City Council Workshop

CITY OF PRESCOTT, WISCONSIN MEETING NOTICE CITY COUNCIL WORKSHOP WEDNESDAY, MAY 27, AT 5:00 P.M. 800 BORNER STREET PRESCOTT, WI 54021 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. TRANSPORTATION ALTERNATIVES PROGRAM GRANT a. Discuss Total Costs – City and Wisconsin DOT b. Review Campbell Street Future Design – USH 10 to Walnut Street 4. UPDATE AND DISCUSSION ON MUNICIPAL BUILDINGS a. Review of Municipal Building Planning by Cedar Corporation b. Discuss Next Steps on Public Safety Building and Library Expansion 5. PRESCOTT BUSINSS PARK MARKETING a. Discuss and Review Master Planning Proposals for Business Park 6. OTHER BUSINESS a. Public Works Director Retirement 7. ADJOURNMENT NOTICE ACCESS TO THE MUNICIPAL BUILDING FOR THE DISABLED IS AVAILABLE THROUGH THE REAR PARKING LOT ENTRANCE. ALL THOSE WITH SPECIAL NEEDS SHOULD CALL CITY HALL OFFICES (715-262-5544) IF ASSISTANCE IS NEEDED To: Mayor and Council From: Matt Wolf, City Administrator Date: May 20, 2026 Subject: TAP Grant Costs and Future Campbell Street Design Considerations Background The CIP original scope of the Orrin Road project included a mill and overlay from Pearl Street to Dexter Street, along with the addition of a 10-foot-wide pedestrian trail. However, in 2024, the City received a Transportation Alternatives Program (TAP) grant for planning pedestrian improvements along U.S. Highway 10. Based on that planning effort, the City Council approved a concept plan that includes the closure of Orrin Road on the east side of Campbell Street (see attached TAP Grant Layout and Concept Pictures). Following approval of the concept plan, the City submitted a TAP grant application for design and construction. The grant would cover approximately 80% of eligible project costs, requiring the City to fund the remaining 20%. The total estimated project cost was $5,980,000, resulting in a City share of approximately $1,196,000. The TAP grant would fund the pedestrian improvements, including trails or sidewalks; however, the mill and overlay of Orrin Road would remain a City responsibility regardless of whether the grant is awarded. Discussion On Wednesday, May 6, the City was informed by the Wisconsin Department of Transportation (WisDOT) that it had been approved for the construction phase only of the project. The WisDOT Northwest Region Local Program Manager stated the following: At this time, WisDOT is able to offer TAP funding for the construction phase only of your project. Due to pre-existing funding and scheduling considerations, TAP funding is not available for the design phase of your project. The design phase of your project will need to be supported through local funding sources. To move forward, please confirm by May 29, 2026, whether you are able to accept TAP funding for construction only, while securing the necessary funding for the design phase of your project through alternate methods. If we do not receive confirmation by this date, WisDOT may consider alternate projects for funding. The City must decide by Friday, May 29, 2026, whether it would like to proceed with the construction-only portion of the grant. WisDOT is currently estimating a 2030 construction timeline for the project if the City accepts the grant. The total estimated cost for engineering and design is $580,000, which includes WisDOT review fees. The estimated construction cost is $6,959,300, including construction, construction engineering inspections, contract administration, and WisDOT review fees for construction. Based on these estimates, the City would be responsible for 20% of construction- related costs, totaling approximately $1,391,860. In addition, the City remains fully responsible for the mill and overlay of Orrin Road. Based on the 2025 mill and overlay cost estimate of $22.01 per square yard, and assuming a 3% inflation adjustment, the estimated total cost to mill and overlay Orrin Road, along with portions of Filkins Street and Henry Street, is $457,627. A map showing the proposed 2027 mill and overlay areas is attached. A portion of Orrin Road is excluded because it would be reconstructed as part of the planned closure at Campbell Street and U.S. Highway 10. A sources and uses table is provided below comparing the original borrowing estimate with the revised project estimate. It should be noted that borrowing proceeds generally must be expended within three years to avoid federal arbitrage compliance issues. As a result, the borrowing would need to be spread out over