Village Board Meeting — Agenda packet

04.06.2026 Regular Board Agenda Page 1 of 2 VILLAGE BOARD MEETING Monday, April 6, 2026 at 7: 0 0 P. M . Lake Hallie Municipal Building 13136 30th Avenue Lake Hallie, WI 54729 AGENDA 1. Meeting called to order according to Chapters 19.84 and 19.85(1)(f) of the Wisconsin State Statutes. 2. Roll Call. 3. Pledge of Allegiance. 4. Approval of the April 6, 2026 Agenda as presented. 5. Public Comments: Public comments are limited to two (2) minutes and will be limited to issues that have an impact on the Village of Lake Hallie. An exception to the two (2) minute limit may be made at the discretion of the Village President. 6. Committee/Department Reports: A. Board Member Reports B. Police Chief/Police Commission Update C. Public Works Department Update D. Administrative Update 7. New Business: A. Parks, Recreation & Tourism Commission Action Items 1. Discuss/Consider Hydraulic Oil Purchase for Weed Harvester 2. Discuss/Consider Hydraulic Drive Motor for Weed Harvester 3. Discuss/Consider Crow’s Nest Renovation 4. Discuss/Consider Kayak Rentals B. Plan Commission Action Items 1. None C. Police Commission Action Items 1. None D. Administration/Village Operations Action Items 1. Discuss/Consider Resignation of Public Works Operator 2. Discuss/Consider Leave Payout Request During Short-Term Disability 3. Discuss/Consider Developers Agreement with Markquart RV 4. Discuss/Consider Baker Tilly Engagement Letter Addendum 5. Discuss/Consider Lake Hallie Commission Policy & Procedure 6. Discuss/Consider Drywall on 27th Avenue 7. Discuss/Consider T4 Bobcat Compact Track Loader Quote 8. Discuss/Consider Village Hall Improvements and Capital Planning Initiative 9. Discuss/Consider Authorization to Solicit Bids for Municipal Vehicle 10. Discuss/Consider Municipal Building Painting 04.06.2026 Regular Board Agenda Page 2 of 2 8. Old Business: A. None. 9. Approval of Minutes: Minutes are unapproved & changes can be made when they are addressed during the meeting. A. March 16, 2026, Regular Board Meeting Minutes 10. Finance: A. Claims & Disbursements. 1. April 6, 2026, Check Register in the amount of $201,527.09 (Manual Check #3144 – #3148 / General Fund Checks #42537 – #42566 / Tax Account Checks #4051 – #4053) 11. Licensing: A. Operator(s): 1. None. B. Social Use Permit/Temporary Class “B” Retailer’s License (Village Hall Rental/Park Rental): 1. Randy & Rhonda Larson – Retirement Party 05-30-2026 C. Room Tax Permit(s): 1. None. D. Chicken License Application(s): 1. None. E. Liquor: 1. None. F. Tobacco: 1. None. G. Secondhand Dealer Permit: 1. None. H. Class B Retailer’s: 1. Hallie Boys Baseball – Event 7/22/2026 – 7/26/2026 12. Convene to closed session under 19.85(1)( f) To consider personal/medical histories or disciplinary data of specific persons, or to investigate charges which, if discussed in public, would have a "substantial adverse effect" on the person's reputation. A. Employee Conduct Concerns 13. Re-convene to open session. Announce any action taken in closed session. 14. Adjournment. Posted: April 2, 2026 at 4:00 p.m. CC: Chippewa Valley Newspaper, Eau Claire Leader Telegram, Maverick Media, Clear Channel, WEAU, WQOW, and other interested parties. The Village of Lake Hallie will attempt to provide reasonable special accommodations to the public for access to its public meetings, provided reasonable notice of special need is given. If special accommodations for a meeting are desired, contact the Village Clerk’s Office at (715) 726-2660. VILLAGE OF LAKE HALLIE WEBSITE IS: www.lakehallie.us Posted by Anastasia Stueber, Village Administrator/Clerk-Treasurer Public Works Update      April 6 2026 Water • On March 25 Colton took his Groundwater exam. • On March 25 Riley took his Distribution exam. • Badger State Inspections did inspections of the clear wells at wells 4&5. • Meter reading this quarter had very few rereads. Roads • Scott is continuing to work on the grant for the 130th Street culvert replacement. • We will work on taking off winter operations stuff and putting on summer operations stuff. • We are planning on demoing a Jenkins 6-way dozer blade for a skid steer from Greenwood Concrete Inc. • We have 2 carboard bales baled up. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: April 6, 2026 SUBJECT: April 6, 2026 Administrative Update PURPOSE To provide the Board with an executive overview of current administrative priorities, operational improvements, and progress toward greater efficiency, compliance, and long-term sustainability across Village functions. ADMINISTRATIVE UPDATE As we continue strengthening internal operations and organizational alignment, several key initiatives are progressing across administration, public safety, and employee engagement. Below is a summary of current focus areas and operational updates. Audit & Financial Management Staff are in the final stages of completing audit adjustments. The goal is to have all materials finalized and ready for Board review at the April 20th meeting. This has been a significant priority to ensure accuracy and strong financial positioning moving forward. Elections Administration Election activities are currently underway, with Election Day scheduled for tomorrow. Absentee voting required a high level of coordination this cycle due to multiple local ballot variations. A total of 392 absentee ballot requests and early voting participants were processed. This has been a complex but valuable opportunity to assess and strengthen our election procedures. Staffing & Operational Capacity Joy Thompson, Deputy Treasurer, joined the Village on March 30th and has quickly begun integrating into our financial and administrative processes. Her addition is a meaningful step toward stabilizing and elevating our internal operations. Heidi has played a key role in onboarding, and their collaboration is already contributing to improved workflow and knowledge transfer. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability Organizational Effectiveness & Employee Relations Employee relations continues to be an active area of focus. Efforts have centered on reinforcing expectations around accountability, ownership, delegation, and proactive planning. As part of this work, several direct and constructive conversations have taken place to begin establishing a more consistent and performance-driven culture. Public Safety Leadership Recruitment The Police Chief recruitment process remains active. One candidate has been selected to move forward to a final interview scheduled for April 9th. In the interim, Sergeant Sokup continues to provide strong operational leadership and has been a reliable partner in maintaining departmental stability and cross -functional communication. His continued presence will be valuable as we transition and onboard a new Chief. Strategic & Long-Term Planning With immediate operational priorities beginning to stabilize, long -term planning efforts are moving to the forefront. Following the onboarding of the Deputy Treasurer and continued system alignment, additional focus will be placed on strategic planning initiatives to support sustainable growth and improved service delivery. Outlook RE: Weed Harvester Oil FromCathy Leibke <cleibke@larsonmanagement.com> DateTue 2026-03-24 10:34 AM To Anastasia Stueber <astueber@lakehallie.us>; Public Works Department <PWDept@lakehallie.us>; Kent Stelter <halliebbkent@gmail.com>; Timothy Calkins<tcalkins@lakehallie.us> Caution: External (cleibke@larsonmanagement.com) Internal Name Match Details   Safe  Spam  Phish  More... Yes, please put on the agenda for approval on the 6th. I will get the other items to be put on the agenda as well later today. Sam, we will not be able to order this until after the 6th when you return from vacation..