Village Board Meeting — Agenda packet

03.16.2026 Regular Board Agenda Page 1 of 2 VILLAGE BOARD MEETING Monday, March 16, 2026 at 7:00 P.M. Lake Hallie Municipal Building 13136 30th Avenue Lake Hallie, WI 54729 AGENDA 1. Meeting called to order according to Chapters 19.84 of the Wisconsin State Statutes. 2. Roll Call. 3. Pledge of Allegiance. 4. Approval of the March 16, 2026 Agenda as presented 5. Public Comments: Public comments are limited to two (2) minutes and will be limited to issues that have an impact on the Village of Lake Hallie. An exception to the two (2) minute limit may be made at the discretion of the Village President. 6. Committee/Department Reports: A. Board Member Reports B. Police Chief/Police Commission Update C. Public Works Department Update D. Administrative Update 7. New Business: A. Public Hearings 1. 2026-0002 Adrea Widule – Rezone Request 2. 2026-0003 Lake Hallie Flex Space LLC – Rezone Request B. Discuss/Review Venture Academy – Commercial Site Plan Review, Certified Survey Map Review C. Discuss/Review Venture Academy – Conceptual Well Design D. Discuss/Consider Moving forward with MOU that will State Support for the Innovation Grant E. Discuss/Consider Water Tower #2 Inspection & Repair F. Discuss/Consider Resignation of Part-Time Police Clerk G. Discuss/Consider Resolution 2026-007 Appointing Persons to Serve as Election Officials H. Discuss/Consider Resolution 2026-008 Revised Procurement and Purchasing Policy I. Discuss/Consider DNR/Chippewa Fire District Control Burn in the Fall J. Discuss/Consider Alternative Emergency Site K. Discuss/Consider SEH Landfill Development L. Discuss/Consider Water Tower #2 Cleaning & Inspection Quote M. Discuss/Consider Employee Training 8. Old Business: A. None 9. Approval of Minutes: Minutes are unapproved & changes can be made when they are addressed during the meeting. A. March 2, 2026, Regular Board Meeting Minutes 10. Finance: A. Treasurer’s Report (Second Meeting): 1. 2026 Treasurer's Report 2. 2026 Profit & Loss Statement 3. 2026 Water Utility 4. 2026 Sewer Utility 03.16.2026 Regular Board Agenda Page 2 of 2 B. Claims & Disbursements. 1. March 16, 2026, Check Register in the amount of $128,115.33 (Manual Check #3138 – #3143 / General Fund Checks #42450 – #42536 / Tax Account Checks #4026 – #4050) 11. Licensing: A. Operator(s): 1. None. B. Social Use Permit/Temporary Class “B” Retailer’s License (Village Hall Rental/Park Rental): 1. Sam & Stephanie Bautch – 05/23/2026 2. Yer Thao – 04/18/2026 3. Nengthong Vang – 04/25/2026 C. Room Tax Permit(s): 1. None. D. Chicken License Application(s): 1. Katie & Chandler Lauer 2. Melyssa Heintz – Renewal E. Liquor: 1. None. F. Tobacco: 1. None. G. Secondhand Dealer Permit: 1. None. 12. Adjournment. Posted: March 13, 2026 at 11:45 a.m. CC: Chippewa Valley Newspaper, Eau Claire Leader Telegram, Maverick Media, Clear Channel, WEAU, WQOW, and other interested parties. The Village of Lake Hallie will attempt to provide reasonable special accommodations to the public for access to its public meetings, provided reasonable notice of special need is given. If special accommodations for a meeting are desired, contact the Village Clerk’s Office at (715) 726-2660, extension 1. VILLAGE OF LAKE HALLIE WEBSITE IS: www.lakehallie.us Posted by Anastasia Stueber, Village Administrator/Clerk-Treasurer 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: March 16, 2026 SUBJECT: March 16, 2026 Administrative Update PURPOSE To provide the Board with an executive overview of current administrative priorities, operational improvements, and progress toward greater efficiency, compliance, and long-term sustainability across Village functions. ADMINISTRATIVE UPDATE As we continue strengthening internal operations and organizational alignment, several key initiatives are progressing across administration, public safety, and employee engagement. Below is a summary of current focus areas and operational updates. Audit Update The annual audit process with Baker Tilly is currently in full swing. While their team was on site for approximately a week, we are continuing to provide additional documentation and information as they complete their audit review and develop their findings. This process has been valuable in providing greater visibility into the current status of the Village’s financial records and operational practices. It has also allowed me to identify several areas for immediate improvement, including opportunities to stre ngthen policies, refine processes, and introduce additional internal controls. At the direction of the auditors, we have temporarily paused any recalculations or allocation adjustments. This ensures that the final journal entries will align with the data set currently under review by the audit team. Making changes at this stage would create discrepancies and be counterproductive to completing the audit efficiently. I am hopeful that by next month we will be in a position to present the Board with finalized information from the previous fiscal year, along with year-to-date financial data and anticipated expenses for the current year. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability Mandatory Training Compliance The mandatory employee training requirements are due by the end of this week. At this time, only two employees have not yet completed the required courses, both within the Public Works Department. Overall compliance has been strong, and the expectation rem ains that all employees complete their training by the deadline. Election Administration Election preparations are nearing completion. Absentee ballots are scheduled to be mailed out tomorrow, and early in -person voting will begin next week. Preparations continue to align with statutory requirements and the training provided to election workers earlier this month. Public Works Planning and Scheduling Since beginning in this role, Public Works scheduling and task coordination has been identified as a consistent challenge for staff. To support improved planning and transparency, I have been working to develop a planning tool that will allow the departmen t to better forecast upcoming work, track obligations, and provide staff with clearer awareness of priorities and deadlines. The planner has been shared with the team, and additional training will be provided to ensure staff are comfortable using the tool and incorporating it into their daily operations. Deputy Treasurer Update Joy will begin her role as Deputy Treasurer on Monday, March 30. We are currently developing an onboarding agenda that will provide a structured and intentional training process to ensure she is set up for success in the position and able to support the Village’s financial operations effectively. (Posted on March 2, 2026) Lake Hallie Website & Municipal Building Bulletin Board OFFICIAL NOTICE OF PUBLIC HEARING PUBLIC NOTICE is hereby given to all residents of the Village of Lake Hallie, Wisconsin, that public hearings will be held on March 16, 2026, at approximately 7:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin on the following petitions pursuant to Section 62.23 of the Wisconsin State Statutes. Rezone Petition #2026-0002 Petitioner: Adrea Widule Agent: Jeremy Skaw/Real Land Surveying A portion of parcel number 22809-2914-75532002, which is Lot 2, Certified Survey Map 5532, located in the SE ¼ of the NE ¼, Section 29, Township 28 North, Range 09 West. Property Address: 8947 26th Avenue . From: Agricultural To: Residential 1 Rezone Petition #2026-0003 Petitioner: Lake Hallie Flex Space LLC Agent: Jeremy Skaw/Real Land Surveying Part of the NE ¼ of the SW ¼, and part of Lot 2, Certified Survey Map 5588, located in the SE ¼ of the NW ¼, all in Section 25, Township 28 North, Range 09 West. Village of Lake Hallie. Vacant From: Residential 2 To: Planned Unit Development (Highway Commercial) Specific information regarding these petitions can be obtained at the Chippewa County Department of Planning & Zoning. Dated this 2 nd day of March, 2026. Tony Roder, Zoning Inspector Department of Planning & Zoning Village of Lake Hallie DEPARTMENT OF PLANNING & ZONING  711 North Bridge Street, Chippewa Falls, WI 54729  Phone:715.726.7940  www.chippewacountywi.gov  Land Management Land Planning Land Records & G.I.S. POWTS & Wells Village Of Lake Hallie Date: March 2, 2026 To: Property Owner(s) From: Tony Roder, Zoning Inspector Re: Public Meetings & Hearing Dear Property Owner(s): The Village of Lake Hallie has received a rezone request for a parcel of land that is located either adjacent to or in the vicinity of property owned by you. You are receiving this notice because your property has been determined to be within the legal public hearing notification distance per village and state requirements. I have enclos ed a map identifying the location of the parcel associated with this rezone request. If you have any questions regarding this request, please contact me at (715) 738-2603. Rezone Petition #2026-0002 Petitioner: Adrea Widule Agent: Jeremy Skaw/Real Land Surveying A portion of parcel number 22809-2914-75532002, which is Lot 2, Certified Survey Map 5532, located in the SE ¼ of the NE ¼, Section 29, Township 28 North, Range 09 West. Property Address: 8947 26 th Avenue. From: Agricultural To: Residential 1 Purpose: The property has a residence and a newly constructed, detached garage that does not meet the required separation setback in the Ag zoning district. A rezone to Residential 1 would bring the detached garage into compliance with setbacks. The following meetings are open to the public: Lake Hallie Plan Commission: The Village Plan Commission will meet on March 9, 2026 at 6:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin to review this rezone request. The Plan Commission will make a recommendation for approval, approval with modification or denial, which