Public Library Board Meeting — Agenda Packet

______________________________________________________________________________________________________ REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone: Dial 1-312-626-6799, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 845 3037 3576 and Password: 877203. To attend this meeting by video: Go to https://us02web.zoom.us/j/84530373576?pwd=YVpSQmNvckNRSnJpQjIybm5BUmpYQT09 Access Code: 845 3037 3576 and Password: 877203 CALL TO ORDER 1. Board Members Time Entry – Per Diem and Mileage CORRESPONDENCE REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services  Department Operations and Activities 3. Municipal Government Liaison 4. Director Report and Statistics  PCPL Staffing, Operations, Facilities Building Overview, and Activities PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the President as set forth in Robert’s Rules of Order. APPROVAL OF MINUTES 5. June 17, 2026 Meeting Minutes DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials 7. Discussion / Possible Action – 2027 PCPL Budget Proposal ADJOURNMENT Notice: Any person who has special needs and plans on attending this meeting should contact the Portage County Public Library as soon as possible to ensure that reasonable accommodations can be made. Telephone 715-346-1545. Notice: Remote comment by the public during the meeting will be at the discretion of the President. Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting. 1001 Main Street Stevens Point, WI 54481 Portage County Public Library A member of the South Central Library System 715-346-1544 www.pocolibrary.org PORTAGE COUNTY PUBLIC LIBRARY (PCPL) BOARD OF TRUSTEES MEETING AGENDA Wednesday, July 29, 2026 at 4:30PM Pinery Room, 1001 Main Street, Stevens Point, WI 54481 Page 1 of 11 Alexander Johnson Director, Portage County Public Library Director’s Report – July 22, 2026 The public door replacement project at our Stevens Point location is nearly complete, with only minor details yet to be ironed out. We have prepared a proposed budget for 2027, following the 0% increase guidelines (for non-personnel expenses) provided by the Finance Department. In addition to making adjustments to compensate for rising costs, we have recommended consolidating the several library materials lines in order to provide more flexibility for switching funds between formats as publications cease or the marketplace otherwise changes. Final personnel budget numbers are still pending. The cost of goods and services outpacing funding is not sustainable, and if it continues it will lead to additional service cuts in future years. The issues that led to a delay in implementing BLUECloud as the ILS for SCLS may be resolved around the end of this calendar year, with implementation to follow after additional testing. Staff are finding ways to manage, though frustration with the current software’s shortcomings remains widespread, and has begun to spread to the public. I attended the SCLS All Directors meeting on 7/16/26, where we approved the distribution of costs for SCLS services across each of the participating libraries. I have advocated for additional clarity on the history of the cost distribution, and requested that we re-evaluate cost distribution once the work of the Governance Review