=) Thank you,Cathy Cathy LeibkeGeneral ManagerHoliday Inn Express & Suites 12858 26th Ave. Chippewa Falls, WI 54729(P)715-723-4654 (F)715-723-4664 Staybridge Suites 1515 Bluestem Blvd. Altoona, WI 54720(P)715-830-0800 (F)715-830-0802 From: Anastasia Stueber <astueber@lakehallie.us>Sent: Tuesday, March 24, 2026 10:04 AMTo: Public Works Department <PWDept@lakehallie.us>; Cathy Leibke <cleibke@larsonmanagement.com>; Kent Stelter <halliebbkent@gmail.com>; Timothy Calkins<tcalkins@lakehallie.us>Subject: Re: Weed Harvester Oil On March 16, the Board approved our procurement and purchasing policy (attached). This means that I can authorize purchases up to $1,500 if there isfunding available in the budget line associated with the purchase. Purchases between $1,500-$5,000 require Board approval with the description of thepurchase, with vendor and estimated costs for said purchase. That said, if you'd like to provide the weed harvester oil purchase request, I can place it on the April 6th Board agenda. Best regards,Anastasia Stueber, SPHR, SHRM-CP, CRPAdministrator/Clerk-TreasurerVillage of Lake Hallie | 13136 30th Ave, Lake Hallie, WI 54729📞715-726-2660 | 📧 astueber@lakehallie.us | 🌐www.lakehallie.us Book time to meet with me From: Public Works Department <PWDept@lakehallie.us>Sent: Tuesday, March 24, 2026 9:55 AMTo: Cathy Leibke <cleibke@larsonmanagement.com>; Kent Stelter <halliebbkent@gmail.com>; Timothy Calkins <tcalkins@lakehallie.us>Cc: Anastasia Stueber <astueber@lakehallie.us>Subject: Weed Harvester Oil Good Morning, I need a PO number in order to have Chippewa Valley Energy get the hydraulic oil. Sam Bautch  Public Works Working Foreman Village of Lake Hallie 715.726.2660- Office 715.559.7019- Cell Outlook Fwd: Kayak Rentals at Lake Hallie FromKent Stelter <halliebbkent@gmail.com> DateWed 2026-04-01 12:06 PM To Anastasia Stueber <astueber@lakehallie.us> Caution: External (halliebbkent@gmail.com) Internal Name Match Details   Safe  Spam  Phish  More... Sent from my iPhone Begin forwarded message: From: Kent Stelter <halliebbkent@gmail.com>Date: March 27, 2026 at 12:33:22 PM CDTTo: Hallie Village of Lake <depclerktreasurer@lakehallie.us>Subject: Fwd: Kayak Rentals at Lake Hallie Can you put this as an agenda item for April 6th board meeting? Kayak’s for rent at Lake Hallie. Kent Sent from my iPhone Begin forwarded message: From: Nathan Olson <owner@surfshackrentals.com>Date: March 26, 2026 at 12:50:43 PM CDTTo: Kent Stelter <halliebbkent@gmail.com>Subject: RE: Kayak Rentals at Lake Hallie Hi Kent, I should be able to make myself available over the phone that day. Do you know what questions there are? We typically try to finalize contracts by the end of March so that we can make any final changes to our equipment orders beforethey ship. Is there any way of getting approval before May? I just don’t want to have purchased equipment that ends up notbeing needed. Thanks Nathan OlsonOwner - The Surf Shack LLCowner@surfshackrentals.com From: Kent Stelter <halliebbkent@gmail.com>Sent: Wednesday, March 25, 2026 4:07 PMTo: Nathan Olson <owner@surfshackrentals.com>Subject: Re: Kayak Rentals at Lake Hallie Nathan, All went well. There were a couple of questions that I couldn’t answer. Are you available May 6th to present to theLake Hallie Board either in person or via phone conference? Kent Sent from my iPhone On Mar 25, 2026, at 10:34 AM, Nathan Olson <owner@surfshackrentals.com> wrote: Hi Kent, How did the board meeting go? Thanks Nathan OlsonOwner - The Surf Shack LLCowner@surfshackrentals.com From: Nathan OlsonSent: Friday, March 6, 2026 3:42 PMTo: 'Kent Stelter' <halliebbkent@gmail.com>Subject: RE: Kayak Rentals at Lake Hallie Hi Kent, Attached is the concession agreement for your review. Let me know if you have any questions. Have a good weekend! Nathan OlsonOwner - The Surf Shack LLCowner@surfshackrentals.com From: Kent Stelter <halliebbkent@gmail.com>Sent: Thursday, March 5, 2026 4:11 PMTo: Nathan Olson <owner@surfshackrentals.com>Subject: Re: Kayak Rentals at Lake Hallie Ok, Send the contract & I will have final board approval by March 23rd. Thank you, Kent Sent from my iPhone On Mar 5, 2026, at 3:58 PM, Nathan Olson <owner@surfshackrentals.com> wrote: Hi Kent, Good to hear! For 2026, we wouldn’t be able to do a revenue share program for the trial year but we can revisit thatafter this year. I have a contract I will send you tonight/tomorrow to review. There shouldn’t be any site work necessary unless you wish to place down woodchips under the kiosk.Otherwise, we weed trim the area during our maintenance visits. Thanks Nathan OlsonOwner - The Surf Shack LLCowner@surfshackrentals.com From: Kent Stelter <halliebbkent@gmail.com>Sent: Thursday, March 5, 2026 3:39 PMTo: Nathan Olson <owner@surfshackrentals.com>Subject: Re: Kayak Rentals at Lake Hallie Nathan, The meeting went well. A couple of questions: Will the Village of Lake Hallie receive part of the rental fees? Will you have a contract for the Village of Hallie to sign? Will the Village of Lake Hallie have to do some site prep work? Kent Sent from my iPhone On Mar 5, 2026, at 3:13 PM, Nathan Olson <owner@surfshackrentals.com> wrote: Hi Kent, Just wanted to see how the board meeting went? Would you like to proceed with ourproposal? Thanks Nathan OlsonOwner - The Surf Shack LLCowner@surfshackrentals.com From: Kent Stelter <halliebbkent@gmail.com>Sent: Friday, February 20, 2026 2:56 PMTo: Nathan Olson <owner@surfshackrentals.com>Subject: Re: Kayak Rentals at Lake Hallie Thank you - I will present to our board next Monday. Kent Sent from my iPhone On Feb 20, 2026, at 2:15 PM, Nathan Olson<owner@surfshackrentals.com> wrote: Hi Kent, We can offer to do rentals at Lake Hallie for 2026 free of charge. Initial stockingwill be 4-6 kayaks to start. Example picture below. Setup would be sometime inApril/May. More than likely April since that is when we aim to set up EC. Wewould take down after Labor Day, usually around the beginning of October ifthe weather is nice. Hours are typically from sunrise to sunset or within parkhours. All operations, maintenance, customer service, insurance, etc is handledby us. The ideal location would have no or minimal pavement between thekiosk and the landing area. (Users tend to drag the kayaks despite signs tellingthem not to). From google map pictures, it looks like there