two different borrowings. SOURCES Borrowing Total Amount Yearly Payment Estimate 2026A Borrowing $ 1,037,627 $ 78,323 Future Borrowing $ 1,391,860 $ 105,063 $ 2,429,487 $ 183,386 Original Borrowing Estimate $ 1,545,350 $ 116,649 Difference $ 884,137 $ 66,737 USES Item Cost City Share Timeline Total City Cost TAP Grant Engineering and Design $ 580,000.00 100% 2027-2029 $ 580,000 2027 Mill and Overlay $ 457,626.79 100% 2027 $ 457,627 TAP Grant Construction $ 6,959,300.00 20% 2029-2030 $ 1,391,860 $ 2,429,487 As part of the grant agreement, the City will also be required to enter into a State/Municipal Maintenance Agreement with WisDOT requiring the City to maintain the pedestrian structure for the life of the project. Tax Impact of TAP Grant Increase Staff prepared the following tables to compare the original 2026A borrowing estimate with the revised estimate resulting from WisDOT funding construction only. The estimates are based on the following assumptions: 1. The estimates use 2025 assessed values for taxes payable in 2026, which have an aggregate ratio of 93.5%. 2. Annual estimates assume the City’s 2025 assessed values remain constant through 2030. 3. Estimates do not account for the City’s full reassessment in 2028. 4. No new construction growth is included. 5. Estimates do not include other future borrowing needs that may affect the debt levy, such as a Public Safety Building or Court Street reconstruction. Due to construction not occurring until 2029–2030, the debt levy increase in 2027 would decrease because the City would initially borrow only for the Orrin Road mill and overlay and the TAP grant design costs totaling $1,037,627. This represents a reduction of $507,723 from the original borrowing estimate. However, in 2029 the City would need to borrow an additional $1,391,860 for construction costs, increasing the debt levy by approximately $17.26 per $100,000 of assessed value. Overall, the revised scenario increases project costs by approximately $884,137 compared to the original estimate, resulting in an estimated additional tax impact of $11.04 per $100,000 of assessed value. Original 2026A Borrowing Estimate Table Debt Service Budget Year-to-Year Increase/ Decrease Amount to Levy Mill Rate Overall Tax Levy/ $100,000 Value Tax Impact/ $100,000 Value Current 2026 $ 394,715.52 0.004995 $ 499.50 Need 2027 $ 495,251.00 $ 100,535.48 $ 3,265,120.61 0.005176 $ 517.59 $ 18.09 2028 $ 494,489.00 $ (762.00) $ 3,264,255.55 0.005175 $ 517.46 $ (0.14) 2029 $ 489,199.00 $ (5,290.00) $ 3,258,250.07 0.005165 $ 516.50 $ (0.95) 2030 $ 494,728.00 $ 5,529.00 $ 3,264,526.88 0.005175 $ 517.50 $ 1.00 $ 18.00 Updated 2026A Borrowing Estimate Table Campbell Street Future Design Considerations Campbell Street from U.S. Highway 10 to Malone Elementary School is included within the TAP project area and would receive either a sidewalk or trail connection (see attached Tap Grant Layout). However, Campbell Street currently lacks curb and gutter infrastructure, while nearly all its connecting streets, with the exception of Hilton Street, already include curb and gutter improvements. Debt Service Budget Year-to-Year Increase/ Decrease Amount to Levy Mill Rate Overall Tax Levy/ $100,000 Value Tax Impact/ $100,000 Value Current 2026 $ 394,715.52 0.004995 $ 499.50 Need 2027 $ 453,868.00 $ 59,152.48 $ 3,218,140.51 0.005101 $ 510.15 $ 10.65 2028 $ 451,287.00 $ (2,581.00) $ 3,215,210.42 0.005097 $ 509.68 $ (0.46) 2029 $ 547,217.00 $ 95,930.00 $ 3,324,115.08 0.005269 $ 526.95 $ 17.26 2030 $ 556,085.00 $ 8,868.00 $ 3,334,182.49 0.005285 $ 528.54 $ 1.60 $ 29.04 Benefits of concrete curb and gutter include: • Improved stormwater drainage by directing runoff to storm inlets and reducing localized flooding and erosion. • Extended pavement life through reduced water infiltration and freeze-thaw damage. • Defined roadway edges that improve traffic organization and safety. • Reduced gravel and soil migration onto roadways, lowering maintenance needs from disturbed grass and vegetation from vehicles parking off-road. • Improved pedestrian safety and ADA accessibility. • Better snow control during winter maintenance operations. • Enhanced neighborhood appearance and potential support for property values. With the proposed sidewalk or trail installation, staff is requesting Council direction on whether it would like to consider future curb and gutter improvements along Campbell Street within the project area. If so, it would be beneficial to complete the street and stormwater