Administrative Committee Meeting Agenda Packet (PDF)

In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920)746 2200. Notification 72 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. AGENDA: 1. Call Meeting to Order 2. Establish a Quorum ~ Roll Call 3. Adopt Agenda / Properly Noticed 4. Approve Minutes of the June 16, 2026 Committee Meeting 5. Correspondence 6. Public Comment 7. New Business (Review / Action)  County Clerk  July Tabletop Election Exercise  County Board  Resolutions from Other Counties and Recommendation as to Action of the County Board a. Walworth County - Legislation for Greater Local Control  Door County Deputy Sherriff Association and Sheriff Correspondence  County Administrator  Transportation Update  Human Resources  Clerk of Court / Register of Probate Staffing Changes  HR Director Recruitment Update  Personnel Transaction Report – Review & Approve 8. Closed Session  Convene into closed session pursuant to §19.85(1)(c), Wis. Stats., for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; namely the Performance Evaluation of County Administrator Ken Pabich Roll Call Vote Required 9. Reconvene In Open Session – Roll Call Vote Required 10. Discuss and/or Take Action, if any, on Matters Discussed in Closed Session 11. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 12. Next Meeting Date(s) • Tuesday, August 18, 2026 – 8:30 a.m. 13. Adjourn Deviation from Order Shown May Occur Notice of Public Meeting Tuesday, July 21, 2026 8:30 a.m. ADMINISTRATIVE COMMITTEE Door County Government Center County Board/ Chambers Room (C101-102) - 1st floor 421 Nebraska Street, Sturgeon Bay, WI Oversight for Child Support, Corporation Counsel, County Administrator, County Clerk, Human Resources, Technology Services, Transportation, and Veteran’s Services This meeting will be conducted by teleconference or video conference. Members of the public may join the meeting remotely or in-person. To attend the meeting via computer: Please click the link below to join: https://us02web.zoom.us/j/88098762379? pwd=qQhazdm9IhmypfaHyDpLM7Ozaeti C2.1 Webinar/Meeting ID: 880 9876 2379 Passcode: 138206 Or by Phone: Dial:1-312-626-6799 Page 1 of 13 Door County Administrative Committee Meeting Oversight for Child Support, Corporation Counsel, County Administrator, County Clerk, Human Resources, Technology Services, Transportation, and Veteran’s Services Door County Government Center Tuesday, June 16, 2026 Minutes “These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting.” Call Meeting to Order The Tuesday, June 16, 2026 meeting was called to order by Supervisor David Englebert at the Door County Government Center at 8:34 a.m. Establish a Quorum ~ Roll Call Members present: David Englebert, Todd Thayse, Walter Kalms, Elizabeth Gauger, Nancy Robillard, Helen Bacon and Ryan Shaw. Others present: Supervisor Colin Jeanquart, Supervisor Jeff Miller, Supervisor Claire Morkin, Supervisor Dale Vogel, Administrator Ken Pabich, Finance Director Steve Wipperfurth, Corporation Counsel Sean Donohue, F&P Director Wayne Spritka and Chief Deputy County Clerk Barb Pavlik. Virtual Attendance: Public and Staff. Adopt Agenda / Properly Noticed Motion by Robillard, seconded by Thayse to approve the agenda. Motion carried by voice vote. Approve Minutes of the May 19, 2026 Committee Meeting Motion by Shaw, seconded by Kalm to approve the minutes of the May 19, 2026 Committee Meeting. Motion carried by voice vote. Correspondence None Public Comment None. Technology Services CIP Requests Administrator Ken Pabich reviewed the CIP requests for 2027-2031included in the packet, which included requests for Core Switch Replacement, Phone System replacement/upgrade, AV upgrade for County Board Room, Chambers Room and Peninsula Room, WIFI wireless upgrade, Door Control System (FOB) and Firewall Replacement upgrade. Pabich went through each item and noted where it shows when each of these CIP projects are projected for. He noted that the Core Switches and the Phone system replacement are projected and budgeted for 2027 so would be moving forward with that next year. Motion by Shaw, seconded by Robillard to Approve the CIP requests for 2027-2031. Motion carried by voice vote. County Board Resolutions from Other Counties and Recommendation as to Action of the County Board Trempealeau County - Legislation for Greater Local Control CC Donohue reviewed the resolution from Trempealeau County included in the meeting packet. Resolution is to ask the Wisconsin Counties Association to lobby State Legislatures and the Governor for Greater Control for Wisconsin Counties related to Renewable Energy which includes wind and solar energy projects. Committee gives County Board Chairman Englebert permission to support at WCA. Door County Deputy Sheriff’s Association’s Vote of No Confidence in the Door County Sheriff. Supervisor Englebert stated that a letter of a Vote of No Confidence in the Door County Sheriff was sent to Page 2 of 13 Administrator Ken Pabich and the Judiciary and Public Safety Committee Chair Colin Jeanquart. He stated it was received the day before Judiciary and Public Safety Committee so was too late to put on that agenda. Corporation Counsel Donahue handed out copies of the letter of Vote of No Confidence in the