is a sidewalk andpaved landing area so we will have to discuss the best placement spot. Manymunicipalities have invested in the EZ Launch/dock systems that you haveprobably seen. That may be something to look into for the future. The Villagemay elect to place down woodchips under the kiosk. If the unit is placed ongrass, then we will weed trim during our maintenance visits. There are noinfrastructure requirements such as power or internet. Everything is self-contained and works in conjunction with the user’s smartphone. Single kayakrates are $12/first hour and $9/additional hour. Tandem kayaks are $17/firsthour and $12/additional hour. I don’t think I’ll have time to put together anofficial proposal before your Monday meeting, but this should hopefully outlinethe main points. If you decide to proceed, I can send over a copy of aconcession agreement/contract that we typically use (if you do not have yourown). Once the contract is executed then we will start preparing for spring. Ifyou have any questions, let me know. Have a good weekend! <image001.jpg> Nathan OlsonOwner - The Surf Shack LLC/Instapaddle.comowner@surfshackrentals.com From: Kent Stelter <halliebbkent@gmail.com>Sent: Wednesday, February 18, 2026 3:56 PMTo: Nathan Olson <owner@surfshackrentals.com>Subject: Re: Kayak Rentals at Lake Hallie Nathan, Thank you for the quick response, Look forward to hearing from you. You can look at our Village website at lakehallie.us Kent Stelter715-577-7141 On Wed, Feb 18, 2026 at 3:49 PM Nathan Olson<owner@surfshackrentals.com> wrote: Hi Kent, Thanks for reaching out today with interest in our self-serve rental kiosks. Iwill look into what resources we have available for 2026. You mentioned youhave a meeting on Monday so I will aim to have something for you beforethen. Thanks Nathan OlsonOwner – The Surf Shack LLC/Instapaddle.comPH: 715-630-7764 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: March 30, 2026 SUBJECT: Consideration of Cash Payout of Accrued Leave During Short-Term Disability BACKGROUND The Village has received a request from an employee currently on short -term disability seeking approval for a cash payout of accrued leave balances to supplement income during the disability period. This request differs from the typical use of leave as paid time off and instead seeks conversion of accrued leave into direct compensation while the employee remains in active employment status. RELEVANT POLICY REVIEW A review of the adopted Employee Policy Manual identifies the following: • Sick Leave (Section 2.12): Sick leave may be used to supplement worker’s compensation benefits at the employee’s request, up to their regular wage. The policy is specific to worker’s compensation and does not extend to short-term disability. • Vacation (Section 2.11): Vacation is intended to be used as time off and may be paid out for unused balances upon separation or under approved circumstances. There is no provision authorizing payout during active employment for income supplementation. • Compensatory Time (Section 2.5) : Comp time is intended to be used as scheduled time off, with payout occurring at year-end (over cap) or upon separation. Again, no provision exists for discretionary payout during leave status. • Leave of Absence (Section 2.7): Leave may be granted for illness or emergency with Board approval. This section does not address compensation structure during the leave period. KEY OBSERVATIONS • The current policy framework does not authorize cash payout of accrued leave during active employment, except in narrowly defined circumstances (for example, comp time thresholds or separation payouts). • The request represents a departure from established practice, as leave benefits are designed primarily for time off rather than conversion to cash compensation mid - employment. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability • Approval would effectively create an exception policy and could establish precedent for similar future requests. CONSIDERATIONS • Policy Integrity and Consistency: Allowing discretionary payouts may create inconsistency with existing provisions and expectations. • Precedent Setting: Future employees may reasonably expect similar treatment absent a clearly defined policy. • Financial and Administrative Impact: While the liability already exists, payout timing and administrative handling may create operational complexity. • Benefit Coordination: Supplemental income may impact short -term disability benefits depending on plan provisions and should be verified prior to approval. RECOMMENDATION For consistency and long-term administrative clarity, it is recommended that the Board: • Provide direction on this request, and • Consider establishing a formal policy governing the use or payout of accrued leave during disability leave. Revision 2; 04/03/26 DEVELOPMENT AGREEMENT T HIS AGREEMENT, made this 6th day of April, 2026 (“Effective Date”), by and between Midway Mile, LLC d/b/a Markquart RV – Lake Hallie, a Wisconsin limited liability company (“Developer”) and the Village of Lake Hallie, a Wisconsin municipal corporation. R ECITALS: W HEREAS, Developer and the Village desire to enter into this Agreement to set forth the terms and conditions of their understanding as to their respective rights and responsibilities pertaining to the construction of an RV Dealership consisting of oe building and large parking lot for RV inventory parking prior to sale; W HEREAS, Midway Mile, LLC d/b/a Markquart RV - Lake Hallie, a Wisconsin limited liability company purchased certain real property with an address of Commercial Blvd. located within the Village consisting of approximately 9.2 acres of land situated in the Northeast ¼ of the Northwest ¼ Section 36, Township 28 North, Range 9 West, Village of Lake Hallie, Chippewa County, Wisconsin, Certified Survey Map 6211, depicted in Exhibit A -1 and legally described in Exhibit A -2, attached hereto and incorporated by reference (the “Development Property”); W HEREAS, Developer, plans an RV Dealership; W HEREAS, the Development cannot occur without utilizing the Village’s wastewater system and water system; W HEREAS, Developer and the Village have mutually agreed to have the Developer pay a standard fee to hook up to the wastewater system operated by the Village; W HEREAS, the Village, pursuant to Village Board Action dated 6th day of April, 2026, has approved this Agreement and authorized the execution of this Agreement by the proper Village officers on the Village’s behalf; W HEREAS, in order to compensate the Village for use of its wastewater system , which is necessary to serve the Development Property, Developer is willing to pay the Village Ninety-two Thousand Dollars ($92,000.00), subject to the terms of this Agreement; and W HEREAS, the Development is necessary and desirable to serve the interests of the Village and its residents by expanding the tax base of the Village, providing 1 Revision 2; 04/03/26 additional development and employment opportunities, and providing a financing mechanism to expand