Work Group is complete. On 7/9/26, I met with the outgoing director of the Wisconsin Valley Library Service to learn about the history of Portage County's departure from WVLS in 1995. County Department Heads met with the County Executive on 7/15/26 in part to discuss best practice for staff reviews, and how to implement or update the County's ongoing strategic plan. Library Trustee Training Week will take place online from August 10 - 13, 2026, at noon each day. Topics include Wisconsin library law, an introduction to basic board documents, relationships with municipal governments, and the role of AI in libraries. Attendance is free of charge. The program is designed to provide an orientation to new library board members, and a refresher to others. Page 2 of 11 Portage County Public Library Statistics – June 2026 Preface These statistics compare one month in the current year to the same month in the previous year. Figures from the reporting month are followed by the percent change from the same month in the prior year. Almond • Physical Checkouts and Renewals: 252 (-4.18%) • Overdrive Checkouts: 183 (-14.49%) • Patrons Added: 6 (+100.00%) • Program Attendance: 6 (-40.00%) Plover • Physical Checkouts and Renewals: 4,686 (-10.02%) • Overdrive Checkouts: 1,851 (+9.07%) • Patrons Added: 52 (+18.18%) • Program Attendance: 421 (+3.19%) Rosholt • Physical Checkouts and Renewals: 814 (-22.77%) • Overdrive Checkouts: 263 (+1.94%) • Patrons Added: 11 (+37.50%) • Program Attendance: 154 (+11.59%) Stevens Point • Physical Checkouts and Renewals: 21,615 (-12.29%) • Overdrive Checkouts: 8,034 (+2.78%) • Patrons Added: 173 (-10.36%) • Program Attendance: 489 (-38.26%) Portage County Public Library Total • Physical Checkouts and Renewals: 27,367 (-12.20%) • Overdrive Checkouts: 10,331 (+3.45%) • Patrons Added: 242 (-2.42%) • Program Attendance: 1,070 (-20.62%) Page 3 of 11 1 PORTAGE COUNTY PUBLIC LIBRARY (PCPL) Board of Trustees Regular Meeting June 17, 2026 CALL TO ORDER President Liz Peterson called the meeting to order at 4:33 p.m. at the Portage County Public Library (PCPL), Rosholt Branch at 137 N. Main Street, Rosholt, WI 54473. Trustees present: Joe Bachman, Amanda Freberg, and Nycole Martinez. Trustee Excused: Elise Holzberger, Holly Petrillo, and Chris Randazzo. Library staff present: Laura Fuller, Alexander Johnson, Nicole Ozanich, and Jamie Phillis. Others present: Ginger Keymer – City of Stevens Point District 3 Alderperson. 1. Board Members Time Entry – Per Diem and Mileage Reminder was given to Board Members to enter their request online to get reimbursed. CORRESPONDENCE Patron comments were reviewed. REPORTS 2. Branch and Extension; Circulation; Reference; Technical Services; Youth Services Reports on Department operations and activities were given. 3. Municipal Government Liaison Keymer reported on City of Stevens Point activities. 