City Council Meeting

CITY OF PRESCOTT, WISCONSIN MEETING NOTICE REGULAR CITY COUNCIL MEETING MONDAY, AUGUST 24, 2026, AT 6:00 P.M. 800 BORNER STREET PRESCOTT, WI 54021 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS – THE CITY COUNCIL WILL RECEIVE PUBLIC COMMENTS ON ANY ISSUE(S) RELATED TO AGENDA ITEMS. LIMITED DISCUSSION BY THE CITY COUNCIL MAY TAKE PLACE. 5. CONSENT AGENDA 1. Library Board Minutes – July 15, 2026 2. City Council Minutes – August 10, 2026 6. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE 1. Budget Meeting – Wednesday, September 23 at 5:00 PM 2. Budget Meeting – Wednesday, October 7 at 4:00 PM B. PLANNING COMMISSION 1. September Meeting Cancelled, Next Meeting – Monday, October 5 at 6:00 PM C. PARKS & PUBLIC WORKS 1. Next Meeting – Monday, September 21, 2026, at 5:00 PM D. HEALTH & SAFETY 1. Next Meeting – Monday, September 14, 2026, at 5:00 PM E. PERSONNEL 1. Next Meeting – Wednesday, August 26, 2026 at 5:00 PM 2. Set Next Personnel Committee Meeting 7. COMMUNICATIONS & NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. 2. Review and Presentation of 2025 Audit Report by Johnson Block CPAs 3. Approval of Plans and Specifications for Alley Storm Sewer Improvements Behind Broad Street Between Cherry Street and Orange Street and to Negotiate a Development Agreement with Prescott Lodging LLC. 4. Approval of School Resource Officer Program Intergovernmental Agreement between the City of Prescott and Prescott School District 5. Approval of Surveyor for the Jewell Street CSM 6. Introduction of New Public Works Director Ryan Newland 8. OTHER BUSINESS 1. Prescott Historical Society Appreciation Event Invitation – Tuesday August 25, from 6:00 PM to 8:00 PM 9. CLOSED SESSION 1. Closed Session per Wisconsin State Statute 19.85 (1)(g) “Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.” – City Owned Property at 256 Front Street 3. Closed Session per Wisconsin State Statute 19.85 (1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.” – Discussion on Parcel ID 020-01101-1000 4. Reconvene into Open Session 5. Possible Action on Closed Session Items(s) 10. ADJOURNMENT NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED Prescott Public Library Board of Trustees Meeting Minutes July 15, 2026 In Person: Amy Fiege, Jerry Klasen, Carissa Langer, Tasslyn Magnusson, Susan Oney, Penny Peterson. Absent: Adam Granquist, Anne Kressly. Call to Order: Jerry Klasen called the meeting to order at 6:31 pm with a roll call of Board members confirming that a quorum was present and that the meeting was in compliance with the open meeting law. Agenda: A motion to accept the agenda for July 15, 2026 was made by Penny Peterson and seconded by Susan Oney and carried. Approval of Minutes: A motion to approve May 21, 2026, Library Board minutes was made by Amy Fiege and seconded by Susan Oney and carried. Director’s Report: Carissa Langer presented a Director’s Report for May and June. • Highlights included report on reports on the Summer Reading sign-ups as well as Darien’s school visits in May. As of the meeting time, 422 individuals have signed up for Summer Reading. • Trustee Training Week is August 10-13. • Parking Lot/Side Walk projects are completed. • Kinsey Peterson is the new library assistant. • Two Hudson School Libraries are closing. Staff from the library were able to review their collections and obtain over 200 books. • Friends Organization: The Friends continue to meet monthly at the library. Kris Sampson will attend future board meetings as a representative of the Friends. • Penny Peterson made a motion to accept the Director’s Report, seconded by Susan Oney and carried. Financial Report – Library Expenditures: • Carissa Langer presented the library expenditure report. • The line for contractual service is over budget because the shared spaces with city hall are having issues. Carissa will continue to monitor and keep the Board informed. • Jerry Klasen made a motion to accept which was seconded by Susan Oney and carried. Old Business • None. New Business • Building Planning Update o City is now looking at a joint building that would house police/city hall and the library. o The goal for the library in this re-envisioning would be to have extra space and an additional community room as well as study rooms. Treasurer’s Report: Amy Fiege reported a balance of $6,016.83 and reported writing a check for a recent author visit. Issues and Assignments for Next Meeting: • Current rotation of policies and procedures for discussion. • Tasslyn can provide a zoom link for future virtual meetings. • Jerry Klasen will work with Carissa to complete her annual staff evaluation. • Next Meeting: August 20. Adjourn: Penny Peterson made a motion to adjourn the meeting at 6:58 pm, seconded by Amy Fiege, the motion carried. Respectfully submitted, Tasslyn Magnusson August 10, 2026, City Council Meeting Minutes Pursuant to due call and notice thereof, the City Council Meeting of the Prescott City Council was held on Monday, August 10, 2026, in the Prescott Municipal Building, 800 Borner St., Prescott, WI 54021. 