necessary infrastructure; NOW, THEREFORE, in consideration of the recitals, the terms and conditions contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Use of Village Wastewater System. The parties agree that users of the wastewater system shall be limited to the Facility located within the Sewer Service Area (“SSA”), defined as the “Development Property”. (1) Developer will discharge wastewater through a septic tank effluent pumping (STEP) system to the low pressure main. The STEP system includes one septic tank (primary treatment) to a second separate septic tank with a dosing chamber (pump chamber). The design of the two- tank system includes the Orenco Biotube pump vault. The pump vault is used to transport filtered effluent from the septic tank to the dosing chamber where it can then be pumped into the Village’s low pressure forced mains. The final design is to be reviewed by the Village before the system discharges to the low pressure forced mains. It is understood and agreed that Developer may modify the final STEP system subject to Village approval which shall not be unreasonably withheld or delayed. Consistent with Sections 4.2.01(3)(a)(51) and 4.2.01(7)(a)of the Village Code of Ordinances, the Developer is responsible for providing electric power to operate the STEP system and, upon acceptance of the STEP system by the Village, the Village sh all maintain the STEP system, including all controls between the same and the Village sewer system, without expenses to the Developer or property owner , except when they are damaged as a result of negligence or carelessness on the part of the property owner, a tenant, or an agent of the owner, in which case they will be repaired at the expense of the property owner. (2) Village of Lake Hallie Sewer Utility Compliance. The Village of Lake Hallie having created an ordinance regulating the Village of Lake Hallie sewer utility, Section 4.2.01 on September 18, 2023. The developer agrees to comply with all terms, conditions, and agreements as set forth in the ordinance, and any subsequent updates. The obligations under this section apply not only to construction, but maintenance and operation, to ensure compliance with any state, federal, or Clean Water Act requirements. (3) Influent Quality. Per SPS 383.44 (2)(a), the quality of influent discharged into a private onsite wastewater treatment system (POWTS) or dispersal component consisting in part of in situ soil shall be equal to or less than all of the following: a monthly average of 30 mg/L fats, oil, and grease; a monthly average of 220 mg/L BOD5; and a monthly average of 150 mg/L TSS. 2 Revision 2; 04/03/26 (4) General Discharge Prohibitions. No person shall discharge or cause to be discharged any stormwater, surface water, ground water, roof runoff, subsurface drainage, or any other unaltered water (unpolluted) to any sanitary sewer. The Village reserves the right to refuse or accept any or all industrial wastewaters from an industry or combination of industries as may be necessary to ensure adequate treatment and proper operation of the sewerage system. Developer shall not contribute or cause to be discharged, directly or indirectly, any of the following described substances into the wastewater disposal system or otherwise to the facilities of the sewer utility: (a) Any liquids, solids or gases which by reason of their nature or quantity are, or may be, sufficient either alone or by interaction to cause fire or explosion or be injurious in any other way to the operation of the Village wastewater facilities or wastewater treatment works; (b) Water or wastes containing toxic or poisonous solids, liquids or gases in sufficient quantity, either singly or by interaction with other wastes, to injury or interfere with any waste treatment process, constitute a hazard to humans or animals, or create a public nuisance in the receiving waters or the wastewater treatment works. The toxics prohibited include, but are not limited to, those consistent with Section 307(A) of the Clean Water Act of 1977 and any amendments thereto; (c) Water or wastes having a pH lower than 5.5 or higher than 9.0 or having any other corrosive property capable of causing damage or hazard to structures, equipment and personnel of the sewerage system; (d) Fluids or solid substances in quantities or of such sizes as to cause obstruction to the flow in sanitary sewers, or other interference with the proper operation of the sewage treatment works such as, but not limited to, ashes, cinders, clay, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood, un -ground garbage, whole blood, paunch manure, hair fleshings, entrails, paper dishes, cups, milk containers, either whole or ground by garbage grinders. (6) Limited Restricted Discharges. The following described substances, materials, waters or wastes shall be limited in discharges to the sewerage system to concentrations or quantities which will not harm the sewers, lift stations or the wastewater treatment facility, will not have an adverse effect on the receiving stream, or will not otherwise endanger life, limb or public property, or constitute a nuisance. The Village may set limitations lower than the limitations established in the regulations below, if such limitations are necessary to meet the above objectives. In forming an opinion as to such limitations, the Village will give consideration to such factors as the quantity of subject waste in relation to flows and velocities in the sewers, materials in construction of the sewers, the wastewater treatment process employed, capacity of the wastewater treatment works, and other pertinent factors. The limitation and restrictions on materials or characteristics of waste or wastewaters discharged to the se werage 3 Revision 2; 04/03/26 system, shall not be violated unless specific approval is obtained from the Village. None of the following material may be discharged to the sewerage system: (a) Wastewater having a temperature higher than one hundred fifty degrees Fahrenheit (150°F); (b) Any liquid containing fats, wax, grease or oils, whether emulsified or not, in excess of one hundred milligrams per liter (25 mg/L) or containing substances which may solidify or become viscous at temperatures between thirty- two degrees Fahrenheit (32°F) and one hundred fifty degrees Fahrenheit (150°F); (c) Wastewater containing more than twenty- five milligrams per liter (25 mg/L) of petroleum oil, non-biodegradable cutting oils, or products of mineral oil origin; (d) Garbage that has not been properly shredded. Garbage grinders may be connected to sanitary sewers from homes, hotels, institutions, restaurants, hospitals, catering establishments, or similar places where garbage originates from the preparation of food in kitchens for the purpose of consumption on the premises, or when served by caterers; (e) Any wastewater containing toxic pollutants in sufficient quantity, either singularly or by interaction to injure or interfere with any wastewater treatment process, that constitutes a hazard to humans or