Agenda and Packet

1 AGENDA REGULAR MEETING BOARD OF COMMISSIONERS RIVER FALLS HOUSING AUTHORITY Wednesday, September 9, 2026 at 4 :30 pm Riverview Manor Community Room MISSION STATEMENT River Falls Housing Authority manages, maintains , and facilitates affordable housing in accordance with Federal and State statute. Our mission is to partner with the community to assess housing needs and opportunities and to be proactive, creative, and collaborative in the development and delivery of fair, safe, sustainable, and inclusive programs. ROLL CALL TENANT REPRESENTATIVES : ACTION ITEMS 1. Review and Approve August Minutes 2. Review and Approve August & September Bills 3. Review and Approve August Budget Report 4. Review and Approve 2026-2027 Employee Insurance Renewal 5. Review and Approve 2026-2027 Property & Liability Insurance Renewal 6. Review and Approve Tenant File Review Procedure REPORTS Vacancy Report & Waiting List DISCUSSION ITEMS: Loan to RFHA to cover Edgewater deficit. CHAIR AND COMMISSIONERS REPORT ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD ADJOUR N 2 Minutes of the Regular Meeting of the River Falls Housing Authority August 12 , 202 6 The meeting was called to order at 4: 29 pm. Present: Todd Bjerstedt , Laurie Larsen, Jacqueline Niccum , Angela Whitaker Absent: Holly Jones Also Present: Peggy Chukel-Executive Director ACTION ITEMS 1. Review and Approve July Minutes M/S/C: JN/LL 2. Review and Approve July & August Bills M/S/C: LL/AW Items of note were listed in the MEMO 3. Review July Budget Report PC stated we have no current budget as, after 4 months of Q&A, RD rejected all 3 proposed budgets on July 2nd. Appeals for Edgewater and Oakpark were submitted within the deadline, but 4-plex was not received in time, so an appeal request had to be submitted to USDA NAD. The hearing for EB & OP was held on July 22 nd . On August 5 th , the hearing officer returned a determination that RD ’s decision remains unchanged. We are permitted submit a new budget as a “ mid-year revision. ” PC & SV will begin this process immediately. The 4-Plex appeal request is still pending. 4. Review and Approve PILOT payments M/S/C: AW/LL PC noted that the original check included a credit for the 4-Plex as the utility exp exceeded income for that project. It was subsequently determined that a credit is not allowed, and we issued another check for the amount of the credit. REPORTS Vacancy Report : PC reported that all vacancies are scheduled to be rented within 30 days of the vacate dates. DISCUSSION ITEMS : PC had received an email from the City of River Falls, asking about adding a city employee or 2 to our Sam.gov account. PC explained the purpose of the Sam.gov program and the process for keeping the account active. The board determined that the current process was adequate and no change was necessary. ADJOURN Motion to adjourn: 4:58pm M/S/C: AW/LL 3 MEMO TO: River Falls Housing Authority Board of Commissioners FROM: Samantha VanSomeren , Assistant Executive Director RE: September Board of Commissioners Meeting DATE: September 9, 2026 ACTION ITEMS 1. Review and Approve August Minutes 2. Review and Approve August and September Bills Attachment 1 Items of Note: August 6392 $4,659.84 Solink: Annual Service Fees OP & WMP 6400 $10,087.00 ACR: New ramp/sidewalk at RVM ($8,012) , concrete repair at EW, OP, 4P ($1,556.25) , CityRF ($518.75) 6404 $3,423.84 Solink: Annual Service Fees RVM & EB Items of Note: September Nothing to note 3. Review and Approve August Budget Report Budget report is still on hold. New budgets have been submitted for EB & OP. Appeal hearing is scheduled for 4-Plex. 4. Review and Approve 2026-2027 Insurance Renewal Attachment 2 Health insurance premiums had small increase. Increased employee share to $80 per insured 5. Review and Approve 2026-2027 Property & Liability Insurance Renewal Attachment 3 MPIC increased 28% after appraisal. We have options to increase the deductible. Liability had small increase. 6. Review and Approve Tenant File Review Procedure Attachment 4 Procedure updated and mentions of HCV removed. REPORTS Vacancy: All vacancies are on track to be filled timely. DISCUSSION ITEMS ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD 4 Attachment 1 5 6 7 Attachment 2 Dental & Vision Renewal 8 Attachment 3  MPIC renewal was up 28% o The increase was tied to the increase in property valuation after the appraisal. After the appraisal, the values were raised to a total of over $11,000,000. Our current deductible is $10,000.  $15,000 Deductible: $78,968  $25,000 Deductible: $74,966 9 Attachment 4 CURRENT TENANT FILE REVIEW PROCEDURE To address audit finding 2009-4 and to ensure that rent and subsidy calculations are accurate, the Housing Authority adopts the following review procedure. Management will review tenant eligibility certifications according to the following schedule: 1. Management will review 100% of all initial certifications before an applicant is offered housing. Management review will include: a. Economic eligibility including timeliness of verifications, accuracy of the determination of income, asset and medical or child care expense deductions and compliance with regulations in the calculation of tenant rent and for Section 8 Voucher holders the HAP. b. Non-economic eligibility to ensure that incoming tenants meet the criteria established in the Admissions and Occupancy policy. Management will approve the applicant for admission during this file review. 2. Management will randomly examine 10% of the annual tenant recertifications for those tenants who have been in residence for more than one year and which shall be completed per month. File review will examine compliance with regulations for current verifications, accurate calculation of income, asset and medical or childcare expense deductions and accurate determination of tenant rent and for Section 8 Voucher holders the HAP. 3. Management will record the date of the file review and whether any errors were found on a file review form and place it on the left side of the tenant file. PROPOSED TENANT FILE REVIEW PROCEDURE Management will review tenant eligibility certifications according to the following schedule: 4. Office Manager reviews all applications to confirm the applicant is eligible to go on the waiting list. 5. Property Managers will review approved applications to confirm that the applicant qualifies for housing a. Economic eligibility including timeliness of verifications, accuracy of the determination of income, asset and medical or childcare expense deductions and compliance with regulations in the calculation of tenant rent . b. Non-economic eligibility to ensure that incoming tenants meet the criteria established in the Admissions and Occupancy policy. 6. Office Manager will review every file to confirm that all new data is in filed order with the appropriate checklist. 7. Executive Director will review every Move In: a. Confirm financial data is accurate. b. Spot check that documents are filed order with the appropriate checklist. 8. Executive Director will randomly examine 10% of the annual tenant recertifications for those tenants who have been in residence for more than one year. a. Confirm compliance with regulations for current verifications, accurate calculation of income, asset and medical , childcare expense deductions and accurate determination of tenant rent . b. being used Each reviewer will initial and date the top page of the new rent form from the certification they reviewed. 10