1. CALL TO ORDER Mayor Gerke called the regular City Council meeting to order on August 10, 2026, at 6:00 p.m. 2. ROLL CALL Members present for the roll call were Bailey Ruona, Maureen Otwell, Dar Hintz, Ben Bettis, and Lindsey Sorenson. Adam Granquist was excused. Also present were City Administrator Matt Wolf and City Clerk Rashel Temmers. 3. PUBLIC COMMENTS ON AGENDA ITEMS There were no public comments. 4. CONSENT AGENDA 1. Tourism Committee Minutes – July 7, 2026 2. City Council Minutes – July 27, 2026 3. Plan Commission Minutes – August 3, 2026 4. Fire and EMS Commission Minutes – August 5, 2026 5. General Fund Balances – July 2026 6. Cash Balances – July 2026 7. Paid Invoices Report – July 2026 8. Special Event Permit – Ride to End ALZ Minnesota - September 19, 2026, at Freedom Park from 8:00 AM to 11:00 AM 9. Special Event Permit – St. Joseph Parish Fall Festival – September 19 – 20 closure of Dakota Street from Noon on September 19 to 3:00 PM on September 20, 2026 Ruona/Otwell motioned to approve the consent agenda items 1 through 9. There was no further discussion on the motion. The motion passed without a negative voice vote. 5. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE 1. Budget Meeting will be held on September 23, 2026, at 5:00 PM 2. Budget Meeting will be held on October 7, 2026, at 4:00 PM B. PLANNING COMMISSION – Next meeting – Monday, October 5, 2026, at 6:00 PM Mayor Gerke provided an overview of the minutes from the Plan Commission meeting of August 3, 2026. City Administrator mentioned that the Plan Commission meeting that was scheduled for September has been cancelled. C. PARKS & PUBLIC WORKS – Next meeting – Monday, August 17, 2026, at 5:00 PM D. HEALTH & SAFETY – Next meeting – September 14, 2026, at 5:00 PM E. PERSONNEL - Next Meeting – August 26, 2026, at 5:00 PM Alderperson Otwell reminded council members that she emailed evaluation forms to everyone and asked that the forms be completed and returned by August 26th. 6. COMMUNICATIONS AND NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. There were no public comments. 2 Consideration of Ordinance 05-26, An Ordinance to Amend City Ordinance, Chapter 635-Zoning City Administrator Matt Wolf reviewed the proposed amendments to Chapter 635- Zoning of the City Code. The Plan Commission reviewed the conditional uses currently identified in Chapter 635. Under Wisconsin law, when a use is listed as a conditional use within a zoning district, the ordinance recognizes that the use is generally appropriate for that district. As a result, an application for a conditional use permit must be approved if the applicant demonstrates compliance with the standards and conditions established by the zoning ordinance. The permit may be denied if the applicant fails to meet those standards or conditions. Based on its review, the Plan Commission recommended the following amendments to Chapter 635-Zoning: C-1 Central Commercial – remove large-scale solar farms as a conditional use; I-1 Light Industrial – Remove large-scale solar farms as a conditional use; I-2 Heavy Industrial – remove airports, airstrips, and landing fields, railroads and railroad facilities, and large-scale solar farms as conditional uses; I-3 Mixed Industrial – remove large-scale solar farms as a conditional use; R-5 Single-Family Residential – add accessory dwelling units (AUDs) as a conditional use. Because these amendments modify the city’s zoning ordinance, Wisconsin law requires a public hearing following publication of a Class 2 Notice. The Plan Commission reviewed the proposed amendments to confirm they reflect the commission's direction. During the review, it was noted that the Accessory Uses section within each residential zoning district contains inaccurate information following the 2023 amendments. The Plan Commission requested that the R-1, R-2, R-3, R-4, and R-5 zoning districts be amended to remove the inaccurate language and replace it with: Accessory Uses and Structures – In accordance with Article X. Article X of the City Code includes Section 635-87, Accessory Uses or Structures, which establishes the number of accessory buildings permitted on residential properties within the City of Prescott. A Public