Park, Recreation, & Tourism Commission — Minutes

13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us Parks, Recreation and Tourism Commission Monday March 23rd, 2026 6:00 PM Village Hall Building 13136 30th Avenue Lake Hallie, WI 54729 1. Meeting Called to Order according to Chapter 19.84 of the Wisconsin State Statutes 2. Roll Call: Mr. Danielson...Ms. Leibke...Mr. Stelter...Ms. Devereaux…Mr. Scholtz…Mr. Calkins…Ms. Normand…All present at the meeting. Ms. Squires absent from the meeting and has resigned from the parks board due to family health issues that need her immediate attention 3. Public Comments: -N/A 4. Approval of Minutes: a. January 26, 2026 Meeting Minutes -Correction to the minutes: these minutes were from our February meeting, not our January meeting, that Renee made the motion to approve and Mark seconded. Motion carried with no objection. 5. New Business: a. Discuss/Review-Go Chippewa Falls to include the 2026 Marketing plan efforts established. -An overview of what is taking place at the Chamber for the marketing efforts was discussed and information was provided. Renee brought up concerns about the website and will be working with Ellie, Rachel and Anastasia to get those items corrected. Mark also questioned the Trade show we requested them to attend for 2026. They indicated they more than likely will not be attending any this year due to timing, however are looking at attending the Outdoor Winter Association in Madison this coming summer. b. Discuss/Recommend/Approve -Concession Stand Contract with revised increase for 2026 season. -Cathy made the motion to approve and Jayson seconded. Russ to sign and submit to office for filing for the 2026 Season. c. Discuss/Approve-Weed Harvester Hydraulic Fluid replacement and repair. -Motion was made by Mark to approve the replacement of the Hydraulic Fluid not to exceed $2200, and seconded by Jayson. The motion was also made by Jayson to approve the CV Repair quote (belt replacement previously approved by the board in 2025) not to exceed $2400, and seconded by Mark. Motion carried. Final approval will come from the Village Board at their April 6th meeting. Kent will provide additional information in April for the Hosing fixing with Zimmermans at the April meeting. d. Discuss/Approve additional funds needed to complete the Crow’s Nest further updates with additional funds coming from the Chi Hi Booster Club to complete this project. -Mik made the motion to approve the $9000 quote with Tompkins Construction to complete the Crows Nest renovation project. $4500 to come from the Parks Cap Expense reserves and $4500 to be invoiced to Chi Hi Booster Club for the matching grant they approved. Final Approval to come at the April 6th Village Board Meeting. e. Discuss/Review/Approve Boys and Girls Contract indicating User Fee increases for the 2026 season with signatures required on behalf of both the girls and boys current board members. -Motion was made by Cathy to approve as presented and seconded by Mark. Motion carried with no objections. f. Discuss/Approve the Surf Shack Rentals-Presentation to be provided by staff before recommendation of approval. -This will be tabled until the April meeting noting there were to many questions from the board on the how’s and why’s. Presentation to be given by the Surf Shack Rental company at the April meeting to answer any questions as well. g. Discuss/Approve Scheels 2026 Sponsorship Signage Request -Motion was made by Cathy to approve and seconded by Mik. They need to keep it in the professional state and repair or replace as needed or the Village has the right to remove. Motion carried with no objection. h. Discuss/Approve Signage/Outdoor advertising policy at the parks-Moved to April meeting to assure the Village Attorney has time to review and give any suggestions. i. Discuss/Recommend Summer Employment-Jayson, Mark and Kent will conduct interviews for Parks employees for the Summer Season and be presented to the board in April. 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us j. Discuss/Recommend Lending Locker Availability for Tot Lots within the Village -Renee gave an overview of this potential project that would take place at some of our designated TOT LOTS. Presentation to be given to the Board at April’s Parks Meeting. k. Discuss/Approve 2026 Fireworks show budget increase request from Ace Pyro -Discussion based on the emails that were exchanged between Ace Pyro and Cathy indicating they were looking for a $1000 increase to their contract budget for this year’s show to keep it over 10 minutes. The board decided to send the contract to the attorney’s for review as a 3 year contract was signed with an indication that each year the show would include a 5% increase to the show, not a drastic decrease they have been doing over the past few years and are indicating they will do for 2026. Waiting to discuss further once the Village Attorney has reviewed and provided legal advice. To be reviewed and discussed further at our April meeting. l. Review and discuss Hometown Grant Program -Renee is looking into the T-Mobile grant opportunity for the Village this summer for some Tot Lot opportunities. The deadline is June. She is currently working with Bill Bethke to do Gower Park first. Also looking into the Nordson Grant opportunity as well. 6. Old Business: a. Booster Club update on funding for the crow’s nest on Sipple Field by Jayson and Mik -Previously discussed. b. Tot Lot playground equipment updates by Renee -Renee continues to be active in finding out the status of all tot lots and will continue to keep the board updated in the upcoming months. c. Prisoner Help update for the park cleanup as approved at our February meeting -Kent to work with Sam on any needs the Village might have for their assistance such as PMP clean up or Soccer Park cleanup or boat landing area. d. Update on the Girls Batting Cage Project -The turf has been purchased to begin the project. More to come at April’s meeting 7. Review of Disbursements and Profit & Loss -Cathy and Mark to work with the office to get things cleaned up 8. Standing Agenda Items: a. Discuss/Approve Park Rental Agreements -N/A b. Peace Memorial Park Update -Follow up with Sam for update on fallen tree cleanup. c. Capital Outlay Projects -N/A d. Lake Association -N/A, the association is still looking for a treasurer. e. Pickleball Courts Update -N/A f. Bike/Ped Update -There is a sign down on 117th St, Sam is aware. g. Lake Hallie Outdoor Recreation Plan update -N/A h. Hallie Boys Baseball -Park Clean-up has been scheduled. Registration is down about 62 kids from LY. Registration is closed for all but Babe Ruth. i. Hallie Girls Softball -Registration is down 90 kids, not including the t-ball skills kids. They have around 292 as of today. j. Chippewa Strikers/Soccer Complex -We continue to work together on the contract and opportunities out at the fields with our Sub Committee. More to come in April. 9. Adjournment -Mark made the motion to adjourn at 7:56pm Posted: 5/28/2026 CC: Chippewa Valley Newspaper, Eau Claire Leader Telegram, Maverick Media, Clear Channel, WEAU, WQOW, Committee Members, Village Board Member Posted by Deputy Treasurer