City Council Meeting

CITY OF PRESCOTT, WISCONSIN MEETING NOTICE REGULAR CITY COUNCIL MEETING MONDAY, JULY 27, 2026, AT 6:00 P.M. 800 BORNER STREET PRESCOTT, WI 54021 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS – THE CITY COUNCIL WILL RECEIVE PUBLIC COMMENTS ON ANY ISSUE(S) RELATED TO AGENDA ITEMS. LIMITED DISCUSSION BY THE CITY COUNCIL MAY TAKE PLACE. 5. CONSENT AGENDA 1. Health and Safety Committee Minutes – July 13, 2026 2. City Council Minutes – July 13, 2026 3. Personnel Committee Minutes – July 15, 2026 4. Board of Review Minutes – July 16, 2026 5. Parks and Public Works Committee Minutes – July 20, 2026 6. Special Event Permit – St. Croix Valley Shine Club Annual Picnic on Sunday, August 2 from 3:00 PM to 7:00 PM 7. Special Event Permit – Outdoor Workshop on Sunday, August 9 from 9:00 AM to 12:00 PM at Freedom Park 8. Special Event Permit – Summer Mixer Pickleball Event on Wednesday, August 12 from 4:00 PM to 8:00 PM at Public Square Park Pickleball Courts 6. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE 1. Discussion of Possible Budget Meeting Dates in September and October B. PLANNING COMMISSION 1. Next Meeting – Monday, August 3, 2026, at 6:00 PM C. PARKS & PUBLIC WORKS 1. Committee Report – Monday, July 20, 2026 2. Next Meeting – Monday, August 17, 2026, at 5:00 PM D. HEALTH & SAFETY 1. Next Meeting – Monday, September 14, 2026, at 5:00 PM E. PERSONNEL 1. Committee Report – Wednesday, July 15, 2026 2. Next Meeting - TBD 7. COMMUNICATIONS & NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. 2. Resolution 40-26 Approving the Purchase and Installation of Park, Riverfront Historical, and Downtown Directory Signs by Graphic House, Inc. 3. CDL Certification Reimbursement Agreement Between the City of Prescott and Ryder Doyle 4. Resolution 41-26 Approving Modifications to the Magee Park Bike Skills Course and Authorizing the Release of Coulee River Trails Funds 5. Resolution 42-46 Approving a Professional Engineering Services for Alley Storm Sewer Improvements 8. OTHER BUSINESS 1. Discussion on Prescott Fire and Rescue Boat 9. CLOSED SESSION 1. None NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED HEALTH & SAFETY COMMITTEE MEETING MINUTES JULY 13, 2026 Pursuant to due call and notice thereof, a meeting of the Health & Safety Committee was held on Monday, July 13, 2026, at 800 Borner St., Prescott, WI 54021. 1. Call to Order/Roll Call: Meeting was called to order by Chair Dar Hintz at 5:00 PM. Members present were Dar Hintz, Maureen Otwell, and Bailey Ruona. Representing was City Administrator Matt Wolf, Clerk Rashel Temmers, and Police Chief Eric Michaels. Also present was Mayor Michael Gerke 2. Approval of Health and Safety Committee Minutes from May 11, 2026. Committee Member Ruona motioned to approve the minutes from May 11, 2026, seconded by Committee Member Otwell. Motion passed unanimously by a voice vote, 3-to-0. 3. Review of City Code 435-9 Loud and Unnecessary Noise City Administrator Matt Wolf stated that a complaint was received from a resident regarding construction activity occurring at The Bluffs development. According to the resident, heavy equipment began operating before 7:00 a.m., which is not allowed per the City’s noise ordinance 435-9. City staff contacted the contractor about the complaint and advised that construction activity may not begin before 7:00 a.m. The development team was also notified of the applicable start time. In addition to requesting enforcement of the existing 7:00 a.m. start time, the resident asked the city to consider amending its noise ordinance to reduce the permitted time for construction activity from 10:00 p.m. to 7:00 p.m. Construction projects are often subject to strict schedules, weather-related delays, contractual deadlines, and potential financial penalties for failing to complete work on time. Wisconsin’s limited construction season may also require contractors to work extended hours when weather and site conditions are favorable. The city has experienced these circumstances on several municipal projects. Staff have received prior complaints regarding contractors beginning work before the permitted 7:00 a.m. start time and are not aware of any similar complaints regarding the 10:00 p.m. end time. With the residents’ request to amend the end time to 7:00 p.m., it would limit the contractor’s ability to respond to weather delays, complete time-sensitive work, or maintain project schedules. Committee Chair Hintz believes this should be addressed on holidays and weekends as well and would like to see a 9:00 p.m. end time. Committee member Ruona asked if this was being considered for all construction projects, including indoor projects. She also stated that the summer months are too short and crews need to get work done when they can. She did not see an issue with construction crews working indoors until 10:00 p.m. if needed. Committee member Otwell thought that a 9:00 p.m. end time would be good but does not believe the city should change an ordinance like this based on only one or two complaints. She takes no issue with revisiting this again if complaints continue to come in to staff. Committee member Ruona motioned to approve keeping City Code 435-9 Loud and Unnecessary Noise as is. Committee member Otwell seconded the motion. There was no further discussion on the motion. Motion passed unanimously by a voice vote, 3-to-0. 4. Two Rivers Restaurant (117 Broad Street) a. Handicap Ramp b. Dumpster Request City Administrator Matt Wolf presented concerns from Two Rivers Restaurant at 117 Broad Street regarding their handicap ramp and dumpster enclosure. Two Rivers requested permission from the mayor to utilize a third dumpster during the summer months. Under City Code, any additional dumpster(s) must also be screened and incorporated into an enclosure consistent with the existing structure. As part of the December 13, 2021, approved business expansion, the Plan Commission required that all garbage, rubbish, and recycling containers be stored within a screened enclosure. To accommodate the business, the city authorized placement of a dumpster enclosure within the Front Street right-of-way, which resulted in the loss of one public parking space. Since the enclosure was installed, staff have experienced multiple issues with the enclosure being left open and trash being placed outside of it. After repeated attempts to resolve the issues through discussions and emails with the owners, a formal letter was issued on September 6, 2024, advising that the arrangement could be terminated if compliance did not improve. With the addition of a third dumpster, the city would lose another public parking space. Regarding the handicap ramp, the site plan that was submitted in 2021 showed an accessible sidewalk extending along the front of the parking stalls on Front Street before terminating at a curb ramp located beyond the last parking stall. However, during construction, the city’s building inspector found that the ramp was instead being constructed to terminate directly into the middle of two existing parking stalls. This issue was discovered on the morning the concrete was scheduled to be poured. At that point, requiring the contractor to remove and reconstruct the forms would have resulted in significant additional cost and potentially delayed completion of the project. Because the existing accessible ramp terminates within two parking stalls, the ramp becomes inaccessible whenever vehicles are parked in those spaces. After a brief discussion, there was no motion, but it was decided that Two Rivers knew they would be expanding their deck space and should have included calculations in the current enclosure to accommodate the extra trash. The committee decided not to allow an extra dumpster to take up another parking stall. Committee member Ruona motioned to shift the handicap parking stalls to the end of the handicap ramp to include two handicap parking stalls and a loading/unloading area. Committee member Otwell seconded the motion. Motion passed unanimously by a voice vote, 3-0. 5. Update to 1054/154 Wacota Street City Administrator Matt Wolf briefly reviewed prior property-maintenance issues with this address. Wolf informed the committee that Cedar Corporation has completed the land survey, which identifies the property lines, adjacent right-of-way, existing buildings, and other relevant boundary information surrounding the property. With these boundaries now established, staff can more accurately determine which materials, equipment, and other items are located on private property and which are encroaching upon city-owned property or the public right-of- way. The overall condition of the property remains relatively unchanged. The noticeable change is that several items located near the front of the property have been moved and stacked into piles. While some of the materials have been consolidated, the underlying property-maintenance concerns have not been resolved, and the property is still not in compliance with the city’s prior notices and deadlines. After a brief discussion, there was no motion on this item, and the committee recommended tabling any further discussion until after the Municipal Court trial is completed. 6. Other Business: a. Discuss Drafting an Ordinance for E-Bikes, Scooters, and Electronic Motorcycles Chief Michaels discussed some recent issues with E-Bikes, Scooters, and Electronic Motorcycles. The city currently does not have an ordinance addressing these new forms of transportation and is currently working on drafting an ordinance. Recently, River Falls implemented an ordinance addressing these, along with many other cities, as everyone is having issues with misuse and safety concerns. There was no motion on this item, and the committee asked Chief Michaels to move forward with drafting an ordinance for E-Bikes, Scooters, and Electronic Motorcycles, and to bring it back to the committee for review once it is completed. 7. Adjournment: Committee Member Otwell made a motion to adjourn the meeting, seconded by Committee Member Ruona. Motion passed unanimously (3-to-0); meeting adjourned at 5:44 p.m. Respectfully Submitted, Rashel Temmers Rashel Temmers City Clerk July 13, 2026, City Council Meeting Minutes Pursuant to due call and notice thereof, the City Council Meeting of the Prescott City Council was held on Monday, July 13, 2026, in the Prescott Municipal Building, 800 Borner St., Prescott, WI 54021. 1. CALL TO ORDER Mayor Gerke called the regular City Council meeting to order on July 13, 2026, at 6:00 p.m. 2. ROLL CALL Members present for the roll call were Bailey Ruona, Maureen Otwell, Dar Hintz, and Lindsey Sorenson. Adam Granquist and Ben Bettis were excused. Also present were City Administrator Matt Wolf, City Clerk Rashel Temmers, Police Chief Eric Michaels, Greg Adams, and Cory Scheidler from Cedar Corporation, Linda Shenk, and Jared Schmitz from Great River Road Learning Center, and Alan Catchpool with Kimley-Horn Engineering. 3. PUBLIC COMMENTS ON AGENDA ITEMS There were no public comments. 4. CONSENT AGENDA 1. City Council Minutes – June 22, 2026 2. Fire and EMS Commission Minutes – June 24, 2026 3. General Fund Balances – June 2026 4. Cash Balances – June 2026 5. Paid Invoices Report - June 2026 6. Special Event Permit – Celebration of Life for Ernest Tromberg – Saturday, July 25, 2026, from 12:00 pm – 5:00 pm at Freedom Park Ruona/Sorenson motioned to approve the consent agenda items 1 through 6. There was no further discussion on the motion. The motion passed without a negative voice vote. 5. PUBLIC HEARING 1. Public Hearing on Liquor License Applications and Fermented Malt Beverage for Enrique’s and The Pizza Arcade for July 1, 2026, to June 30, 2027 2. Take Action on Liquor License Applications and Fermented Malt Beverage for Enrique’s and The Pizza Arcade for July 1, 2026, to June 30, 2027 Ruona/Hintz motioned to go to Public Hearing. Mayor Gerke called for a roll- call vote; Ruona – yes, Otwell – yes, Hintz – yes, and Sorenson – yes. Motion passed without a negative voice vote. Wolf stated that two businesses filed their Liquor License Applications late; therefore, a second public hearing was needed. Background checks have been completed, and there are no issues with either business. There was no further discussion on the motion. There were no public comments. Ruona/Hintz motioned to come out of the Public Hearing. There was no discussion on the motion. Mayor Gerke called for a roll-call vote; Ruona – yes, Otwell – yes, Hintz – yes, and Sorenson – yes. Motion passed without a negative voice vote. Ruona/Sorenson motion to approve Liquor Licenses for Enrique’s and The Pizza Arcade for July 1, 2026, to June 30, 2027. Mayor Gerke called for a roll- call vote; Ruona – yes, Otwell – yes, Hintz – yes, and Sorenson – yes. There was no discussion on the motion. Motion passed without a negative voice vote. 6. REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE B. PLANNING COMMISSION – Next meeting – Monday, August 3, 2026, at 6:00 PM City Administrator Matt Wolf provided an overview of the minutes from the Parks and Public Works meeting of July 8, 2026. C. PARKS & PUBLIC WORKS – Next meeting – Monday, July 20, 2026, at 5:00 PM D. HEALTH & SAFETY – Next meeting – September 14, 2026, at 5:00 PM Alderperson Hintz provided an overview of the minutes from the Health and Safety Committee meeting of July 13, 2026. E. PERSONNEL - Next Meeting – To Be Determined 7. COMMUNICATIONS AND NEW BUSINESS 1. PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items. Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. There were no public comments. 2 445 Court Street – Assisted Living Facility Approval a. Resolution 34-26 Approving the Site Plan Review for the Assisted Living Development at 445 Court Street b. Resolution 35-26 Approving a Conditional Use Permit for an Assisted Living Facility at 445 Court Street City Administrator Matt Wolf provided an overview of the proposed Assisted Living Facility located at 445 Court Street. Nottingham Construction submitted a conditional use permit application and site plan for a new assisted living facility at this location. The property was previously operated as a sanatorium and daycare before the vacant facility was demolished in 2023. On August 4, 2025, the Plan Commission reviewed the Concept Plan for 445 Court Street and forwarded it to the City Council for approval on August 11, 2025. Since that review, the developer has added parking, revised the layout, and included additional stormwater drainage and accessibility features. The revised plan consists of 59 total units: 17 Studio units, 34 1-bedroom units, and 8 2-bedroom units. The Plan Commission held the required public hearing on July 8, 2026. Following the public hearing and review of the submitted materials, the Plan Commission recommended approval of both the conditional use permit resolution and site plan resolution to the City Council by a vote of 4-0. Based on the submitted materials, the proposed assisted living facility meets the applicable dimensional, parking, landscaping, architectural, and impervious surface standards reviewed. a. Ruona/Otwell motioned to approve Resolution 34-26 Approving the Site Plan Review for the Assisted Living Development at 445 Court Street. Alderperson Hintz thanked Wolf for including the comments from the Plan Commission meeting. Hintz’s biggest concern was the stormwater drainage. Alderperson Otwell asked if the site plan for drainage would protect the new retaining wall at Peacock Ridge. Alan stated that this issue has been addressed. There was no further discussion on the motion. Motion passed without a negative voice vote. b. Ruona/Hintz motioned to approve Resolution 35-26 Approving a Conditional Use Permit for an Assisted Living Facility at 445 Court Street. There was no discussion on the motion. Motion passed without a negative voice vote. 3. Approval of Law Enforcement Officer Reimbursement Agreement between the City of Prescott and Zoe Nawrot Chief Michaels provided information regarding the Reimbursement Agreement between the City of Prescott and Zoe Nawrot. The city currently has one Police Officer vacancy following the departure of Officer Blue. In 2023, the Council approved the use of Law Enforcement Reimbursement Agreements to sponsor candidates through basic law enforcement training. A sponsored candidate is paid to complete basic training at the city's expense, and in return, commits to 36 months of employment. If the candidate leaves before completing the 36-month commitment, the candidate must reimburse the city for the expenses related to the background investigation, medical, psychiatric, drug-screening, and other employment-related examinations, uniforms and equipment issued by the city, training expenses, and salary paid to others during Basic Law Enforcement Training and Field Training sessions. The reimbursement rate is based on the candidate’s months of service to the city along with other criteria. Chief Michaels stated that the department has had success with this agreement. The city has already sponsored two officers who completed the program and remain employed with the city. Hintz/Ruona motioned to approve the Law Enforcement Officer Reimbursement Agreement between the City of Prescott and Zoe Nawrot. Alderperson Sorenson asked whether Zoe was from the area, and whether she had been able to review the agreement through the online application. Chief stated that she is not from the area and the agreement was not included in the online application. There was no further discussion on the motion. Motion passed without a negative voice vote. 4. Resolution 36-26 Approving a Certified Survey Subdividing a Parcel in SW 14 of the SW 14 of Section 3, Township 26N, Range 20W City Administrator Matt Wolf provided background information for Resolution 36- 26. Ed Lucas, the property owner, submitted a preliminary certified survey map (CSM). The CSM proposes dividing 1201 Pearl Street into two lots and combining the western half with 501 Sunset Court. The CSM was prepared in October of 2024 but was not brought before Plan Commission or City Council because a planning application was not submitted at that time. Staff have reviewed the CSM and did not identify any changes to the applicable zoning regulations or other city requirements that would affect the proposed land division. Both lots meet the minimum lot size requirements for the R-1 district. Typically, land divisions within the Lower St. Croix National Scenic Riverway (LSCR) require a conditional use permit for residential purposes. However, the CSM includes conditions that a principal structure already exists, and the buildable area is located outside of the LSCR, allowing a residential structure to be permitted. Therefore, a conditional use permit is not required. The Plan Commission met on July 8, 2026, and recommended approval to the Council by a vote of 4-0. Ruona/Hintz motioned to approve Resolution 36-26 Approving a Certified Survey Subdividing a Parcel in SW 14 of the SW 14 of Section 3, Township 26N, Range 20W. There was no discussion on the motion. Motion passed without a negative voice vote. 5. Approval of Special Event Permit for A Confluence of Communities on Saturday, August 8, 2026, from 10:00 am – 3:00 pm. City Administrator Matt Wolf presented information regarding the Confluence of the Communities event, which will be held on August 8, 2026, at Freedom Park from 9:30 a.m. to 3:00 p.m. The event will be open to the public and will include food trucks, vendors, performances, and cultural programming. Performances will include the Ojibwe Drum Group, LDF Drum Group-Tomahawk Circle, traditional Ojibwe and Dakota dancers, and the Dakota Drum Group-Imnizaska. Freedom Park Director Linda Shenk provided an event layout and asked if the city could provide needed supplies such as traffic cones and extension cords. The city will provide two extra porta-potties. Event organizers will be responsible for implementing the traffic control plan and providing letters to neighborhood residents notifying them of the event. Jared Schmitz provided a proposed parking layout for the event. Alderperson Otwell stated they would have to discuss the size of the traffic/parking signs. Jared stated that the signs will be 24x24 inches. Ruona/Otwell motioned to approve the Special Event Permit for A Confluence of Communities on Saturday, August 8, 2026, from 10:00 a.m. – 3:00 p.m. There was no discussion on the motion. Motion passed without a negative voice vote. 6. Resolution 37-26 Approving an Agreement with Cedar Corporation for Professional Design Engineering Services for the Coulee River Trails Phase 1 Segment 2 – Walnut Circle to Magee Park Trail Connection City Administrator Matt Wolf provided an overview of the project, including costs and financing for design engineering services. The city previously approved the preliminary plat, road plans, and development agreement for the Walnut Circle subdivision. This subdivision dedicated 23.9 acres to the public for park purposes. As part of the agreement, the city is responsible for constructing a trail connection between Walnut Circle and Magee Park. The city entered into a grant agreement with the Friends of Freedom Park/Coulee River Trails for $100,000, with an additional commitment to raise $40,000 to complete the project. Cedar Corporation submitted a proposal to provide professional design engineering services for the Coulee River Trails Phase 1, Segment 2 project. The project would create a 0.24-mile accessible trail connection from the Walnut Circle development to Magee Park. The proposed scope of services includes topographic survey, photo documentation, right-of-way verification, preliminary design, staff/committee/Council meetings, final design documents, opinion of probable costs, and permitting services. The design services will allow the city to move the project from the concept plan stage to construction- ready documents. The design proposal is a lump sum fee not to exceed $18,150. Greg Adams from Cedar Corp. reviewed the project timeline and anticipated completing the topographic field survey in July of 2026, preliminary design engineering in August 2026, and final design engineering in September/October 2026, keeping the project moving toward potential construction in 2027. Ruona/Otwell motioned to approve Resolution 37-26 Approving an Agreement with Cedar Corporation for Professional Design Engineering Services for the Coulee River Trails Phase 1 Segment 2 – Walnut Circle to Magee Park Trail Connection. There was no discussion on the motion. Motion passed without a negative voice vote. 7. Resolution 38-26 Approving an Agreement with Cedar Corporation for Concept Planning Services for the Police, Library, and City Hall Facilities City Administrator Matt Wolf provided an overview of an updated facilities needs concept plan. In January of 2024, Cedar Corporation completed a comprehensive Municipal Facilities Needs Assessment for the City of Prescott. The assessment evaluated the current conditions and future needs of the Police, Fire, EMS, City Hall, and Library facilities and identified opportunities for improvements to enhance service delivery and operational efficiencies. On August 12, 2024, the Council approved concept planning for a central Public Safety building that would house all municipal departments. On July 28, 2025, the Council held a workshop to evaluate the concept planning. The concept required a 5-acre site. On May 27, 2026, the Council reviewed potential next steps, including limited options for a 5-acre site and the Fire Department’s desire to remain at its current location. The Council decided to consider splitting the projects, keeping Fire and EMS at their current location on Flora Street and keeping the City Hall, Library, and Police Department at their current locations in a shared facility. The agreement with Cedar Corporation would include developing a conceptual design; reviewing opportunities for cost savings through reuse, adaptability, and renovation; preparing a general site layout; updating opinions of construction costs; and providing a final recommendation and presentation of the updated plans. Cory Scheidler from Cedar Corporation spoke regarding the revised concept plans. The current space needs will be reevaluated based on the needs of the groups included in the proposed facility to develop a solution that fits the current City Hall/Police Department site. Alderperson Hintz stated that we need to make sure the Cable Department will be included. Cory stated that this was the beginning stage of the process and that discussions would take place with all departments. Alderperson Otwell stated that she was under the impression that all departments would be included in the new facility building because of shared facility needs. She also asked what would happen to Public Works, since the department has requested the fire department building to provide additional space. Wolf stated that at the May 27, 2026, Council meeting, the Council voted in favor of splitting the departments and allowing