Hearing was held on August 3, 2026, during the Plan Commission meeting. No one was present to provide comments, and no written comments have been received by staff. Therefore, the Plan Commission voted 5-0 to recommend approval of Ordinance 05-26 to the City Council at its August 10, 2026, meeting. Ruona/Hintz motioned to approve Ordinance 05-26, An Ordinance to Amend City Ordinance, Chapter 635-Zoning. There was no discussion on the motion. Motion passed without a negative voice vote. 3. CDL Certification Reimbursement Agreement Between the City of Prescott and Max Monteith City Administrator Matt Wolf presented a CDL Certification Agreement between the City of Prescott and Public Works employee Max Monteith. Wolf explained that City operations rely on CDL-certified employees to perform snow plowing, dirt hauling, and other Public Works activities. To support recruitment and retention while ensuring fairness, the City Council approved a CDL reimbursement policy at the July 14, 2025, meeting. The policy provides financial assistance for employees obtaining their CDL while requiring reimbursement of training costs on a prorated basis if an employee voluntarily leaves or is terminated before completing the required service. The total cost of CDL training and certification is $2,044. Hintz/Otwell motioned to approve the CDL Certification Reimbursement Agreement Between the City of Prescott and Max Monteith. There was no discussion on the motion. Motion passed without a negative voice vote. 4. Resolution 43-26 Requesting Application for Exemption from County Library Tax City Administrator, Matt Wolf, provided a brief background regarding the County Library Tax Exemption. Per Wisconsin State Statute, Section 43.64(2), any municipality that maintains its own library has the option to be exempt from the County Library tax. By obtaining an exemption, municipalities that adequately fund their library services avoid being double taxed for library services at the County level. In 2026, the city is not considering a reduction in library funding and would maintain funding at $223,197 for 2027. The final amount will be determined by the Council as part of the budget process in September and October. Ruona/Otwell motioned to approve Resolution 43-26 Requesting Application for Exemption from County Library Tax. There was no discussion on the motion. Motion passed without a negative voice vote. 5. Approval of City of Prescott Public Works Organizational Study City Administrator Matt Wolf stated that, with Public Works Director Mike Kinneman now retired and new Public Works Director Ryan Newland starting, City Administration and Human Resources completed an organizational study of the Public Works Department to evaluate its current structure, operations, and future staffing needs. The Personnel Committee reviewed a draft of the organizational study at its February 25, 2026, meeting. The committee discussed the report and did not request any changes. The committee voted unanimously, 3-0, to have the report presented to Public Works staff before bringing it forward to Council for formal approval. Ruona/Otwell motioned to approve the City of Prescott Public Works Organizational Study. There was no further discussion on the motion. Motion passed without a negative voice vote. 7. OTHER BUSINESS There was no other business. 8. CLOSED SESSION There was no closed session. 9. ADJOURNMENT Ruona/Otwell motioned to adjourn the Council meeting at 6:11 p.m. There was no discussion on the motion. Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers Rashel Temmers Clerk To: Mayor and Council From: Matt Wolf, City Administrator Beth Lansing, City Treasurer Date: August 20, 2026 Subject: Review and Presentation of 2025 Audit Report Discussion The City of Prescott has completed its required annual audit. The audit was completed by Johnson Block. Johnson Block will present the report to Council along with the required Audit communications. For 2025 the City was also required to complete a single audit report due to grant funding from the Federal Government exceeding $750,000 from the well #3 treatment project. In total the City received Federal/State grants in the amount of $1,770,170 for 2025 with the majority coming in the form of the Emerging Contaminants in Small or Disadvantaged Communities Grant for $894,139 for Well #3. The single-audit report will be a given to the City as a separate document at a future date. A copy of the presentation for the meeting is attached. The documents are securely protected so cannot be included directly in the packet but can be found at the links below: 1. Financial Audit Report 2025 