will be forwarded to the Village Board. Lake Hallie Village Board: The Lake Hallie Village Board will hold a PUBLIC HEARING on March 16, 2026 at 7:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin to review the recommendation from the Plan Commission and to make a final decision on this rezone use request. (Posted on March 2, 2026) Lake Hallie Website & Municipal Building Bulletin Board OFFICIAL NOTICE OF PUBLIC HEARING PUBLIC NOTICE is hereby given to all residents of the Village of Lake Hallie, Wisconsin, that public hearings will be held on March 16, 2026, at approximately 7:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin on the following petitions pursuant to Section 62.23 of the Wisconsin State Statutes. Rezone Petition #2026-0002 Petitioner: Adrea Widule Agent: Jeremy Skaw/Real Land Surveying A portion of parcel number 22809-2914-75532002, which is Lot 2, Certified Survey Map 5532, located in the SE ¼ of the NE ¼, Section 29, Township 28 North, Range 09 West. Property Address: 8947 26th Avenue . From: Agricultural To: Residential 1 Rezone Petition #2026-0003 Petitioner: Lake Hallie Flex Space LLC Agent: Jeremy Skaw/Real Land Surveying Part of the NE ¼ of the SW ¼, and part of Lot 2, Certified Survey Map 5588, located in the SE ¼ of the NW ¼, all in Section 25, Township 28 North, Range 09 West. Village of Lake Hallie. Vacant From: Residential 2 To: Planned Unit Development (Highway Commercial) Specific information regarding these petitions can be obtained at the Chippewa County Department of Planning & Zoning. Dated this 2 nd day of March, 2026. Tony Roder, Zoning Inspector Department of Planning & Zoning Village of Lake Hallie DEPARTMENT OF PLANNING & ZONING  711 North Bridge Street, Chippewa Falls, WI 54729  Phone:715.726.7940  www.chippewacountywi.gov  Land Management Land Planning Land Records & G.I.S. POWTS & Wells Village Of Lake Hallie Date: March 2, 2026 To: Property Owner(s) From: Tony Roder, Zoning Inspector Re: Public Meetings & Hearing Dear Property Owner(s): The Village of Lake Hallie has received a rezone request for a parcel of land that is located either adjacent to or in the vicinity of property owned by you. You are receiving this notice because your property has been determined to be within the legal public hearing notification distance per village and state requirements. I have enclos ed a map identifying the location of the parcel associated with this rezone request. If you have any questions regarding this request, please contact me at (715) 738-2603. Rezone Petition #2026-0003 Petitioner: Lake Hallie Flex Space LLC Agent: Jeremy Skaw/Real Land Surveying Parcel numbers 22809-2531-0002000 located in the NE ¼ of the SW ¼, and part of Lot 2, Certified Survey Map 5588, located in the SE ¼ of the NW ¼, Section 25, Township 28 North, Range 09 West. Property Address: Vacant From: Residential 2 To: Planning Unit Development (Highway Commercial) Purpose: The proposed development plan will consist of these two parcels along with the adjacent parcel to the northeast. The four proposed buildings will have a “strip-mall” look to them, but each unit will be owner-occupied as a condominium. The following meetings are open to the public: Lake Hallie Plan Commission: The Village Plan Commission will meet on March 9, 2026 at 6:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin to review this rezone request. The Plan Commission will make a recommendation for approval, approval with modification or denial, which will be forwarded to the Village Board. Lake Hallie Village Board: The Lake Hallie Village Board will hold a PUBLIC HEARING on March 16, 2026 at 7:00 PM at the Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, Wisconsin to review the recommendation from the Plan Commission and to make a final decision on this rezone use request. SHEET SCHEDULEDESCRIPTIONSHEETNO.1 LAKE HALLIE - FLEX SPACER. TOM TOY, LLC23RD AVENUECHIPPEWA FALLS, WI 54729PROJECT LOCATIONKnow what'sbelow.before you dig.Call R TITLE SHEETEXISTING CONDITIONS & DEMOLITION PLANSITE PLANGRADING PLANEROSION CONTROL PLANWATERMAIN PLAN23457UTILITY PLAN68-11POND PLAN & PROFILE12-13DETAILS Know what'sbelow.before you dig.Call R 23RD AVENUEUS HIGHWAY 53 Know what'sbelow.before you dig.Call R 23RD AVENUE Know what'sbelow.before you dig.Call R ’’ 23RD AVENUE Know what'sbelow.before you dig.Call R 23RD AVENUE Know what'sbelow.before you dig.Call R 23RD AVENUE Know what'sbelow.before you dig.Call R 23RD AVENUE Know what'sbelow.before you dig.Call R ALIGNMENT 1 ALIGNMENT 2 Know what'sbelow.before you dig.Call RKnow what'sbelow.before you dig.Call R ALIGNMENT 3 ALIGNMENT 5 Know what'sbelow.before you dig.Call R Know what'sbelow.before you dig.Call R ALIGNMENT 4 ALIGNMENT 6 Know what'sbelow.before you dig.Call R ALIGNMENT 7 Know what'sbelow.before you dig.Call R STANDARD TRENCH SECTIONRIPRAP CULVERT DISCHARGE DETAILPROPER PLACEMENT OF EROSIONLOG BARRIER IN DRAINAGE WAYEROSION CONTROL