4. Director Report and Statistics Johnson went over the Director Report and statistics provided in the meeting packet. PUBLIC NOTICE Members of the public who wish to address the Board of Trustees on specific agenda items must register their request at this time, with such comments subject to the public comment ordinance and the reasonable control of the Board President as set forth in Robert’s Rules of Order No public comment was given. APPROVAL OF MINUTES 5. May 20, 2026 Meeting Minutes Freberg moved to approve the May 20, 2026 minutes as presented. Martinez seconded the motion, which passed by voice vote. DISCUSSION / POSSIBLE ACTION 6. Discussion / Possible Action – Approval of Financials Freberg made a motion to approve the Financials as reported. Martinez seconded the motion, which passed by voice vote. 7. Discussion / Possible Action – 2025 PCPL Budget Carryover Request The Board discussed the 2025 PCPL Budget Carryover. No action was taken . 8. Discussion / Possible Action – PCPL Board of Trustees Upcoming Meeting Dates and Times Martinez made a motion to move the July 15, 2026 meeting to July 29, 2026. Freberg seconded the motion, which passed by voice vote. 9. Discussion / Possible Action – Personal Representative in the Estate of Joseph P. Koshollek The Board discussed the personal representative issue. No action was taken. Adjournment Meeting adjourned by President Peterson at 5:37 pm. Page 4 of 11 Invoices Submitted to the Finance Department – July 29, 2026 Meeting Paid:  Amherst Telephone Co - Rosholt Library Phone Services $71.77  Union Telephone Co - Almond Library Phone Services $42.13  Cengage Learning Inc - Library Materials Standing Order $229.60  Quadient Leasing USA, Inc – Postage Meter Lease $490.65  Quadient Finance USA, Inc – Postage Repayment $80.30  South Central Library System – Barcode Scanner Order $107  Raptor Education Group Inc – Summer Library Performer $464.84 Total Paid: $1,486.29 Pending Payment: Total Pending Payment: $0 Pending Library Board Approval:  Amherst Telephone Co – Rosholt Library Phone Services $74.16  Union Telephone Co – Almond Library Phone Services $41.20  Library Fuel Chares 2026 – June - US Bank $42.17  EO Johnson Inc – Library Photocopies 2026 $1,989.05  Cengage Learning Inc – Library Materials Standing Order $454.40  Ingram Library Services – Library Materials July Statement $2,506.86  Portage Co 4-H Leaders Association – 2025 Plat Book $40 Total Pending Approval: $5,147.84 Page 5 of 11 JULY 6, 2026, PURCHASE CARD STATEMENTS = TOTAL $9,075.84 1. Statement 18555 $112.74: a. WALMART $49.77 b. AMAZON $62.97 2. Statement 18571 $921.58: a. DOLLAR TREE $30 b. BOOK OUTLET $821.67 c. AMAZON $9.33 d. AMAZON $45.92 e. AMAZON $5.67 f. AMAZON $8.99 3. Statement 18584 $823.09: a. CSI SOLUTIONS $198.49 b. AMAZON $226.29 c. AMAZON $35.99 d. AMAZON $18.46 e. AMAZON $343.86 4. Statement 18585 $404.85: a. STAPLES $29.88 b. AUTO SELECT $88.61 c. STAPLES $192.94 d. AMAZON RETURN -$31.99 e. AMAZON $23.55 f. AMAZON $39.99 g. AMAZON $16.88 h. AMAZON $44.99 5. Statement 18644 $6,813.58 a. INGRAM LIBRARY SERVICES $5,595.45 b. CENTERPOINT DISPUTED CHG $51.54 c. AMAZON RETURN -$11.97 d. AMAZON $32.45 e. AMAZON $16.50 f. AMAZON $85.17 g. AMAZON $50.98 h. AMAZON $82.75 i. AMAZON $22.92 j. AMAZON $126.82 k. AMAZON $17.60 l. AMAZON $136.18 m. AMAZON $6.96 n. AMAZON $117.59 o. AMAZON $8.99 p. AMAZON $6.59 q. AMAZON $11.54 r. AMAZON $7.79 s. AMAZON $15.95 t. AMAZON $11.97 u. AMAZON $43.86 v. AMAZON $26.38 w. AMAZON $285.77 x. AMAZON $63.80 Page 6 of 11 PCPL YEAR-TO-DATE BUDGET REPORT – TOTALS ONLY as of July 22, 2026 1. Public Library a. Original Appropriation -$25,661 b. Year-To-Date Actual -$14,059 c. Encumbrances $0 d. Available