Sheriff from the Sheriff’s Association, and the response letter from Sheriff Sternard, to the Committee. Donahue stated that they do take these things very seriously. He and the Administrator did reach out to the sheriff’s association and will be reaching out to the sheriff to have communication from both sides. Bacon asked what the timeline is on this and what other actions there will be going forward. Donahue stated that they will see what further steps may be taken after they have a chance to speak to the sheriff when she is back in the office and able to meet. Bacon also asked if there were other complaints in the past. Donahue stated yes and no. They do know the operational efficiencies of the Sheriff’s office is a concern, and have heard other discontent with the decisions of the Sheriff, but nothing that had to have action by the County. This is the first real request by the sheriff deputies. Supervisor Shaw asked if there will be a mediation process for this issue. Donahue stated that they could possibly go to mediation where there is constitutional authority to address this issue through mediation in order to see what is causing the concern and poor moral and the other issues brought forward by the association and what could be done to hopefully solve some of the issues. Discussion on Service Delivery/Public Interaction in Government Center Administrator Pabich gave an update on the thoughts of how or what to change for security and safety in the Government Center offices based on the recommendations done through an audit done by the Federal Office of Security. Spritka handed out a sheet with scopes of 9 different options that he briefly went over with the committee. Supervisor Thayse stated that for those offices that are not public facing, such as Finance, that can just be locked and have a buzzer to be let in, to go ahead with that, as that is a quick fix. He also stated that we need to look at other offices in more detail on the options, but would like to see this keep moving forward. Pabich stated that the Security group will take the suggestions from the committee and bring back any revised options to the committee and then bring to the Highway and Facilities committee. County Administrator Transportation Update No update Building Security No discussion as it was discussed earlier in the meeting. Resolution No. 2026-__ Adoption of Employee and Administrative Policy Manual Administrator Pabich stated that there were no further discussions or comments since the last meeting on the Policy Manual. Motion by Thayse, seconded by Shaw to approve the newly updated and combined Employee and Administrative Policy Manual and to bring to County Board. Motion and carried by voice vote. Corporation Counsel Westlaw Subscription Renewal Corporation Counsel, Sean Donahue went through and explained the Westlaw subscription renewal that was included in the packet. This is a software service for the Judges, District Attorney, Child Support, and Corp Counsel. Donahue stated it is a two- year renewal and that it originally came in with a 12% increase and he got it down to a 5% increase. Motion by Kalms, seconded by Robillard to approve updating the Software. Motion carried by voice vote. Assistant Corporation Counsel Position Vacancy Donahue explained that his Corp Counsel Assistant left employment so is in need to replace that position. Donahue would like to fill the position with the LUS director, Karyn Behling, the LUS Director who is interested in this position and was previously in that position with the County. Donahue is looking for approval from the committee to accept her for the Corp Counsel position. With that, the County will need to then need replace the LUS Director position. Page 3 of 13 Motion by Shaw, seconded by Bacon to approve hiring Behling as the new Corporation Counsel Assistant and to post the job opening for a new LUS director. Motion carried by voice vote. Human Resources Discussion on the County Workforce and Future Projections Administrator Pabich explained the Door County Workforce summary and projected activity for 2026-2030 which was included in the packet. HR Generalist Baudhuin stated that the applications coming in is down, but they are still looking for quality applicants and not just filling the positions. Pabich noted the chart that shows the age profile of the current county staff. He stated that WRS says the average age for retir ing is 59. Miller asked if there was one or two departments that make up more of that older workforce. Pabich mentioned that we need to continue to look at the what the future workforce looks like. Pabich mentioned that the Highway Department currently has the most concern for employees possibly retiring in the near future and being able to fill those positions. Personnel Transaction Report – Review & Approve HR Generalist Christina Baudhuin reviewed the report included in the meeting packet. Baudhuin stated that they did receive 6 applications for the Highway Commissioner, and that the 911 Communication Center is now fully staffed. Motion by Gauger, seconded by Bacon to approve the Personnel Transaction Report as presented. Motion carried by voice vote. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee None Next Meeting Date(s) Tuesday, July 21, 2026 – 8:30 a.m. Adjourn Motion by Robillard, seconded by Bacon to adjourn. Motion carried by voice vote. Time: 9:54 a.m. Respectfully submitted by Barb Pavlik, Chief Deputy County Clerk Page 4 of 13 Page 5 of 13 Page 6 of 13 Page 7 of 13 Door County Transportation Department Newsletter 2026 Service Overview Quarter 2 Get Connected. Get on Board. The County of Door operates public transit services through its Transportation Department located at the Aging and Disability Resource Center. Public transit services do not have eligibility requirements. Therefore, anyone can ride for any reason. Services are offered through Door County Connect (DCC) and Door 2 Door Rides (D2D). Please see next page for service details. Ridership: Door 2 Door Rides provided 37,938 rides in 2025. Through June 2026, D2D provided 20,974 rides. Door County Connect provided 6,072 rides in 2025. Through June 2026, DCC provided 3,074 rides. Driven to Succeed: Transportation & Career Fair: There were over 30 businesses and organizations at this years event. The Door County Connect bus provided a shuttle service for almost 90 children from the YMCA’s summer camp to attend. It was a busy morning! The goal to combine transportation and careers was to connect employers and educators with people who may be interested in a transportation related field. The event expanded from this idea to offer a variety of job openings, career opportunities and community resources for attendees. One attendee shared, “I learned so much about services I didn’t know we had in our county, or I didn’t know as much about them.” The planning committee will be meeting to discuss next year’s event. If you are interested or want more information, please contact Pam at 746-5982 or pbusch@co.door.wi.gov. Page 8 of 13 Rural Transit Day Events: Rural Transit Day, which is celebrated annually on July 16th, honors the passengers, agencies, and frontline staff who rely on and operate essential public transportation in remote communities. To celebrate, the County is offering no cost rides to passengers with Door 2 Door Rides and Door County Connect on July 16th. Transportation staff will be celebrated during a picnic on July 14th. The picnic is sponsored by the Door County Medical Center again this year. Door County Connect Door County Connect provides rides throughout the City of Sturgeon Bay and an extended area up to 10 miles from the ADRC. Service is available Monday through Thursday, 7:45 am-4:15 pm and Friday 7:45 am-1:15 pm. Riders pay $2.00 per trip in the city and $5.00 per trip in the extended area. Travelers who are within the city service area and have lunch at the ADRC in pay a half price fare. Schedule a Ride: Call (920) 746-6944 Questions: Call (920) 746-5982 or Email transportation@co.door.wi.gov Door 2 Door Rides Door 2 Door Rides provides rides throughout the County, except for service on Washington Island. Service is available Monday through Sunday in the Orange and Green areas and Monday through Friday in the Blue, Pink and Yellow areas. Fares are dependent on where a person is traveling. You can view fares at: https://doorcountyconnect.com/1049/Service-Areas- Hours-and-Rates Schedule a Ride: Call (920) 746-6948 Questions: Call (920) 746-5982 or Email transportation@co.door.wi.gov Follow Door County Connect on Facebook and check out the website doorcountyconnect.com For up-to-date information, to schedule a presentation, or to support Door County Connect-Public Transit, please contact: Pam Busch at (920) 746-5982 or e-mail pbusch@co.door.wi.gov Page 9 of 13 COUNTY OF DOOR County Government Center 421 Nebraska Street Sturgeon Bay, WI 54235 Ken Pabich County Administrator (920) 746-2303 kpabich@co.door.wi.us TO: Administrative Committee FROM: Ken Pabich, County Administrator DATE: July 21, 2026 RE: Clerk of Courts & Register of Probate ____________________________________________________________________________________ Background The organizational chart below the current staffing structure for the Clerk of Courts and the Register of Probate offices. As part of the 2026 budget process, the County approved a staffing plan that would eliminate one Clerk of Court Deputy position through attrition while increasing the Register of Probate Administrative Assistant position from part-time to full-time. The intent of this proposal was to consolidate staffing resources while expanding cross-training between the two offices, providing greater operational flexibility and long-term efficiency. Although the proposal was approved as part of the budget, it has not yet been implemented because no planned retirements or voluntary reductions in hours occurred during the year. Since the plan has not yet moved forward, staff is requesting that the Judiciary and Public Safety Committee and the Administrative Committee reaffirm their support for the previously approved staffing strategy. Page 10 of 13 Page 2 of 2 Analysis We have growing concerns regarding continuity of operations within the Clerk of Courts office. Over the next five months, the office could experience significant turnover. The elected Clerk of Courts has announced that they will not seek re-election, one Deputy Clerk has submitted their resignation, and we are aware that two additional Deputy Clerks are planning to retire at the end of the year, although formal retirement notices have not yet been submitted to Human Resources. Given the potential loss of institutional knowledge in a short period of time, we believe it is prudent to begin implementing the previously approved staffing plan while maintaining flexibility should additional staffing needs arise. Accordingly, we propose the following: 1. Fill the current Deputy Clerk vacancy. 