the fire department to remain on Flora Street. Regarding Public Works’ needs, money has been set aside to repair the fire department building, and that funding could be used to add additional storage at the current Public Works site. Otwell asked if the current City Hall would be demolished due to its inadequate basement and storage space. Wolf stated that the current City Hall building has a solid foundation and structure and was never part of the plan to demolish it. Ruona/Sorenson motioned to approve Resolution 38-26 Approving an Agreement with Cedar Corporation for Concept Planning Services for the Police, Library, and City Hall Facilities. There was no further discussion on the motion. Mayor Gerke called for a roll-call vote; Ruona – yes, Otwell – yes, Hintz – yes, and Sorenson – yes. Motion passed without a negative voice vote. 8. Resolution 39-26 Reaffirming the Incorporation, Continued Existence, and Operational Status of the Housing Authority of the City of Prescott, WI and its Official Office Address City Administrator Matt Wolf reviewed a request from the Prescott Housing Authority for a Resolution reaffirming its date of incorporation. The Prescott Housing Authority is required to maintain an active System for Award Management (SAM) account to continue receiving HUD and Rural Development subsidy funding. The Housing Authority’s SAM account has been inactive for an extended period, and HUD is requiring updated documentation to correct the issue. HUD is requesting formal documentation verifying the legal existence of the Housing Authority, including its legal name, incorporation or formation information, and current address. The City of Prescott was unable to locate documentation from the Housing Authority’s creation in 1978. The proposed resolution would reaffirm that the Housing Authority of the City of Prescott, WI was incorporated in 1978 and continues to legally exist and operate as an active public body corporate and politic under Wisconsin law. Adopting this resolution will provide the Housing Authority with the formal municipal documentation needed to assist with reactivating its SAM account and maintaining eligibility for HUD and Rural Development subsidy funding. Alderperson Ruona asked whether the Housing Authority receives state or federal money. Wolf stated that the Housing Authority works with HUD and receives a certain amount of subsidies based on income levels. The housing is specifically for seniors or disabled persons and is subject to income restrictions. Ruona asked if this was a reactivation process because the account had been inactive. Wolf stated that, to his understanding, the Housing Authority had remained active but for whatever reason, the SAM account was not reapplied for or reactivated. Following a change in management, the SAM number was lost, and the Housing Authority is now attempting to reactivate the account. Sorenson/Hintz motioned to approve Resolution 39-26 Reaffirming the Incorporation, Continued Existence, and Operational Status of the Housing Authority of the City of Prescott, WI and its Official Office Address. There was no discussion on the motion. Motion passed without a negative voice vote. 9. Approval of Plan Commission to Hold a Public Hearing on Proposed Amendments to Chapter 635-Zoning on Monday, August 3, 2026, at 6:00 PM City Administrator Matt Wolf reviewed the proposed amendments to Chapter 635- Zoning of the City Code. The Plan Commission reviewed the conditional uses currently identified in Chapter 635. Under Wisconsin law, when a use is listed as a conditional use within a zoning district, the ordinance recognizes that the use is generally appropriate for that district. As a result, an application for a conditional use permit must be approved if the applicant demonstrates compliance with the standards and conditions established by the zoning ordinance. The permit may be denied if the applicant fails to meet those standards or conditions. Based on its review, the Plan Commission recommended the following amendments to Chapter 635-Zoning: C-1 Central Commercial – remove large-scale solar farms as a conditional use; I-1 Light Industrial – Remove large-scale solar farms as a conditional use; I-2 Heavy Industrial – remove airports, airstrips, and landing fields, railroads and railroad facilities, and large-scale solar farms as conditional uses; I-3 Mixed Industrial – remove large-scale solar farms as a conditional use; R-5 Single-Family Residential – add accessory dwelling units (AUDs) as a conditional use. Because these amendments modify the city’s zoning ordinance, Wisconsin law requires a public hearing following publication of a Class 2 Notice. The Plan Commission reviewed the proposed amendments to confirm they reflect the commission's direction. During the review, it was noted that the Accessory Uses section within each residential zoning district contains inaccurate information following the 2023 amendments. The Plan Commission requested that the R-1, R-2, R-3, R-4, and R-5 zoning districts be amended to remove the inaccurate language and replace it with: Accessory Uses and Structures – In accordance with Article X. Article X of the City Code includes Section 635-87, Accessory Uses or Structures, which establishes the number of accessory buildings permitted on residential properties within the City of Prescott. Ruona/Otwell motioned to approve the Plan Commission to Hold a Public Hearing on Proposed Amendments to Chapter 635-Zoning on Monday, August 3, 2026, at 6:00 PM. There was no discussion on the motion. Motion passed without a negative voice vote. 8. OTHER BUSINESS 1. Discussion on Prescott Fire and Rescue Boat No discussion was held as Alderperson Bettis requested this to be on the agenda, and he was not present. 2. Board of Review Meeting – Thursday, July 16, 2026, at 4:00 PM 9. CLOSED SESSION 1. Closed Session per Wisconsin State Statute 19.85 (1)(g) “Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.” – City-owned Property at 256 Front Street Ruona/Otwell motioned to go into closed session at 6:53 p.m. There was no discussion on the motion. Mayor Gerke called for a roll-call vote; Sorenson – yes, Hintz – yes, Otwell – yes, and Ruona - yes. Motion passed without a negative voice vote. Hintz/Otwell motioned to come out of closed session at 7:18 p.m. There was no discussion on the motion. Mayor Gerke called for a roll-call vote; Sorenson – yes, Hintz – yes, Otwell – yes, and Ruona - yes. Motion passed without a negative voice vote. Otwell/Sorenson motioned to move forward with a 30-day notice of termination of tenancy prepared by the City Attorney for the tenant(s) at 256 Front Street. If the tenant has not vacated within 30 days and has not contacted the city when they can vacate, the City Attorney is to file a Summons and Complaint with the Pierce County Clerk of Court. There was no further discussion on the motion. Motion passed without a negative voice vote. 10. ADJOURNMENT Ruona/Sorenson motioned to adjourn the Council meeting at 7:18 p.m. There was no discussion on the motion. Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers Rashel Temmers Clerk CITY OF PRESCOTT, WISCONSIN JULY 15, 2026, PERSONNEL COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, a Personnel Committee Meeting was held, July 15, 2026, Municipal Building, 800 Borner Street, Prescott, WI 54021. Call to Order: Committee Chair Otwell called the meeting to order at 3:24 p.m. Members present were Council Members Maureen Otwell, Dar Hintz and Adam Granquist. Also present were Mayor Michael Gerke, City Administrator Matt Wolf, City Treasurer/HR Beth Lansing, Public Works Utilities Foreman Matt Holman, and Public Works Streets and Parks Foreman Jeremy Kinneman. 1. Closed Session per Wisconsin State Statute 19.85 (1)(c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” – Interview Candidates for Public Works Director Position Committee Member Hintz motioned to go into closed session per Wisconsin State Statute 19.85 (1)(c) to Interview Candidates for Public Works Director Position; Committee Chair Otwell seconded; roll call vote: Hintz-Yes, Granquist-Yes, and Otwell-Yes. Committee Chair Otwell voted to go into recess at 4:23 pm until the next candidate is available for their interview; Committee Member Hintz seconded; motion passed unanimously (3-to-0). Committee Chair Otwell voted to come out of recess at 6:32 pm; Committee Member Granquist seconded; motion passed unanimously (3-to-0) Committee Member Hintz voted to come out of closed at 8:46 pm; Committee Chair seconded; roll call vote: Hintz-Yes, Granquist-Yes, and Otwell-Yes 2. Adjournment Committee Member Hintz motioned to adjourn the meeting at 8:46 p.m.; Committee Member Granquist seconded; motion passed unanimously (3-to-0). Respectfully Submitted, Matthew J. Wolf City Administrator July 16, 2026, Board of Review Minutes Pursuant to due call and notice thereof, the Board of Review Meeting of the Prescott City Council was held on Thursday, July 16, 2025, in the Prescott Municipal Building, 800 Borner St., Prescott, WI 54021. 1. CALL TO ORDER Mayor Gerke called the Board of Review meeting to order on July 16, 2026, at 4:00 p.m. 2. ROLL CALL Members present for the roll call were Michael Gerke, Dar Hintz, and Lindsey Sorenson. Matt Wolf and Ben Bettis was excused. Also present were City Clerk Rashel Temmers and Isaiah Hiles from Accurate Assessors. 3. CONFIRMATION OF BOARD OF REVIEW NOTICES Clerk Temmers stated that there were no notices for review. 4. SELECTION OF CHAIRPERSON Hintz/Gerke motioned for Lindsey Sorenson to be the Board of Review Chairperson. There was no discussion on the motion. Motion passed without a negative voice vote. 5. SELECTION OF VICE CHAIRPERSON Sorenson/Gerke motioned for Dar Hintz to be the Board of Review Vice-Chairperson. There was no discussion on the motion. Motion passed without a negative voice vote. 6. VERIFICATION OF TRAINING Clerk Temmers stated that Michael Gerke had completed the 2026 Board of Review training and the Affidavit was filed with the WI DOR. A copy was located in each member’s packet. 7. VERIFICATION OF CONFIDENTIALITY ORDINANCE a. Board of Review Ordinances for Review Memo: Board of Review Ordinance for Review Clerk Temmers stated that a copy of the Ordinance was in each member’s packet for review. No corrections or changes were made this year. 8. REVIEW OF NEW LAWS Clerk Temmers stated that no new laws were in place this year. Assessor Hiles verified that there were no new laws. 9. FILING AND SUMMARY OF ANNUAL ASSESSMENT REPORT BY ASSESSOR’S OFFICE Isaiah Hiles, from Accurate Assessors, gave a summary of the annual assessment report. 10. RECEIPT AND THE ASSESSMENT ROLL AND SWORN STATEMENTS FROM THE CLERK Isaiah Hiles presented the final assessment roll book to Clerk Temmers, and both parties signed the sworn statements. 11. REVIEW OF THE ASSESSMENT ROLL a. Certify all corrections – if applicable (Wis § 70.43) b. Verify Open Book Changes Clerk Temmers stated that a copy of the assessment roll was given to each board member for review. Each board member had a chance to review. No member stated any changes. 12. APPEARANCES AND SWORN TESTIMONY BY ANY PROPERTY OWNERS AND/OR THEIR REPRESENTATIVES WHO HAVE FILED A WRITTEN OBJECTION FORM There were no objections to be heard. 13. DISCUSSION/DECISION ON OBJECTIONS FILED BY PROPERTY OWNER(S) No property owners appeared. 14. ALLOW TAXPAYERS TO EXAMINE ROLL No property owners appeared to examine the assessment roll. 15. ADJOURNMENT Hintz/Gerke motioned to adjourn the Board of Review meeting at 6:00 p.m. Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers Clerk Parks and Public Works Committee Meeting Minutes July 20th, 2026 Pursuant to due call and notice thereof, a meeting of the Parks and Public Works Committee was held July 20th, 2026, Municipal Building, 800 Borner Street, Prescott, Wisconsin, 54021. The meeting was called to order at 5:00 PM. Committee Present: Dar Hintz, Lindsey Sorenson Committee Absent: Ben Bettis Staff Present: City Administrator Matt Wolf, City Planner Luke Wiese Others Present: Megan Langer of Langer Family Properties, Jared Schmitz of Coulee River Trails 1. Approve Minutes for June 15th, 2026 Hintz motioned to approve the minutes for June 15th. Sorenson seconded; motion passed without a negative voice (2-0). 