TOWN BOARD MEETING — Minutes

MEETING MINUTES TOWN OF LAFAYETTE MAY 18, 2026 5765 197TH ST. CHIPPEWA FALLS WI 54726 Closed Session - Treasurer Position Interviews: The board convened in closed session under Wisconsin statutes section 19.85(1)(c) to deliberate on treasurer position interviews. A roll call was conducted with Chairman Staber, Larson, Mathwig, and McIlquham all present and Brennan was absent. The session proceeded with interviews for the treasurer position. Call To Order / Roll Call: Chairman Staber called the regular meeting to order at 7:04 pm and conducted roll call. Present were Chairman Staber, Brennan, Larson, Mathwig, and McIlquham. Approval Of Town Board Minutes: The board reviewed the town board minutes May 4th, 2026, Regular Board Meeting & Current Agenda. Larson moved to approve the minutes and the regular board meeting agenda and Brennan seconded. Financial Report: Chairman Staber presented the financial report, indicating the township had $ 875,857.46 in the checking account at the end of April. April expenses totaled $36,748.24. Moved by Larson, seconded by Mathwig. Public Comments: Residents living on 184th Street discussed concerns regarding the number of deer frequently present in their yards. Residents stated that the deer are beating down the banks, and evidence of where they are laying can be seen. They als o noted that in previous years, people were allowed to hunt the deer and asked if there was anything that could be done regarding the issue. Chairman Staber stated that he would try to contact the Wisconsin DNR regarding the matter. Old Business: Road Bid 2026: The Board reviewed bids for the 2026 road work program. The approved budget includes $652,847.00 for paving work and $85,000.00 for patching, chip sealing, and crack filling, for a total project budget of $737,847.00. Bids were received and reviewed as follows: • Senn Blacktop was the overall lowest bidder for paving, with an average bid price of $89.69 per ton and a total paving bid of $556,261.00. • Scott Construction submitted the low bid for patching and chip sealing in the amount of $84,568.00. • Fahrner Asphalt Sealers submitted the low bid for crack filling in the amount of $25,905.00. The combined total of the accepted bids is $666,734.00, which is within the approved 2026 road work budget. Paving was motioned by Brennan, seconded by Mathwig. Patching and chip seal was motioned by Brennan, seconded by McIlquham. Crack fill was motioned by Mathwig, seconded by Larson. Liquor Ordinance Amendment: Sharon McIlquham was able to draft the amendment with the following language: In accordance with Wisconsin Statutes Chapter 125, Wis. Stats. Sec. 125.51(2)(am), and Town of Lafayette Ordinances Title 3, Chapter 1, Article 1, Section 3-1.0101, the retailer may provide taste samples of intoxicating liquor that are not in original packages or containers for consumption on the “Class A” premises up to 4.5 ounces of 0.5-ounce pours of intoxicating spirits or three (3) 4.5-ounce glasses of wine per day. Under this section, the patron is limited to up to three (3) sixteen (16) ounce fermented malt beverages per da y, or up to 4.5 ounces of 0.5-ounce pours of intoxicating spirits, or three (3) 4.5-ounce glasses of wine per day. Motion by Brennan, seconded by Larson. Joel Jacobson was provided with a copy and said he would send it over to Buck Robertson to review as well. Yellow River Ridge: Discussion was held regarding the preliminary plat for Yellow River Ridge, including questions concerning the corner lot and the turnaround for the road. A motion to approve the preliminary plat was made by McIlquham and seconded by Brennan. Proposed Zoning Ordinance Amendments: Discussion was held regarding proposed amendments to the zoning ordinance. It was noted that there will be an additional change coming soon from what they originally got at the end of April. Motion by Mathwi g, seconded by Larson. First Choice Pricing: Jami completed the E-Cycle Wisconsin collector registration and worked with the Wisconsin Department of Natural Resources and Sam at First Choice. As an example of the benefit of registration, First Choice collected materials for a $50 fee; however, if the Town had not been signed up for the program, the cost would have been $576. The required submission information was straightforward, and it is anticipated that no further issues will arise. Motion by Mathwig, seconded by Brennan. Process in Place for Quotes: Item was tabled until the next meeting in order to review the most recent information provided in a Wisconsin Towns Association article. It was noted that there have been changes, and further review is needed to ensure a better understanding of the current requirements. Motion to table by Mathwig and seconded by Larson. 25003 Preliminary Plat Lot Layout: Discussion was held regarding the early-stage preliminary plat lot layout submitted to identify any major concerns prior to proceeding further with the project. It was noted that Sean Bohan from AEC is assisting with the engineering needs for development. A motion to approve the preliminary plat lot layout was made by Brennan and seconded by Mathwig. Steffen CSM for Review: Discussion was held regarding the Steffen Certified Survey Map (CSM). The CSM is being completed to combine all parcels into one lot for a future building project. A motion to approve the Steffen CSM was made by McIlquham and seconded by Mathwig. Approval Loan From Citizen State Bank For $450,000 Road Work: Chairman Staber discussed the loan application for assistance totaling $450,000 for road work. He explained that they might not need the full amount, as it would depend on how quickly the projects were completed and what they received for settlement in August, specifically mentioning the tax settlement as a dete rmining factor. Motion by Brennan, seconded by Larson. Approve the Purchase of a Plate Compactor - $7000: The total amount for the plate compactor was corrected from $7,000 to $2,700. The Town is currently using Mark’s plate compactor, and it was determined that purchasing one for Town use would be beneficial. Motion by Larson, seconded by McIlquham, to approve the purchase of a plate compactor for $2,700 Approve the Purchase of an Electric Tree Trim Saw - $650: road crew currently has a gas-powered tree trim saw; however, it does not always function properly, and crew members do not feel safe using it. An electric tree trim saw was recommended as a more reliable option, with the added benefit of rechargeable batteries. Motion by Mathwig, seconded by Brennan. Motion To Adjourn was made at 7:51 PM Respectfully submitted by: Jami Carter / Clerk These minutes are intended to reflect the discussed topics and propositions during the Lafayette Town Board Meeting, ensuring transparency and providing a clear understanding of the deliberations and decisions made.