Village Board Meeting — Minutes

Village of Lake Hallie Regular Board Meeting Minutes Monday, October 20, 2025 – 7:00 p.m. Lake Hallie Municipal Building, 13136 30th Avenue, Lake Hallie, WI 54729 1. Call to Order President Gary Spilde called the meeting to order at 7:00 p.m. in accordance with Chapter 19.84 and 19.85(1)(c) of the Wisconsin State Statutes. 2. Roll Call Present: Trustee Brad Hudson, Trustee Timothy Calkins, President Gary Spilde Absent: Trustee Peter Lehmann Excused: Trustee Kenneth Greenwood Also Present: Police Chief Orgon, Sam Bautch, and Administrator/Clerk-Treasurer Anastasia Stueber. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion by Hudson, seconded by Calkins, to approve the October 20, 2025 agenda as presented. Motion carried. 5. Public Comments No public comments were received. 6. Committee/Department Reports A. President Spilde provided an update on current public works projects and noted that a grant application is being prepared for a bridge project due November 15, 2025. He also provided a summary of the most recent Plan Commission meeting. B. Chief Orgon presented the Police Department report as submitted. C. Public Works Foreman Sam Bautch presented the department report as submitted. 7. New Business A. Amended Resolution #2025-26 – Motion by Hudson, seconded by Calkins. Motion carried. B. TID #3 Mapping Proposal – Ayres Associates – Motion by Hudson, seconded by Calkins, to approve and sign the proposal with a not-to-exceed limit. Motion carried. C. Fiber Internet Options – Extensive discussion held regarding potential service providers and the current AT&T contract. No action taken. D. Hospital Meeting Discussion – Further discussion welcomed regarding the Chippewa Valley Cooperative Hospital’s request for conversation related to government loan programs. No action taken. 8. Old Business A. None. 9. Approval of Minutes A. Motion by Calkins, seconded by Hudson, to approve the October 6, 2025, Village Board Meeting Minutes. Motion carried. 10. Finance A. Treasurer’s Report – Tabled until the November 3, 2025 meeting due to staff vacations. B. Claims and Disbursements – Motion by Hudson, seconded by Calkins, to approve the October 20, 2025 Check Register in the amount of $88,089.55 (Manual Checks #3089–3093; General Fund Checks #42112–42164). Motion carried. 11. Licensing A. None. 12. Closed Session Motion by Hudson, seconded by Calkins, to convene to closed session under Wisconsin State Statute 19.85(1)(c) at 7:46 p.m. for the purpose of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the Village Board has jurisdiction or exercises responsibility. Motion carried. Trustee Lehmann joined the meeting at 8:00 p.m. 13. Reconvene to Open Session Motion by Hudson, seconded by Calkins, to reconvene to open session at 8:57 p.m. Motion carried. Administrator/Clerk-Treasurer Stueber will compile final pay-out figures related to the insurance buy-out program and present them at the November 3, 2025 meeting. Additionally, a letter will be issued to an employee regarding expectations under the Village’s Code of Conduct. 14. Adjournment Motion by Hudson, seconded by Calkins, to adjourn the meeting. Motion carried. Meeting adjourned at 8:57 p.m. Respectfully submitted, Anastasia Stueber Administrator | Clerk-Treasurer Village of Lake Hallie