design concurrently with the TAP project to ensure the final sidewalk or trail alignment does not require future relocation or reconstruction. This design work would be separate from the TAP grant. In 2024, Cedar Corporation prepared a preliminary cost estimate for this section of roadway as part of the CIP process. Because water and sewer design would not be required at this time, the estimated design cost would be approximately $108,000. This would include design for curb and gutter, storm sewer infrastructure, and a coordinated final street and pedestrian layout. One drawback is that there is currently no defined timeline for full street reconstruction. Additionally, if the final design requires shifting the roadway alignment to accommodate the pedestrian improvements, the City may need to accelerate construction timing decisions. However, Campbell Street does connect a local commercial area to Malone Elementary School, creating an opportunity for a safer pedestrian connection, which would make this a potential good project for the LRIP grant through WisDOT. The City received this grant from WisDOT through the MSIS component of the LRIP Grant for the Elm/Washington Street reconstruction. Recommendation 1. Discuss the updated TAP grant costs and determine whether the City would like to proceed with the construction-only grant award. 2. Discuss the Campbell Street future design considerations and determine how the Council would like to proceed. Attachments 1. Approved TAP Grant Layout 2. Design Concept Pictures 3. 2027 Mill and Overlay Map LEGENDPHASE IPHASE IIPHASE IIINEW RAMP/RET. WALLNEW TRAILNEW SIDEWALKNEW STRUCTUREFUTURE TRAIL (WISDOT) CANTON STREETORRIN ROADUS-10N ACRES ROADWI-35CAMPBELL STREET EAGLE RIDGE ROAD PHASE I·WEST PED BRIDGE·APPROACH RAMPS·TRAIL & SIDEWALK·CROSSING AT CAMPBELL·WISDOT TRAIL US-10 ST CROIX STREET BORNER STREET N HENRY STREET DEXTER STREET PROPOSED PROJECT PHASESPIM #2 - SEPTEMBER 10, 2025 PHASE II·EAST PED BRIDGE·APPROACH RAMPS·TRAIL & SIDEWALK PHASE III·PED UNDERPASS·RETAINING WALLS·TRAIL & SIDEWALK·CONNECT TO WISDOT TRAIL 0 400200 14 Overpass Bridge 12 Overpass on Canton 13 At Grade Crossing Campbell To: Mayor and City Council From: Matt Wolf, City Administrator Date: May 21, 2026 Subject: Concept Planning and Estimates for Municipal Services Background In January 2024, Cedar Corporation completed a comprehensive Municipal Facilities Needs Assessment for the City of Prescott evaluating the current conditions and future needs of the Police, Fire, EMS, City Hall, and Library facilities. The assessment identified several opportunities for improvements aimed at enhancing service delivery and operational efficiency. The full Space Needs Study is available on the City’s website at: City of Prescott Space Needs Assessment On June 5, 2024, the City Council held a workshop to review the Space Needs Study and discuss potential building repairs and long-term facility planning. Under the current timeline, construction of any future facility would not begin until 2029, with anticipated completion in 2030. During the workshop, the Council reviewed options for a future Public Safety Building and discussed whether City Hall should be incorporated into that facility or remain at its current location with future remodeling and expansion. On August 12, 2024, the City Council approved an agreement with Cedar Corporation to prepare concept plans and cost estimates for improvements to City Hall, the Police Department, the Library, and the Fire Department. The agreement included evaluation of the following options: Option 1 – Municipal/Public Safety Building North of USH 10 Including Fire, Police, and EMS facilities. Option 1A • Include City Administration within the Municipal/Public Safety Building and renovate the existing City Hall/Library building for continued Library and community use. Option 1B • Expand and renovate the existing City Hall/Library building for continued use by City Administration, the Library, and community functions. Option 2 – Municipal/Public Safety Building West of the Current City Hall Site Located in the northeast quadrant and including Fire, Police, and EMS facilities. Option 2A • Include City Administration within the Municipal/Public Safety Building and renovate the existing City Hall/Library building for continued Library and community use. Option 2B • Expand and renovate the existing City Hall/Library building for continued use by City Administration, the Library, and community functions. On July 28, 