Budget -$11,602 e. Percentage Used 54.8% 2. Administration a. Original Appropriation $441,577 b. Year-To-Date Actual $239,756 c. Encumbrances $5,231 d. Available Budget $196,590 e. Percentage Used 55.5% 3. Branch and Extension a. Original Appropriation $306,571 b. Year-To-Date Actual $156,568 c. Encumbrances $643 d. Available Budget $149,360 e. Percentage Used 51.3% 4. Circulation a. Original Appropriation $473,717 b. Year-To-Date Actual $247,649 c. Encumbrances $0 d. Available Budget $226,068 e. Percentage Used 52.3% 5. Reference a. Original Appropriation $278,911 b. Year-To-Date Actual $142,370 c. Encumbrances $0 d. Available Budget $136,541 e. Percentage Used 51% 6. Tech and Cataloging a. Original Appropriation $307,991 b. Year-To-Date Actual $157,717 c. Encumbrances $0 d. Available Budget $150,274 e. Percentage Used 51.2% Page 7 of 11 7. Youth Services a. Original Appropriation $322,800 b. Year-To-Date Actual $172,077 c. Encumbrances $0 d. Available Budget $150,723 e. Percentage Used 53.3% 8. Library Materials a. Original Appropriation $126,693 b. Year-To-Date Actual $53,225 c. Encumbrances $2,983 d. Available Budget $70,485 e. Percentage Used 44.4% 9. Grand Total a. Original Appropriation $2,232,599 b. Year-To-Date Actual $1,155,304 c. Encumbrances $8,856 d. Available Budget $1,068,439 e. Percentage Used 52.1% Page 8 of 11 2027 Library Budget - Expenses Only 07/22/2026 2027 MUNIS 11520000 -- PUBLIC LIBRARY 2026 Budget 2027 (REQUEST) + / - 43571 State Aide (1,950.00)$ (2,350.00)$ (400.00)$ *Increase in Grant allocation $400/Branch * 46710 Library Fees (25,911.00)$ (25,911.00)$ -$ 48500 Gifts/Donations (3,500.00)$ (3,500.00)$ -$ Total Revenue: (31,761.00)$ 53460 Library Materials (Gifts) 3,000.00$ 3,000.00$ -$ 52578 Programs & Performers 1,950.00$ 2,350.00$ 400.00$ *Increase in Grant allocation $400/Branch * 53405 Equipment (under $5,000)(Gifts) 500.00$ 500.00$ -$ 59100 Designated for Future Use 250.00$ -$ (250.00)$ *Finance added $250 here in 2026, unknown for 2027 * 11521000 -- ADMINISTRATION AND COORDINATION 2026 Budget 2027 (REQUEST) + / - 52210 TELEPHONE - IT 891.00$ 891.00$ -$ *County IT = #'s from 2026 Budget Status Report (BSR) * 52400 REPAIRS & MAINT 300.00$ 300.00$ -$ 52421 Equipment Maintenance 500.00$ 500.00$ -$ 52450 Vehicle Maintenance 1,800.00$ 1,800.00$ -$ 52480 SCLS TECH SUPPORT AND ILS* 109,700.00$ 108,500.00$ (1,200.00)$ *SCLS decrease due to Getit & Envisionware ceasing * 52480 LocalHopMeeting Room Software -$ -$ -$ 52480 COMPUTER SERVICES (COUNTY) 13,889.00$ 13,889.00$ -$ *County IT = Hardware/ IT Support - used 2026 # * 52585 LIBRARY SYSTEM Delivery Service 21,368.00$ 22,237.00$ 869.00$ *Increase from SCLS * 53100 OFFICE SUPPLIES 4,500.00$ 4,500.00$ -$ 53130 POSTAGE 4,200.00$ 4,200.00$ -$ 53140 PHOTOCOPYING 8,000.00$ 8,000.00$ -$ 53208 PUBLICATIONS, SUBS. & DUES 600.00$ 600.00$ -$ 53220 ADVERTISING/LEGAL NOTICES 200.00$ 200.00$ -$ 53230 CONFERENCES-IN STATE 600.00$ 600.00$ -$ 53236 TRAINING 225.00$ 225.00$ -$ 53305 MILEAGE 375.00$ 750.00$ 375.00$ *Increased - only 1 work vehicle available * 53306 MEALS -$ -$ -$ 53307 PARKING -$ -$ -$ 53310 LODGING 450.00$ 450.00$ -$ 1 Page 9 of 11 2027 Library Budget - Expenses Only 07/22/2026 53400 OTHER OPERATION SUPPLIES 250.00$ 250.00$ -$ 53408 OPERATING MATERIALS.SPLY /LIBRARY