Agenda and Packet

BID Board Chair: Joleen Larson 715-426-7776 joleenlarson@hotmail.com BID Staff: Emily Shively 715-426-3437 eshively@rfcity.org City of River Falls Business Improvement District AGENDA SEPTEMBER 8, 2026 AT 8:30 A.M. CITY HALL – FOSTER CONFERENCE ROOM 222 LEWIS STREET RIVER FALLS, WI 54022 CALL TO ORDER APPROVAL OF AGENDA/MINUTES August 11, 2026 BID Meeting Minutes FINANCIAL REPORT OTHER BUSINESS 1. Discussion: BID grant program parameters* 2. Discussion: Downtown event evaluation* 3. Discussion: Opportunities available with Connect Communities Gold Tier status designation* 4. Main Street Updates* ADJOURN *There are no advance materials for this item Next Meeting: October 13, 2026 at 8:30 a.m., Foster Conference Room, City Hall NOTE: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials to be in an accessible location or format, may contact City Clerk Amy White at (715) 426 -3408 or in person at 222 Lewis Stre et, for accommodations. Requests for accommodations should be made at least three (3) business days in advance of the meeting. Every effort will be made to arrange accommodations. POSTED: River Falls City Hall, River Falls Public Library, River Falls Police Department: September 3, 2026 BID Board Chair: Joleen Larson 715-426-7776 joleenlarson@hotmail.com BID Staff: Emily Shively 715-426-3437 eshively@rfcity.org City of River Falls Business Improvement District MINUTES AUGUST 11, 2026 AT 8:30 A.M. FOSTER CONFERENCE ROOM – CITY HALL 222 LEWIS STREET RIVER FALLS, WI 54022 Members present: Joleen Larson , Vince Seidling , Amy Halvorson , Amy Freeman , Andrew Singerhouse, Mike Miller, Kerri Olson, Terry McKay Members Absent: Rosa Magnus Others present: Harley Mehlhorn, City of River Falls; William Hanson CALL TO ORDER: Larson called the meeting to order at 8:35 a.m. AGENDA/MEETING MINUTES The meeting minutes for the July 21, 2026 meeting were approved. M/S Seidling/McKay. Unanimous. FINANCIALS Olson spoke very briefly on the financial report. OTHER BUSINESS Preliminary 2027 BID Budget Larson introduced the budget which was templated on the 2026 FY budget. Olson asked about the email that was sent to the Board by Emily Shively, River Falls regarding the garden line item (hanging plants) cost adjustment. The board deliberated and agreed on increasing the budget from existing to $4,000 to cover cost of City. Seidling then asked about the printing line item. Larson replied that it is not a large amount but that it has been used in the past. Halvorson raised the question of Main Street benches and bike racks as a possible use of funds, especially bike infrastructure. Seidling spoke on behalf of, playing devil advocate’s for, the minority business owner opinion, stating that the funds available in the budget for grants are ~20% of the total, which seems a small portion of the total assessment. Olson agreed but made the counterpoint that the grants are not maxed out in any given year. Larson said in the near future, an increase in the amount per grant and total could be contemplated. The board deliberated and shifted some line items slightly leaning the budget to allow more for grants. Main Street Updates McKay stated that she has anytime fitness space for lease, but that it has proven difficult to fill. ADJOURNMENT Chair Larson adjourned the meeting at 9:15 am 2026 BID Receipts & Disbursements Checking Account balance forward as of December 31, 2025: $ 80,046.50 Date Type Check # Project or Charge/Use Amount Balance 1/22/2026 Debit 3020 West Bend Ins Co / liability ins $ 565.00 $ 79,481.50 1/27/2026 