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June 8, 2026, City Council Meeting Minutes Pursuant to due call and notice thereof, the City Council Meeting of the Prescott City Council was held on Monday, June 8, 2026, in the Prescott Municipal Building, 800 Borner St. , Prescott, WI 54021. 1. CALL TO ORDER Mayor Gerke called the regular City Council meeting to order on June 8, 2026, at 6 :0 0 p.m . 2. ROLL CALL Members present for the roll call were Maureen Otwell , Adam Granquist, Dar Hintz, Ben Bettis, and Lindsey Sorenson . Bailey Ruona was excused . Also present were City Administrator Matt Wolf, C ity Clerk Rashel Temmers , and Bryson McGrath's family and friends. 3 . PUBLIC COMMENTS ON AGENDA ITEMS There were no public comments. 4. PROCLAMATION 1. Proclaiming June 18 th as Bryson “ Silly Goose ” McGrath Day. Mayor Gerke read the Proclamation. 5 . CONSENT AGENDA 1. Personnel Committee Minutes – May 6, 2026 2. Health and Safety Committee Minutes – May 11, 2026 3. City Council Minutes – May 11, 2026 4. Fire & EMS Commission Minutes – May 20, 2026 5. City Council Workshop Minutes – May 27, 2026 6. Police Commission Minutes – May 28, 2026 7. Plan Commission Minutes – June 1, 2026 8. General Fund Balances – May 2026 9. Cash Balances – May 2026 10. Paid Invoices Report - May 2026 11. Special Event Permit – June 27, 2026, from 1:00 PM to 5:00 PM for Hauser Baby Shower at Freedom Park 12. Special Event Permit – July 24, 2026, from 5:30 PM to 11:30 PM for Summer Party at 331 Lake Street 13. Approval of Mississippi Valley Archaeology Center - Archaeology Literature Review for the Well #4 Treatment Project at $350 14. Approval of Closure of the City of Prescott K9 Fund and Donation of Funds to the Prescott K9 Project in the Amount of $9,316.89 15. Notice of Nomination of Luke Peterson to the Cable Advisory Committee Otwell/ Granquist motioned to approve the consent agenda items 1 through 15 . There was no further discussion on the motion. The motion passed without a negative voice vote. 6 . REPORTS OF STANDING COMMITTEES AND COMMISSIONS A. FINANCE COMMITTEE B. PLANNING COMMISSION – Next meeting – Wednesday, July 8 , 2026 , at 6:00 PM Mayor Gerke and City Administrator Matt Wolf provided an overview of the minutes from the Plan Commission meeting of June 1 , 2026. C. PARKS & PUBLIC WORKS – Next meeting – Monday, June 15 , 202 6 , at 5:00 PM City Administrator Matt Wolf provided an overview of the minutes from the Parks and Public Works meeting of May 18, 2026. D. HEALTH & SAFETY – Next meeting – July 13 , 2026, at 5:00 PM E. PERSONNEL - Next Meeting – To Be Determined 7 . COMMUNICATIONS AND NEW BUSINESS 1 . PUBLIC COMMENTS – The City Council will receive public comments on any issue(s) not related to agenda items . Limited discussion by the City Council may take place; however, no action will be taken on any items. This includes receiving written requests or documentation and possible action at a future meeting. There were no public comments. 2 Consideration of Ordinance 04-26, An Ordinance Adopting the “ City of Prescott Comprehensive Plan 2026-2046 ” City Administrator Matt Wolf presented the proposed City of Prescott Comprehensive Plan 2026-2046 . Since February 2025, the Plan Commission has review ed and updated each chapter of the City ’s Comprehensive Plan in accordance with Wisconsin Statutes § 66.1001(2). The review include d the following: Issues and Opportunities ; Housing ; Transportation ; Utilities and Community Facilities ; Agricultural , Natural, and Cultural Resources ; Economic Development ; Intergovernmental Cooperation ; Land Use ; and Implementation. The Plan Commission incorporated feedback received from residents through the 2025 community survey. A public hearing was held on June 1, 2026, as per WI State Statute § 66.1001(4)(d). No comments or feedback were received during the hearing . Therefore , the final step in the adoption process is approval by the City Council. Otwell /Hintz motioned to approve Ordinance 04-26, An Ordinance Adopting the “ City of Prescott Comprehensive Plan 2026-2046 .” Alderperson Otwell noted an interesting shift in the plan's direction , moving from preserving agricultural land toward supporting a farm-to-table approach. She asked whether there was any discussion during the planning process about the city acquiring additional agricultural land. She noted that, aside from Borner Farms, there are limited agricultural resources within the city . While farms located near residential areas can sometimes generate concerns from residents , she expressed support for expanding agricultural initiatives , such as community gardens. There was no further discussion on the motion. Motion passed without a negative voice vote . 