MATGRASS SWALEWITH EROSION CONTROL MAT STONE TRACKING PADAND TIRE WASHING DETAILFLARED END SECTION FOR HDPEAREA INLET (FLAT GRATE)STANDARD 48" MANHOLESTANDARD UNDERDRAIN MANHOLE WATERMAIN JOINT DETAILTRACER WIRE ACCESS BOX BIORETENTION FILTERBIORETENTION FILTER BIORETENTION FILTER UP UP UP UP UP GENERAL NOTES A. B. C. D. E. F. G. H. I. GENERAL NOTES ON THIS SHEET ARE APPLICABLE TO THIS SHEET ONLY. SEE STANDARD MOUNTING HEIGHTS ON SHEET G002 FOR DETAILS REGARDING INSTALLATION REQUIREMENTS FOR FIXTURES AND ACCESSORIES. SEE ACCESSIBILITY SYMBOLS AND DIAGRAMS ON SHEET G002 FOR FURTHER INFORMATION ON REQUIRED CLEARANCES. ALL INTERIOR DIMENSIONS ARE FROM FACE OF STUD/ MASONRY CONSTRUCTION TO FACE OF STUD/MASONRY CONSTRUCTION, UNLESS NOTED OTHERWISE. "CLEAR DIMENSIONS" ARE DIMENSIONED FROM FACE OF FINISH MATERIAL TO FACE OF FINISH MATERIAL. EXTERIOR DIMENSIONS ARE TO BUILDING LINE, SEE WALL TYPES FOR WALL TYPES SEE SHEET A001. GENERAL CONTRACTOR SHALL COORDINATE WITH OWNER, BEFORE INSTALLATION OF WALL SHEATHING, FOR ANY WOOD BLOCKING, BACKING AND MOUNTING BOARDS REQUIRED FOR OWNER PROVIDED ITEMS. ALL WALLS TO EXTEND TO STRUCTURE ABOVE, UNLESS NOTED OTHERWISE. A202 4 A202 1 A202 3 A202 2 A203 7 A203 8 A203 5 A203 6 A203 3 STAIR B 183 STAIR A 147 STOR. 161 OFF. 158 BAND/CHOIR 157 PRACTICE 159 ELEC. 165 FAB LAB 168 RECEIVING 163 TECH. VEST. 169 TLT. 162 GYM STOR. 155 PHY. ED. OFF. 154 BOYS LOCKER ROOM 152 GIRLS LOCKER ROOM 150 STOR. 171 SERVER 109 GENIUS BAR 107 I.T. OFF. 108 GYM CORR. 148 TLT. 153 JAN. 144 LARGE GROUP 142 STAFF 139 TLT. 138 STUDIO 4 181 SRO 103 VEST. 101 RECEP. 116 CONF. 134 TLT. 130 TLT. 126 TLT. 125 BUS. OFFICE 120 HEAD OF SCHOOL 119 EXEC. ASST. 118 UPPER PRINCIPAL 117 STOR. / AV 123 ACT. OFF. 121 FLEX 122 CONF. 124 COUNSELOR 129 TLT. 128 NURSE 127 MUSIC CORR. 156 TECH. CORR. 164 INNOVATION LAB 167 GYMNASIUM 172 GYM ENTRY 170 CONCESSIONS / CAFE 113 ELEV. 143MENS 146 LEARNING STAIR 111 STAFF HALL 136 COMMONS 141 STUDENT SERVICES 135 COMMONS 115 WORK ROOM 132 ADMIN. VEST. 131 CHEMISTRY 177 WOMENS 145 52' - 0" 96' - 0" 24' - 0" 74' - 8" 33' - 4" 222' - 8" 14' - 8"52' - 0"139' - 4"16' - 8" 280' - 0" 50' - 0" 85' - 4" 72' - 0" 72' - 8" 214' - 8" 162' - 0"52' - 8" 24' - 8" 1 A301 3 A301 2 A301 4 A301 5 A301 1 A302 2 A302 3 A302 W1 W2 W2 W2 W2 W2 W2 W2 W2 W1 W3 W2 W2 162 169B 163A 158 131 156A 137A 172B 154 153 151 149155 172A 147B 147A 107C 108 144 138 139 183A 173 128 129 127 126 130 124 123 119 117 125 172C172D 157B W3W3 W4 W5 W3 W3 W3 W3 W3 AREA - AREA - C B AREA - AREA - A C OFF. 104 CLASSROOM 166 280' - 0" ENSEMBLE 160 OFF. 105 116 134 132B 120 133A 101B 101A 101E 101C 101D 101F 107A 171 113 145 146 142 140 137D 137B 178A 174A 184 174B 174C 175B 175A 179 178B 176A 181 182 161 160 159 165A 166A 168A 168B 163B 156B 168C 157A 147C W2 W1 W2 W1 W1 W2 W9 W9 W9 W9W9W1 W9 175C 176B W9 W9 W9 121 STOR. 112 SNACK/ PANTRY 137 STOR. 140 BIOLOGY 180 FLEX COMMONS 173 CHEM. PREP. 178 CHEM. STOR. 179 SMALL GROUP 184 STUDIO 1 174 STUDIO 2 175 STUDIO 3 176 IT 182 W3 W3 W3 W3 169A W2 W2 W2 W2 W1 W2 W1 W1 BL4 BL3 BL1 BL1 BL4 BL1 BL1 105 104 103 107B SF1 SF2 SF3 SF4 165B163B BOYS 151 GIRLS 149 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 A B C D E F H J K L M N P Q R S T U W X V G 166B 8 170 A442 43' - 4" 34' - 0" ENTRY 102 HALL 106 HALL 110 8 8 85 10 SF1 SF11 SF11 177 180 SF4115 W1 W1 W2 BL4 BL4 SF6 SF7 9' - 10"27' - 0"9' - 0"27' - 0" 14 0' 2" 4" 8"0' 4" 8" 16"0' 1' 2' 4' 0' 8" 16" 32"0' 16" 32" 64"0' 2' 4' 8'0' 4' 8' 16'0' 8' 16' 32' DATE: DRAWN BY: JOB NO: PM: NOT FOR CONSTRUCTION - 1/16" = 1'-0" 1/8" = 1'-0" 1/4" = 1'-0" 1/2" = 1'-0" 3/4" = 1'-0" 1 1/2" = 1'-0" 3" = 1'-0"3/8" = 1'-0" 2/9/2026 10:59:03 AM Autodesk Docs://25-128 Venture Academy Addition/Architectural 25-128 Venture Academy_R24.rvt VENTURE ACADEMY JACOB'S WELL CHURCH CHIPPEWA FALLS, WISCONSIN 02.09.2026 A101 AB 25-128 MP FIRST LEVEL OVERALL FLOOR PLAN CONSTRUCTION DOCUMENTSKEY PLAN N W S E A B C 3/32" = 1'-0"A101 1 OVERALL FIRST LEVEL FLOOR PLAN FLOOR PLAN KEYNOTES KEYNOTE # KEYNOTE DESCRIPTION 1 RECESSED BOTTLE FILLER 2 RECESSED FIRE EXTINGUISHER CABINET 3 WALL MOUNTED FIRE EXTINGUISHER 4 WALL MOUNTED BOTTLE FILLER 5 FUME HOOD 6 CUBICAL CURTAIN & TRACK 7 WELDING BOOTH 8 EPOXY RESIN COUNTERTOPS WITH UNDERMOUNT SINKS 9 WALL MOUNTED CLIMBING WALL 10 FLOOR MOUNTED MOP SINK 11 ROOF ACCESS HATCH 12 WALL MOUNTED OVER THE ROOF LADDER 13 WALL MOUNTED SCORE BOARD 14 AIR HANDLING UNIT, SEE MECHANICAL 15 EXHAUST FAN, SEE MECHANICAL 16 36" STAINLESS STEEL GRAB BAR 17 42" STAINLESS STEEL GRAB BAR 18 DUAL ROLL TOILET PAPER DISPENSER 19 SURFACE-MOUNTED SANITARY NAPKIN DISPENSER 20 SEMI-RECESSED AUTOMATIC ROLL PAPER TOWEL DISPENSER WITH WASTE RECEPTACLE 21 SURFACE-MOUNTED HAND DRYER 22 AUTOMATIC HAND SOAP DISPENSER 23 FRAMELESS MIRROR 24 URINAL SCREEN 25 5'-7" TURNING CLEARANCE 26 GYM WALL PADDING 27 WALL MOUNT ROOF ACCESS LADDER 28 PEDESTAL BENCH 29 (100) TWO TEIR LOCKER 30 (364) SINGLE LOCKER NO. DATE DESCRIPTION