2025, the City Council held a workshop to review the concept plans and preliminary cost estimates. The preferred concept identified through the workshop was a combined Public Safety Building housing Fire, Police, and EMS operations. Combining these services into one facility would create operational efficiencies and cost savings through shared spaces such as training rooms and support facilities. The concept plans and the accompanying presentation from Ehlers discussing the potential tax levy impacts are attached for review. On January 1, 2026, the City held an intergovernmental meeting with the Townships of Oak Grove and Clifton to discuss possible cost sharing for the Fire and EMS portions of the building. The City also discussed potential operational and financial arrangements related to a shared facility. While the Townships indicated they were not opposed to the concept, both stated they would need additional discussions with their respective Town Boards. To date, no further feedback has been received from either Township. Discussion Since the last workshop, the City has focused on identifying potential sites of five acres or greater for construction of a future Public Safety Building while also attempting to address the Fire Department’s request to keep the facility as close as possible to the current Fire Hall location near Flora Square. The City has evaluated the following potential sites: 1. School District Property Across from City Hall on Borner Street • The School District indicated it was not interested in selling the property. 2. Fire Hall Field / Replacement Near the High School • The School District was willing to discuss the concept; however, due to the anticipated acquisition/replacement cost, the site was not considered financially feasible. 3. Lumberyard Adjacent to the Police Department • The City has made multiple attempts to contact the property owners regarding a potential acquisition and replacement into the Prescott Business Park; however, no responses have been received to date. 4. Prescott Business Park • This site remains a viable option but would require the extension of Ryden Road. The Fire Department has expressed opposition to this location due to concerns regarding response times and operational impacts. With limited options available for a five-acre site, staff are requesting direction from the Council regarding how they would like to proceed. Four primary options are outlined below for Council consideration, although additional sites or combinations of options may also be considered. Option 1 – Proceed with the Prescott Business Park Location The City would move forward with extending Ryden Road in 2028 or 2029 to facilitate development of the Public Safety Building within the Business Park. Potential concerns include: • Opposition from the Fire Department; • Potential impacts on volunteer recruitment and retention; and • Possible changes to emergency response times. Potential benefits include: • Completion of Ryden Road infrastructure; and • Increased marketability of the Prescott Business Park for future development. Option 2 – Reengage the School District The City could reopen discussions with the School District regarding either previously considered site and potentially utilize a third-party facilitator or arbitrator to assist negotiations. Option 3 – Split the Fire/EMS and Police Projects Rather than constructing a combined Public Safety Building, the City could separate the projects. Under this option: • Fire and EMS operations would remain at the current location with expansion occurring through acquisition of adjacent property; • Police operations could remain integrated with City Hall and the Library; and • Shared training or community meeting space could be developed within the existing municipal complex. This approach would allow the Fire and EMS Association to move forward on its own timeline with consideration by its members while allowing the Police/Community Room project to remain solely a City initiative. The primary drawback is that updated concept plans and cost estimates would need to be prepared. Additionally, the two projects would be competing for any potential grants and Federal assistance that would be sought to offset tax impacts. Option 4 – Focus on Maintenance of Existing Facilities The City could elect not to move forward with new facility construction and instead complete a comprehensive assessment of the existing Police and Fire facilities to identify necessary repairs and