animals, or that exceeds the limitation set forth in state or federal pre-treatment standards. A toxic pollutant shall include, but not be limited to, any pollutant identified in the toxic pollutant list set forth in Chapter NR 215 of the Wisconsin Administrative Code. Unless more restrictive limits are established by a state or federal regulatory agency having jurisdiction, the following concentrations in micrograms per liter, shall not be exceeded on a grab sample basis: Toxic Pollutant Micrograms per liter Arsenic 40 Cadmium 22 Chromium 500 Copper 60 Cyanide 50 Lead 100 Mercury 1 Molybdenum 25 Nickel 100 Selenium 10 Silver 10 Zinc 1,000 (f) Water or wastes containing odor producing substances exceeding limits which may be established by the Village in compliance with state regulations; (g) Any radioactive wastes or isotopes of such half-life or concentration as may exceed limits established by state or federal regulations; (h) Quantities of flow, concentrations, or both, which constitute a slug load; 4 Revision 2; 04/03/26 (i) Water or wastes containing substances which are not amenable to treatment or reduction by the wastewater treatment processes employed, or as amenable to treatment only to such degree that the wastewater treatment plan effluent cannot meet the requirements of the WPDES permit; (j) Water or wastes which, by interaction with other water or wastes in the Village sewerage system, release obnoxious gases, form suspended solids which interfere with the collection system, or create a condition deleterious to structures and treatment processes; (k) Materials which exert or cause: unusual BOD, chemical oxygen demand, or chlorine requirements in such quantities as to constitute a significant loan on the wastewater treatment works; unusual concentrations of inert suspended solids, such as fuller’s earth, lime slurries and lime residues, or of dissolved solids, such as sodium sulfate; excessive discoloration, such as dye wastes and vegetable tanning solutions. 2. Storm Water Facilities . A Long -term Stormwater Management Maintenance Agreement has been recorded with the Chippewa County Register of Deeds . This stormwater plan includes a vegetated swale and storm sewer pipe. The Village of Lake Hallie has granted Markquart RV to use the regional stormwater treatment located north of the proposed site. The regional treatment facility has been shown to meet the post - construction requirements for the site. Construction site erosion control is addressed as part of the design. Engineering documents were developed by Cedar Corp. 3. Miscellaneous Terms and Conditions. Wisconsin law shall apply, both as to interpretation and application of this Agreement. (1) Disputes. Disputes concerning interpretation and application of this Agreement shall be venued in the Circuit Court for Chippewa County, Wisconsin. (2) Notices. Notices concerning this Agreement shall be sent by U.S. Mail or electronic mail to the following representatives of the parties hereto: To the Village: Gary Spilde, President 13136 30 th Avenue Lake Hallie, WI 54729 To Developer Midway Mile, LLC d/b/a Markquart RV - Lake Hallie John Markquart 1884 Commercial Boulevard Lake Hallie, WI 54729 Any party may change its address for the service of notice by giving notice of such change to the other party, in any manner above specified, at least ten (10) days prior to the effective date of such change. 5 Revision 2; 04/03/26 (3) Waiver. Waiver of any clause or paragraph of this Agreement shall not constitute waiver of any other or further clauses or paragraphs of this Agreement, nor shall waiver of any given breach or default under this Agreement constitute a waiver of a continuing breach or default. (4) Modification. The provisions of this Agreement may not be modified or amended, except by an instrument in writing and signed by both parties hereto. (5) Integration. This Agreement constitutes the entire Agreement between the parties hereto, concerning the subject matter hereof, prior oral or written understandings notwithstanding. (6) Severability. Should any clause or paragraph of this Agreement be held to be invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect as if the said clause or paragraph had not been incorporated herein at the time of execution hereof. (7) Attorneys Fees. Should either party hereto employ an attorney for the purpose of enforcing or construing this Agreement, or any judgment based on this Agreement, in any legal proceeding whatsoever, the prevailing party shall be entitled to receive from the other party thereto, reimbursement for all reasonable attorney’s fees and all costs, whether incurred at the trial or appellate level, including but not limited to, service of process, filing fees, court and court reporter costs, investigative costs , expert witness fees and the cost of any bonds, whether taxable or not, and such reimbursement shall be included in any judgment, decree or final order issued in that proceeding. The “prevailing party” means the party in whose favor a judgment, decree or final order is rendered. (8) Within ten (10) days after the Effective Date, Developer shall distribute payment to the Village in full. Failure to make timely payment will void this Agreement and relieve the Village of all obligations to Developer. (9) Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed and original, but all of which shall constitute one and the same instrument. [SIGNATURE PAGE FOLLOWS] 6 Revision 2; 04/03/26 VILLAGE OF LAKE HALLIE By: _______________________________ Name: Gary Spilde Title: Village President, Village of Lake Hallie ACKNOWLEDGEMENT STATE OF WISCONSIN ) )ss COUNTY OF CHIPPEWA ) Personally, came before me this _____ day of ___________, 2026, the above-named _____________________________________ to me known to be the person(s) who executed this document. ________________________________ Notary, Public, State of Wisconsin My commission expires: 7 Revision 2; 04/03/26 MIDWAY MILE, LLC D/B/A MARKQUART RV - LAKE HALLIE By: ________________________________ Name: John Markquart Title: _____________________________ ACKNOWLEDGEMENT STATE OF WISCONSIN ) )ss COUNTY OF _________________ ) Personally, came before me this _____ day of ___________, 2026, the above-named _____________________________________ to me known to be the person(s) who executed this document. ________________________________ Notary, Public, State of Wisconsin My commission expires: 8 Revision 2; 04/03/26 M IDWAY MILE, LLC D/B/A MARKQUART RV - LAKE HALLIE B y: ________________________________ N ame: John Markquart Title: ______________________________ M idway Mile, LLC d/b/a Markquart RV - Lake Hallie John Markquart 1884 Commercial Boulevard Lake Hallie, WI 54729 S tate of Wisconsin County of ___________________ T he foregoing instrument was acknowledged before me this ___________ day of _____________, 2026 by _______________________, Midway Mile, LLC d/b/a Markquart RV - Lake Hallie. ___________________________________ N otary M y commission expires: _________________________ 9 Revision 2; 