https://www.prescottwi.gov/DocumentCenter/View/1139/2025-Financial-Audit-Report 2. Required Audit Communications to the City Council https://www.prescottwi.gov/DocumentCenter/View/1140/2025-Required-Audit- Communications-for-the-Year Attachments 1. Johnson Block CPAs – City of Prescott 2025 Audited Financial Statements Presentation City of Prescott Financial Statement Overview 2025 Audited Financial Statements Content of Audit Report • Independent Auditor’s Report – our report is unmodified • MD&A – Managements Discussion and Analysis • More detailed narrative • Government-Wide Financial Statements • Report Governmental and Business-Type Activities • Full-accrual basis of accounting. • Governmental Fund Financial Statement identified below are converted Content of Audit Report, Continued • Fund Financial Statements • Contains financial statements on individual funds • Difference in fund types • Governmental Funds – Measure resources available for current use. Funds include Major Funds: General Fund, TIF #4, TIF #5, Capital Improvements Fund, and Non-Major Funds. • Business-Type Funds – Accounted for similar to businesses. Includes Water, Sewer and Storm Water funds. • Major differences in accounting • Debt (Proceed and Expenditure in governmental funds) • Capital Assets (Long-term Asset vs. Expenditure) Depreciation on utilities. Content of Audit Report, Continued • Notes to the Financial statements • Contains Summary of Significant Accounting Policies • Footnotes related to Significant Financial Statement Accounts (Cash, Plant, Debt) • Required Supplementary Information (RSI) and Supplementary Information (SI) • Budget and Actual Comparison Schedules (General Fund) • Wisconsin Retirement System Schedules • Combining Non-Major Fund Statements Required Audit Communications to the City Council • Audit Matters Requiring Communication to the Governing Body • Standard communication that includes the list of audit adjustments proposed • Management Letter Comments • Appendix: audit adjustments reflected in financial statements Single Audit Report • Independent Auditor’s Report on Compliance - our report is unmodified • Schedules of Expenditures of Federal and State Awards • Schedule of Findings and Questioned Costs • Material Weaknesses: • Internal Control – Material audit adjustments 2025 Financial Statement Highlights 2025 2024 Cash 3,650,489 $ 3,510,655 $ Taxes Receivable 1,149,019 1,132,693 Interfund Receivables and Advances (page 36) 611,756 757,227 Other Assets 363,036 395,863 Total Assets 5,774,300 $ 5,796,438 $ Current Liabilities 284,485$ 173,625 $ Deferred Inflows (page 31) 2,373,490 2,513,412 Total Liabilities and Deferred Inflows 2,657,975 2,687,037 Total Fund Balance 3,116,324 3,109,401 Total Liabilities, Deferred Inflows and Fund Balance 5,774,299 $ 5,796,438 $ General Fund Assets Liabilities, Deferred Inflows and Fund Balance 2025 Financial Statement Highlights Continued 2025 2024 Nonspendable (page 41) 294,774 $ 288,329 $ Assigned (page 41) 370,951 258,089 Unassigned 2,450,599 2,562,983 3,116,324 $ 3,109,401 $ 2025 2025 Budget Actual Revenues 3,017,684 $ 3,333,035 $ Expenditures 3,465,907 3,576,873 Other financing sources (uses) 207,515 250,761 Net change in fund balance (240,708) $ 6,923 $ Summarized Income Statement - General Fund - Budget to Actual Comparison Detail of General Fund Balance 2025 Financial Statement Highlights Continued 2025 Nonspendable Fund Balance Advances to Other Funds 294,203 $ Prepaid Expenses 571 Total 294,774 $ Assigned Fund Balance Vacation and Sick Leave 370,951 $ Total 370,951 $ Unassigned Fund Balance 2,450,599$ Total General Fund Balance 3,116,324$ Breakdown of General Fund Balance 2025 Financial Statement Highlights Continued 2025 2024 Public Water Impact Fees 2,500 $ 2,000 $ Municipal Building Impact Fees 78,126 49,550 Public Streets Impact Fees 25,810 25,810 Public Parks Impact Fees 34,320 55,300 Cable TV Fund 66,377 71,662 Library Fund 57,181 42,830 Freedom Park Fund 21,747 27,127 Affordable Housing Fund 274,218 340,366 ARPA Recovery Fund - 58,796 K9 Fund 5,906 10,641 Tourism Fund 35,213 - Total Special Revenue Fund Balances 601,398 $ 684,082 $ 2025 2024 TIF #4 Capital Projects Fund 664,537 $ 398,166 $ TIF #5 Capital Projects Fund 134,127 428,244 TIF #6 Capital Projects Fund (150) - Capital Improvements Fund 1,097,572 1,212,797 Parks Improvement Fund 95,373 80,137 Total Capital Project Fund Balances 1,991,459 $ 2,119,344 $ 2025 2024 Debt Service Fund 299,992 $ 304,677 $ Total Debt Service Fund Balance 299,992 $ 304,677 $ Special Revenue Funds Fund Balances (Deficits) Capital Project Funds Debt Service Fund 2025 Financial Statement Highlights