3. Resolution 2 7-26 Approving the Change Order No. 2 for the Magee Park Improvements Project City Administrator Matt Wolf presented Change Order No. 2 for the Magee Park Improvement Project . The change order includes: locating and excavating undocumented storm sewer line and outfall; remove and replace portions of existing 12-inch and 18-inch reinforced concrete storm sewer pipe; adjusting an existing storm sewer manhole, including installation of extension rings and a new concrete base; excavating and restoring the existing storm sewer outfall pipe leading to the stormwater pond; and flush and clean the storm sewer system and install additional riprap protection at the outfall. Cedar Corporation reviewed the change order and determined that the cost is reasonable and necessary to complete the project. The change order increases the overall construction contract from $509,569.66 to $515,696.14. Because the additional work was directly related to the installation of the new water and sanitary sewer infrastructure, staff recommend ed funding the change order equally between the W ater U tility F und and the S ewer U tility F und. If approved, the final payment w ill be made to Total Excavating LLC, and the Magee Park improvements project will be considered substantially complete. Following the project closeout and final review by the WI DNR, the city will be eligible to receive the remaining reimbursement of $140,181.25 from the WI DNR Knowles-Nelson Stewardship Program. Mayor Gerke asked whether the grant reimbursement would be used to pay off the city ’s loan for the project. Wolf explained that Capital Funds were used to pay for the project and that any reimbursement would be returned to Capital Funds. Hintz/Sorenson motioned to approve Resolution 2 7 -26 Approving Change Order No. 2 for the Magee Park Improvements Project . Motion passed without a negative voice vote. 4. Resolution 2 8-26 Adopting Amendments to the City of Prescott Employee Handbook City Administrator Matt Wolf reviewed proposed amendments to the City of Prescott Employee Handbook. On May 6, 2026, the Personnel Committee voted to recommend three amendments to the city ’s employee handbook for the City Council ’s consideration. 1 . Compensatory Time, 2. Artificial Intelligence (AI) Use Policy, and 3. Compensation Plan, Performance Evaluations, and Wage Scale. The proposed amendments formally incorporate annual wage scale adoption into the budget process and provide employees with a clear understanding of the city ’s compensation philosophy. Alderperson Sorenson asked which AI applications staff currently use . Wolf stated that staff primarily use ChatGPT to assist with drafting memos and resolutions to improve accuracy an d avoid grammatical errors. Hintz /Otwell motioned to approve Resolution 2 8 -26 Adopting Amendments to the City of Prescott Employee Handbook . There was no further discussion. Motion passed without a negative voice vote. 5. Approval of the Mercord Mill Parking Lot to an Overnight Lot and Replacement of Signs City Administrator Matt Wolf provided an overview of the city ’s municipal parking lots. The city operates three municipal parking lots in the downtown area for public use, excluding the boat launch parking lot and on-street parking stalls. These lots are located on Orange Street, Cherry Street, and Mercord Mill. Currently, overnight parking is permitted in the Orange Street and Cherry Street lots, while the Mercord Mill lot is posted as no overnight parking. As part of the Riverfront Phase 2 project, the city repaved and restriped the Mercord Mill parking lot, installed new signage, and added signs prohibiting overnight parking. Since the installation of the new signs, several individuals have contacted the city stating that they ha d previously parked overnight in the lot without issue and