Village Board Meeting — Minutes

VILLAGE OF LAKE HALLIE REGULAR VILLAGE BOARD MEETING MINUTES Monday, March 16, 2026 Lake Hallie Municipal Building 13136 30th Avenue, Lake Hallie, WI 54729 1. Call to Order: Village President Spilde called the meeting to order at 7:00 p.m. pursuant to Chapter 19.84 of the Wisconsin State Statutes. 2. Roll Call: Present in person: Trustee Hudson, Trustee Calkins, and President Spilde. Present virtually: Trustee Greenwood. Absent: Trustee Lehmann. Also present: Administrator/Clerk-Treasurer Anastasia Stueber, Sergeant Sokup, Public Works Foreman Sam Bautch, and Attorney Dave Raihle. 3. Pledge of Allegiance: The Pledge of Allegiance was recited by all present. 4. Approval of Agenda: Motion by Hudson, second by Calkins to approve the March 16, 2026 Agenda as presented. Voice vote. Motion carried. 5. Public Comments: None. 6. Committee and Department Reports: A. Board Member Reports: None. B. Police Chief / Police Commission Update: Sergeant Sokup presented the Police Department report as submitted. C. Public Works Department Update: Public Works Foreman Sam Bautch presented the Public Works report as submitted. D. Administrative Update: Administrator/Clerk-Treasurer Anastasia Stueber presented the administrative report as submitted. 7. New Business A. Public Hearings: 1. 2026-0002 Adrea Widule – Rezone Request: The public hearing was opened at 7:12 p.m. Tony from Chippewa County presented on behalf of the request. The hearing was closed at 7:14 p.m. Motion by Hudson, second by Calkins to approve the rezone request. Voice vote. Motion carried. 2. 2026-0003 Lake Hallie Flex Space LLC – Rezone Request: The public hearing was opened at 7:15 p.m. Tony from Chippewa County presented on behalf of the request. Discussion occurred regarding traffic concerns, the presence of a blind corner, and potential liability related to flooding. Attorney Raihle provided context regarding civil liability and property ownership considerations. The hearing was closed at 7:30 p.m. Motion by Greenwood, second by Hudson to approve the rezone request. Voice vote. Motion carried. B. Venture Academy – Commercial Site Plan Review / Certified Survey Map Review: Mark Paschke and Mike Helmrick presented information related to the commercial site plan and phased development approach. C. Venture Academy – Conceptual Well Design: Mark Paschke and Mike Helmrick presented conceptual design information related to the proposed well. Further discussion is necessary regarding wellhead protection plans and integration with existing infrastructure. No formal action taken. D. MOU Supporting Innovation Grant: Chief Bernette and President Spilde shared a request from the Altoona Fire Department to join the Chippewa Fire District. Motion by Calkins, second by Hudson to move forward with development of a Memorandum of Understanding supporting the effort. Voice vote. Motion carried. E. Water Tower #2 Inspection & Repair: Motion by Calkins, second by Hudson to approve the complete resealing of Water Tower #2, including the required DNR 10-year inspection, in an amount not to exceed $110,000. Administration and President Spilde will coordinate a follow-up meeting to review warranty and payment terms. Voice vote. Motion carried. F. Resignation of Part-Time Police Clerk: Motion by Hudson, second by Calkins to approve the resignation as presented. Voice vote. Motion carried. G. Resolution 2026-007 Appointing Persons to Serve as Election Officials: Motion by Hudson, second by Calkins to approve Resolution 2026-007. Voice vote. Motion carried. H. Resolution 2026-008 Revised Procurement and Purchasing Policy: Motion by Hudson, second by Calkins to approve Resolution 2026-008. Voice vote. Motion carried. I. DNR / Chippewa Fire District Control Burn in the Fall: Deputy Chief Mike Nowak presented information regarding the proposed control burn. Motion by Calkins, second by Hudson to approve. Voice vote. Motion carried. J. Alternative Emergency Site: Pat Spilde presented the request to move forward with Jacob’s Well as an alternative emergency site. Discussion regarding proximity of the Municipal Building and Village Hall was a concern. Motion by Calkins, second by Hudson to approve moving forward with the alternative emergency site. Voice vote. Motion carried. K. SEH Landfill Development: Item tabled for a future meeting pending additional information. L. Water Tower #2 Cleaning & Inspection Quote: This item was identified as a duplicate topic and was removed from consideration. M. Employee Training: Administrative context was provided by Administrator Stueber. No formal action was taken. 8. Old Business: None. 9. Approval of Minutes: Motion by Hudson, second by Calkins to approve the March 2, 2026 Regular Board Meeting Minutes. Voice vote. Motion carried. 10. Finance: A. Treasurer’s Report: Motion by Hudson, second by Calkins to approve the Treasurer’s Report, Profit and Loss Statement, Water Utility Report, and Sewer Utility Report as presented. Voice vote. Motion carried. B. Claims and Disbursements: Motion by Hudson, second by Calkins to approve the March 16, 2026 Check Register in the amount of $128,115.33. Roll call vote taken. Unanimous. Motion carried. 11. Licensing: Motion by Calkins, second by Hudson to approve all licensing and permit requests listed under Agenda Item 11. Voice vote. Motion carried. 12. Adjournment: Motion by Hudson, second by Greenwood to adjourn the meeting. Voice vote. Motion carried. The meeting adjourned at 8:52 p.m. Respectfully submitted, Anastasia Stueber Administrator/Clerk-Treasurer