Debit 3021 RF CAB / Music in the Park sponsor $ 1,000.00 $ 78,481.50 1/31/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $ 78,476.50 2/19/2026 Debit e-check Dept of Financial Institutions/file annual report $ 25.00 $ 78,451.50 2/20/2026 Debit 3022 RF CAB / remainder of sponsorship $ 1,500.00 $ 76,951.50 2/28/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $ 76,946.50 3/31/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $ 76,941.50 4/14/2026 Credit Assessment funds $42,000.05 $118,941.55 4/14/2026 Debit 3023 City of River Falls / Swinging Bridge celebration $ 600.00 $118,341.55 4/28/2026 Debit 3024 Accessibility Awareness RF / door bells $ 1,500.00 $116,841.55 4/30/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $116,836.55 5/27/2026 Debit 3025 Krazy Kerry’s / second st gardens $ 1,316.00 $115,520.55 5/27/2026 Debit 3026 Pearson’s Florist / hanging baskets $ 1,875.00 $113,645.55 5/27/2026 Debit 3027 Earthworks / hanging baskets $ 2,250.00 $111,395.55 5/31/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $111,390.55 6/3/2026 Debit 3028 Adoray Treasures RF / sign grant $ 978.51 $110,412.04 6/9/2026 Debit 3029 RF Business Leaders / 2026 sponsorship $ 4,500.00 $105,912.04 6/29/2026 Debit 3030 FN Candy Shop / 2nd St garden thank you $ 400.00 $105,512.04 6/29/2026 Debit 3031 Hub 70 / print gifts for 2nd St gardeners $ 11.29 $105,500.75 6/30/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $105,495.75 7/16/2026 Debit 3032 Anchor Websites / web servicing $ 319.35 $105,176.40 7/31/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $105,171.40 8/11/2026 Debit 3033 City of River Falls / 2nd St gardens maintenance $ 2,000.00 $103,171.40 8/11/2026 Debit 3034 RF Chamber of Commerce / River Dazzle spons $ 6,000.00 $ 97,171.40 8/12/2026 Debit 3035 Quality Plastics, LLC / Plugs & baskets $ 776.41 $ 96,394.99 8/12/2026 Debit 3036 Cedar Hill Green House / hanging baskets $ 2,250.00 $ 94,144.99 8/31/2026 Debit fee 1st National Bank / monthly statement fee $ 5.00 $ 94,139.99 Pending BID Obligations Grants approved by BID Date approved Entity receiving grant Use of grant money Amount granted 7/14/2026 125 N Main St (Jim Leske) façade $ 6,000.00 7/14/2026 125 N Main St (Jim Leske) façade $ 6,000.00 7/14/2026 114 E Elm St (Amy Freeman) façade $ 1,710.45 Total to date: $13,710.45 Operating Expenses as outlined in “BID Board 2025 Budget” PO Box service fee $ 88.00 Liability insurance $ 600.00 Misc. printing, postage & supplies $ 500.00 Website maintenance $ 1,000.00 Total to date: $ 2,188.00 Special Projects as outlined in “BID Board 2025 Budget” Explanation of special project Estimated amount BID will contribute to project Main Street flowers / hanging baskets $ 1,325.00 Main Street benches/trash bins $ 2,400.00 Building mural projects/Heritage Park sign (continuing maintenance) $ 1,000.00 Total to date: $ 4,725.00 Projects – funds set aside for Main Street projects Explanation of one-time budgeted item Date approved Amount approved Large Main Street projects 08/14/2018 $ 22,500.00 ($2,500 in 2018; $2,500 in 2019; $2,500 in 2020; $2,500 in 2021; $2,500 in 2022; $2,500 in 2023; $2,500 in 2024; $2,500 in 2025; $2,500 in 2026) Total to date: $ 22,500.00 Summary of BID Obligations Pending Grants approved by BID: $ 13,710.45 Operating Expenses: $ 2,188.00 Pending Special Projects: $ 4,725.00 Pending One-Time Budgeted items: $ 22,500.00 Total pending BID obligations: $ 43,123.45 Balance in checking account as of 08/31/2026: $ 94,139.99 2026 pending obligations: $ 43,123.45 Funds available for grant requests: $ 51,016.54