BOARD 150.00$ 150.00$ -$ 53560 Fuels - Unleaded 600.00$ 600.00$ -$ 58240 Equipment -$ -$ -$ 58270 Vehicle -$ -$ -$ 11520000-49300 Fund Balance Applied -$ -$ -$ 11522000 -- EXTENSION SVCS (BRANCH LIBRARIES) 2026 Budget 2027 (REQUEST) + / - 52210 Telephone for Almond and Rosholt 1,320.00$ 1,320.00$ -$ 52210 TELEPHONE - IT Plover 1,201.00$ 1,201.00$ -$ *County IT = #'s from 2026 BSR * 52578 Programs & Performances -$ -$ -$ 53408 OPERATION MATLS/SPLY /PROMOTION 2,250.00$ 2,250.00$ -$ 53410 OTHER OPERATION SUPPLIES -$ -$ -$ 11523000 --PUBLIC SVCS/CIRCULATION/ILS 2026 Budget 2027 (REQUEST) + / - 52210 Telephone 427.00$ 427.00$ -$ *County IT = #'s from 2026 BSR * 52421 REPAIRS & MAINT / PC & PERIPHERAL EQUIPMENT 225.00$ 225.00$ -$ 52471 SOFTWARE LICENSING 2,600.00$ 2,600.00$ -$ 52475 PC software & Internet filtering -$ -$ -$ 53100 OFFICE SUPPLIES 2,450.00$ 2,450.00$ -$ 53115 Computer Equipment 4,500.00$ 4,549.00$ 49.00$ *Increase due to costs * 53408 Promotional Materials -$ -$ -$ 11524000 --REFERENCE 2026 Budget 2027 (REQUEST) + / - 52210 Telephone 320.00$ 320.00$ -$ *County IT = #'s from 2026 BSR * 52578 Programs & Performances -$ -$ -$ 53400 OPERATING MATLS/SPLY -$ -$ -$ 53408 Promotional Materials 775.00$ 775.00$ -$ 55205 Notary 50.00$ -$ (50.00)$ *No longer providing notary services * 57465 ILL LOST MATRLS PMTS 500.00$ 500.00$ -$ 2 Page 10 of 11 2027 Library Budget - Expenses Only 07/22/2026 11525000 --TECHNICAL SERVICES -- 55103 2026 Budget 2027 (REQUEST) + / - 52210 Telephone 320.00$ 320.00$ -$ *County IT = #'s from 2026 BSR * 52421 REPAIRS & MAINT /AUDIO VISUAL EQUIP 250.00$ 250.00$ -$ 53410 OPERATION SUPPLIES 7,000.00$ 7,000.00$ -$ 52471 SOFTWARE LICENSING -$ 800.00$ 800.00$ *Ingram Reviews & WebDewey - New Budget Line * 11526000 --CHILDRENS SERVICE -- 55106 2026 Budget 2027 (REQUEST) + / - 52210 Telephone 107.00$ 107.00$ -$ *County IT = #'s from 2026 BSR * 53408 OPERATION MATLS/SPLY /PROGRAMS/PROMOTION 3,700.00$ 3,700.00$ -$ 53410 Program Supplies -$ -$ -$ 11527000 -- LIBRARY MATERIALS -- 55102 2026 Budget 2027 (REQUEST) + / - 52900 Contracted Services 10,718.00$ -$ (10,718.00)$ *Moved to Library Materials #53460 * 53460 Library materials / books, av, etc. 86,500.00$ 103,500.00$ 17,000.00$ *Increased - added small periodicals & ProQuest * 53461 PERIODICALS -- ADULT 75.00$ -$ (75.00)$ *Decrease: moved to Library Matls #53460 * 53462 PERIODICALS -- REFERENCE 150.00$ -$ (150.00)$ *Decrease: moved to Library Matls #53460 * 53463 PERIODICALS-CHILDREN'S 50.00$ -$ (50.00)$ *Decrease: moved to Library Matls #53460 * 53464 PERIODICALS-BRANCHES 200.00$ -$ (200.00)$ *Decrease: moved to Library Matls #53460 * 53465 OPERATION MATLS/SPLY /Electronic Access matl 22,000.00$ 22,200.00$ 200.00$ *Databases: WiLS +4% & SCLS OverDrive/Advantage * 53466 /MICROFORMS 4,000.00$ -$ (4,000.00)$ *ProQuest Ceased - moved to Library Matls #53460 * 53467 7-DAY EXPRESS (RENTAL PROGRAM) 3,000.00$ -$ (3,000.00)$ *Moved to LM #53460, #53465 & Tech #52471 * Total (GROSS EXPENDITURES) 328,986.00$ 328,986.00$ -$ 2027 Possible Changes: Library Levy 328,986.00$ 328,986.00$ 1%-3% Cost of Living Salary Increase 12% Health Insurance Increase 2026 BSR Exp Only Total is $328,986 *Not sure of these yet 2027 Expense Only Target: 328,986.00$ -$ over/under budget allocation 3 Page 11 of 11