DN DN DN DN DN DN GENERAL NOTES A. B. C. D. E. F. G. H. I. GENERAL NOTES ON THIS SHEET ARE APPLICABLE TO THIS SHEET ONLY. SEE STANDARD MOUNTING HEIGHTS ON SHEET G002 FOR DETAILS REGARDING INSTALLATION REQUIREMENTS FOR FIXTURES AND ACCESSORIES. SEE ACCESSIBILITY SYMBOLS AND DIAGRAMS ON SHEET G002 FOR FURTHER INFORMATION ON REQUIRED CLEARANCES. ALL INTERIOR DIMENSIONS ARE FROM FACE OF STUD/ MASONRY CONSTRUCTION TO FACE OF STUD/MASONRY CONSTRUCTION, UNLESS NOTED OTHERWISE. "CLEAR DIMENSIONS" ARE DIMENSIONED FROM FACE OF FINISH MATERIAL TO FACE OF FINISH MATERIAL. EXTERIOR DIMENSIONS ARE TO BUILDING LINE, SEE WALL TYPES FOR WALL TYPES SEE SHEET A001. GENERAL CONTRACTOR SHALL COORDINATE WITH OWNER, BEFORE INSTALLATION OF WALL SHEATHING, FOR ANY WOOD BLOCKING, BACKING AND MOUNTING BOARDS REQUIRED FOR OWNER PROVIDED ITEMS. ALL WALLS TO EXTEND TO STRUCTURE ABOVE, UNLESS NOTED OTHERWISE. A202 4 A202 1 A202 3 A202 2 STAIR B 230 STAIR A 209 MECH. 213 STAFF 215 TLT. 216 STAFF HALL 214 GIRLS 211 BOYS 210 LARGE GROUP 217 ART 225 CERAMICS 226 STUDIO 8 228 STUDIO 9 229 BALCONY 208 UPPER BLEACHERS 204 OPEN LEARNING A 205 UPPER COMMONS 202 GYMNASIUM 172 211 213 214 217 207 223 A203 7 A203 8 A203 5 A203 6 A203 3 1 A301 3 A301 2 A301 4 A301 5 A301 1 A302 2 A302 3 A302 W3 W3 W3 W7 W7 W6 W6 W7 W7 W6 W6 W7 W7W6W6W7W7W8W6W6 W6W6W7 W7 W6 W6 W7 W7 W6 W6 W7 W10 AREA - AREA - C B AREA - AREA - A C LEARNING STAIR 201 ELEV. 212 OPEN TO BELOW OPEN TO BELOW W3 W3 W3 OPEN LEARNING B 206OPEN TO BELOW ART STOR. 224 KILN 227 FLEX COMMONS 218 SMALL GROUP 220 STUDIO 5 219 STUDIO 6 221 STUDIO 7 223 218B 218A 229A 220A 220B 228B 228A 222B 225 224222A 227 229C 229B 216 209 208 ROOF BELOW ROOF BELOW ROOF BELOW SMALL GROUP 222 W3W3W3W3W3 STOR. 207 W11 SF2 SF5 2 3 2 2 2 1 1 4 5 8 9 10 11 12 13 14 15 16 17 18 20 21 A B C D E F H J K L M N Q R T W X V G A453 A453 3 2 11 14 14 14 15 12 13 13 14 15 10 SF12 ENTRY 203 0' 2" 4" 8"0' 4" 8" 16"0' 1' 2' 4' 0' 8" 16" 32"0' 16" 32" 64"0' 2' 4' 8'0' 4' 8' 16'0' 8' 16' 32' DATE: DRAWN BY: JOB NO: PM: NOT FOR CONSTRUCTION - 1/16" = 1'-0" 1/8" = 1'-0" 1/4" = 1'-0" 1/2" = 1'-0" 3/4" = 1'-0" 1 1/2" = 1'-0" 3" = 1'-0"3/8" = 1'-0" 2/9/2026 10:59:04 AM Autodesk Docs://25-128 Venture Academy Addition/Architectural 25-128 Venture Academy_R24.rvt VENTURE ACADEMY JACOB'S WELL CHURCH CHIPPEWA FALLS, WISCONSIN 02.09.2026 A102 AB 25-128 MP SECOND LEVEL OVERALL FLOOR PLAN CONSTRUCTION DOCUMENTSKEY PLAN A B C N W S E 3/32" = 1'-0"A102 1 OVERALL SECOND LEVEL FLOOR PLAN FLOOR PLAN KEYNOTES KEYNOTE # KEYNOTE DESCRIPTION 1 RECESSED BOTTLE FILLER 2 RECESSED FIRE EXTINGUISHER CABINET 3 WALL MOUNTED FIRE EXTINGUISHER 4 WALL MOUNTED BOTTLE FILLER 5 FUME HOOD 6 CUBICAL CURTAIN & TRACK 7 WELDING BOOTH 8 EPOXY RESIN COUNTERTOPS WITH UNDERMOUNT SINKS 9 WALL MOUNTED CLIMBING WALL 10 FLOOR MOUNTED MOP SINK 11 ROOF ACCESS HATCH 12 WALL MOUNTED OVER THE ROOF LADDER 13 WALL MOUNTED SCORE BOARD 14 AIR HANDLING UNIT, SEE MECHANICAL 15 EXHAUST FAN, SEE MECHANICAL 16 36" STAINLESS STEEL GRAB BAR 17 42" STAINLESS STEEL GRAB BAR 18 DUAL ROLL TOILET PAPER DISPENSER 19 SURFACE-MOUNTED SANITARY NAPKIN DISPENSER 20 SEMI-RECESSED AUTOMATIC ROLL PAPER TOWEL DISPENSER WITH WASTE RECEPTACLE 21 SURFACE-MOUNTED HAND DRYER 22 AUTOMATIC HAND SOAP DISPENSER 23 FRAMELESS MIRROR 24 URINAL SCREEN 25 5'-7" TURNING CLEARANCE 26 GYM WALL PADDING 27 WALL MOUNT ROOF ACCESS LADDER 28 PEDESTAL BENCH 29 (100) TWO TEIR LOCKER 30 (364) SINGLE LOCKER NO. DATE DESCRIPTION EXTERIOR FINISH LEGEND UTILITY BRICK METAL SIDING (WOOD GRAIN) SMOOTH METAL SIDING (HORIZONTAL) RIBBED METAL SIDING (HORIZONTAL) RIBBED METAL SIDING (VERTICAL) GENERAL NOTES A. B. GENERAL NOTES ON THIS SHEET ARE APPLICABLE TO THIS SHEET ONLY. SEE SHEET A600 & A601 FOR DOOR AND WINDOW SIZES AND HEAD HEIGHTS. FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" T/O WALL - GYM 134' - 0" CLERESTORY TRUSS BRG. 123' - 2" 5 A301 1 A302 2 A302 3 A302 T/O WALL 120' - 0" SF3 169A W3 W3 W3 W3 W3 SF2 W10 W10 W2 W2 W10 W2 W1 W11 SF5 101C 101A 101E SF1 W2 W3 W3 W3 W1 W1 W2 W2 W2 W1 W1 B/O WINDOW 121' - 4" B/O WINDOW 116' - 4" 1 2 3 3 3 3 4 1 TYP. T/O WALL 144' - 0" T/O WALL 139' - 10" 2 1/2" / 1' - 0" 1 4 8 10 15 20 21 10' - 0" 3' - 0" 24' - 0" 4' - 10" 4' - 8" ROOF JOIST BRG. 130' - 4" 3 FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" CLERESTORY TRUSS BRG. 123' - 2" T/O WALL - LOW 120' - 0" 5 A301 1 A302 2 A302 3 A302 157A W3W3W3 W2W2 147C W9 W7W6W6W6W6 W2 W8 W6W6W7 W7 W7 W9 W9 W1 183B B/O WINDOW 107' - 4" 156789172021 3 1 TYP. 3 5 3 3 4' - 8" FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" T/O WALL - LOW 120' - 0" 1 A301 3 A301 2 A301 4 A301 120' - 0" T/O WALLW7 W6 W6 W9 W9 W7 W7 W6 W6 W7 W3 W3 W3 W3 156B 163B W4 W5 168C 168B 172D 3 1 TYP. 3 1 4 B/O WINDOW 107' - 4" A B J M Q T XVG 5' - 0" 10' - 0" GYM MEZZ. T/O CONC. 109' - 10 1/2" ROOF JOIST BRG. 130' - 4" FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" CLERESTORY TRUSS BRG. 123' - 2" 1 A301 3 