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Prescott Area Fire and EMS Association PRESCOTT FIRE AND EMS COMMISSION WEDNESDAY, AUGUST 5TH , 2026 7:00 P.M. PRESCOTT FIRE STATION #1 260 FLORA ST, PRESCOTT MINUTES Pursuant to due call and proper public notice the Prescott Area Fire and EMS Association Board met on Wednesday, August 5 th , 2026 , at the Prescott Fire Department, 260 Flora St, Prescott, WI. CALL TO ORDER/ROLL CALL : Chair Lindsey Sorenson- Prescott called the meeting to order at 7:0 0 pm. Members Present: Vice-Chair Sherry Keller- Clifton, Rich Ruemmele- Oak Grove , Steve Most -Prescott , Stewart Pulk- Prescott, Mike Harriage- Clifton, and Dan Johnson-Oak Grove . A quorum was met. Also Present : Chad Johnson-Fire Chief , Matt Bouthilet- Allina EMS Director , Mike Gerke - Prescott Mayor , and Ruth Whall- Prescott City Administrative Assistant . Changes and/or Corrections to Agenda Approve Minutes M ember Most motioned to approve June 24 th , 2026 , Meeting Minutes, seconded by M ember Pulk . Motion passed unanimously 7 -0. Public Comments None. Finance Reviewed the June 2026 Finance Reports. No comments. Ambulance Operations – Director Bouthilet mentioned that t hree FTE ’s have been onboarded in the last month, with Allina hoping to hire a fourth in the coming weeks. He discussed the second quarter response times and call volume as well, stating that our stats have remained stable throughout the last few months. Fire C hief Activity Report – Fire Chief Johnson presented his first draft of a fire watch liability waiver , which the Fire Department intends to present to property owners should their sprinkler systems fail. He also mentioned the Fire Department ’s involvement during National Night Out, when fire trucks were sent to the event, as well as the reception of a $100.00 donation from Pizza Arcade. Fire Department Admin. Report – Administrative Assistant Whall has continued to report all billable calls to RecoveryHub as they ’ve come in over the summer . She also confirmed that Oak Grove and Clifton townships have paid for both their portion of the Fire Truck purchase and their second half of 2% fire dues. Old Business 1. Review the process for obtaining 501(c)(3) nonprofit statu s The 501(c)(3) Board members have now turned all documentation over to the lawyer for review and further discussion. 2. Policy on Fatal Accident Billing & Review Resolution 01-17 Fire Chief Johnson presented his first draft of the updated billing resolution. The Fire Department officers were not sure if missing persons cases should be billed. Member Johnson and Member Most mentioned the possibility of considering those calls as Mutual Aid; Chair Sorenson asked that some research be done by asking other Fire Departments how they handle these calls. Fire Chief Johnson also mentioned the possible adoption of a policy to not bill fire calls to firefighter ’s homes as a recruitment and retention incentive. The draft resolution will be updated and reviewed further at the next Commission meeting. New Business Other B u siness 1. Master Calendar, Motion/Resolution Log, Response Times 202 6 response times currently average 9: 33 minutes. 2. 202 6 Billing Log (Fire Calls) A total of $ 54,603.75 has been billed for Incident Runs in 202 6 . We have received payments of $ 14,160.69 to date, with $ 40,380.82 still owed to the PFD . Set Next Meeting Date The next meeting will be Wednesday, September 23 rd , 2026, at 7:00 pm . Adjourn Chair Sorenson declared the meeting adjourned at 7 :34 pm with no objections . Respectfully, Ruth Whall Administrat ive Assistant , City of Prescott