requested that overnight parking be permitted. In discussions with Chief Michaels, staff determined th at the overnight parking restriction has generally not been enforced because enforcement would require officers to document vehicles parked overnight and verify their continued presence the following morning, making enforcement difficult and resource- intensive . Allowing overnight parking at the Mercord Mill lot would create consistency a mong all three municipal parking lots. Regardless of whether overnight parking is permitted, all municipal parking lots w ill remain subject to City Code § 545-13.A, regarding parking r estrictions and p osted limitations. Hintz/ Bettis motioned to approve the Approval of the Mercord Mill Parking Lot to an Overnight Lot and Replacement of Signs . There was no discussion on the motion. Motion passed without a negative voice vote. 6. Approval of the Memorandum of Understanding for Use and Cost Sharing Between the City of Prescott and the Prescott Library Board City Administrator Matt Wolf presented a proposed Memorandum of Understanding (MOU) between the City of Prescott and the Prescott Public Library. Since the city and the library share the municipal facility located at 800 Borner Street, responsibilities for building operation s and maintenance have historically been shared; however, no formal written agreement has existed outlining each party ’s obligations . The proposed MOU establishes a framework for the ownership, operation, maintenance, repair, replacement, and cost-sharing responsibilities associated with the building and grounds. Key provisions of the agreement include: The city retains ownership of the building and grounds; The Library Board maintains responsibility and control for the Library portion of the building; Utility costs, custodial services, and HVAC maintenance will be shared based on the agreed-upon allocation; The city will be responsible for exterior building maintenance, grounds maintenance, parking lots, sidewalks, security systems, fire alarm systems, and future building additions or expansions; and The Library will be responsible for equipment, furnishings, and interior maintenance within the Library portion of the building; Shared spaces will generally be maintained through a 50/50 cost-sharing arrangement; Capital Improvement requests exceeding $10,000 with a useful life greater than five years will continue to be submitted through the City ’s Capital Improvement Plan process; and the agreement establishes procedures for handling unexpected repairs and replacements that may impact library operations of public safety. The MOU provides a framework that will assist both the city and the Library Board with future budgeting, capital planning, and facility management. Hintz/Granquist motion to approve the Memorandum of Understanding for Use and Cost Sharing Between the City of Prescott and the Prescott Public Library Board. There was no discussion on the motion. Motion passed without a negative voice vote. 8 . OTHER BUSINESS There was no other business. 9 . CLOSED SESSION 1. Closed session per Wisconsin State Statute 19.85 (1)(c) “ Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. ” – Public Works Workers Holman and Kinneman Granquist/Otwell motioned to go into closed session at 6:33 p.m. There was no discussion on the motion. Mayor Gerke called for a roll-call vote; Sorenson – yes, Bettis – yes, Hintz – yes, Granquist – yes, and Otwell – yes. Motion passed without a negative voice vote. Sorenson/Hintz motioned to come out of closed session at 6:53 p.m. There was no discussion on the motion. Mayor Gerke called for a roll-call vote; Sorenson – yes, Bettis – yes, Hintz – yes, Granquist – yes, and Otwell – yes. Motion passed without a negative voice vote. Otwell/Granquist motioned to approve a 1-year probationary period between the City of Prescott and Matt Holman as the Utilities Foreman and Jeremy Kinneman as the Streets and Parks Foreman. There was no further discussion on the motion. Motion passed without a negative voice vote. 10 . ADJOURNMENT Granquist/Sorenson motioned to adjourn the Council meeting at 6:5 4 p.m. There was n o discussion on the m otion . Motion passed without a negative voice vote. Respectfully Submitted, Rashel Temmers Rashel Temmers Clerk