A301 2 A301 4 A301 W2 W2 131 W2 W2 W2 W2 137A W3 W3 W3 W3 W3 W3 W1 W9 W7 W7 W6 W6 W7 W7 W9 W9 W6 W6 W7 1 2 3 3 1 TYP. AKRTW 4' - 8" W1W2 W1 115 0' 2" 4" 8"0' 4" 8" 16"0' 1' 2' 4' 0' 8" 16" 32"0' 16" 32" 64"0' 2' 4' 8'0' 4' 8' 16'0' 8' 16' 32' DATE: DRAWN BY: JOB NO: PM: NOT FOR CONSTRUCTION - 1/16" = 1'-0" 1/8" = 1'-0" 1/4" = 1'-0" 1/2" = 1'-0" 3/4" = 1'-0" 1 1/2" = 1'-0" 3" = 1'-0"3/8" = 1'-0" 2/9/2026 10:59:10 AM Autodesk Docs://25-128 Venture Academy Addition/Architectural 25-128 Venture Academy_R24.rvt VENTURE ACADEMY JACOB'S WELL CHURCH CHIPPEWA FALLS, WISCONSIN 02.09.2026 A202 AB 25-128 MP EXTERIOR ELEVATIONS CONSTRUCTION DOCUMENTS 3/32" = 1'-0"A202 1 NORTH ELEVATION 3/32" = 1'-0"A202 2 SOUTH ELEVATION 3/32" = 1'-0"A202 3 EAST ELEVATION 3/32" = 1'-0"A202 4 WEST ELEVATION EXTERIOR ELEVATION KEYNOTES KEYNOTE # KEYNOTE DESCRIPTION 1 CAST STONE SILL 2 ALUMINUN CANOPY 3 PREFINISHED METAL ROOF COPING 4 BACK LIT SIGNAGE, BY OTHERS 5 WALL MOUNTED OVER THE ROOF LADDER NO. DATE DESCRIPTION EXTERIOR FINISH LEGEND UTILITY BRICK METAL SIDING (WOOD GRAIN) SMOOTH METAL SIDING (HORIZONTAL) RIBBED METAL SIDING (HORIZONTAL) RIBBED METAL SIDING (VERTICAL) GENERAL NOTES A. B. GENERAL NOTES ON THIS SHEET ARE APPLICABLE TO THIS SHEET ONLY. SEE SHEET A600 & A601 FOR DOOR AND WINDOW SIZES AND HEAD HEIGHTS. FIRST LEVEL 100' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" 3 4 1 XV FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" B/O CANOPY 144' - 0" 3 1 T W FIRST LEVEL 100' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" 3 4 1 B/O CANOPY 144' - 0" SX FIRST LEVEL 100' - 0" SECOND LEVEL BRG. 113' - 0" SECOND LEVEL 115' - 0" ROOF JOIST BRG. (GYM) 132' - 0" T/O WALL - GYM 134' - 0" 4 A301 3 1 B J FIRST LEVEL 100' - 0" T/O WALL - LOW 120' - 0" 3 1 J G 0' 2" 4" 8"0' 4" 8" 16"0' 1' 2' 4' 0' 8" 16" 32"0' 16" 32" 64"0' 2' 4' 8'0' 4' 8' 16'0' 8' 16' 32' DATE: DRAWN BY: JOB NO: PM: NOT FOR CONSTRUCTION - 1/16" = 1'-0" 1/8" = 1'-0" 1/4" = 1'-0" 1/2" = 1'-0" 3/4" = 1'-0" 1 1/2" = 1'-0" 3" = 1'-0"3/8" = 1'-0" 2/9/2026 10:59:10 AM Autodesk Docs://25-128 Venture Academy Addition/Architectural 25-128 Venture Academy_R24.rvt VENTURE ACADEMY JACOB'S WELL CHURCH CHIPPEWA FALLS, WISCONSIN 02.09.2026 A203 AB 25-128 MP EXTERIOR ELEVATIONS CONSTRUCTION DOCUMENTS 3/32" = 1'-0"A203 3 PARTIAL EAST ELEVATION 3/32" = 1'-0"A203 5 PARTIAL EAST ELEVATION 3/32" = 1'-0"A203 6 PARTIAL WEST ELEVATION 3/32" = 1'-0"A203 7 PARTIAL EAST ELEVATION 3/32" = 1'-0"A203 8 PARTIAL WEST ELEVATION EXTERIOR ELEVATION KEYNOTES KEYNOTE # KEYNOTE DESCRIPTION 1 CAST STONE SILL 2 ALUMINUN CANOPY 3 PREFINISHED METAL ROOF COPING 4 BACK LIT SIGNAGE, BY OTHERS 5 WALL MOUNTED OVER THE ROOF LADDER NO. DATE DESCRIPTION EASEMENT - 40FT OFFSETEASEMENT - 40FT OFFSET XXXXXX XX XXXX XXXX XXXXXX XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 80' WIDE ELECTRICTRANSMISSION LINEEASEMENT PER DOC.NO. 1037033 80' WIDE ELECTRICTRANSMISSION LINEEASEMENT PER DOC.NO. 759872 20' WIDE TEMPORARYCONSTRUCTION EASEMENTPER DOC. NO. 926031 &CSM #5447 30' WIDE WATERMAINEASEMENT PER DOC.NO. 926031 &CSM #5447 90' WIDE INGRESS/EGRESSEASEMENT PER DOC.NO. 926031 & CSM #5447 15' WIDE ACCESS EASEMENTPER DOC. NO. 1036710 SHADED ARE IS STORMWATERMAINTENANCE EASEMENTPER DOC. NO. 1036710 30' WIDE INGRESS/EGRESS EASEMENTPER DOC. NO. 926031 & CSM #5447 20' WIDE TEMPORARY CONSTRUCTIONEASEMENT PER DOC. NO. 926031 & CSM #5447 20' WIDE TEMPORARY CONSTRUCTIONEASEMENT PER DOC. NO. 926031 & CSM #5447 30' WIDE INGRESS/EGRESSEASEMENT PER DOC.NO. 926031 & CSM #5447 R/W PROJECT NO. 1190-00-24 R/W PROJECT NO. 1190-00-24 935 940 945N DATE:DRAWN BY:JOB NO:PM:NOT FOR CONSTRUCTION - VENTURE ACADEMYJACOB'S WELL CHURCH989 122ND STREET, CHIPPEWA FALLS, WI 54729 01.20.2026 C100 RAR25-128MHCIVIL SITE PLANDESIGN DEVELOPMENTNO.DATEDESCRIPTION 0'200'100'300'EXISTING SITEPLAN (ENTIRE) EASEMENT - 40FT OFFSETEASEMENT - 40FT OFFSET 122ND ST XXXXXX XX XXXX XXXX XX XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXX 22.00'4.00'4.00'11.00'66.00' R45.00'R49.00'R66.00' 17.00' 21.00' 21.00'18.00'18.00' R5.00' 40.00'36.00'12.00'12.00'160.00' 360.00' 24.00'28.00' 24.00' 45.31' 37.60' 86.43' 216.85' 327.02' 24.00'14.00' 24.00' NATURALGRASSPRACTICEFIELD JACOB'S WELLCHURCH NATURALGRASSPLAY AREA PROPOSEDSTORM WATERMANAGEMENTFACILITY SEPTICDRAIN FIELD(PHASE 1) PROPOSED VILLAGERIGHT-OF-WAY VENTURE ACADEMYMONUMENT SIGN PROPOSED VENTURE ACADEMY PROPERTY LINE PARKING(177 SPACES)(INCLUDING 6ADA SPACES) PROJECT LIMITS PROJECT LIMITS VENTURE ACADEMYPHASE 1 BUILDING PROPOSED PROPERTY LINE SHARED ACCESS AND MAINTENANCEAGREEMENT (TO BE ESTABLISHED) 7.00' N DATE:DRAWN BY:JOB NO:PM:NOT FOR CONSTRUCTION - VENTURE ACADEMYJACOB'S WELL CHURCH989 122ND STREET, CHIPPEWA FALLS, WI 54729 02.16.2026 C300 RAR25-128MHCIVIL SITE PLANDESIGN DEVELOPMENTNO.DATEDESCRIPTION 0'200'100'300'SITE LAYOUTPLAN (ENTIRE) 1 2 2 n d S t E M e l b y S t 1-26-26 EASEMENT - 40FT OFFSETEASEMENT - 40FT OFFSET 122ND ST SHARED ACCESS