2. Discussion on Alley Improvements behind Broad Street between Cherry Street and Orange Street. City Administrator Wolf provided an update on potential alley and stormwater improvements behind Broad Street between Cherry Street and Orange Street. At the previous Parks and Public Works Committee meeting, connecting to the existing storm inlet near Circle K was discussed as a possible option. However, the inlet is privately owned by Circle K, the City does not appear to have an easement for the system, and its capacity is unknown. Cedar Corporation recommended designing a coordinated public stormwater and alley improvement project. The proposed improvements would include an area inlet near 216 Broad Street, a potential inlet near 220 Broad Street, extension of the storm sewer within the alley, and installation of a mountable curb along the west side of the alley. Megan Langer of Langer Family Properties stated that she would like to move forward quickly and hopes to have a site plan ready for the redevelopment of 216 Broad Street by September. The public improvements would need to be coordinated with the redevelopment project. Cedar Corporation provided an estimated cost of $8,700 for surveying, design, and construction staking. Hintz motioned to forward the Cedar Corporation proposal for the design of alley improvements behind Broad Street between Cherry Street and Orange Street to Council for approval. Sorenson seconded; motion passed without a negative voice (2- 0). 3. Magee Park Updates City Administrator Wolf presented information regarding the proposed Magee Park rules sign and the future trail connection between Walnut Circle and Magee Park. The proposed park rules include hours of 6:00 a.m. to 10:00 p.m., cleaning up after use, prohibiting alcohol and glass, limiting fires to designated grills or fire rings, limiting smoking to parking areas, requiring pets to remain on leads, and prohibiting unauthorized motorized vehicles on trails. Commissioner Hintz asked how temporary restrictions, such as a burn ban during drought conditions, would be handled. Wolf stated that the City would address those situations as needed, including temporarily closing or marking off the fire ring during a burn ban. City Administrator Wolf also discussed the intermittent stream crossing along the proposed Walnut Circle trail connection. The City must determine whether to construct a permanent at-grade crossing or leave the crossing unimproved and reserve available funding for a potential pedestrian bridge in the future. The Committee favored constructing an at-grade crossing rather than planning for a pedestrian bridge. This would also allow the City to reserve future funding toward eventually paving the trail connection between Walnut Circle and Magee Park. Other Business City Administrator Wolf presented a request from the Armstrong family to relocate their memorial bench within Mercord Mill Park. The Committee directed staff to ask whether the family would prefer to have the bench relocated near the non-motorized boat launch once those improvements are completed. If not, the bench would be moved to the family’s preferred location. Commissioner Hintz motioned to adjourn. Sorenson seconded; motion passed without a negative voice (2-0). The meeting was adjourned at 5:37 PM. The next Parks & Public Works Committee will be August 17, 2026, at 5:00 PM. Respectfully Submitted, Luke Wiese, Planner To: Mayor and Council From: Matt Wolf, City Administrator Date: July 23, 2026 Subject: Sign Approval for Riverfront Signs, Magee Park, and Updated Directory Background In 2022, the City approved a new, uniform design for signs located throughout City parks and trails. As part of this initiative, the City selected a totem-style design for park identification signs. These signs have since been installed at Jacques Park, Mercord Mill Park, Public Square Park, and Magee Park. As part of the Riverfront improvement projects, the City also approved the development of historical interpretive signs to be placed along the riverfront. These signs are intended to provide information about Prescott’s history and the role the St. Croix and Mississippi rivers played in the City’s development. The City’s borrowing for the Riverfront Phase 2 project includes a remaining allocation of $34,754 for the purchase and installation of these signs. Additionally, during the first phase of the Riverfront project, the City installed a downtown directory sign near the Prescott Courtesy Dock. The directory helps boaters and other riverfront visitors locate businesses, restaurants, and other destinations within the downtown area. Discussion Graphic House, Inc., which the City has used for sign fabrication and updates since the new design standards were approved in 2022, has provided quotes for the following signs: 1. Sunset Park - The City approved a budget of $98,000 in 2026 for improvements and renovations at Sunset Park. Graphic House has provided a quote of $5,818 for the fabrication and installation of a new totem-style park sign. A concept design for the sign is attached. The sign would be funded through the approved Sunset Park project budget. The project currently has an estimated remaining balance of $26,548. 2. Riverfront Historic Signs – The City has been working with the Prescott Historical Society to develop four historical interpretive signs to be installed along the riverfront. The signs will highlight Prescott’s history and its connection to the St. Croix and Mississippi rivers. Graphic House has provided a total quote of $8,613.36 for the four signs with installation. The signs would be funded through the Riverfront Phase 2 project budget. Concept designs for each sign are attached and include the following: a. A Town Connected by Rail – Describes Prescott’s history with the railroad. b. When Timber Ruled the Water – Describes the City’s connection to the timber industry during the 1800s. c. Spanning the St. Croix – Describes the history of vehicular bridges connecting Prescott across the St. Croix River. d. Full Steam Ahead – Describes the City’s history with ferries and steamboats. 3. Downtown Directory – The final proposed sign would replace the existing directory map located near the Prescott Courtesy Dock. The directory would be updated to reflect changes to downtown restaurants, shops, and other businesses since the current sign was installed in 2023. Graphic House has provided a quote of $570.02 for the updated directory sign. This expense would be funded through the 2026 Parks budget. Recommendation Consider Approval of Resolution 40-26 Approving the Purchase and Installation of Park, Riverfront Historical, and Downtown Directory Signs by Graphic House, Inc. Attachments 1. Resolution 40-26 2. Graphic House Inc. – Sign Quote 3. Sign Concept Pictures RESOLUTION 40-26 CITY OF PRESCOTT, WISCONSIN APPROVING THE PURCHASE AND INSTALLATION OF PARK, RIVERFRONT HISTORICAL, AND DOWNTOWN DIRECTORY SIGNS BY GRAPHIC HOUSE, INC. WHEREAS, in 2022, the City of Prescott approved a uniform design and color scheme for signs located throughout City parks and trails, including the use of totem-style park identification signs; and WHEREAS, the City has approved improvements and renovations to Sunset Park as part of the 2026 Capital Improvement Budget and desires to install a new totem-style identification sign consistent with the City’s approved park sign design; and WHEREAS, Graphic House, Inc. has submitted a quote of $5,818.00 for the fabrication and installation of the Sunset Park totem sign; and WHEREAS, the City has been working with the Prescott Historical Society to develop four historical interpretive signs highlighting Prescott’s history and its connection to the St. Croix and Mississippi rivers; and WHEREAS, Graphic House, Inc. has submitted a quote of $8,613.36 for the fabrication of the four riverfront historical signs; and WHEREAS, the City also desires to replace the existing downtown directory map located near the Prescott Courtesy Dock to reflect changes to downtown restaurants, shops, and other businesses since the current sign was installed in 2023; and WHEREAS, Graphic House, Inc. has submitted a quote of $570.02 for the updated downtown directory sign; and WHEREAS, the total cost of the proposed sign projects is $15,001.38. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Prescott, Wisconsin, that the purchase, fabrication, and installation, as applicable, of the following signs from Graphic House, Inc. are hereby approved: • Sunset Park totem sign in an amount not to exceed $5,818.00; • Four Riverfront historical signs in an amount not to exceed $8,613.36; and • An updated downtown directory sign in an amount not to exceed $570.02. BE IT FURTHER RESOLVED that the Sunset Park totem sign shall be funded and disbursed from the approved 2026 Sunset Park improvement project budget. BE IT FURTHER RESOLVED that the four Riverfront historical signs shall be funded and disbursed from the Riverfront Phase 2 project budget. BE IT FURTHER RESOLVED that the updated downtown directory sign shall be funded and disbursed from the 2026 Parks budget. BE IT FURTHER RESOLVED that the City Administrator and other appropriate City officials are authorized to execute any necessary documents and take all actions required to complete the purchase and installation of the approved signs. ADOPTED on this 27 th day of July, 2026 by the City of Prescott, Pierce County, Wisconsin. ________________________________ Michael H. Gerke, Mayor ATTEST: __________________________________ Rashel Temmers, City Clerk QUOTE Opportunity#:032605 Quote#: 2298 Quote Date: 6/15/2026 Page: 1 SOLD TO: JOB LOCATION: CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US Company Initials ______ Customer Initials_____ CUSTOMER # SALESPERSON QUOTE DATE EXPIRATION DATE 4314 Patrick Boughton 6/15/2026 7/15/2026 LINE DESCRIPTION Qty Unit Price Extended Price 1 POST & PANEL Single Face Aluminum Display Kiosk, (1) 18" x 24" HPL panel with embedded image, mounted to single aluminum support pole with angle frame, painted, direct set into standard soil conditions, manufactured and installed. 4.0000 $2,153.34 $8,613.36 2 NON-LIT SIGN PANEL Single face non-lit Sign Panel, (1) 36" x 24" flat 1/2" PVC panel painted with imaged vinyl graphics, mounted flush to existing sign with existing fasteners, manufactured and installed with others. 1.0000 $570.02 $570.02 3 Monolith Non-lit Destination Totem, (4) 60" x 5 1/2" formed aluminum panels mounted to (1) 5 1/2" x 5 1/2" cedar post supports (size to vary) stained with aluminum cap, painted with vinyl graphics, plated 12" aluminum base sleeve and plate with anchor bolt cage, set into standard soil conditions at 84" overall height, manufactured and installed with others. 1.0000 $5,818 $5,818 AMOUNT Subtotal $15,001.38 Additional Charges 0.00 Estimated Taxes $0.00 Total $15,001.38 TERMS: 75.0% DOWN, NET 30 DAYS UPON COMPLETION, 4% CONVENIENCE FEE ON CREDIT CARD PAYMENTS. THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, SHIPPING, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED. THE COST OF IMPOSING TARIFFS HAVE NOT BEEN CALCULATED INTO THE COST OF THIS PROJECT. THEREFORE, ANY ADDITIONAL COST INCURRED DUE TO UNKNOWN TARIFFS APPLIED TO MATERIALS WILL BE ADDED AS RECEIVED. WHO OWNS PROPERTY THE SIGN WILL BE INSTALLED ON? _______________________________________________ PART OF THIS PROPOSAL REQUIRES THE CUSTOMER TO FILL OUT A CREDIT APPLICATION (SEE ATTACHED). ALL SIGNS ARE WIRED AT 120 VOLTS UNLESS THE CLIENT IDENTIFIES OTHERWISE IN WRITING. ALL WARRANTIES WILL BE NULL AND VOID IF FINAL INVOICE IS NOT PAID IN FULL WITHIN 45 DAYS FROM INVOICE DATE. CHECKS RETURNED FOR NON-SUFFICIENT FUNDS WILL BE SUBJECT TO AN ADDITIONAL $50.00 FEE. QUOTE Opportunity#:032605 Quote#: 2298 Quote Date: 6/15/2026 Page: 2 SOLD TO: JOB LOCATION: CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US Company Initials ______ Customer Initials_____ CUSTOMER # SALESPERSON QUOTE DATE EXPIRATION DATE 4314 Patrick Boughton 6/15/2026 7/15/2026 ELECTRICAL TO SIGNAGE IS NOT PART OF THIS QUOTE. FINAL ELECTRICAL HOOK UP IS CLIENTS RESPONSIBILITY. ALL SIGNS WIRED TO UL SPECIFICATIONS, UNLESS OTHERWISE NOTED. DELIVERY OF SIGNAGE IS BASED ON 10 WEEKS FROM CLIENT AUTHORIZATION AND PERMIT APPROVAL. ADDITIONAL CHARGES WILL APPLY FOR DATE SPECIFIC AND EXPIDITED DELIVERY. ELECTRONICS WILL REQUIRE ADDITIONAL TIME FOR DELIVERY. PERMIT TO BE OBTAINED BY: CLIENT GRAPHIC HOUSE, INC. IF PERMIT IS TO BE OBTAINED BY GRAPHIC HOUSE, INC., ADDITIONAL FEES WILL APPLY. NOTE: This proposal may be withdrawn by Graphic House, Inc. if not accepted within 30 days. QUOTE Opportunity#:032605 Quote#: 2298 Quote Date: 6/15/2026 Page: 3 SOLD TO: JOB LOCATION: CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US Company Initials ______ Customer Initials_____ CUSTOMER # SALESPERSON QUOTE DATE EXPIRATION DATE 4314 Patrick Boughton 6/15/2026 7/15/2026 TERMS AND CONDITIONS Client is responsible for flagging of property owner’s utilities, such as, but not limited to: sprinkling/watering systems, parking lot lighting, landscaping lighting, storm/sanitary sewers, or any other utility that the customer may have buried, etc All in-ground bases are engineered for standard soil conditions. Non-standard conditions, such as: sandy soil, clay soil, rocky terrain, water, etc. which require additional concrete, labor, forming, etc. will be at an additional time and materials charge. Client is responsible for providing access to the JOB site. THERE HAS BEEN NO ALLOWANCE FOR REPAIRS OR BUILDING OF ACCESS TO PERFORM THE DUTIES DESCRIBED IN THE BID DOCUMENTS. ANY ADDITIONAL TIME OR MATERIALS NEEDED TO ACCESS THE JOB SITE OR CREATE A WORK AREA AT THE JOB SITE SO WE ARE ABLE TO PERFORM OUR SCOPE OF WORK, IS THE SOLE RESPONSIBILITY OF THE OWNER. WE ALSO HAVE NO RESPONSIBILITY TO ANY REPAIRS TO JOB SITE OR ACCESS TO JOB SITE BECAUSE OF DAMAGE WE MAY HAVE INCURRED COMPLETING OUR SCOPE OF WORK. Client has identified the location in which the signage is to be installed. Client is responsible to have existing signage meet all state and local codes, and additional work to bring existing signage to code will be billed at time and materials. The client has the sole responsibility for the structural integrity of all existing structures to support the signage. Graphic House, Inc. is not responsible for any damage that may occur to sign installation areas such as (landscape, blacktop, etc. or otherwise). Graphic House, Inc. will not be responsible in any way for penetrations through roof membranes or wall materials or for any leakage or water damage resulting from any penetrations. Graphic House, Inc. hereby warrants the sign display against defective workmanship in construction and assembly for one (1) year from the date of the invoice. Faux Corten has a warranty of two (2) years for finish deterioration. No other warranties will apply. All labor for repair of electronic message centers or time and temperature units are covered under warranty for one (1) year from date of installation. All components/parts for electronic message centers or time and temperature units are covered under warranty as outlined by manufacturer. Graphic House, Inc. does not warranty flags. No other warranties or guarantees are expressed or implied, either written or verbal. All warranties will be null and void if anyone other than Graphic House, Inc. services or maintains the signage specified on this proposal, or if the final invoice for this proposal is not paid in full within 45 days of the final invoice date. Our warranty, and warranties by stand-alone subassemblies manufactured by other companies, are based solely on the client’s responsibility to properly maintain, service and clean these sign components at no longer than each six-month interval. This warranty does not apply to vandalism, misuse, acts of God, and war. Any deviation from prints or altered foundations will weaken the structure to the point that it may fail. This structure is engineered to hold only the signage specified. Do not add additional signage to the structure. Any changes in the plans or specifications from the date this proposal and prints are approved and authorized will result in an administrative fee of $400 per change plus the cost of the change. Any changes or extras may extend the time to complete the manufacturing and/or services specified.Any alteration or deviation from the above specifications involving extra costs will be executed and will become an extra charge over and above the estimate, together with the terms and conditions set forth in the attached addendum which is incorporated herein in its entirety. All agreements contingent upon strikes, accidents or delays beyond our control. As required by the Wisconsin construction lien law, Graphic House, Inc. hereby notifies the owner that the person or companies furnishing labor or materials for the construction on the owner’s land, may have lien rights on the owner’s land and building for unpaid costs. Those entitled to these lien rights, in addition to the undersigned contractor are those who contract directly with the owner or those who give the owner notice within sixty days after they first furnish labor or materials for the construction. Accordingly, the owner will probably receive notice from those who furnish labor or materials for the construction and should give a copy of each notice received to the mortgage lender, if any. The contractor agrees to cooperate with the owner and the owner’s lender, if any, to see that all potential lien claimants are fully paid. If collection action is required to collect a past due account, client agrees to pay the invoiced amount due, together with interest at the contract rate of 1.5% per month (18% annual), and costs of collection, including all attorney’s fees incurred by Graphic House, Inc. in exercising its rights or remedies hereunder or enforcing any of the terms and conditions in this proposal. It is agreed that all legal disputes of any nature will be litigated in Marathon County, Wisconsin. Graphic House, Inc. makes no representations and assumes no responsibility for compliance of signage with Federal, State or local signage regulations or ordinances, except as such requirements are specifically set forth in any permit issued for the signage. Client is solely responsible for determining the size, location and character of signage to Client’s satisfaction and as permitted under applicable regulations and ordinances. A manufacturer’s label will be affixed to the signage at the discretion of Graphic House, Inc. This proposal will be a binding contract upon written authorization by Client and written acceptance by Graphic House, Inc. and supersedes all prior negotiations and discussions, oral or written, between the parties. It also grants Graphic House, Inc. consent to use client name and signage for all media and marketing purposes. THIS PROPOSAL SHALL NOT OBLIGATE GRAPHIC HOUSE, INC. IN ANY WAY UNTIL IT IS ACCEPTED AND SIGNED BY THE V. P. OF SALES OF GRAPHIC HOUSE, INC.; ONCE ACCEPTED AND SIGNED THIS PROPOSAL WILL EXPIRE AFTER 60 DAYS. THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. SALESPERSON: ________________________________ DATE: ___________________ ACCEPTED BY: _________________________________ TITLE: ___________________ SIGNATURE: ___________________________________ DATE: ___________________ DEPOSIT INVOICE Invoice #: 2298-Deposit Invoice Date: 6/15/2026 Customer: 4314-CITY OF PRESCOTT Page: 1 of 2 SOLD TO: JOB LOCATION CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US CITY OF PRESCOTT 800 BORNER STREET N PRESCOTT, WI 54021 US SALESPERSON ORDERED BY PAYMENT TERMS Patrick Boughton Kinneman, Mike 75% Down, Due Upon Receipt QTY DESCRIPTION EXT. PRICE 4.0000 Single Face Aluminum Display Kiosk, (1) 18" x 24" HPL panel with embedded image, mounted to single aluminum support pole with angle frame, painted, direct set into standard soil conditions, manufactured and installed. 1.0000 Single face non-lit Sign Panel, (1) 36" x 24" flat 1/2" PVC panel painted with imaged vinyl graphics, mounted flush to existing sign with existing fasteners, manufactured and installed with others. 1.0000 Non-lit Destination Totem, (4) 60" x 5 1/2" formed aluminum panels mounted to (1) 5 1/2" x 5 1/2" cedar post supports (size to vary) stained with aluminum cap, painted with vinyl graphics, plated 12" aluminum base sleeve and plate with anchor bolt cage, set into standard soil conditions at 84" overall height, manufactured and installed with others. Total Quote Amount: $15,001.38 PLEASE PAY THIS DEPOSIT AMOUNT: $11,251.04 Email to: Receivables@GraphicHouseInc.com CONFIDENTIAL CREDIT APPLICATION Legal name of corporation, partnership or proprietorship______________________________________________________________________________ Address_____________________________________________________________City__________________________State_________Zip_____________ Business Phone__________________________________________________________________________________________________________________ If this is a subsidiary: Name and address of parent company______________________________________________________________________________________________ TYPE OF ORGANIZATION: ADDITIONAL INFORMATION: o Individual Proprietorship How long in existence: ____________ years o Partnership Tax Exempt o Yes o No o Corporation: State & Date of Incorporation ____________________________ (If yes, please attach an exemption certificate) o Other________________ Principals: Name Home Address Position Phone # A______________________________________________________________________________________________________________________________ B______________________________________________________________________________________________________________________________ C______________________________________________________________________________________________________________________________ AUTHORIZED INDIVIDUALS TO ENTER INTO CONTRACTS ON BEHALF OF THE ORGANIZATION: Name_________________________________________________Title________________________________ Number of Signatures Required: Name_________________________________________________Title________________________________ o One o Two CREDIT REFERENCES: 1.Bank Name _______________________________________________ Phone #________________________ ABA Routing #_____________ Street Address__________________________________City______________________State________Zip________ Acct. #_______________ Bank Officer Name _________________________________________ Phone#_________________Email______________________________ 2.Supplier: Name ____________________________________________ Phone #_________________Email______________________________________ Street Address____________________________________City______________________State________Zip________ Contact _______________________ 3.Supplier: Name ____________________________________________ Phone #_________________Email_______________________________________ Street Address____________________________________City______________________State________Zip________ Contact _______________________ 4.Supplier: Name ____________________________________________ Phone #_________________Email_______________________________________ Street Address____________________________________City______________________State________Zip________ Contact _______________________ I certify that all of the above information is true and correct to the best of my knowledge. I authorize Graphic House, Incorporated to verify this information and/or obtain additional information from credit reporting agencies to verify or supplement the provided information. I agree to pay attorney fees and court costs should they become necessary for the collection of this account. Printed Name___________________________________________________ Signed for the Organization________________________________________ Position _________________________________Date__________________ PERSONAL GUARANTEE In consideration for the credit extended to the above listed organization, I hereby guarantee and agree to be personally liable for all indebtedness incurred by the organization through any of its agents listed above. Print Name_____________________________________________________ Signed________________________________________________________________________________Date_____________________________________ FOR GHI Use: Sales Representative_____________________________________________________________________________________________________________ Approved Denied Remarks____________________________________________________________________________________________________ Credit Dept. Authorization________________________________________________________________________________________________________ To: Mayor and Council From: Matt Wolf, City Administrator Date: July 22, 2026 Subject: Proposal for CDL Licensing Agreement and Employee Contract Background The cost currently for a CDL Agreement is between $2,000 and $2,500. As our operations rely on certified drivers to support snow plowing, dirt hauling and summer projects, it is essential that we establish a structured and equitable policy to support employees in obtaining their CDL while also protecting the organization’s investment. The CDL Agreement was approved by Council at the July 14, 2025 meeting allowing us to provide Public Works staff: 1. Financial Support: The City would cover the cost of CDL training and certification, including any necessary testing and associated fees. 2. Ensure Retention: Employees receiving CDL support would be required to commit to a defined period of continued employment, 36 months following certification. 