Fair Officers Meeting Agenda Packet (PDF)

Meeting of the Door County Fair Board September 16, 2026, 6:15 pm County Board Room, Door County Government Center, Sturgeon Bay 1. Call to order 2. Establish a Quorum 3. Approve Agenda 4. Approve Minutes – 7.29.26 Pre-Fair Stands and Supers and 8.27.26 Post-Fair Meeting 5. Liaison Report 6. Financial Report 7. 2026 Fair Review/ Recap 8. 2026 Fair A. Officer Positions and Duties B. Events/Contacts for 2027 C. Budget D. Annual Meeting E. Other 9. Next Meeting 10. Adjourn Deviation from the order shown may occur. Tom Ash - President Aaron Ash - Vice President Hilary Heard - Secretary Lora Jorgenson - Assistant Secretary Steve Jennerjohn - Treasurer Dawn Uecker - Assistant Treasurer Mike Kuehn - Vendor Relations/Member at Large John White - Member at Large Thad Ash - Member at Large Alexis Tassoul – Member at Large 421 Nebraska Street Sturgeon Bay WI 54235 www.doorcountyfair.com secretary@doorcountyfair.com August 12-16, 2026 Meeting of the Door County Fair Board July 29, 2025, 6:15 pm Door County Fairgrounds, Sturgeon Bay Superintendent meeting Update: New Carnival company – more retro rides, for breaks the carnival will shut half rides down at a time. So some rides will be operating at all times. Schedule: Wed: Original Pig & Duck Races, Wood Carver, Domingus Attractions, Glam Band Thu: Jurrasic Kingdom, Genevieve Hayward, KC Johns, Races Fri: Glass Hammer, Horse Drill team w/ Lacrosse, Boogie and the Yoyos Sat: Warden, Fire on High, Drill Team, Stock car racing, Madison County Sunday: Spark Spark Bang, Demo Derby, Vice Versa 1. Stands – All Stands be closed by midnight, Each Stand responsible for Litter pick up in their area, Each stand gets 50 one day tickets for workers Who do we contact for parking by stands? (no parking by grandstand) Frontage Fee? Can we get more than 2 parking passes per day? (yes, will give 3 for crossover time, however no more than 2 parked at stand at one time) Same parking rules apply to reefer/Delivery trucks Gates will open Wednesday 3pm – 9pm, Rest of days open at 8am Corn Maze set up – Friday before fair? Farm Bureau hiding little stuffed cows around fairgrounds, redeemable for ice cream at stand Bank shuts down at 8pm each night. No quarters. County is doing 1 day passes again. 2. Supers Races/Dirt Kings No parking past booth for workers Radio Issues test frequencies prior so no interference with Bands Curfew Find Singer for National Anthem No fireworks Pits will be open – Staff extra at gate for routing car haulers Merch trailers for Dirt Kings in front of grandstands Insurance certs – DC Fair and County of Door need to be named Demo Horses 11 drill teams – where to put them? Watering Arena? - Use track watering truck Port a potty – Same locations Same parking arrangement for trailers Thursday August 6th – Mats Can Pressure wash stalls Assign stalls this weekend (after Saturday – Dog show) Pigs/Cattle Set up pens this weekend Total dairy coming Parking on hill for trailers/soccer field row east/west Sample trailer to start row Poultry/Rabbits Good on Cages – More Small cages this year Up on rabbit and poultry numbers this year Fri/Sat – Extra bleachers? Had one large & one small Sawdust – Started with 25 (put on pallet inside door) Wed 6pm – Weighing QMAS rabbits PA systems Fri/Sat QMAS Ultrasounding Fri Morning – Exhibitors do not need to be present, starting as early as 7am with Beef. Auction will run the same – Selling whole animal, offering halves Work with new Pig Super setting up scales 3. Other Dumpsters coming Friday or Monday before fair. Adjourned 7:09pm DOOR COUNTY FAIR Board MEETING John Miles County Park, DC Fair Office Wednesday July 29, 2026 7:20PM 1. Call to order 2. Establish a Quorum (Yes) established: Hilary Heard, Tom Ash, Aaron Ash, Thad Ash, Wayne Spritka, John White, Steve Jennerjohn, Dawn Uecker, Candice Dart, Mike Kuehn, Lora Jorgensen, Ruth Wilke 3. Approve Agenda, Motion by Steve , seconded by John to approve the agenda. 4. Approve February Minutes, Correction by Thad (E. Pony Rides) Motion by Thad , seconded by Dawn to approve the minutes of June 24, 2026. 5. Discussion of last minute organizational needs: Purchased our own ATM machines Wiring for them (Wayne) Trays for reloading – Steve/Tom How to attach them down? $3 surcharge per transaction Max transactions set Photo Cubes Open class 3 Junior Fair 1 Build another? Passes Presale ended on July 26 Can buy for full price @ fair office days Square Set uf for if square or internet goes down, goes to cloud $150 limit per transaction Gates Light on coverage some days Use sticky notes on windshields when someone pays in line Stamps to re-enter Checklist Sponsorships – Assign main attractions and Bands Electrical 2 – 50 amps on same circuit as Jr. Fair Building, need to separate on its own NEW block Garbage Saturday noon – additional dump Handicapped Parking Ruth to make signs 6. Adjournment Motion by , seconded by to adjourn. Motion carried. Time: Adjourn 8:07 Next Meeting August 27 at ADRC 6:15 Submitted by Lora Jorgensen Meeting of the Door County Fair Board August 27, 2025, 6:15 pm ADRC, Sturgeon Bay Post Fair Meeting 1 – Called to order at 6:17pm 2 – Quorum Established 3 – Agenda approved by Thad Ash, Second by John White. Motion Carries 4 – Discussion of 2026 Door County Fair - points of view from all guest where given on what went well and what could use improvement. All points will be reviewed during the September board meeting. 5 – Next meeting set for September 16th at 6:15pm in the Sturgeon Bay Government Center Adjourned 7:45pm =========================================== DOOR COUNTY FAIR Board MEETING John Miles County Park, DC Fair Office Wednesday July 29, 2026 7:20PM 1. Call to order 2. Establish a Quorum (Yes) established: Hilary Heard, Tom Ash, Aaron Ash, Thad Ash, Wayne Spritka, John White, Steve Jennerjohn, Dawn Uecker, Candice Dart, Mike Kuehn, Lora Jorgensen, Ruth Wilke 3. Approve Agenda, Motion by Steve , seconded by John to approve the agenda. 4. Approve February Minutes, Correction by Thad (E. Pony Rides) Motion by Thad , seconded by Dawn to approve the minutes of June 24, 2026. 5. Discussion of last minute organizational needs: Purchased our own ATM machines Wiring for them (Wayne) Trays for reloading – Steve/Tom How to attach them down? $3 surcharge per transaction Max transactions set Photo Cubes Open class 3 Junior Fair 1 Build another? Passes Presale ended on July 26 Can buy for full price @ fair office days Square Set uf for if square or internet goes down, goes to cloud $150 limit per transaction Gates Light on coverage some days Use sticky notes on windshields when someone pays in line Stamps to re-enter Checklist Sponsorships – Assign main attractions and Bands Electrical 2 – 50 amps on same circuit as Jr. Fair Building, need to separate on its own NEW block Garbage Saturday noon – additional dump Handicapped Parking Ruth to make signs 6. Adjournment Motion by , seconded by to adjourn. Motion carried. Time: Adjourn 8:07 Next Meeting August 27 at ADRC 6:15 Submitted by Lora Jorgensen