long-term maintenance needs. Potential benefits include: • Lower overall project costs; and • Reduced tax levy impacts. Potential drawbacks include: • Existing space deficiencies would remain unresolved; and • Continued investment into older facilities and pole-style structures that have shorter service lives and poor resiliency during emergency events. Recommendation 1. Discuss and give staff a recommendation on how the City would like to move forward with Municipal Building maintenance and space needs. Attachments 1. Concept Plans Completed by Cedar Corporation 2. Final Concept Plan by Cedar Corporation 3. Ehlers Presentation on Municipal Building Improvements NORTH EW S PROJECT NORTH PROPERTY ZONING INFORMATION PROPERTY INFORMATION ADDRESS: MUNICIPALITY: COUNTY: ZONING DESIGNATION: PROPERTY BUILDING SETBACKS FRONT YARD SETBACK: SIDE YARD SETBACK: REAR YARD SETBACK: MATERIAL LEGEND EXISTING BUILDING PROPOSED BUILDING PROPOSED MUNICIPAL CAMPUS VISITOR PARKING FIRE APPARATUS LEAVING EMS/FIRE/POLICE ENTRANCE POLICE LEAVING POLICE ENTRANCE FUTURE ROAD FIRE APPARATUS ENTRANCE EMS ENTRANCE / EXIT SALLY PORT POLICE IMPOUND // IIMUNICIPAL FACILITIES CITY OF PRESCOTT 01.25.2025 A1 OPTION 01 - INDUSTRIAL PARK SITE 260 FLORA ST S CITY OF PRESCOTT PIERCE R-1 MIXED RESIDENTIAL 25 FEET 10 FEET 25 FEET 1" = 50'-0"A32 1 OPTION 01 INDUSTRIAL PARK SITE NORTH EW S PROJECT NORTH PROPERTY ZONING INFORMATION PROPERTY INFORMATION ADDRESS: MUNICIPALITY: COUNTY: ZONING DESIGNATION: PROPERTY BUILDING SETBACKS FRONT YARD SETBACK: SIDE YARD SETBACK: REAR YARD SETBACK: MATERIAL LEGEND EXISTING BUILDING PROPOSED BUILDING PROPERTY LINE BORNER ST S BUILDING SETBACK 15' - 0" 10' - 0" EXISTING CITY HALL / LIBRARY EXISTING PRESCOTT MIDDLE SCHOOL VISITOR PARKING FIRE APPARATUS LEAVING SALLY PORT POLICE LEAVING POLICE ENTRANCE FIRE APPARATUS ENTRANCE EMS GARAGE 25' - 0" PROPOSED MUNICIPAL CAMPUS POLICE IMPOUND EMS/ FIRE/ POLICE ENTRANCE // IIMUNICIPAL FACILITIES CITY OF PRESCOTT 01.25.2025 A2 OPTION 02 - SCHOOL SITE 260 FLORA ST S CITY OF PRESCOTT PIERCE R-1 MIXED RESIDENTIAL 25 FEET 10 FEET 25 FEET 1" = 50'-0"A34 1 OPTION 02 - SCHOOL SITE PROJECT NORTH NORTH EW S 70' - 0" 180' - 0" 90' - 0" 130' - 0" 60' - 0" 90' - 0" 80' - 0" 150' - 0" 90' - 0" 20' - 0" 70' - 0" 50' - 0" 1,970 SF COUNCIL CHAMBERS 308 SF STORAGE 300 SF CLOSED SESSION CONF. 127 SF JUDGE CHAMB. 108 SF FUTURE OFFICE 155 SF CITY ADMIN.119 SF PLAN. 119 SF PUBLIC WORKS 119 SF CLERK COURT119 SF TREAS. 119 SF CLERK 130 SF WORK ROOM260 SF BREAK ROOM 77 SF STOR. 145 SF INV. 98 SF INV. 108 SF SRO 119 SF LT. 119 SF LT. 145 SF POLICE CHIEF151 SF RECORD 78 SF TR 78 SF TR 667 SF PATROL 414 SF MEN'S LOCKERS 304 SF WOMEN'S LOCKERS 670 SF FITNESS 297 SF MECH. 378 SF CONF. 146 SF INT. 171 SF IT 275 SF CONF. 252 SF RECEP. 1,884 SF MULTIPURPOSE ROOM 155 SF STOR. 155 SF STOR. 407 SF DORMS 800 SF EMS 605 SF KITCHEN / DAYROOM 7,783 SF FIRE APPARATUS BAY 284 SF STORAGE 215 SF WORKSHOP 119 SF FIRE SUPP. 119 SF SCAB 114 SF HOSE TOWER / STORAGE 338 SF REPORT ROOM 671 SF TURNOUT 350 SF DECON. / LAUNDRY 301 SF WOMEN'S LOCKERS 421 SF MEN'S LOCKERS 142 SF OFFICER 116 SF ASST. CHIEF 130 SF FIRE CHIEF 256 SF WOMEN'S TR 134 SF PLAN ROOM 279 SF CONF. 95 SF TR 128 SF STOR. 1,389 SF FIRE 958 SF LOBBY 86 SF VEST. 278 SF MEN'S TR 84 SF JC 119 SF AV 263 SF CONF. 1,081 SF CITY HALL 135 SF CONF. 62 SF TR 33 SF ST. 171 SF STOR. 817 SF SALLY PORT 58 SF TR 58 SF INT. 256 SF INTAKE 121 SF DUTY BAG 62 SF INT. 273 SF WEAPONS CLN. / STOR. 362 SF EVIDENCE 170 SF EVIDENCE PREP 259 SF STORAGE 11,437 SF SQUAD GARAGE 667 SF POLICE IMPOUND BRUSH 1PICKUP BOAT TRAILER ENGINE PRIMARY ENGINE SQUAD TENDER FUTURE LADDER 10' - 0" 190' - 0" // II MUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A3 OPTION 1A/2A - MUNICIPAL CAMPUS 1/16" = 1'-0" MUNICIPAL CAMPUS PROJECT NORTH NORTH EW S 70' - 0" 180' - 0" 90' - 0" 130' - 0" 150' - 0" 90' - 0" 20' - 0" 70' - 0" 50' - 0" 235 SF WORK ROOM 260 SF BREAK ROOM 77 SF STOR. 145 SF INV. 98 SF INV. 108 SF SRO 119 SF LT. 119 SF LT. 145 SF POLICE CHIEF151 SF RECORD 78 SF TR 78 SF TR 667 SF PATROL 414 SF MEN'S LOCKERS 304 SF WOMEN'S LOCKERS 670 SF FITNESS 297 SF MECH. 378 SF CONF. 146 SF INT. 171 SF IT 275 SF CONF. 252 SF RECEP. 