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CITY OF PRESCOTT, WISCONSIN 54021 MINUTES OF SPECIAL MEETING PINE GLEN CEMETERY ASSOCIATION WEDNESDAY, SEPTEMBER 30, 2026 6:30 PM PRESCOTT CITY HALL 1. Call to order at 6:30 PM by Board President Gene Olson 2. Roll call : Board Members in attendance: Gene Olson, Linda Johnson, Dan Olson, Julie Mal lin , Craig Schumacher, Elise Schumacher. Not in attendance : Elizabeth Gergen . 3. Financial Report presented by Dan Olson, Board Treasurer. Vote to accept financial report: Linda Johnson; second Craig Schumacher 4. Update on projects and improvements a. Columbarium install complete and all payments made . First niche has been sold. Questions from guests regarding capacity addressed. Craig presented illustrations of the Veteran medallions that could be affixed to the niche doors. The Board will cover the $80 medallion to honor Prescott Veterans. b. Cement apron and sidewalk complete. Board is well pleased with contractor All Around Concrete and Mas onry LLC. c. Road paving will be completed based on availability of contractor (A+ Asphalt; Chris Anfang) . d. Surveying and pinning : Survey has been completed and several copies of the plot map have been provided by the survey company (Johnson and Schoefield). Pinning yet to be done. 5. Patron request for tree planting . Board discussed the request for a memorial tree to be planted in Block Q. P ossible location is on the far northwest corner of the Block. However, the Board has concerns about the maintenance of the tree requested (Mountain Ash) and what the patron desires for a memorial plaque. The Board prefers not to plant trees that produce berries or nuts./ Linda will work with the Patron to reach a resolution. 6. Invitation for new board members : The Schumachers will present the names of potential board members at the next meeting. 7. Other business : a. The Board suggests that Cemetery Rules be provided to future purchasers of burial rights, including the Columbarium, as an attachment to the purchase agreement. As Sexton, Linda will start this practice. Rules will also be posted to the City ’s Cemetery web pages. b. It was also suggested that sites for burial digging by marked with spray pain t in addition to the flags currently used. Suggestion accepted and will be put into practice. 8. Public input : The Board thanked Gary and Kathy Hovel for their attendance and for sharing their experiences in supporting the St. Joseph Cemetery. 9. Adjournment : The motion to adjourn was made by Dan Olson and seconded by Julie Mallin. Meeting adjourned at 7:20 PM. Next meeting date not set. Items for future meeting(s): *Need for additional board members *Review of the roles of board member s *Review of board member terms of office *Public request for memorial garden for the sprinkling of ashes *Public concern for broken grave markers as a safety issue *Updated signage regarding rules