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Prescott Area Fire and EMS Association PRESCOTT FIRE AND EMS COMMISSION WEDNESDAY, MAY 20 th , 2026 7:00 P.M. PRESCOTT FIRE STATION #1 260 FLORA ST, PRESCOTT MINUTES Pursuant to due call and proper public notice the Prescott Area Fire and EMS Association Board met on Wednesday, May 20 th , 2026 , at the Prescott Fire Department, 260 Flora St, Prescott, WI. CALL TO ORDER/ROLL CALL : Chair Rich Ruemmele -Oak Grove called the meeting to order at 7:0 0 pm. Members Present: Lindsey Sorenson- Prescott, Steve Most -Prescott , Sherry Keller- Clifton, Stewart Pulk- Prescott, and Dan Johnson-Oak Grove . A quorum was met. Absent: Mike Harriage-Clifto n. Also Present : Chad Johnson-Fire Chief and Ruth Whall- Prescott City Administrative Assistant . Changes and/or Corrections to Agenda Approve Minutes M ember Most motioned to approve April 22nd , 2026 , Meeting Minutes, seconded by M ember Sore n son . Motion passed unanimously 6 -0. Public Comments None. Finance Reviewed the April 2026 Finance Reports. No comments. Ambulance Operations – no report. Fire C hief Activity Report – Fire Chief Johnson has begun looking into replacing all SCBA ’s in preparation for the 2028 rolling equipment plan. He stated the Department ’s intent to create a release of liability waiver to be provided regarding sprinkler systems and the property owner ’s responsibility to establish a fire watch and repair the system. Fire Department Admin. Report – Administrative Assistant Whall has been entering billable calls into Recovery Hub as they come in and ha s worked to update all incident reports properly into the NERIS system. She has also reviewed necessary documents for the 2026 MOE Certification, confirming that our Fire Department has met 2 of the 4 requirements to continue receiving state funding. Old Business 1. Review the process for obtaining 501(c)(3) nonprofit statu s No updates at this time . 2. Reapproval of Draft Annual Report New pictures were provided for the report . Member Sorenson moved to accept the Report . Member Most seconded the motion. Motion passed unanimously 6-0. New Business 1. Commission Elections: Chair & Vice-Chair Chair Ruemmele nominated Lindsey Sorenson for the position of Chair and Member Most seconded the nomination . Sorenson accepted the nomination, and there was no discussion. Motion passed unanimously 6-0 . Nominations for Vice Chair: Member Johnson nominated Sherry Keller, and Member Most seconded the nomination . Keller accepted the nomination, and there was no discussion . Motion passed unanimously 6-0 . 2. Creation of a Savings Account for the Prescott Fire & EMS Commission City Treasurer Lansing provided a memo suggesting the creation of a savings account in which to earn interest on reserved funds. Member Most moved to establish a savings account for escrow and capital improvement funds. Member Keller seconded the motion. 3. Policy on Fatal Accident Billing Clarification of fatality billing policy was suggested. Member Johnson mentioned the difficulty of setting a specific policy, as the time of death makes the policy harder to define. Member Most suggested billing and then allowing the opportunity of a relative to appeal the bill should they wish. 4. Review & Clarify Resolution 01-17 Member Ruemmele suggested a revision of this Resolution, as well as the potential to add review of our billing policy onto the yearly calendar. Fire Chief Johnson clarified that we do not bill for Mutual Aid calls, and in return are not billed for Mutual Aid by other municipalities. He also mentioned that if a vehicle responded but was not used, it would not be billed for. It was generally conceded that the members would like these exceptions to be put into writing. Member Most also suggested reviewing the vehicle response costs to see if they could be reduced. Member Ruemmele suggested that Fire Chief Johnson create a redlined version of the Resolution to be brought to the next meeting. Other B u siness 1. Master Calendar, Motion/Resolution Log, Response Times 202 6 response times currently average 9: 23 minutes. 2. 202 6 Billing Log (Fire Calls) A total of $ 24,099 .25 has been billed for Incident Runs in 202 6 . We have received payments of $ 4,928 .00 to date, with $ 1 9 ,171.25 still owed to the PFD . Set Next Meeting Date The next meeting will be Wednesday, June 24th , 2026, at 7:00 pm . Adjourn Chair Lindsey Sorenson declared the meeting adjourned at 7 :39 pm with no objections . Respectfully, Ruth Whall Administrat ive Assistant , City of Prescott