1,884 SF MULTIPURPOSE ROOM 155 SF STOR. 155 SF STOR. 407 SF DORMS 800 SF EMS 605 SF KITCHEN / DAYROOM 7,783 SF FIRE APPARATUS BAY 284 SF STORAGE 215 SF WORKSHOP 119 SF FIRE SUPP. 119 SF SCAB 114 SF HOSE TOWER / STORAGE 338 SF REPORT ROOM 671 SF TURNOUT 350 SF DECON. / LAUNDRY 301 SF WOMEN'S LOCKERS 421 SF MEN'S LOCKERS 142 SF OFFICER 116 SF ASST. CHIEF 130 SF FIRE CHIEF 256 SF WOMEN'S TR 134 SF PLAN ROOM 279 SF CONF. 95 SF TR 128 SF STOR. 1,389 SF FIRE 958 SF LOBBY 86 SF VEST. 278 SF MEN'S TR 84 SF JC 119 SF STOR. 263 SF CONF. 522 SF STOR 817 SF SALLY PORT 58 SF TR 58 SF INT. 256 SF INTAKE 121 SF DUTY BAG 62 SF INT. 273 SF WEAPONS CLN. / STOR. 362 SF EVIDENCE 170 SF EVIDENCE PREP 259 SF STORAGE 11,437 SF SQUAD GARAGE 667 SF POLICE IMPOUND BRUSH 1PICKUP BOAT TRAILER ENGINE PRIMARY ENGINE SQUAD TENDER FUTURE LADDER 10' - 0" 130' - 0" 170' - 0" // II MUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A4 OPTION 1B/2B - PUBLIC SAFETY CAMPUS 1/16" = 1'-0" MUNICIPAL CAMPUS PROPERTY LINE BUILDING SETBACK LIBRARY RENOVATION BORNER ST N PINE ST 25' - 0" 10' - 0" 15' - 0" 10' - 0" EXISTING POLICE DEPARTMENT NORTH EW S PROJECT NORTH PROPERTY ZONING INFORMATION PROPERTY INFORMATION ADDRESS: MUNICIPALITY: COUNTY: ZONING DESIGNATION: PROPERTY BUILDING SETBACKS FRONT YARD SETBACK: SIDE YARD SETBACK: REAR YARD SETBACK: MATERIAL LEGEND EXISTING BUILDING PROPOSED BUILDING // IIMUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A5 OPTION 1A/2A- LIBRARY RENOVATION 1" = 50'-0" OPTION 1A/2A - LIBRARY/COMMUNITY 25 FEET 10 FEET 25 FEET 800 BORNER ST N CITY OF PRESCOTT PIERCE C-2 HIGHWAY COMMERICAL NORTH EW S PROJECT NORTH PROPERTY ZONING INFORMATION PROPERTY INFORMATION ADDRESS: MUNICIPALITY: COUNTY: ZONING DESIGNATION: PROPERTY BUILDING SETBACKS FRONT YARD SETBACK: SIDE YARD SETBACK: REAR YARD SETBACK: MATERIAL LEGEND EXISTING BUILDING PROPOSED BUILDING LIBRARY PROPERTY LINE BUILDING SETBACK PROPOSED COMMUNITY ADDITION BORNER ST N PINE STREET 25' - 0" 10' - 0" 15' - 0" 10' - 0" EXISTING POLICE DEPARTMENT // IIMUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A6 OPTION 1B/2B- CITY HALL, LIBRARY AND COMMUNITY 25 FEET 10 FEET 25 FEET 800 BORNER ST N CITY OF PRESCOTT PIERCE C-2 HIGHWAY COMMERICAL 1" = 50'-0" OPTION 1B/2B LIBRARY& CITY HALL RENOVATION PROJECT NORTH NORTH EW S // II MUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A7 OPTION 1- LIBRARY/ CITY HALL / COMMUNITY 2,750 SF COMMUNITY SPACE ADDITION 4,710 SF LIBRARY 275 SF WORK ROOM 696 SF PROGRAM ROOM 154 SF TR 152 SF TR 224 SF BREAK ROOM 41 SF JC 79 SF VEST. 144 SF VEST. 1,226 SF COUNCIL CHAMBERS 71 SF AV 112 SF OFFICE 142 SF OFFICE 111 SF OFFICE 114 SF OFFICE 232 SF CONF. 97 SF OFFICE 97 SF OFFICE 134 SF STORAGE 125 SF WORK ROOM 359 SF RECEP.154 SF OFFICE 811 SF SHARED 181 SF STORAGE 79 SF STORAGE CIRCULATION DESK 113 SF OFFICE 115 SF STUDY 115 SF STUDY 169 SF CONF. COMPUTERS AV YOUNG ADULT CHILDREN'S FICTION / NON FICTION UNEXCAVATED UNEXCAVATED LIBRARY 3/32" = 1'-0" LIBRARY LOWER LEVEL 3/32" = 1'-0" LIBRARY FIRST LEVEL UNEXCAVATED UNEXCAVATED LIBRARY PROJECT NORTH NORTH EW S 280 SF STOR. 59 SF VEST. 454 SF COMPUTERS 595 SF MAKER SPACE 1,445 SF COMMUNITY ROOM 163 SF TR 156 SF TR 420 SF WORK ROOM 137 SF BREAK ROOM 63 SF JC 123 SF STUDY 123 SF STUDY 123 SF STUDY YOUNG ADULT CHILDREN'S CIRCULATION DESK AV FICTION / NON FICTION 94 SF STORAGE 51 SF STAIR 96 SF STORAGE 305 SF WORK ROOM OFFICE OFFICE COMPUTERS // II MUNICIPAL FACILITIES CITY OF PRESCOTT 01.21.2025 A8 OPTION 2- LIBRARY/ COMMUNITY 3/32" = 1'-0" LIBRARY LOWER LEVEL 3/32" = 1'-0" LIBRARY FIRST LEVEL Project: Location: Date: Revisions: Units in square feet unless specified otherwise. ** Efficiency ratio includes circulation, structure and walls, and unassigned storage. SUMMARY: Current Option 1A/2A Option 1B/2B Option 1A/2A Option 1B/2B City Hall 3,500 sf 5,200 sf 3,500 sf 3,000 sf 3,500 sf Subtotal 3,500 sf 5,200 sf 3,500 sf 3,000 sf 3,500 sf Police Department Office/ Admin 6,700 sf 6,100 sf 6,100 sf 6,000 sf 6,000 sf Garage/ Other 3,460 sf 13,000 sf 13,000 sf 15,200 sf 15,200 sf Subtotal 10,160 sf 19,100 sf 19,100 sf 21,200 sf 21,200 sf Fire Department Office/ Admin 3,700 sf 4,000 sf 4,000 sf 3,100 sf 3,100 sf Fire Living Future Phase 0 sf 2,100 sf 2,100 sf 1,200 sf 1,2 00 sf Apparatus Bay 5,700 sf 11,900 sf 11,900 sf 10,800 sf 10,800 sf Subtotal 9,400 sf 18,000 sf 18,000 sf 15,100 sf 15,100 sf Library 6,500 sf 8,900 sf 6,500 sf 8,900 sf 6,500 sf Community Space 0 sf 3,100 sf 3,000 sf 3,100 sf 3,000 sf Shared 0 sf 0 sf 2,500 sf 0 sf 3,000 sf Subtotal 6,500 sf 12,000 sf 12,000 sf 12,000 sf 12,500 sf EMS 195 sf 0 sf 0 sf 0 sf 0 sf Garage 805 sf 900 sf 900 sf 900 sf 900 sf Subtotal 1,000 sf 900 sf 900 sf 900 sf 900 sf Shared Space 0 sf 5,800 sf 5,800 sf 6,700 sf 4,600 sf Shared Space (Back of House) 0 sf 4,600 sf 4,600 sf 3,100 sf 2,800 sf Subtotal 0 sf 10,400 sf 10,400 sf 9,800 sf 7,400 sf TOTAL 30,560 sf 65,600 sf 63,900 sf 62,000 sf 60,600 sf City of Prescott Space Needs Analysis City of Prescott January 23, 2025 Updated Concept Space Needs Summary First Concept UP UP UP 175' - 0" 10,152 SF SQUAD GARAGE 859 SF SALLY PORT 685 SF EMS 121 SF LT. 121 SF LT. 121 SF INV. 121 SF INV. 153 SF POLICE CHIEF 1,962 SF MULTIPURPOSE ROOM 1,910 SF COUNCIL CHAMBERS 204 SF STORAGE 73 SF TR 114 SF JUDGE CHAMB. 