AND MAINTENANCEAGREEMENT (TO BE ESTABLISHED) S S S S S S S SS S S L3D L1 L1 L1D L1D L1 L1L1L1DL1D L1D L3DL1D 3 ALTERNATE BID #1 UP TRASHRECYCLING N DATE:DRAWN BY:JOB NO:PM:NOT FOR CONSTRUCTION - VENTURE ACADEMYJACOB'S WELL CHURCH989 122ND STREET, CHIPPEWA FALLS, WI 54729 01.20.2026 C300 RAR25-128MHCIVIL SITE PLANDESIGN DEVELOPMENTNO.DATEDESCRIPTION 0'200'100'300'SITE LAYOUTPLAN (ENTIRE) 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us Resolution 2026-007 Village of Lake Hallie Chippewa County RESOLUTION APPOINTING PERSONS TO SERVE AS ELECTION OFFICIALS FOR THE VILLAGE OF LAKE HALLIE WHEREAS, State Statues require persons who conduct elections within a municipality be appointed by the governing body; and WHEREAS, the two dominant political parties have submitted people to serve as election officials for all elections held in 2026 and 2027. NOW THEREFORE BE IT RESOLVED, by the Village Board of the Village of Lake Hallie that the persons named on the list attached hereto and made a part hereof, pursuant to s. 7.30, are appointed to serve as Election Officials at elections held in the Village of Lake Hallie in 2026 and 2027. ADOPTED this 16 th day of March, 2026. Gary Spilde, Village President Kenneth Greenwood III, Trustee Bradley Hudson, Trustee Timothy Calkins, Trustee Peter Lehmann, Trustee 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us VILLAGE OF LAKE HALLIE ELECTION INSPECTORS 2026-005 RESOLUTION 2026-005 Attachment) 1. Karen Tschida 2. Carolyn Prochnow 3. Jackie Nordwig 4. Patrick Perrenoud 5. Stephen Perrenoud 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us Resolution 2026-008 Village of Lake Hallie Chippewa County RESOLUTION ADOPTING A PROCUREMENT AND PURCHASING POLICY FOR THE VILLAGE OF LAKE HALLIE WHEREAS, the Village of Lake Hallie is committed to the responsible stewardship of public funds and maintaining transparency and accountability in the expenditure of Village resources; and WHEREAS, the Village Board recognizes the importance of establishing clear and consistent procedures for the procurement of goods, services, and public works projects; and WHEREAS, the Village has previously maintained procurement practices and policies, and the Village Board finds it necessary and beneficial to revise and clarify those procedures to improve consistency, transparency, and fiscal oversight; and WHEREAS, the establishment of a revised procurement and purchasing policy will promote fair and competitive purchasing practices, provide clear guidance to Village staff and commissions, and strengthen internal financial controls; and WHEREAS, Wisconsin law establishes requirements for competitive bidding on certain public works projects, including those outlined in Wisconsin Statutes §62.15 and §66.0901, and the Village seeks to ensure its purchasing practices are consistent with applicable state law; and WHEREAS, the Village Board finds that adoption of a revised procurement and purchasing policy will improve operational consistency, support sound fiscal management, and provide clear purchasing thresholds and procedures for Village departments and commissions; and WHEREAS, the proposed revised Procurement and Purchasing Policy has been reviewed by the Village Attorney and recommended for adoption. NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Lake Hallie, Chippewa County, Wisconsin, that the revised Procurement and Purchasing Policy attached hereto is hereby adopted and shall govern the procurement of goods, services, and public works projects for the Village of Lake Hallie. BE IT FURTHER RESOLVED that the Village Administrator/Clerk -Treasurer is authorized to administer and implement this policy and to develop procedures, templates, and supporting documentation necessary to carry out the intent of this policy. 13136 30th Avenue Lake Hallie, WI 54729 Office (715) 726-2660 www.lakehallie.us BE IT FURTHER RESOLVED that this resolution and the revised Procurement and Purchasing Policy shall take effect immediately upon adoption. ADOPTED this 16 th day of March, 2026. Gary Spilde, Village President Kenneth Greenwood III, Trustee Bradley Hudson, Trustee Timothy Calkins, Trustee Peter Lehmann, Trustee 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability MEMORANDUM TO: Village of Lake Hallie Board of Trustees FROM: Anastasia Stueber, Village Administrator/Clerk-Treasurer DATE: March 16, 2026 SUBJECT: Adoption of Revised Procurement and Purchasing Policy PURPOSE To recommend adoption of a formal Procurement and Purchasing Policy for the Village of Lake Hallie. Currently, purchasing decisions are often made through informal quote requests without a standardized process. Establishing a formal policy will create consistency, improve transparency, and ensure responsible stewardship of Village funds. DETAILS The proposed policy establishes clear purchasing thresholds, defines when quotes or competitive bids are required, and aligns Village