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Prescott Area Fire and EMS Commission PRESCOTT FIRE AND EMS BOARD WEDNESDAY, MARCH 25, 2026 7:00 P.M. PRESCOTT FIRE STATION #1 260 FLORA ST, PRESCOTT MINUTES Pursuant to due call and proper public notice the Prescott Area Fire and EMS Association Board met on Wednesday, March 25, 2026 , at the Prescott Fire Department, 260 Flora St, Prescott, WI. CALL TO ORDER/ROLL CALL : Chairperson Rich Ruemmele-Oak Grove called the meeting to order at 7:0 0 pm. Members Present: Vice-Chair Lindsey Sorenson-Prescott , Steve Most -Prescott , Mike Harriage- Clifto n , and Dan Johnson-Oak Grove . A quorum was met. Absent: Sherry Keller- Clifton. Also Present : Chad Johnson-Fire Chief , Matt Bouthilet- Allina EMS Director, and Ruth Whall- Prescott City Administrative Assistant . Changes and/or Corrections to Agenda – Add Review Draft Annual Report to New Business. Approve Minutes M ember Most motioned to approve November 12, 2025 , Meeting Minutes, seconded by M ember Johnson . Motion passed unanimously 5 -0. Public Comments None. Finance Reviewed the February 2026 Finance Reports. Ambulance Operations – Director Bouthilet mentioned the potential merge between Sutter Health and Allina, but as of yet there is only a nonbinding letter of intent between these parties. Services would likely face few to no changes even after merging with Sutter. Fire C hief Activity Report – Fire Chief Johnson mentioned a few grants which have been received as a result of Andy Johnson ’s efforts, as well as meeting with a lawyer regarding 501(c)(3) nonprofit status . The Pancake Breakfasts this month have been largely successful. Finally, Chief Johnson requested approval to serve alcohol at the Spring Fling . Member Harriage motioned to approve the request to serve alcohol at the Spring Fling . Seconded by Member Most . Motion passed unanimously 5 -0. The UTV pump skid has arrived, 2% Fire Dues paperwork submitted by the Chief to each municipality, and Spring Inspections are currently under way. Fire Department Admin. Report – Administrative Assistant Whall provided a summary of billing completed in 2025. Incident billing through RecoveryHub totaled $81,752.00, with $33,811.28 already collected and the remainder in progress. The outstanding amount from 2020-2024 billing through ImageTrend was originally $59,288.25; $28,232.24 or 47% has been received by the City. The remainder has been sent to SDC or has payment in progress. Finally, the 2024/2025 Inspection billing amounted to $24,079.55, of which we had received $21,079.55 of by the end of 2025. Old Business 1. Review the process for obtaining 501(c)(3) nonprofit status Fire Chief Johnson and Member Johnson had the opportunity to meet with an attorney, who has offered to help with this project without charge, and discuss the creation of Articles of Incorportation and other documents required for the formation of a 501(c)(3) . The FD members also met and gave approval for the formation of a nonprofit organization, and Chief Johnson is working to find volunteers to be a part of that Board. 2. Discussion on Potential New Fire Station #1 and Cost Sharing Facilities Oak Grove expressed tentative interest in this project going forward, especially when considering the possibility of Back Pay for the current Station #2. 3. Review Contract with Reliant Fire Apparatus Chairman Ruemmele had submitted the signed contract in February 2026. No further discussion. New Business 1. Review Draft Annual Report A few suggestions were made to the presented draft, and another copy will be sent to the Members for approval after we receive documents from Allina. Other B u siness 1. Master Calendar, Motion/Resolution Log, Response Times 202 6 response times currently average 9:23 minutes. 2. 202 6 Billing Log (Fire Calls) A total of $ 10,221.00 has been billed for Incident Runs in 202 6 . We have received payments of $ 1,744.00 to date, with $ 8,477.00 still owed to the PFD . Set Next Meeting Date The next meeting will be Wednesday, April 22nd , 2026, at 7:00 pm . Adjourn Commission Chair Ruemmele declared the meeting adjourned at 7: 45 pm with no objections . Respectfully, Ruth Whall Administrat ive Assistant , City of Prescott