130 SF CLERK COURT 129 SF PLAN. 181 SF CITY ADMIN 130 SF PUBLIC WORKS 130 SF FUTURE OFFICE130 SF TREAS. 137 SF CLERK 157 SF CLOSED SESSION CONF. 261 SF RECORDS / STOR. 242 SF BREAK ROOM 350 SF CONF. 120 SF CONF. 283 SF RECEP. / WORK ROOM 107 SF STOR. 135 SF CONF. 98 SF INT. 140 SF RECORD 750 SF PATROL 255 SF STOR. 266 SF STOR. 328 SF WOMEN'S LOCKERS 328 SF MEN'S LOCKERS 568 SF FITNESS318 SF KITCHEN & STORAGE 154 SF STOR. 201 SF DECON. / LAUNDRY 317 SF RESTROOMS / SHOWERS 341 SF TURNOUT 7,862 SF FIRE APPARATUS BAY 139 SF REPORT ROOM 140 SF FIRE CHIEF 140 SF ASST. CHIEF 134 SF OFFICER 449 SF MEETING ROOM 129 SF TR 359 SF PLAN ROOM / STOR. 259 SF WOMEN'S TR 239 SF MEN'S TR212 SF LOBBY 143 SF AV 320 SF MECH. 233 SF WEAPONS CLN. / STOR. 538 SF EVIDENCE 242 SF EVIDENCE PREP 129 SF DUTY BAG 90 SF INT. 75 SF TR 79 SF INTAKE 89 SF TR 115 SF HOSE TOWER / STORAGE 125 SF SCBA 125 SF FIRE SUPP. 225 SF WORKSHOP 304 SF STORAGE 85' - 0" 45' - 0" 60' - 0" 60' - 0" 60' - 0" 90' - 0" 100' - 0" 92' - 0" 7' - 0" Room Legend APPARATUS BAY CITY HALL EMS FIRE OFFICE GARAGE POLICE SHARED 120 SF SRO 115 SF INT. CITY HALL FUTURE EXPANSION 117' - 0" 398 SF EMS ROOM 483 SF STORAGE 1,112 SF FIRE STORAGE 413 SF MECHANICAL 2,501 SF STORAGE 825 SF FUTURE // II MUNICIPAL FACILITIES CITY OF PRESCOTT 07.01.2025 A1 OPTION 1A/2A MUNICIPAL CAMPUS 1/16" = 1'-0"A1 1 MUNICIPAL CAMPUS 1/16" = 1'-0"A1 2 FIRE MEZZANINE NEW LAYOUT POLICE = 5,799 SF POLICE GARAGE = 13,183 SF TOTAL = 18,982 SF EMS = 1,167 SF FIRE OFFICE = 2,540 SF FIRE APPARATUS BAY = 10,459 SF TOTAL = 12,999 SF FIRE MEZZANINE = 5,525 SF SHARED SPACE = 5,765 SF FIRST FLOOR = 38,913 SF MEZZANINE= 5,525 SF OVERALL SF = 44,438 SF FUTURE CITY HALL (FUTURE) = 2,173 SF SHARED SPACE (FUTURE) = 2,886 SF TOTAL OVERALL (FUTURE) = 49,497 SF OLD LAYOUT POLICE = 5,954 SF POLICE GARAGE = 15,232 SF TOTAL = 21,186 SF EMS= 858 SF FIRE OFFICE = 2,647 SF FIRE APPARATUS BAY = 10,933 SF TOTAL = 13,580 SF CITY HALL = 2,770 SF SHARED SPACE = 10,065 SF OVERALL SF= 49,400 SF City of Prescott Facility Financing July 28, 2025 2 • Current annual debt service is approx. $447,000 • Future projects from last CIP that Ehlers modeled included:  Orrin Road in 2026 $1,300,000  New Fire Truck in 2027 - $912,000  Court Street in 2029 - $682,990 • Project costs and dates are preliminary and subject to change Current Debt For Capital Plan Projects 3 • Debt service increases to approx. $580K in 2030 after anticipated borrowings. Tax Impact from CIP 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 Existing Debt 2026 G.O. Notes 2027 STF Loan 2029 G.O. Notes 4 Future Building Projects Project Cost Construction Year Public Safety Building $12,097,677 2029 Library Renovations and Addition $2,458,317 2031 • Large scale “legacy” projects have other financing options for mitigating tax impact. 5 Option 1 – General Obligation Borrowing  Simple process that is easy to understand and administer  Backed by ad valorem property taxes  Lowest interest rates  Debt service is not subject to levy limits  Only 20 years to pay for legacy projects 6 Option 2 – Community Development Authority Lease Revenue Bonds  Up to 40-year repayment term = lower annual debt service  Lease payment from the City pledge to fund debt service  Lease payment subject to levy limits  Line E debt limit exception is not available  Purchaser may want a “commitment” to issue one-year G.O. Notes as back up for pledge  One year of debt service reserve included in total borrowing  Higher interest rates compared to G.O.  Higher total interest due to longer borrowing term  Complicated process to set up and issue debt 7 Tax Impact Comparison • CDA bonds for Public Safety Building only. • Library isn’t worth the additional downsides of CDA bonds.  Annual debt service approx. $195,000 • Debt levy is approx. $580,000 with current CIP projects • Interest rates assume “non-bank qualified” rates + 0.50% G.O. Notes CDA Bonds Term of debt 20 years 30 years Estimated Interest Rate 4.91% 5.25% Estimated Annual Debt Service $983,000 $840,000 Total P&I $19,673,503 $25,227,481 Debt Levy in 2032 w/ all future borrowings $1,720,000 $1,612,000 8 Tax Impact with Future Borrowings as G.O. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 Existing Debt 2026 Notes 2027 STF Loan 2029 G.O. Notes 2031 G.O. Notes • Reduce total levy by approx. $140K as CDA  Debt goes out to 2059 • 2029 includes Court St. project and Public Safety Building 9 Tax Impact Assumptions • 2% annual escalation for operating levy and equalized value • 2031/32 equalized value includes closure of TIDs 3 & 4 Current Levy 2024/25 Projected 2031/32 Levy w/ CIP + G.O. Notes Operating Levy 2,525,883 2,844,555 Debt Levy 193,326 1,720,000 Total Tax Levy 2,719,209 4,564,555 TID Out Equalized Value 599,717,600 752,355,665 Equalized Mill Rate 4.53 6.07 10 Estimated Property Tax Equalized Property Value 2024/25 Levy Projected 2031/32 Levy $100,000 $453 $607 $200,000 $907 $1,213 $300,000 $1,360 $1,820 $400,000 $1,814 $2,427 $500,000 $2,267 $3,034 11 A Q & 12 Ehlers is the joint marketing name of the following affiliated businesses (collectively, the “Affiliates”): Ehlers & Associates, Inc. (“EA”), a municipal advisor registered with the Municipal Securities Rulemaking Board (“MSRB”) and the Securities and Exchange Commission (“SEC”); Ehlers Investment Partners, LLC (“EIP”), an SEC registered investment adviser; and Bond Trust Services Corporation (“BTS”), a holder of a limited banking charter issued by the State of Minnesota. Where an activity requires registration as a municipal advisor pursuant to Section 15B of the Exchange Act of 1934 (Financial Management Planning and Debt Issuance & Management), such activity is or will be performed by EA; where an activity requires registration as an investment adviser pursuant to the Investment Advisers Act of 1940 (Investments and Treasury Management), such activity is or will be performed by EIP; and where an activity requires licensing as a bank pursuant to applicable state law (paying agent services shown under Debt Issuance & Management), such activity is or will be performed by BTS. Activities not requiring registration may be performed by any Affiliate. This communication does not constitute an offer or solicitation for the purchase or sale of any investment (including without limitation, any municipal financial product, municipal security, or other security) or agreement with respect to any investment strategy or program. This communication is offered without charge to clients, friends, and prospective clients of the Affiliates as a source of general information about the services Ehlers provides. This communication is neither advice nor a recommendation by any Affiliate to any person with respect to any municipal financial product, municipal security, or other security, as such terms are defined pursuant to Section 15B of the Exchange Act of 1934 and rules of the MSRB. This communication does not constitute investment advice by any Affiliate that purports to meet the objectives or needs of any person pursuant to the Investment Advisers Act of 1940 or applicable state law. Important Disclosures To: Mayor and City Council From: Matt Wolf, City Administrator Date: May 22, 2026 Subject: Discussion on Master Planning the Prescott Business Park Background The City of Prescott approved an agreement with IAG Commercial at its March 23, 2026 meeting for brokerage services related to marketing and promoting the Prescott Business Park. During discussions regarding ways to improve the marketability of the site, IAG recommended that the City consider developing a master planning document or conceptual site plan. Such a document would help provide prospective developers and businesses with a clearer vision of the type of development and long-term character the City would like to encourage along the USH 10 corridor. IAG indicated they have previously worked with both ISG and Ayres Associates on similar projects for other business park developments they have represented. Discussion Staff have reached out to both ISG and Ayres Associates to request proposals for preparation of a master planning concept for the Prescott Business Park. The proposals will be presented to the City Council at the workshop for review and discussion to determine whether the City would like to move forward with development of a master plan/concept for the Business Park. Recommendation Review the proposals for preparation of a master plan for the Prescott Business Park and determine whether the City would like to move forward with either proposal.