Continued 2025 2024 Water Operating Revenues 807,377 $ 626,644 $ Operating Expenses 834,779 722,870 Tax Equivalent (Net of Amount Forgiven) 110,415 38,108 Water Operating Income (Loss) - With Tax Equivalent (137,817)$ (134,334) $ Sewer Operating Revenues 1,022,437 $ 1,034,713 $ Operating Expenses 1,112,186 959,502 Sewer Operating Income (Loss) (89,749) $ 75,211 $ Storm Water Operating Revenues 200,542 $ 186,076 $ Operating Expenses 212,920 176,812 Storm Water Operating Income (Loss) (12,378) $ 9,264 $ Utility Operations Page 9 2025 Financial Statement Highlights Continued 2025 2024 Water Net cash flows from Operating Activities 1,030,243 $ 190,252 $ Net cash flows from (used for) Capital and Related Financing (594,264) (455,910) Net cash flows from Investing Activities 252,385 86,425 Total Net Cash Flows 688,364 $ (179,233) $ Sewer Net cash flows from Operating Activities 226,975 $ 294,413 $ Net cash flows from (used for) Capital and Related Financing (19,831) (936,220) Net cash flows from (used for) Non-Capital and Related Financin - (2,265) Net cash flows from Investing Activities 220,969 112,601 Total Net Cash Flows 428,113 $ (531,471) $ Storm Water Net cash flows from Operating Activities 40,938 $ 81,238 $ Net cash flows from (used for) Capital and Related Financing (88,750) (82,533) Net cash flows from Investing Activities 1,442 1,441 Total Net Cash Flows (46,370) $ 146 $ Page 10 - 11 Utility Cash Flow 2025 Financial Statement Highlights Continued Utility Operating Income (Loss) 2025 Financial Statement Highlights Continued 2021 2022 2023 2024 2025 General Government 468,451 $ 531,782 $ 618,339 $ 684,680 $ 655,666 $ Public Safety 1,406,923 1,628,801 1,671,212 1,817,357 1,956,756 Public Works 752,847 732,281 758,151 363,614 592,640 Health and Human Services 774 676 1,100 955 1,821 Culture, Recreation and Education 180,683 145,977 183,473 218,344 341,432 Conservation and Development 578 16,750 6,758 9,325 28,558 Capital Outlay - - 845 - - Debt Service 645,501 433,441 1,244,879 561,737 451,715 Totals 3,455,757 $ 3,489,708 $ 4,484,757 $ 3,656,012 $ 4,028,588 $ 2025 Financial Statement Highlights Continued 2024 General Fund and Debt Service Expenditures Total Expenditures: $3,656,012 2025 General Fund and Debt Service Expenditures Total Expenditures: $4,028,588 2025 Financial Statement Highlights ContinuedGeneral Fund Revenues Actual 2021 - 2025 2021 2022 2023 2024 2025 Taxes and Special Assessments 1,460,105$ 1,479,409 $ 1,645,571 $ 1,671,976 $ 1,711,134 $ Intergovernmental 716,733 716,236 657,248 805,478 942,506 Regulation and Compliance 177,165 278,528 258,414 258,682 220,570 Public Charges for Services 453,439 491,644 499,891 76,964 68,239 Miscellaneous 127,740 184,429 299,740 328,209 390,586 Totals 2,935,182 $ 3,150,246 $ 3,360,864 $ 3,141,309 $ 3,333,035 $ 2025 Financial Statement Highlights Continued Total Revenues: $3,141,309 2024 General Fund Revenues Total Revenues: $3,333,035 2025 General Fund Revenues Taxes 51.3% Intergovernmental 28.3% Regulation and Compliance 6.6% Public Charges for Services 2.0% Miscellaneous 11.7% 2025 Financial Statement Highlights Continued G. O. Debt vs. Capacity Actual 2021 - 2025 2021 2022 2023 2024 2025 G.O. Debt Limit 21,430,525$ 26,007,505 $ 31,730,480 $ 33,403,515 $ 33,881,070 $ Outstanding G.O. Debt 10,515,000 9,280,000 11,250,000 10,050,000 8,935,000 Difference 10,915,525$ 16,727,505 $ 20,480,480 $ 23,353,515 $ 24,946,070 $ % Available 50.93% 64.32% 64.55% 69.91% 73.63% Equalized Value 428,610,500$ 520,150,100 $ 634,609,600 $ 668,070,300 $ 677,621,400 $ Growth (Decline) 428,610,500$ 91,539,600 $ 114,459,500 $ 33,460,700 $ 9,551,100 $ % Growth (Decline) 4.37% 21.36% 22.01% 5.27% 1.43% 2025 Financial Statement Highlights Continued Property Taxes Actual 2023 - 2025 2023 2024 2025 City 2,625,445 $ 2,719,209 $ 2,775,587 $ TIF #4 444,222 667,030 591,283 TIF #5 1,080,511 464,867 764,884 TIF #6 - - 16,748 Total 4,150,178 $ 3,851,106 $ 4,148,502 $ City Levy Taxes 2025 Financial Statement Highlights Continued Local School 42% County 18% State 0% Recycling, Refuse, and Garbage 0% Delinquent Utility 1% Special Assessments and Charges 0% TIF District Increments 12% City 24% Technical Colleges 3% Property Tax Roll Local School 42% County 18% State 0% Recycling, Refuse, and Garbage 0% Delinquent Utility 1% Special Assessments and Charges 0% TIF District Increments 12% City 24% Technical Colleges 3% Property Tax Roll 2025 Tax Levy Collected in 2026 2025 Financial Statement Highlights Continued Net (Expense) Revenue by Function NET COST General Government (525,557) $ Public Safety (1,896,447) Public Works (715,594) Health and Human Services (1,078) Culture and