Village Board Meeting — Minutes

VILLAGE OF LAKE HALLIE VILLAGE BOARD MEETING MINUTES Monday, December 15, 2025 – 7:00 p.m. Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, WI 54729 1. Call to Order Village President Gary Spilde called the meeting to order at 7:00 p.m. 2. Roll Call Present: President Spilde, Trustees Hudson, Calkins, Greenwood, Lehmann All members were present. A quorum was established. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion by Hudson, second by Calkins to approve the December 15, 2025 Agenda as presented. Motion carried. 5. Public Comments Belinda Raske requested that Chippewa Concrete be contacted regarding their hours of operation. Concerns were noted that operations have been occurring in early morning hours, which were not approved at the time of establishment. President Spilde acknowledged the request for follow-up. 6. Committee / Department Reports A. Board Member Reports Water tower continues to leak. The Board discussed exploring alternative resolution approaches. B. Police Chief / Police Commission Update A written update was submitted by the Chief of Police. C. Public Works Department Update Report provided by Sam Bautch. The Board discussed tank bladder options and furnace replacement quotes. Quotes for furnace and bladder repair will continue. 7. New Business A. Public Hearing 2025-0006 – Conditional Use Permit, Adam & Grace Westaby Hearing opened: 7:14 p.m. Hearing closed: 7:17 p.m. Motion by Lehmann, second by Greenwood to accept. Voice vote taken. Motion carried. B. Public Hearing 2025-0007 – Conditional Use Permit, Lee Markquart Enterprises LLC (RV Dealer) Hearing opened: 7:17 p.m. Hearing closed: 7:19 p.m. Motion by Hudson, second by Lehmann to accept. Voice vote taken. Motion carried. C. Public Hearing 2025-0013 – Lake Hallie Zoning Map Updates #1, Rezone Request Hearing opened: 7:20 p.m. Hearing closed: 7:26 p.m. Motion by Lehmann, second by Calkins to accept. Voice vote taken. Motion carried. D. Review Proposed CSM for Valley Sports Academy (VSA) No action taken. Information only. E. Discuss/Approve Destination Marketing Organization (DMO) Motion by Greenwood, second by Lehmann to review contract options with legal counsel, approve contracting with CFACC, and extend the current CFACC contract through January 31, 2026 until a new contract is executed. Voice vote taken. Motion carried. F. Discuss/Approve Fire Department Boiler Public Works will go out for quotes. G. Discuss/Approve Resolution 2025-53 Motion by Lehmann, second by Greenwood to approve. Voice vote taken. Motion carried. H. Discuss/Approve Village Emergency Operations Plan Motion by Hudson, second by Greenwood. Voice vote taken. Motion carried. 8. Old Business None. 9. Approval of Minutes Motion by Lehmann, second by Hudson to approve the November 17, 2025 Regular Board Meeting Minutes as written. Voice vote taken. Motion carried. 10. Finance Motion by Hudson, second by Lehmann to approve the December 15, 2025 Check Register in the amount of $176,559.73 including Manual Checks #3108-3114, General Fund Checks #42286-42318, and Tax Check #4009. Roll call vote taken. Vote unanimous. Motion carried. 11. Licensing Motion by Lehmann, second by Greenwood to approve all listed licenses as presented on the agenda. Voice vote taken. Motion carried. 12. Closed Session Motion by Greenwood, second by Hudson to convene to closed session at 8:44 p.m. pursuant to Wis. Stat. §19.85(1)(c). Roll call vote taken. Vote unanimous. Motion carried. Entered closed session: 8:44 p.m. 13. Reconvene to Open Session The Board reconvened to open session at 8:56 p.m. Actions announced for the record: • Approval of the Chief of Police Employment Contract • Approval of the Village Administrator/Clerk-Treasurer Employment Contract • Documentation of 2026 wage at $95,000 per year for Administrator/Clerk-Treasurer Motion by Hudson, second by Lehmann to accept the actions taken in closed session. Voice vote taken. Motion carried. 14. Adjournment Motion by Greenwood, second by Hudson to adjourn. Motion carried. Meeting adjourned at: 8:56 p.m. Respectfully submitted, Anastasia Stueber Village Administrator / Clerk-Treasurer