04/03/26 Exhibit A “Development Property” 10 11 12 Baker Tilly US, LLP 3410 Oakwood Mall Dr, Ste 200 Eau Claire, WI 54701-9815 United States of America T: +1 (888) 835 1344 bakertilly.com Amendment #1 to Existing Engagement Letter March 25, 2026 Ms. Anastasia Stueber Village of Lake Hallie 13136 30th Avenue Lake Hallie, WI 54729 Dear Ms. Stueber: This letter reflects our agreement to amend our engagement letter of July 10, 2023 with the Village of Lake Hallie (the “Village”) in the following respect(s). Additional time is required by the engagement team due to client turnover and the need to provide assistance with bookkeeping activities that are ordinarily completed prior to the annual audit. This time will be billed at our standard hourly rates not to exceed the estimate below. Staff Level Hourly rates Principal/director $480 Manager $245 Senior $180 Staff $150 As a result of this change, we estimate additional fees not to exceed $20,000 will be incurred. If these services are insufficient to fully reconcile the records, we will consult with management and provide a separate addendum outlining the scope and associated fees. All other provisions of our engagement letter of July 10, 2023 with the Village remain unchanged. We appreciate the opportunity to be of service to you. If there are any questions, please call Sheanne Hediger at 612.876.4599. If the services outlined herein are in accordance with your requirements and if the above terms are acceptable, please have one copy of this letter signed in the space provided below and return it to us. Sincerely, BAKER TILLY US, LLP Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, operate under an alternative practice structure and are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms. © 2024 Baker Tilly Advisory Group, LP Rev. June 2024 Acknowledgement: This letter correctly sets forth the understanding of Village of Lake Hallie. Accepted by: Signature and Title Date 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Commission Name DATE: Click or tap to enter a date. SUBJECT: Click or tap here to enter subject. RECOMMENDATION The Commission Name recommends that the Village Board: Insert clear, and exact motion language as approved by the commission. BACKGROUND Provide a brief overview of the issue, request, or initiative. ANALYSIS/CONSIDERATIONS Summarize key factors including operational impact, financial implications, risks, and alternatives. FISCAL IMPACT Budgeted: ☐Yes ☐No ☐Not Applicable Amount: $Amount Funding Source/GL Account Code: GL Code Ongoing Impact/Obligation: ☐Yes ☐No ☐Not Applicable COMMISSION ACTION Motion By: Commission Member Motion Second By: Commission Member Second Vote: Vote Result/Fraction Date of Action: Click or tap to enter a date. SUPPORTING DOCUMENTATION ☐Staff Report ☐Maps/Plans ☐Ordinance/Resolution Draft ☐Quote/Contract ☐Other: Other Supporting Documentation RECOMMENDED BOARD ACTION ☐Approve as Presented 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability ☐Approve with Conditions ☐Deny ☐Table for Further Review 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability COMMISSION ACTION ITEM & RECOMMENDATION REPORTING POLICY 1. PURPOSE The purpose of this policy is to establish a standardized process for Village commissions to document action items and formally communicate recommendations to the Village Board in a consistent, transparent, and legally compliant manner. 2. AUTHORITY This policy is adopted pursuant to Chapter 2 of the Village of Lake Hallie Code of Ordinances, applicable Wisconsin Statutes, and the authority of the Village Board to manage and direct Village affairs. 3. APPLICABILITY This policy applies to the Plan Commission, Police Commission, and Parks, Recreation & Tourism Commission. 4. POLICY STATEMENT All commissions shall maintain accurate records, clearly distinguish between action items and recommendations, and provide structured, timely communication to the Village Board. 5. PROCEDURES A. Agenda Structure: Each agenda shall clearly identify items as Discussion, Action Item, or Recommendation to Village Board. B. Recording Motions: All motions shall include exact wording, motion and second, vote result, and any conditions. C. Action Items: Minutes shall include the task description, responsible party, and timeline, if applicable. D. Recommendations to Village Board: Recommendations must be approved by motion, clearly identified, and include actionable language. E. Required Recommendation Memo/Summary: Each set of minutes shall include a section titled 'Commission Recommendations to Village Board' with standardized formatting. F. Submission Requirements: Draft minutes must be submitted within 3 business days. Final minutes submitted after approval. G. Board Integration & Tracking: The Administrator/Clerk -Treasurer will review, place on agenda, and track outcomes. 6. ROLES & RESPONSIBILITIES Commission Chair: Ensures clarity of motions and confirms recommendations. Commission Liaison/Secretary: Records minutes and prepares summaries. Administrator/Clerk-Treasurer: Oversees agenda integration and tracking. 7. EFFECTIVE DATE This policy shall take effect upon adoption by the Village Board. Quotation Number: DK1713128 Quote Sent Date: Mar 20, 2026 Expiration Date: Apr 19, 2026 Prepared By: David Kadlec Phone: 715-404-9552 Email: dkadlec@bobcatplus.com Customer Village of Hallie 13033 30TH AVE CHIPPEWA FALLS, WI, 54729-7376 Phone: +1 715 726 2660 Contact Sam Sam Phone: +17155597019 Dealer Bobcat Plus, Eau Claire, WI 8500 CHAYNE DRIVE Item Name Item Number Quantity Price Each Total Grader, 96" 7160005 1 17,216.28 17,216.28 Total for Grader, 96" 17,216.28 Quote Subtotal 17,216.28 Dealer PDI 225.00 Destination Charges 571.00 Sales Total before Taxes 18,012.28 Taxes 0.00 Quote Total - USD 18,012.28 Customer Acceptance: Quotation Number: DK1713128 Purchase Order: ___________________________________ Authorized Signature: Print: _______________________________ Sign: _____________________________________________________________ Date:_____________ Email:________________________________________________________ Tax Exempt: Y / N ▢ ▢ Quotation Number: DK1713086 Quote Sent Date: Mar 20, 2026 Expiration Date: Apr 19, 2026 Prepared By: David Kadlec Phone: 715-404-9552 Email: dkadlec@bobcatplus.com Customer Village of Hallie 13033 30TH AVE CHIPPEWA FALLS, WI, 54729-7376 Phone: +1 715 726 2660 Contact Sam Sam Phone: +17155597019 Dealer Bobcat Plus, Eau Claire, WI 8500 CHAYNE DRIVE Item Name Item Number Quantity Price Each Total Snow Blower 32X86 M7049 1 6,776.16 6,776.16 MOTOR PACKAGE 160CC (28-31 gpm) M7049-R01-C04 1 1,178.00 1,178.00 Total for Snow Blower 32X86 7,954.16 Quote Subtotal 7,954.16 Dealer PDI 225.00 Destination Charges 293.00 Sales Total before Taxes 8,472.16 Taxes 0.00 Quote Total - USD 8,472.16 Customer Acceptance: Quotation Number: DK1713086 Purchase Order: ___________________________________ Authorized Signature: Print: _______________________________ Sign: _____________________________________________________________ Date:_____________ Email:________________________________________________________ Tax Exempt: Y / N ▢ ▢ Quotation Number: DK1701589 Quote Sent Date: Mar 13, 2026 Expiration Date: Apr 12, 2026 Prepared By: David Kadlec Phone: 715-404-9552 Email: dkadlec@bobcatplus.com Customer Village of Hallie 13033 30TH AVE CHIPPEWA FALLS, WI, 54729-7376 Phone: +1 715 726 2660 Contact Sam Sam Phone: 715-559-7019 Dealer Bobcat Plus, Eau Claire, WI 8500 CHAYNE DRIVE Item Name Item Number Quantity Price Each Total T650 T4 Bobcat Compact Track Loader M0233 1 55,902.12 55,902.12 Standard Equipment: 74 HP Tier 4 Turbo Diesel Engine Auxiliary Hydraulics: Variable Flow Backup Alarm Bob-Tach Bobcat Interlock Control System (BICS) Controls: Hand and Foot (Manual) Cylinder Cushioning - Lift, Tilt Engine/Hydraulic Systems Shutdown Glow Plugs (Automatically Activated) Horn Instrumentation: Engine Temperature & Fuel Gauges, Hour meter, RPM and Warning Indicators Lift Arm Support Lift Path: Vertical Lights, Front & Rear Operator Cab: Includes: Adjustable Suspension Seat, Top & Rear Windows, Seat Bar, Seat Belt Roll Over Protective Structure (ROPS) meets SAE-J1040 & ISO 3471 Falling Object Protective Structure (FOPS) meets SAE-J1043 & ISO 3449, Level I; (Level II is available through Bobcat Parts) Parking Brake: Spring Applied, Pressure Released (SAPR) Solid Mounted Carriage with 4 Rollers Tracks: Rubber, 12.6" Narrow C-Pattern Warranty: 2 years, or 2000 hours whichever occurs first Selectable Joystick Controls (SJC) M0233-R01-C04 1 680.72 680.72 Comfort Package M0233-P11-C07 1 4,863.53 4,863.53 Included: Comfort Package: Enclosed HVAC Cab, Adjustable Vinyl Suspension Seat, Power Bob-Tach, Oval Display, Standard Lights, 7-Pin Attachment Control, Single Direction Bucket Positioning, 17.7" C-Pattern Rubber Track M0233-R09-C02 1 1,195.95 1,195.95 High-Flow Hydraulics M0233-R03-C03 1 1,939.65 1,939.65 Two-Speed M0233-R21-C12 1 1,576.51 1,576.51 74" Heavy Duty Bucket 7272680 1 1,951.00 1,951.00 Bolt-On Cutting Edge, 74" 6718007 1 321.68 321.68 Electrical & Lighting - Block Heater Kit 7328972 1 87.20 87.20 Strobe Light Kit, Amber 7129301 1 279.49 279.49 Total for T650 T4 Bobcat Compact Track Loader 68,797.85 Quote Subtotal 68,797.85 Dealer PDI 820.00 Freight Charges 1,700.00 Destination Charges 128.00 Dealer Assembly Charges 295.75 2015 Bobcat S650. S/N ALJ813656. w/bucket -28,500.00 Sales Total before Taxes 43,241.60 Taxes 0.00 Quote Total - USD 43,241.60 Notes: Local Government Sourcewell/Canoe Procurement Group Contract #020223-CEC Customer Acceptance: Quotation Number: DK1701589 Purchase Order: ___________________________________ Authorized Signature: Print: _______________________________ Sign: _____________________________________________________________ Date:_____________ Email:________________________________________________________ Tax Exempt: Y / N ▢ ▢ 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: April 6, 2026 SUBJECT: Consideration of Village Hall Improvements and Capital Planning Initiative BACKGROUND The Village Hall continues to receive regular rental requests, demonstrating consistent community demand for accessible and functional gathering space. Feedback and usage trends indicate a need to both maintain and enhance the facility to better serve residents and support expanded use. The current condition of the Hall presents limitations that impact user experience and restrict opportunities for increased utilization, including year-round rentals. DISCUSSION I am requesting direction from the Village Board to begin developing a phased Capital Improvement Plan (CIP) for the Village Hall. The purpose of this plan would be to identify, prioritize, and estimate costs for improvements that support: • Preservation of the facility • Enhanced user experience • Expanded rental opportunities • Potential revenue generation As an initial step, I recommend consideration of two immediate, low-cost improvements: • Replacement of the stove/oven range The current rental structure includes use of a range; however, the existing unit is no longer meeting that expectation. Replacement is anticipated to be around $10,000. Staff would explore offering the use of the range as an optional add -on to rental agreements to help offset replacement costs. • Interior painting of the main hall space Repainting would improve the overall appearance and functionality of the space at a relatively low cost and enhance renter experience. Should the Board support moving forward, the broader plan would evaluate additional improvements, including but not limited to: • Installation of mini-split systems to provide heating and cooling for year-round use 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability • Boiler replacement to address deferred maintenance and reduce risk of system failure • Kitchen upgrades to expand rental capabilities • Reconfiguration of interior office space for potential municipal use or leased tenant space • Exterior improvements, including painting, roof assessment, and parking lot maintenance STRATEGIC CONSIDERATIONS The community has expressed a need for accessible, well -maintained gathering spaces. Investment in the Village Hall presents an opportunity to: • Increase community engagement and accessibility • Support economic and organizational partnerships • Improve operational efficiency • Generate additional revenue through expanded rentals and potential lease opportunities RECOMMENDATION Staff recommend that the Village Board authorize the development of a phased Capital Improvement Plan for the Village Hall. Upon completion, the plan will be presented to the Board with project prioritization, cost estimates, and funding considerations for review and direction. ACTION REQUESTED Provide direction to staff on whether to proceed with the development of a Village Hall Capital Improvement Plan and consideration of the initial improvements outlined above. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: April 6, 2026 SUBJECT: Authorization to Solicit Bids for Municipal Vehicle BACKGROUND The Village Hall continues to receive regular rental requests, demonstrating consistent community demand for accessible and functional gathering space. Feedback and usage trends indicate a need to both maintain and enhance the facility to better serve residents and support expanded use. The current condition of the Hall presents limitations that impact user experience and restrict opportunities for increased utilization, including year-round rentals. CURRENT CONSIDERATIONS The current federal mileage reimbursement rate is $0.725 per mile, which represents a notable and ongoing operational expense. In addition to cost, reliance on personal vehicles introduces potential liability considerations for both employees and the Villa ge. While insurance structures are in place, the use of personal vehicles for official business creates exposure that could be mitigated through the use of a Village-owned vehicle. OPERATIONAL NEED AND STRATEGIC VALUE The Village’s increasing involvement in regional initiatives, partnerships, and