Recreation (575,572) Conservation and Development (109,417) Interest on Long-Term Debt (303,003) Total Government Activities Funded by General Revenues (4,126,668) $ General Revenues Property Taxes and Other Taxes 4,050,748 $ Intergovernmental Revenues 640,795 Other 386,847 Special Items (15,417) Transfers (116,001) Total General Revenues 4,946,972 $ Expenses Net of Program Revenues Represents total costs less fees/charges directly generated from those activities. The net cost reflects the cost of each function funded by tax dollars and other general revenues. Per the Statement of Activities - Page 2 To: Mayor and City Council From: Matt Wolf, City Administrator Date: August 21, 2026 Subject: Alley Improvements and Development Agreement with Prescott Lodging LLC Background The City is working with Megan Langer as she looks to redevelop 216 Broad Street and has been working with City staff to identify a stormwater management solution for the site. The property is adjacent to the City-owned alley located northwest of Broad Street between Cherry Street and Orange Street. City staff met with Greg Adams of Cedar Corporation to review drainage conditions within the alley and discuss potential improvements that could address stormwater runoff from the alley and the adjoining properties. An existing storm drain located near the Circle K property is privately owned by Circle K. The City does not appear to have an easement for this system, and its design and available capacity of the stormwater drain is currently unknown. Connecting to that system would therefore require coordination and approval from Circle K and may not provide a practical long-term solution. As a result, the City Council approved Resolution 42-26 that would extend storm sewer down the alley way behind these buildings and would allow for both 216 Broad Street and 220 Broad Street to connect to the system to correct drainage issues on private property. Discussion Cedar Corporation has completed the design for the proposed Alley Storm Sewer Improvements, which is attached for Council review. Cedar Corporation has also prepared an opinion of probable project cost in the amount of $70,150. Staff reviewed the possibility of completing the improvements with the City’s Public Works Department. However, the City does not have the larger excavation equipment necessary to efficiently complete the project. While Public Works staff could perform much of the work, completing the project in-house would take considerably longer. Additionally, overhead power lines within the project area would create further challenges for City staff during construction. Demolition and reconstruction are also planned at 216 Broad Street as part of Prescott Lodging LLC’s proposed development. Because contractors and equipment will already at the site, staff believes there is an opportunity to coordinate the storm sewer improvements with the private development. This could allow the public improvements to be completed more efficiently and minimize construction disruptions in the area. As a result, staff recommends working with Prescott Lodging LLC through a development agreement to complete the public improvements concurrently with its project at 216 Broad Street. Staff is requesting Council approval of the Alley Storm Sewer Improvements Plans and Specifications and authorization to begin negotiations with Prescott Lodging LLC regarding a development agreement for completion of the public improvements. Any final development agreement would be brought back to the City Council for review and approval before taking effect. Recommendation Consider approval of the following: 1. The Alley Storm Sewer Improvements Plans and Specifications. 2. Authorization for staff to begin negotiations with Prescott Lodging LLC for a development agreement regarding completion of the public improvements associated with the development at 216 Broad Street, with any final development agreement subject to City Council approval. Attachments 1. Alley Storm Sewer Improvements Plans and Specifications 2. Alley Storm Sewer Improvements Probable Cost Estimates · OPINION OF PROBABLE PROJECT COST Client Project No. P1338-233 Project Date 8/18/2026 Prepared By Revised Date Unit Qty Unit Price Cost L.F. 185 $80.00 $14,800.00 V.F. 3.0 $800.00 $2,400.00 EA. 4 $2,000.00 $8,000.00 EA. 4 $1,000.00 $4,000.00 EA. 2 $500.00 $1,000.00 L.F. 400 $4.00 $1,600.00 S.Y. 450 $4.00 $1,800.00 C.Y. 175 $12.00 $2,100.00 C.Y. 115 $40.00 $4,600.00 C.Y. 20 $40.00 $800.00 S.Y. 410 $15.00 $6,150.00 S.Y. 410 $15.00 $6,150.00 L.F. 210 $20.00 $4,200.00 L.S. 1 $2,000.00 $2,000.00 L.S. 1 $500.00 $500.00 EA. 4 $100.00 $400.00 