3. Include Reimbursement Terms: Employees who leave voluntarily or are terminated for cause before completing the agreed period would be obligated to repay the pro-rated cost of the training. 4. Ensure Compliance: The agreement would include provisions requiring employees to maintain their CDL in good standing, comply with all regulatory and company requirements (e.g., health screenings, drug tests), and notify HR of any status changes. Discussion Our most recent Public Works employee is Ryder Doyle and this agreement would be between the City and him. In total the training cost is $2,044 and this agreement would be for 36 months after completion of the training. Recommendation Approve the CDL Certification Agreement between the City of Prescott and Public Works Employee Ryder Doyle To: Mayor and Council From: Matt Wolf, City Administrator Date: July 23, 2026 Subject: Coulee River Trails Request for Skills Park Modifications and Release of Funds Background The City of Prescott has partnered with Friends of Freedom Park and the Coulee River Trails Steering Committee to develop, finance and maintain mountain biking and recreational trails at Magee Park and other City-owned properties. The parties’ Memorandum of Understanding identifies the existing mountain bike trails, accessible trails, and mountain bike skills course at Magee Park as approved Coulee River Trails corridors. The agreement also establishes responsibilities for the design, construction, inspection, and maintenance of the trails and technical features. Under the agreement, Coulee River Trails provides technical support related to the location and design of trail features, supervises volunteers during construction, and is responsible for maintaining non-ADA trails placed on City property. Proposed technical features and trail alignment changes must conform to approved designs and applicable International Mountain Bike Association guidelines. The City is responsible for reviewing and approving design and implementation plans, approving technical feature designs and construction schedules, and purchasing materials when authorized by the Common Council. Coulee River Trails currently has $8,133 remaining in funding out of the original $50,000 previously set aside by the City for trail-related improvements in 2021. Coulee River Trails is requesting that the City release these funds to support modifications to the mountain bike skills course at Magee Park. Discussion Coulee River Trails is proposing improvements to the existing mountain bike skills course and the construction of a new trail spur connecting the existing single-track trail to the skills course. The proposed improvements are intended to provide additional challenges for experienced riders while also creating more clearly defined routes for beginner and intermediate users. Coulee River Trails has worked with trail designer Tim Wegner to prepare a preliminary concept for the proposed improvements. Mr. Wegner has been scheduled to complete approximately 100 hours of work in August, primarily involving the creation of a black trail. The proposed extension would travel around the perimeter of the skills area, ascend the existing hill, and descend back into the skills course near the blue trailhead. Coulee River Trails has identified three primary reasons for completing the improvements: 1. Reduced Maintenance Requirements The existing skills course requires significant volunteer time to control weeds, remove rocks and debris, and maintain the individual riding features. The proposed design would create narrower and more clearly defined riding tracks. Increased and concentrated trail use may help suppress weed growth and reduce the amount of ongoing maintenance required. 2. Increased Use and Accessibility The current skills course does not fully utilize the size or terrain of the available area. The proposed design would establish separate beginner, intermediate, and advanced routes, allowing the course to serve a broader range of riders and skill levels. Coulee River Trails volunteers would construct the beginner and intermediate tracks, while Mr. Wegner would primarily complete the advanced black trail extension. 3. Improved Appearance The proposed project would create more defined riding routes and provide opportunities to landscape unused areas between the trails with rain gardens, trees, or other vegetation. These improvements could make the course appear more integrated with the rest of Magee Park while also reducing erosion and long-term maintenance needs. Proposed Improvements The proposed project may include the following elements: • Creation of an advanced black trail around the perimeter of the skills course; • Construction of beginner and intermediate riding tracks by Coulee River Trails volunteers; • Construction of a new trail spur connecting the existing single-track trail to the skills course; • Placement of approximately 400 cubic yards of fill to construct primarily earthen trail features; • Installation of a cedar fence between the paved trail and the mountain bike skills course; • Landscaping of unused areas with rain gardens, trees, or other appropriate vegetation; and • Future construction of wooden trail overpasses (see attached pictures), potentially beginning in spring 2027. Coulee River Trails has received permission from Landmark Conservancy to harvest wood from Pine Coulee for the proposed cedar fence. Any tree cutting, material removal, or construction on City property would remain subject to City approval and the requirements of the existing Memorandum of Understanding. The agreement requires Coulee River Trails to submit proposed trail alignment changes to the City for review and approval. It also requires coordination with the Public Works Director regarding work schedules and construction activities. The final layout, construction specifications, drainage measures, landscaping plan, equipment use, and future wooden features should be reviewed by City staff before construction. Coulee River Trails volunteers participating in the project must also comply with the volunteer waiver, insurance, supervision, and safety requirements established in the Memorandum of Understanding. Funding Coulee River Trails is requesting the release of the remaining $8,133 previously set aside by the City for trail improvements. The funding would be used for eligible project expenses associated with the mountain bike skills course improvements, which may include professional trail-building services, equipment rental, fill material, fencing materials, landscaping, drainage improvements, and other approved construction materials. The Memorandum of Understanding provides that the City may purchase materials for approved technical features when authorized by the Common Council. It also requires funding requests associated with the development, design, maintenance, or marketing of trails on City property to be approved by the City Administrator, Public Works Director, or Common Council. Any expenditures will need to be supported by invoices or other appropriate documentation and should be limited to costs directly associated with the approved improvements. Any project costs exceeding the available $8,133 would remain the responsibility of Coulee River Trails. Recommendation 1. Consider Approval of Resolution 41-26 Approving Modifications to the Magee Park Bike Skills Course and Authorizing the Release of Coulee River Trails Funds Attachments 1. Resolution 41-26 2. Updated Map of Trails Based on Proposal 3. Picture Examples of Proposed Features RESOLUTION 41-26 CITY OF PRESCOTT, WISCONSIN APPROVING MODIFICATIONS TO THE MAGEE PARK BIKE SKILLS COURSE AND AUTHORIZING THE RELEASE OF COULEE RIVER TRAILS FUNDS WHEREAS, the City of Prescott has partnered with Friends of Freedom Park, Inc. and the Coulee River Trails Steering Committee to develop and maintain mountain biking and recreational trail opportunities at Magee Park; and WHEREAS, the existing Memorandum of Understanding identifies the mountain bike trails and mountain bike skills course at Magee Park as approved Coulee River Trails corridors and establishes responsibilities for the design, construction, and maintenance of trail improvements; and WHEREAS, Coulee River Trails has proposed modifications to the existing mountain bike skills course, including: • Creating an advanced black trail around the perimeter of the skills course; • Constructing beginner and intermediate skill-level tracks; • Creating a new trail spur connecting the existing single-track trail to the skills course; • Placing fill material to construct primarily earthen trail features; • Installing a cedar fence between the paved trail and skills course; and • Completing landscaping and drainage improvements, including potential rain gardens and tree plantings; and WHEREAS, the proposed improvements are intended to reduce ongoing maintenance requirements, increase use of the skills course by riders of varying ability levels, and improve the appearance and integration of the course with the recent improvements at Magee Park; and WHEREAS, Coulee River Trails intends to use professional trail-building services and volunteer labor to complete the improvements; and WHEREAS, the Memorandum of Understanding requires proposed trail alignment changes and technical features to be reviewed and approved by the City and authorizes the City to purchase materials for approved improvements. WHEREAS, the City has $8,133 remaining in funding previously set aside for Coulee River Trails improvements. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Prescott, Wisconsin, that the proposed modifications to the Magee Park mountain bike skills course and connecting trail are hereby approved, subject to final review and approval of the design, construction plan, and work schedule by the City Administrator and Public Works Director. BE IT FURTHER RESOLVED that the Common Council authorizes the release of the remaining $8,133 from the Capital Fund previously set aside for Coulee River Trails to be disbursed for eligible and documented expenses related to the approved improvements, including professional trail-building services, equipment rental, fill, fencing, landscaping, drainage improvements, and construction materials. BE IT FURTHER RESOLVED that any project expenses exceeding the approved $8,133 shall be the responsibility of Coulee River Trails. ADOPTED on this 27 th day of July, 2026 by the City of Prescott, Pierce County, Wisconsin. ________________________________ Michael H. Gerke, Mayor ATTEST: __________________________________ Rashel Temmers, City Clerk Figure 1 Example of Cedar Fence separating Green ADA Trail from Skills Course Figure 2 Example of Cedar Bridge Overpass for Black Trail Figure 3 Example showing the beginner, intermediate, and advanced skills courses to utilize the most space in the park and showing the black trail overpass. To: Mayor and Council From: Matt Wolf, City Administrator Date: July 24, 2026 Subject: Alley Storm Sewer Improvements Background The City has been working with Megan Langer regarding the proposed redevelopment of 216 Broad Street and the need to identify an appropriate stormwater management solution for the property. The site is adjacent to the City-owned alley located between Broad Street and Dakota Street, extending from Cherry Street to Orange Street. City staff previously met with Greg Adams of Cedar Corporation to review drainage conditions in the alley and discuss potential improvements that could address stormwater runoff from the alley and adjoining properties. An existing storm drain near the Circle K property is privately owned by Circle K. The City does not appear to have an easement for the drainage system, and its design and available capacity are unknown. Connecting to the privately owned system would require Circle K’s approval and may not provide a practical long-term stormwater solution. Following the Parks and Public Works Committee’s previous discussion, Cedar Corporation prepared a professional services agreement for the design of coordinated alley and storm sewer improvements. Discussion The proposed project would evaluate and design