community engagement efforts has elevated the frequency and visibility of staff travel. A municipal vehicle would: • Provide a consistent, professional presence when representing the Village • Reduce long-term mileage reimbursement expenses • Mitigate liability risks associated with personal vehicle use • Improve efficiency and accessibility for staff conducting Village business • Support participation in regional and community-based initiatives In addition, I would recommend pursuing an all-wheel drive SUV to align with Wisconsin weather conditions and operational flexibility. A configuration with second -row bucket seats and a foldable third row would allow for both passenger transport and hauling needs. This would enable the Village to: • Transport the full Village Board comfortably, if needed 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability • Safely move voting equipment and materials that require protection from the elements • Accommodate guests, vendors, and partners in a professional and comfortable manner • Provide flexible cargo space for supplies and equipment RECOMMENDATION I respectfully request authorization from the Village Board to solicit bids for the purchase of a municipal vehicle. This process would allow us to evaluate cost -effective options and bring forward a formal recommendation for Board consideration at a future meeting. This approach ensures due diligence while aligning with our broader goals of operational efficiency, fiscal responsibility, and risk management. VILLAGE OF LAKE HALLIE REGULAR VILLAGE BOARD MEETING MINUTES Monday, March 16, 2026 Lake Hallie Municipal Building 13136 30th Avenue, Lake Hallie, WI 54729 1. Call to Order: Village President Spilde called the meeting to order at 7:00 p.m. pursuant to Chapter 19.84 of the Wisconsin State Statutes. 2. Roll Call: Present in person: Trustee Hudson, Trustee Calkins, and President Spilde. Present virtually: Trustee Greenwood. Absent: Trustee Lehmann. Also present: Administrator/Clerk-Treasurer Anastasia Stueber, Sergeant Sokup, Public Works Foreman Sam Bautch, and Attorney Dave Raihle. 3. Pledge of Allegiance: The Pledge of Allegiance was recited by all present. 4. Approval of Agenda: Motion by Hudson, second by Calkins to approve the March 16, 2026 Agenda as presented. Voice vote. Motion carried. 5. Public Comments: None. 6. Committee and Department Reports: A. Board Member Reports: None. B. Police Chief / Police Commission Update: Sergeant Sokup presented the Police Department report as submitted. C. Public Works Department Update: Public Works Foreman Sam Bautch presented the Public Works report as submitted. D. Administrative Update: Administrator/Clerk-Treasurer Anastasia Stueber presented the administrative report as submitted. 7. New Business A. Public Hearings: 1. 2026-0002 Adrea Widule – Rezone Request: The public hearing was opened at 7:12 p.m. Tony from Chippewa County presented on behalf of the request. The hearing was closed at 7:14 p.m. Motion by Hudson, second by Calkins to approve the rezone request. Voice vote. Motion carried. 2. 2026-0003 Lake Hallie Flex Space LLC – Rezone Request: The public hearing was opened at 7:15 p.m. Tony from Chippewa County presented on behalf of the request. Discussion occurred regarding traffic concerns, the presence of a blind corner, and potential liability related to flooding. Attorney Raihle provided context regarding civil liability and property ownership considerations. The hearing was closed at 7:30 p.m. Motion by Greenwood, second by Hudson to approve the rezone request. Voice vote. Motion carried. B. Venture Academy – Commercial Site Plan Review / Certified Survey Map Review: Mark Paschke and Mike Helmrick presented information related to the commercial site plan and phased development approach. C. Venture Academy – Conceptual Well Design: Mark Paschke and Mike Helmrick presented conceptual design information related to the proposed well. Further discussion is necessary regarding wellhead protection plans and integration with existing infrastructure. No formal action taken. D. MOU Supporting Innovation Grant: Chief Bernette and President Spilde shared a request from the Altoona Fire Department to join the Chippewa Fire District. Motion by Calkins, second by Hudson to move forward with development of a Memorandum of Understanding supporting the effort. Voice vote. Motion carried. E. Water Tower #2 Inspection & Repair: Motion by Calkins, second by Hudson to approve the complete resealing of Water Tower #2, including the required DNR 10-year inspection, in an amount not to exceed $110,000. Administration and President Spilde will coordinate a follow-up meeting to review warranty and payment terms. Voice vote. Motion carried. F. Resignation of Part-Time Police Clerk: Motion by Hudson, second by Calkins to approve the resignation as presented. Voice vote. Motion carried. G. Resolution 2026-007 Appointing Persons to Serve as Election Officials: Motion by Hudson, second by Calkins to approve Resolution 2026-007. Voice vote. Motion carried. H. Resolution 2026-008 Revised Procurement and Purchasing Policy: Motion by Hudson, second by Calkins to approve Resolution 2026-008. Voice vote. Motion carried. I. DNR / Chippewa Fire District Control Burn in the Fall: Deputy Chief Mike Nowak presented information regarding the proposed control burn. Motion by Calkins, second by Hudson to approve. Voice vote. Motion carried. J. Alternative Emergency Site: Pat Spilde presented the request to move forward with Jacob’s Well as an alternative emergency site. Discussion regarding proximity of the Municipal Building and Village Hall was a concern. Motion by Calkins, second by Hudson to approve moving forward with the alternative emergency site. Voice vote. Motion carried. K. SEH Landfill Development: Item tabled for a future meeting pending additional information. L. Water Tower #2 Cleaning & Inspection Quote: This item was identified as a duplicate topic and was removed from consideration. M. Employee Training: Administrative context was provided by Administrator Stueber. No formal action was taken. 8. Old Business: None. 9. Approval of Minutes: Motion by Hudson, second by Calkins to approve the March 2, 2026 Regular Board Meeting Minutes. Voice vote. Motion carried. 10. Finance: A. Treasurer’s Report: Motion by Hudson, second by Calkins to approve the Treasurer’s Report, Profit and Loss Statement, Water Utility Report, and Sewer Utility Report as presented. Voice vote. Motion carried. B. Claims and Disbursements: Motion by Hudson, second by Calkins to approve the March 16, 2026 Check Register in the amount of $128,115.33. Roll call vote taken. Unanimous. Motion carried. 11. Licensing: Motion by Calkins, second by Hudson to approve all licensing and permit requests listed under Agenda Item 11. Voice vote. Motion carried. 12. Adjournment: Motion by Hudson, second by Greenwood to adjourn the meeting. Voice vote. Motion carried. The meeting adjourned at 8:52 p.m. Respectfully submitted, Anastasia Stueber Administrator/Clerk-Treasurer