EA. 1 $500.00 $500.00 $61,000.00 $9,150.00 $70,150.00 Unit Qty Unit Price Cost L.F. 28 $70.00 $1,960.00 EA. 2 $2,000.00 $4,000.00 EA. 2 $1,000.00 $2,000.00 EA. 2 $100.00 $200.00 $8,160.00 $1,224.00 $9,384.00 Storm Sewer, HDPE, 12" Total Contingency Total Construction TOTAL PROJECT COST Item Optional Extras Storm Manhole, Type II (60" DIA) Catch Basin (36" DIA) Storm Sewer, HDPE, 15" Temporary Storm Drain Inlet Protection Erosion Control City of Prescott Alley Storm Sewer Improvements Kevin T. Hankes Item Storm Casting, Neenah R-2502 Catch Basin (36" DIA) Storm Casting, Neenah R-2502 Connect to Existing Storm Pipe Total Optional Extras Contingency Saw Cutting Asphalt and Concrete Pavement Removal Excavation Crushed Aggregate Base, Roadway Crushed Aggregate Base, Driveway HMA Pavement, 4 LT 58-28 S, Lower Layer, 1.5" HMA Pavement, 4 LT 58-28 S, Upper Layer, 1.5" Concrete Curb and Gutter, 24" Mountable, Reject TOTAL OPTIONAL EXTRAS COST Total Optional Extras Construction Temporary Storm Drain Inlet Protection Erosion Control Temporary Stone Tracking Pad Mobilization Traffic Control Community Infrastructure • Architecture • Environmental Services Community Infrastructure • Architecture • Environmental Services Cedarburg • Green Bay • Madison • Menomonie Page 1 of 1 To: Mayor and Council From: Matt Wolf, City Administrator Date: August 20, 2026 Subject: SRO Agreement Background The City of Prescott has maintained a School Resource Officer (SRO) Agreement with the Prescott School District since August 2019. Under the previous agreement, the School District contributed $26,001 annually toward the SRO program. The agreement was originally based on approximately 20 hours per week of SRO services during the school year and did not include an annual cost-of-living adjustment. Over time, the role of the City's School Resource Officer has expanded. The SRO has become increasingly integrated within the schools, serves as the primary investigator for many school-related incidents, provides proactive student and staff engagement, assists with emergency preparedness, and participates in educational and prevention programs. As a result of the increased use of the position and rising personnel costs, the City and School District entered into negotiations regarding a new SRO Agreement. Discussion Following negotiations between the City and Prescott School District, the parties have developed a new Intergovernmental Agreement for the School Resource Officer Program. Pending Council approval, the agreement will take effect September 1, 2026, and remain in effect through June 30, 2027. Thereafter, the agreement will automatically renew for successive one-year terms unless either party provides written notice of termination at least 90 days prior to July 1. The major provisions of the new agreement include: 1. Annual School District Contribution The Prescott School District will pay the City $33,163 annually for services provided under the SRO program. The City will invoice the School District twice each year, with each invoice representing 50% of the annual amount. 2. Annual Cost-of-Living Adjustment Beginning July 1, 2027, the annual payment will be adjusted based upon the lower of: • The percentage increase in certified staff salaries approved by the Prescott School District for that year; or • The percentage wage adjustment applicable to employees covered by the Prescott Police Union collective bargaining agreement for the same year. Annual adjustments will be cumulative and incorporated into the payment amount for subsequent years. 3. SRO Scheduling and Staffing The City will assign a police officer to serve as the SRO, as determined by the Police Chief in consultation with the School District. The agreement continues to contemplate approximately one-half of the officer's time being devoted to SRO responsibilities while school is in session, while recognizing that Police Department staffing and operational needs may occasionally require adjustments. 4. Additional and Overtime Services When the School District requests SRO services beyond the officer's regular scheduled hours, the City and School District will split the cost of the resulting overtime. These expenses are in addition to the annual payment established under the agreement. 