public storm sewer and alley improvements that could include: • An area storm inlet near the 216 Broad Street property; • A potential storm area inlet near the adjoining 220 Broad Street property; • Extension of the public storm sewer through the alley; • Alley grading and drainage improvements; and • Installation of a mountable curb along the west side of the alley. The coordinated project would improve drainage within the City-owned alley while also allowing the proposed stormwater system serving 216 Broad Street, and potentially 220 Broad Street, to connect to a public storm sewer system. Cedar Corporation’s proposed scope of services includes a topographic survey, utility-locate coordination, photo documentation, right-of-way verification, preliminary and final design, meetings with City staff and governing bodies, construction plans, alley grading plans, erosion-control and restoration plans, and an opinion of probable construction costs. The professional services agreement covers the following costs: Engineering Service Cost • Topographic field survey $2,100 • Parcel and right-of-way research $200 • Preliminary design engineering $1,000 • Final design engineering $4,000 • Construction staking $1,400 Total Not-to-Exceed Cost $8,700 The agreement establishes a lump-sum, not-to-exceed fee of $8,700 for the surveying, design, and construction-staking services. Any work outside the identified scope would require additional authorization. Cedar anticipates completing the topographic survey and preliminary design in August 2026, with final design scheduled for completion by August 14, 2026, subject to the City issuing a notice to proceed. The proposal does not include bidding, contract administration, construction oversight, easement preparation, property acquisition, permit fees, or the labor, materials, and equipment needed to construct the improvements. These costs would need to be considered separately after the design is completed and a more detailed construction estimate is available. Cost Sharing and Funding Because the proposed design would benefit the City-owned alley and public storm sewer system, the redevelopment of 216 Broad Street, and the adjoining 220 Broad Street property, staff previously discussed dividing the $8,700 engineering cost equally among the three benefiting parties: Participating Party Proposed Share • City of Prescott $2,900 • Owner of 216 Broad Street $2,900 • Owner of 220 Broad Street $2,900 Total $8,700 The City’s share would be funded from the Storm Sewer Fund because the project involves evaluating and designing improvements to the public storm sewer system and drainage within a City- owned alley. Because the professional services agreement with Cedar Corporation would be executed by the City, the City would initially pay the full $8,700 and then seek reimbursement from the participating property owners for their respective shares. The owner of 216 Broad Street has agreed to participate in the cost-sharing arrangement. Participation by the owner of 220 Broad Street remains under review. If the owner of 220 Broad Street does not participate, the City’s net cost would increase from $2,900 to $5,800 after receiving reimbursement from the owner of 216 Broad Street. The allocation of any future construction costs would be determined separately after the design is completed and a more detailed construction cost estimate is available. Recommendation Consider Approval of Resolution 42-46 Approving a Professional Engineering Services for Alley Storm Sewer Improvements Attachments 1. Resolution 42-26 2. Agreement with Cedar Corporation RESOLUTION 42-26 CITY OF PRESCOTT, WISCONSIN APPROVING PROFESSIONAL ENGINEERING SERVICES FOR ALLEY STORM SEWER IMPROVEMENTS WHEREAS, the City of Prescott is evaluating stormwater and drainage improvements within the City-owned alley located between Broad Street and Dakota Street, extending from Cherry Street to Orange Street; and WHEREAS, the proposed improvements are intended to address drainage within the alley and provide a potential public storm sewer connection for the redevelopment of 216 Broad Street and the adjoining property at 220 Broad Street; and WHEREAS, Cedar Corporation has submitted a professional services agreement for $8,700 to provide topographic surveying, right-of-way research, preliminary and final design engineering, construction plans, cost estimates, and construction staking for the project; and WHEREAS, because the agreement with Cedar Corporation will be executed by the City, the City will initially pay the full contract amount and seek reimbursement from the participating property owners; and WHEREAS, the City’s net cost is anticipated to be between $2,900 and $5,800, depending on whether the owner of 220 Broad Street participates, and the City’s share will be paid from the Storm Sewer Fund. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Prescott, Wisconsin, that the professional services agreement with Cedar Corporation for the Alley Storm Sewer Improvements Project is hereby approved in an amount not to exceed $8,700 to be disbursed from the City’s Storm Sewer Fund. BE IT FURTHER RESOLVED that any services or costs outside the approved scope of work, including construction costs, bidding, contract administration, construction oversight, easements, permits, materials, labor, or equipment, shall require separate approval by the Common Council. BE IT FURTHER RESOLVED that the Mayor and City Administrator are authorized to execute the professional services agreement and any related cost-sharing documents necessary to implement this resolution. ADOPTED on this 27 th day of July, 2026 by the City of Prescott, Pierce County, Wisconsin. ________________________________ Michael H. Gerke, Mayor ATTEST: __________________________________ Rashel Temmers, City Clerk Project No. Pl338-233 Date: July 22, 2026 Agreement – Page 1 of 5 Confirmation of Client Request for Services between Cedar Corporation (ENGINEER) and City of Prescott (CLIENT) Authorization to Perform Professional Engineering Services ENGINEER is hereby authorized to proceed with the project listed below. The services are to be completed in a timely manner mutually agreeable with the CLIENT and ENGINEER. Project: Alley Storm Sewer Improvements (Between B road St and Dakota St from Cherry St to Orange St) Scope of Work: ENGINEER will complete professional design engineering services which includes obtaining topographic survey, utility locates, photo documentation of the project, right-of-way verification, preliminary design, staff/committee/council meetings, final design plans, and opinion of probable costs for the Alley Storm Sewer Improvements between Broad St and Dakota St from Cherry St to Orange St. Scope of Services: Cedar Corporation (hereinafter called "Engineer") proposes to provide professional design engineering services for the City of Prescott (hereinafter called "Client") with respect to the above Scope of Work related to the Alley Storm Sewer Improvements (Between B road St and Dakota St from Cherry St to Orange St) in accordance with the City of Prescott (hereinafter called "Project"). The Engineer will provide required professional services during the course of the Project as follows: Land Surveying: • Field topographic survey and data collection will be performed for the Project limits. This information will be incorporated into a base map to complete the engineering design of the Project described above. Perform any additionally required utility survey and perform property boundary evaluation for the project. Preliminary Design Engineering: • Attend initial kickoff meeting with city staff and city committee to discuss overall Project goals and to finalize the Project work plan and schedule. • Preparation of preliminary plans of the alley and storm sewer. • Meet with city staff, committee & council to review preliminary designs. • Incorporation and refinement of any necessary or suggested changes in the preliminary design. • Attend required city staff, committee, council, and other governing agency meetings. Final Design Engineering, Plans, Permits: • Preparation of final design documents, storm sewer layout, alley grading plans, construction detail Project No. Pl338-233 Date: July 22, 2026 Agreement – Page 2 of 5 sheets, erosion control plans, restoration plans, and opinion of probable costs. • Submittal of 90% completed plans and specifications for review by the Client. • Updated cost estimates at the 90% complete stage. • Incorporation of comments received and prepare 100% completed plans. Method of Compensation: Work will be completed on a Lump Sum basis for $8,700.00 [not-to-exceed without prior approval of CLIENT] for professional land surveying, design and construction staking services for the Project in the amount described below pursuant to the proposed services listed in the above Scope of Services. Any additional work not included in the Scope of Services will be invoiced to the Client on a time and material basis. The Engineer will provide the Client a written quote for any additional work at the Client's request. The Client will be responsible for all applicable governing agency fees including but not limited to permit, review, application, recording, etc., fees. Payments are due and payable thirty (30) days from the date of the ENGINEER's invoice. Amounts unpaid thirty (30) days after the invoice date shall bear interest at the rate of one percent (1%) per month from invoice date. Design Engineering Fee: Topographic Field Survey $2,100 Parcel and Right-of-Way Determination and Research $200 Preliminary Design Engineering $1,000 Final Design Engineering $4,000 Construction Staking $1,400 Total Design and Construction Engineering Lump Sum “Not to Exceed” Fee $8,700 Timetable: Work will be completed as follows: TASK COMPLETION DATE City Council Notice to Proceed Topographic Field Survey Preliminary Design Engineering Final Design Engineering July 2026 August 2026 August 2026 August 14, 2026 Project No. Pl338-233 Date: July 22, 2026 Agreement – Page 3 of 5 Client Supplied Information: The Client will provide the Engineer with available copies of construction record plans for existing water system, sanitary sewer system, storm sewer system, water main, sanitary sewer, laterals, and storm sewer field location marking, utility systems maps, sanitary sewer televising video and reports, assessor property owner maps and parcel information, right-of-way maps, recorded easement documents, property title search if needed, known site environmental issues and concerns, boundary survey/certified survey/plat maps, Project review input and comments, etc. for the Project. Services Not Provided as Part of this Proposal: WDNR NOI permitting (project area is less than 1 acre and not required), Bidding, contract award, construction engineering services , archaeological studies and investigations, environmental studies and assessments, environmental investigations, boundary survey, easement documents, title search, land acquisition, field locating and marking of existing underground utility systems, governing agency permit fees, ecological studies and investigations, flood plain studies and determination, traffic impact analysis and report, WIDOT Trans 233 permits and approval request, and historical site studies and investigations are not included as part of this proposal. Sincerely, CEDAR CORPORATION Greg Adams, P.E. Municipal Engineering Team Leader Accepted this day of , 2026 By: _________________________________ ________________________________ Mayor Mike Gerke Matt Wolf, City Administrator Project No. Pl338-233 Date: July 22, 2026 Agreement – Page 4 of 5 Standard Conditions PART I - DESCRIPTION OF SERVICES 1.1 CEDAR CORPORATION agrees to provide professional services for the PROJECT as more completely described in this Agreement. 1.2 CEDAR CORPORATION agrees to provide all professional services within a reasonable period of time following the date of authorization to proceed by OWNER. If a special time schedule must be met for a PROJECT, it shall be specifically set forth in this Agreement. PART II - CLIENT’S RESPONSIBILITIES Client, at its expense, shall do the following in a timely manner so as not to delay the services, 2.1 INFORMATION/REPORTS. Furnish Cedar Corporation with all reports, studies, site characterizations, regulatory orders, and similar information in its possession relating to the Project. Unless otherwise specified in Part I, Cedar Corporation may rely upon Client-furnished information without independent verification in performing the Service. 