C. Plan Commission Action Items 1. None. Discussion occurred regarding a proposed automobile dealership development near the Walkowiak property. No action taken. D. Police Commission Action Items 1. Discuss/Consider Hiring of Part-Time Police Department Administrative Assistant Motion by Lehmann, seconded by Hudson, to approve the hiring of Holly Reinhardt as Part- Time Police Department Administrative Assistant at $20.00 per hour. Motion carried unanimously. E. Administration/Village Operations Action Items 1. Discuss/Consider Intergovernmental Cooperative Agreement: Iona Beach Road (90th Street) Motion by Lehmann, seconded by Hudson, to approve the agreement between the City of Eau Claire and the Village of Lake Hallie. Motion carried unanimously. 2. Discuss/Consider Annual Well Test, Register, and/or Repair for $10,190 Motion by Hudson, seconded by Lehmann, to approve the annual well test, register, and/or repair services in the amount of $10,190. Motion carried unanimously. 3. Discuss/Consider Grand Meadows Developers Agreement Motion by Lehmann, seconded by Hudson, to approve the Grand Meadows Developers Agreement contingent upon receipt of the required surety bond. Motion carried unanimously. 4. Discuss/Consider 110th Street Railroad Crossing Motion by Lehmann, seconded by Hudson, directing staff to notify the railroad that the Village opposes closure of the 110th Street railroad crossing. Motion carried unanimously. 8. Old Business A. None. No old business was presented for discussion or action. 9. Approval of Minutes A. April 20, 2026 Regular Village Board Meeting Minutes B. May 4, 2026 Regular Village Board Meeting Minutes Motion by Hudson, seconded by Lehmann, to approve the April 20, 2026 and May 4, 2026 Regular Village Board Meeting Minutes. Motion carried unanimously. 10. Finance A. Treasurer's Report 1. 2026 Treasurer's Report received. 2. 2026 Profit & Loss Statement received. 3. 2026 Water Utility Report received. 4. 2026 Sewer Utility Report received. Staff reported additional accounting adjustments remain in progress pending audit completion and PSC reporting updates. No action taken. B. Claims & Disbursements Motion by Hudson, seconded by Lehmann, to approve claims and disbursements dated May 18, 2026 in the amount of $129,312.29 less $14,847.00. Roll Call Vote: Hudson – Aye Lehmann – Aye Spilde – Aye Calkins – Excused Danielson – Excused Motion carried. 11. Licensing A. Operators Licenses – Approved B. Temporary Operators Licenses – Approved C. Social Use Permit/Temporary Class “B” Retailer’s License – Approved D. Room Tax Permits – None E. Liquor Licenses – Approved F. Tobacco Licenses – Approved G. Fireworks License – Approved H. Dance Hall Licenses – Approved I. Secondhand Dealer Permits – None J. Garbage Hauler Licenses – Approved K. Salvage Yard License – Approved Motion by Hudson, seconded by Lehmann, to approve all licensing applications as presented. Motion carried unanimously. 12. Adjournment Motion by Hudson, seconded by Lehmann, to adjourn. Motion carried unanimously. Meeting adjourned at approximately 8:04 p.m. Respectfully Submitted, Anastasia Stueber Village Administrator/Clerk-Treasurer