5. Clarification of Roles and Responsibilities The agreement includes an updated SRO job description and procedures governing the relationship between the Police Department and School District. These provisions further clarify responsibilities related to school discipline, criminal investigations, student interactions, constitutional requirements, organizational authority, and access to student records. The negotiated agreement represents an increase of $7,162 annually from the School District's contribution under the previous agreement. It also establishes a mechanism for future adjustments so that the City's reimbursement keeps pace with future wage increases. Staff believes the agreement appropriately balances the financial interests of the City and School District while continuing a partnership that has provided significant benefits to students, school staff, the Police Department, and the broader community. The Prescott School District approved the agreement at their meeting on August 19, 2026. Recommendation 1. Consider Approval of School Resource Officer Program Intergovernmental Agreement between the City of Prescott and Prescott School District Attachment 1. SRO Agreement between the City of Prescott and Prescott School District To: Mayor and Council From: Luke Wiese, City Planner Matt Wolf, City Administrator Date: August 17, 2026 Subject: Jewell Street Extension Review and Discussion Background The City owns PID 271-01178-0200, located at the eastern end of Jewell Street and bordered by Prescott School District property on three sides. The City Council previously authorized an appraisal of the property after a developer expressed interest in purchasing the parcel for the construction of a single-family home. The appraisal valued the property at $102,000, based on the assumption that driveway and utility connections could be provided from Jewell Street. To provide legal access to the parcel and preserve the ability to extend Jewell Street in the future, the City has discussed acquiring additional right-of-way from the Prescott School District through a Certified Survey Map (CSM). The preliminary concept includes an approximately 100-foot extension of the street right-of-way and a 12-foot-wide trail right-of-way along the western side of the City-owned parcel. The concept map, see attached, identifies the proposed right-of-way locations but does not represent final engineering or approval of street construction. Figure 1 Current Parcel Owned by the City of Prescott Discussion At its August 3rd meeting, Plan Commission reviewed the attached CSM concept and recommended that staff proceed with obtaining a CSM and bring the completed CSM back through the required approval process. The motion passed 4-0-1, with Commissioner Reis abstaining. Following the Plan Commission recommendation, staff requested quotes for the survey and CSM preparation. Brandon King Land Surveying provided a quote of $2,000. Ogden Engineering estimated $2,300 to $2,500, depending on whether additional title work is required. Although Ogden Engineering's estimated cost is slightly higher, the City has prior experience working with the firm. Brandon King Land Surveying provided the lower-cost proposal. Both proposals would allow the City to proceed with preparation of the CSM, and Council may determine which proposal it prefers to move forward with. Completion of the CSM would establish the proposed right-of-way and trail corridor but would not commit the City to construction of the Jewell Street extension. The completed CSM would return through the required approval process before Plan Commission and City Council before recording. Staff is recommending that we proceed with Ogden Engineering based on the previous working relationship with the company. Funding for the work would be split between streets, water, sewer, and storm. Recommendation Staff recommends that the City Council review the two proposals and select a surveyor to proceed with preparation of the Jewell Street CSM. Attachment 1. Proposed Concept Layout for Jewell Street CSM Potluck at the History Center August 25, from 6 PM to 8 PM We would like to invite the members of the Prescott City Council and administration to join us for a celebration of our official status as a non-profit and our progress. We have come a long way in the past few years and many of the businesses in Prescott and the Foundation have been a big part of it. The support of the City of Prescott has allowed us to renovate the exterior of our building and expand what we do, bringing speakers to Prescott each month, providing funds for printing, duplication, advertising, and bringing thousands to our local History Center. We will provide foods of various types. The best thing that could happen is to have so many show up we run out. Egg rolls, homemade Salsa, Thai appetizers, pasta salad, chili and more are on the menu. When would ask for a basic head count. Our success is success for all of Prescott! Contact us at prescottahs@gmail.com or 715-531-8973