2.2 REPRESENTATIVE. Designate a representative for the project who shall have the authority to transmit instructions, receive information, interpret and define Client’s policies, and make decisions with respect to the services. 2.3 GIVE NOTICE. Give prompt written notice to Cedar Corporation whenever Client observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect performance of services under this Agreement. PART III - BILLING, AND PAYMENT 3.1 Cedar Corporation will periodically bill the client with net payment due in 30 days. Unless Client provides Cedar Corporation with a written objection to the bill within 15 days of receipt, Client shall be deemed to accept the bill as submitted. 3.2 Where Client disputes some portion of the charges contained in Cedar Corporation’s bill for services, he shall make payment of that portion of the bill which is undisputed. In no case may Client elect to withhold payment to Cedar Corporation of the entire amount due. 3.3 If Client fails to make any payment due Cedar Corporation for services and expenses after receipt of Cedar Corporation’s bill therefore, the amounts due Cedar Corporation shall bear interest from invoice date at the rate set forth in this agreement, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of Cedar Corporation. In addition Cedar Corporation may, after giving ten (10) days written notice to Client, suspend services under this agreement until paid in full all amounts due under this agreement. In the event Client does not pay, or does not pay timely, Cedar Corporation shall be entitled to collect from Client all amounts due plus expenses, including but not limited to attorney fees, incurred by Cedar Corporation in connection with collection efforts, in addition, the reasonable value of Cedar Corporation’s time spent in connection with collection efforts, computed at Cedar Corporation’s prevailing fee schedule. PART IV - STANDARD TERMS AND CONDITIONS 4.1 STANDARD OF CARE. Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the services are performed. Professional services are not subject to, and Cedar Corporation cannot provide any warranty or guarantee, either express or implied. Any such warranties or guarantees contained in any purchase orders, Client action, requisitions or notices to proceed issued by Client are specifically objected to by Cedar Corporation. 4.2 CHANGE OF SCOPE. The Scope of Services set forth in this Agreement and in any addenda to the Agreement is based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by Client. For some projects involving conceptual or process development services, scope may not be fully definable during initial phases. As the project progresses, facts discovered may indicate that scope must be redefined. 4.3 SAFETY. Cedar Corporation has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided under this Agreement, Cedar Corporation specifically disclaims any authority or responsibility for general job site safety and safety of persons other than Cedar Corporation employees. 4.4 DELAYS. If events beyond the control of Client or Cedar Corporation, including, but not limited to, fire, flood, explosion, riot, strike, war, process shutdown, act of god or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement or in any Addenda to this Agreement, then such schedule shall be amended to the extent necessary to compensate for such delay. In the event such delay exceeds 60 days, Cedar Corporation shall be entitled to an equitable adjustment in compensation. 4.5 TERMINATION. Either party may terminate this Agreement at the end of the term hereof, or any extension thereof, upon 30 days written notice to the other party as provided at PART I above. Also, this Agreement may be terminated by either party if the other party fails to fulfill its obligations under this Agreement through no fault of the terminating party. No such termination may be effected unless the other party is given not less than ten calendar day’s written notice of intent to terminate and an opportunity for correcting the default and for consultation with the terminating party before termination. If Cedar Corporation terminates as a result of Client default or the Client terminates for cause, Cedar Corporation shall be paid for services performed to the termination date including reimbursable expenses due. Upon receipt of the terminating action, Cedar Corporation shall promptly discontinue all services unless the notice directs otherwise, and upon receipt of final compensation make available to Client all appropriate documents prepared under the Agreement whether completed or in process. 4.6 OPINIONS OF PROBABLE CONSTRUCTION COST. Any opinion of probable construction costs prepared by Cedar Corporation is supplied for the general guidance of the Client only. Since Cedar Corporation has no control over competitive bidding or market conditions, Cedar Corporation cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to Client. 4.7 RELATIONSHIP WITH CONTRACTORS. Cedar Corporation shall serve as Client’s professional representative for the services, and may make recommendations to Client concerning action relating to Client’s contractors. However, Cedar Corporation specifically disclaims any authority to direct or supervise the means, methods, techniques, sequences or procedures of construction selected by Client’s contractors. 4.8 CONSTRUCTION REVIEW. For projects involving construction, Client acknowledges that under generally accepted professional practice, interpretations of construction documents in the field are normally required, and that performance of construction- related services by the design professional for the municipal project permits errors or omissions to be identified and corrected at comparatively low cost. Client agrees to hold Cedar Corporation harmless from any claims resulting from performance of municipal services by persons other than Cedar Corporation. 4.9 INSURANCE. Cedar Corporation will maintain insurance coverage for Professional Liability, Comprehensive General, Automobile, Workers Compensation, and Employer’s Liability in amounts in accordance with applicable legal requirements as well as Cedar Corporation’s business requirements. Certificates evidencing such coverage will be provided to Client upon request. 4.10 ALLOCATION OF RISKS. To the fullest extent permitted by law, Cedar Corporation shall indemnify and hold Project No. Pl338-233 Date: July 22, 2026 Agreement – Page 5 of 5 harmless, Client, Client’s officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Cedar Corporation or Cedar Corporation’s officers, directors, partners, employees, and Cedar Corporation’s consultants in the performance and furnishing of Cedar Corporation’s services under this Agreement. To the fullest extent permitted by law, Client shall indemnify and hold harmless Cedar Corporation, Cedar Corporation’s officers, directors, partners, employees, and Cedar Corporation’s consultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Client or Client’s officers, directors, partners, employees, and Client’s consultants with respect to this Agreement or the Project. To the fullest extent permitted by law, Cedar Corporation’s total liability to Client and anyone claiming by, through, or under Client for any cost, loss, or damages caused in part by the negligence of Cedar Corporation and in part by the negligence of Client or any other negligent entity or individual, shall not exceed the percentage share that Cedar Corporation’s negligence bears to the total negligence of Client, Cedar Corporation, and all other negligent entities and individuals. 4.11 HAZARDOUS MATERIAL. Hazardous materials may exist at a site where there is no reason to believe they could or should be present. Cedar Corporation and Client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the Project scope of work. Cedar Corporation agrees to notify Client as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials are encountered. Client acknowledges and agrees that it retains title to all hazardous material existing on the site and shall report to the appropriate federal, state or local public agencies, as required, any conditions at the site may present a potential danger to the public health, safety or the environment. Client shall execute any manifests or forms in connection with transporting or storage and disposal of hazardous materials resulting from the site or work on the site or shall authorize Cedar Corporation to execute such documents as Client’s agent. Client waives any claim against Cedar Corporation and agrees to defend, indemnify, and save Cedar Corporation harmless from any claim or liability for injury or loss arising from Cedar Corporation’s discovery of unanticipated hazardous materials or suspected hazardous materials. 4.12 ACCESS. Client shall provide Cedar Corporation safe access to any premises necessary for Cedar Corporation to provide the services. 4.13 REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables, including electronic media, pertaining to the project by Client for any purpose other than that for which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by Cedar Corporation for the specific purpose intended, shall be at the Client’s risk. Further, all title blocks and the engineer’s seal, if applicable, shall be removed if and when Client provides deliverables in electronic media to another entity. Client agrees that relevant analyses, findings and reports provided in electronic media shall also be provided in “hard copy” and that the hard copy shall govern in the case of a discrepancy between the two versions, and shall be held as the official set of drawings, as signed and sealed. Client shall be afforded a period of thirty (30) days in which to check the hard copy against the electronic media. In the event that any error or inconsistency is discovered within such thirty (30) day period it shall be corrected at no additional cost to Client. Following the expiration of this thirty (30) day period, Client shall bear all responsibility for the care, custody and control of the electronic media. In addition, Client represents that it shall retain the necessary mechanisms to read the electronic media, which Client acknowledges to be of only limited duration. Client agrees to defend, indemnify, and hold harmless Cedar Corporation from all claims, damages, and expenses (including reasonable litigation costs), arising out of such reuse or alteration by Client or others acting through Client. Cedar Corporation agrees that all plans, engineering designs, electronic and computer data and imagery relating to Client’s projects are the property of the Client and shall be presented to Client at no additional cost upon written request. 4.14 AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended only by a written instrument signed by both parties. 4.15 ASSIGNMENT. Except for assignments (a) to entities which control, or are controlled by, the parties hereto or (b) resulting from operation of law, the rights and obligations of this Agreement cannot be assigned by either party without written permission of the other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. 4.16 DISPUTE RESOLUTION. Parties shall attempt to settle disputes arising under this agreement by discussion between the parties senior representatives of management. If any dispute cannot be resolved in this manner within a reasonable length of time, parties agree to attempt non- binding mediation or any other method of alternative dispute resolution prior to filing any legal proceedings. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation costs, including attorneys’ fees from the other party. 4.17 NO WAIVER. No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in character. 4.18 NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Client’s municipal project contractors. 4.19 SEVERABILITY. The various terms, provisions and covenants contained in this Agreement or any addenda shall be deemed to be separate and severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 4.20 AUTHORITY. The persons signing this Agreement warrant that they have the authority to sign as, or on behalf of, the party for whom they are signing. 4.21 OTHER. Cedar Corporation reserves the right to enter into agreements with other design professionals for portions of the work included under this Agreement. Where this subagreement would represent a major portion of the design work, Cedar Corporation shall receive approval of Client for this subagreement.