Village Board Meeting — Minutes

VILLAGE OF LAKE HALLIE REGULAR VILLAGE BOARD MEETING & ORGANIZATIONAL MEETING MINUTES Monday, April 20, 2026 Lake Hallie Municipal Building 13136 30th Avenue, Lake Hallie, WI 54729 1. Call to Order: Village President Spilde called the meeting to order at 7:00 p.m. pursuant to Chapters 19.84 and 19.85(1)(c) of the Wisconsin State Statutes. 2. Roll Call: Present in person: Trustee Hudson, Trustee Calkins, Trustee Danielson, and President Spilde. Trustee Lehmann arrived in person at 7:03 p.m. 3. Pledge of Allegiance: The Pledge of Allegiance was recited by all present. 4. Approval of Agenda: Motion by Hudson, second by Calkins to approve the April 20, 2026 Agenda as presented, with the amendment to Item 8.D.9 changing the reference from Well #2 to Well #1. Voice vote. Motion carried. 5. Public Comments: None. 6. Committee and Department Reports: A. Board Member Reports: President Spilde reported that he was approached by a property owner near the Hallie Ball Parks regarding potential Village interest in purchasing the property. He will continue discussions and bring forward any options for future Board consideration. B. Police Chief / Police Commission Update: Sergeant Sokup provided the Police Department update as submitted. C. Public Works Department Update: Public Works Foreman Sam Bautch provided a verbal update on departmental activities and operations. D. Administrative Update: Administrator/Clerk-Treasurer Anastasia Stueber provided the administrative report as submitted. 7. Organizational Meeting A. Resolution #2026-009 – Fire Board Village Board Member: Motion by Lehmann, second by Hudson to appoint Gary Spilde to the Fire Board. Voice vote. Motion carried. B. Resolution #2026-010 – Parks, Recreation and Tourism Commission Village Board Liaison: Motion by Lehmann, second by Calkins to appoint Mark Danielson as liaison. Voice vote. Motion carried. C. Resolution #2026-011 – Plan Commission Village Board Liaison: Motion by Lehmann, second by Calkins to appoint Brad Hudson as liaison. Voice vote. Motion carried. D. Resolution #2026-012 – Police Commission Village Board Liaison: Motion by Lehmann, second by Hudson to appoint Tim Calkins as liaison. Voice vote. Motion carried. 8. New Business A. Parks, Recreation & Tourism Commission: No action items. B. Plan Commission Action Items: 1. Public Hearings: a. Rezone Petition 2026-0004 – Kellen Smead: Public hearing opened at 7:18 p.m. Discussion occurred. Hearing closed at 7:24 p.m. Motion by Lehmann, second by Calkins to approve the rezone petition. Voice vote. Motion carried. b. Conditional Use Permit 2026-00011 – Serendipity’s Cup: Public hearing opened at 7:25 p.m. Discussion occurred. Hearing closed at 7:29 p.m. Motion by Calkins, second by Danielson to approve the conditional use permit. Voice vote. Motion carried. c. Rezone Petition 2026-0005 – Haselwander Company: Public hearing opened at 7:30 p.m. Discussion occurred. Hearing closed at 7:31 p.m. Motion by Lehmann, second by Calkins to approve the rezone petition. Voice vote. Motion carried. d. Variance Petition 2026-0001 – Haselwander Company: Public hearing opened at 7:32 p.m. Discussion occurred. Hearing closed at 7:38 p.m. Motion by Lehmann, second by Danielson to approve the variance petition. Voice vote. Vote recorded as four (4) in favor and one (1) opposed. Motion carried. C. Police Commission Action Items 1. Hiring of Police Chief: Announcement was made naming Jesse James as Chief-Elect. Discussion to occur in closed session. D. Administration / Village Operations Action Items 1. Resolution #2026-013 – Temporary Voting Authority (PRT Commission Liaison) Motion by Hudson, second by Calkins to approve Resolution #2026-013 as presented. Voice vote. Motion carried. 2. Open Book Scheduling: Due to appraiser delays, Open Book will be addressed at a brief meeting scheduled for May 4, 2026 at 7:00 p.m., prior to the regular board meeting. 3. Board of Review Scheduling: Due to appraiser delays, Board of Review will also be addressed at the May 4, 2026 meeting at 7:00 p.m. 4. Weight Restrictions Request – 118th Street & 17th Avenue: Motion by Lehmann, second by Hudson to designate the route as not a thru truck route. Voice vote. Motion carried. 5. Resignation of Public Works Operator: Motion by Lehmann, second by Hudson to accept the resignation as presented. Voice vote. Motion carried. 6. Hiring of Public Works Operator with MOU Provisions: Motion by Lehmann, second by Hudson to approve the hiring of Garrett Hoff as presented, inclusive of Memorandum of Understanding provisions. Voice vote. Motion carried. 7. Crane Engineering Quote – Xylem Stack Kit: Motion by Lehmann, second by Calkins to approve the quote as presented. Voice vote. Motion carried. 8. SCADA Software Update: Motion by Lehmann, second by Danielson to approve the SCADA software update. Voice vote. Motion carried. 9. Well #1 Piping: Motion by Lehmann, second by Danielson to approve the Well #1 piping project as presented. Voice vote. Motion carried. 9. Old Business: None. 10. Approval of Minutes: Motion by Hudson, second by Calkins to approve the April 6, 2026 Regular Board Meeting Minutes. Voice vote. Motion carried. 11. Finance: Motion by Hudson, second by Calkins to approve the April 20, 2026 Check Register in the amount of $71,265.59. Roll call vote taken. Unanimous. Motion carried. 12. Licensing: Motion by Lehmann, second by Hudson to approve all licensing and permit requests listed under Agenda Item 12 as presented. Voice vote. Motion carried. 13. Closed Session: Motion by Calkins, second by Hudson to convene to closed session pursuant to §19.85(1)(c) at 8:02 p.m. Voice vote. Motion carried. 14. Reconvene to Open Session: Motion by Lehmann, second by Hudson to reconvene to open session at 8:15 p.m. Voice vote. Motion carried. 15. Adjournment: Motion by Hudson, second by Calkins to adjourn the meeting. Voice vote. Motion carried. The meeting adjourned at 8:16 p.m. Respectfully submitted, Anastasia Stueber Administrator/Clerk-Treasurer