practices with Wisconsin statutory requirements for public works projects. The policy also clarifies the authority of Village departments and commissions, including the Parks, Recreation, and Tourism Commission, ensuring that purchases exceeding approved budgets or procurement thresholds receive Village Board approval. Key benefits of adopting this policy include improved financial oversight, greater transparency for vendors and the public, clear expectations for staff and commissions, and stronger compliance with audit and legal requirements. I recommend adopting the revised Procurement and Purchasing Policy to provide a consistent framework for Village purchasing and to support responsible fiscal management. RECOMMENDATION Approve the revised Procurement and Purchasing Policy by resolution. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability PROCUREMENT AND PURCHASING POLICY 1. PURPOSE The purpose of this policy is to establish a transparent and consistent process for the procurement of goods, services, and public works projects by the Village of Lake Hallie. This policy promotes responsible stewardship of public funds, fair vendor participation, and compliance with Wisconsin law. 2. SCOPE This policy applies to all Village departments, commissions, and officials involved in purchasing goods, services, equipment, or public works improvements using Village funds. 3. GUIDING PRINCIPLES Village procurement shall promote transparency and fairness, encourage competitive pricing when appropriate, ensure fiscal responsibility, maintain compliance with Wisconsin statutes, and provide proper documentation for audit and public accountability. 4. PURCHASING AUTHORITY AND THRESHOLDS All purchases must be within the approved Village budget unless otherwise authorized by the Village Board. Purchases up to $1,500 Purchases up to $1,500 may be authorized by the Village Administrator/Clerk-Treasurer upon request from the department head, provided funds are available within the approved budget and the purchase is necessary for operations. Purchases from $1,500 to $5,000 Purchases between $1,500 and $5,000 shall be presented to the Village Board and include a description of the purchase, the proposed vendor, and estimated cost. Board approval must be obtained prior to purchase. Purchases from $5,000 to $25,000 Purchases between $5,000 and $25,000 require a minimum of two to three written quotes when feasible. Quotes must be documented and presented to the Village Board for approval prior to purchase. Purchases over $25,000 Purchases exceeding $25,000 require a formal bid or Request for Proposals (RFP) process. The process generally includes development of a project scope, public notice of the bid or RFP, proposal submission deadline, evaluation of proposals, and Village Boar d approval. 13136 30 th Avenue • Lake Hallie, WI 54729 • Office (715) 726-2660 • www.lakehallie.us An Equal Opportunity Employer/Minorities/Females/Veterans/Disability 5. PUBLIC WORKS PROJECTS AND STATE STATUTE Public construction projects shall comply with Wisconsin Statute §62.15 and §66.0901. Public works projects exceeding $25,000 must be competitively bid and awarded to the lowest responsible bidder in accordance with state law. 6. REQUEST FOR PROPOSALS (RFP) An RFP may be used when professional services are required, when projects are complex, or when evaluation criteria extend beyond price. Proposals may be evaluated based on cost, qualifications, experience, methodology, timeline, and references. 7. EXCEPTIONS TO COMPETITIVE PROCUREMENT Competitive procurement requirements may be waived in emergency situations, when only one vendor is available, when cooperative purchasing agreements are used, or when specialized professional services are required. Exceptions must be documented and approved by the Village Board. 8. PARKS, RECREATION AND TOURISM COMMISSION AUTHORITY The Parks, Recreation and Tourism Commission operates under the authority granted in Village Ordinance Section 2.8.02. The Commission may authorize purchases necessary for park operations only within the limits of its approved annual budget. The Commission may not transfer funds between budget line items or enter into contracts exceeding budget authority without Village Board approval. 9. DOCUMENTATION AND RECORDKEEPING All procurement activities shall be documented and retained for audit and transparency purposes. Documentation may include quotes received, bid or RFP documents, evaluation notes, board approvals, and executed contracts. 10. CONFLICT OF INTEREST Village officials and employees involved in procurement shall disclose any potential conflicts of interest and shall not participate in the selection process where a conflict exists. 11. POLICY ADMINISTRATION The Village Administrator/Clerk-Treasurer is responsible for administering this policy and may develop procedures, templates, and forms necessary to support implementation.