2. Implement the previously approved transition of the Register of Probate Administrative Assistant position from part-time to full-time. 3. If the anticipated two retirements occur at the end of the year, we would only refill only one of the vacant Deputy Clerk positions. 4. Hold the salary and benefit savings from the remaining unfilled position in the Payroll Contingency account for 2027. This would provide the County with the flexibility to restore the position if it is determined that the consolidated staffing model and cross-training approach do not adequately meet operational needs. Recommendation I recommend that we proceed with the staffing plan as outlined above. This approach allows the County to proactively address the anticipated transition in the Clerk of Courts office, implement the staffing model previously approved during the budget process, and maintain sufficient financial flexibility should operational demands require additional staffing in the future. Page 11 of 13 County of Door Human Resources County Government Center 421 Nebraska Street Sturgeon Bay, WI 54235 P a g e 1 | 2 (920) 746-2305 hr@co.door.wi.us TO:Administrative Committee FROM:Human Resources SUBJECT:Monthly Personnel Transactions July 2026 Transaction Department Position Approve with Subsequent Vacancies REQUEST TO REFILL Request Clerk of Circuit Court Deputy Clerk of Circuit Court Request Health & Human Services Public Health Nurse Request Highway & Airport Bridge Tender Request Library Branch Manager 1 - Forestville Request Sheriff Security Deputy Request Transportation Bus Driver CURRENT OPEN POSITIONS WITH DATE POSITION WAS OPEN Emergency Management LTE Address Sign Installation Technician Emergency Services Emergency Services Captain (HOLD) 08/18/2024 Emergency Services EMT Stand By (8 pending offers) Health & Human Services Behavioral Health Therapist DTE (HOLD) 03/16/2025 Health & Human Services Court Services Case Manager DTE 06/08/2026 Health & Human Services LTE Administrative Assistant 1 – Dementia Care Specialist Health & Human Services LTE Assistant Cook Health & Human Services Public Health Nurse 06/07/2026, 07/24/26 Highway & Airport Highway Commissioner 09/03/2026 Highway & Airport Highway Worker 03/07/2026, 3/21/2026, 05/26/26 (Board approved position change), 07/16/2026 Highway & Airport Seasonal Highway Worker Highway & Airport Stand By Bridge Tender Human Resources Human Resources Director 04/14/2026 (Admin Committee approval) Land Use Services Code Administrator 05/07/2026 Land Use Services Land Use Services Director 06/21/2026 Sheriff’s Office Non-Sworn Reserve Deputy Sheriff’s Office Patrol Deputy 04/09/2026, 04/27/2026 Sheriff’s Office Security (Corrections) Deputy 05/10/2026 Sheriff’s Office Security Sergeant 06/03/2026 Sheriff’s Office Sworn Reserve Deputy Transportation LTE Bus Driver SEPARATION OF EMPLOYMENT Date Transaction Department First Name Last Name Position Reason for Separation Years of Service 07/07/2026 Resignation Clerk of Courts Jennie Ledvina Deputy Clerk of Court Other opportunities 4 years 06/30/2026 Resignation Clerk of Courts Valerie Mosgaller Jury Bailiff Resignation 7 years, 5 months Page 12 of 13 County of Door Human Resources County Government Center 421 Nebraska Street Sturgeon Bay, WI 54235 P a g e 2 | 2 06/19/2026 Resignation Health & Human Services Zoe Wilda Social Worker Personal Reasons 8 months 07/24/2026 Resignation Health & Human Services Holly Neri Public Health Nurse Another job 1 year, 10 months 07/10/2026 Retirement Highway & Airport Monty Thorson Bridgetender Retirement 35 years, 11 months 10/07/2026 Retirement Library Carmen Wind Circulation Assistant II Retirement 8 years, 10 months 07/06/2026 Resignation Sheriff’s Office Tyler Fager Security Deputy Does not state 5 years, 3 months 02/05/2027 Retirement Soil & Water Greg Coulthurst County Conservationist Retirements 33 years, 5 months 09/03/2026 Retirement Transportation William Hartel Bus Driver Retirement 3 years, 8 months NEW HIRES Date Transaction Department First Name Last name Position Hired Health & Human Services Heather Matchefts Administrative Assistant 1 ADRC Hired Land Use Services Colleen McCauley Planner INTRODUCTORY PERIOD COMPLETION Date Transaction Department First Name Last Name Position Transaction Definition Hired Newly hired employees Inactive Regular, Limited Term and Seasonal Employees no longer working (separated from employment) Internal Hire Candidate selected from another department within the organization. Re-Hired Former Employees returning to employment in same category as originally hired. (Seasonal) Request Refill open position and all subsequent vacancies Resignation Employees submitted correspondence indicating they are leaving employment and not retirement eligible. Retirement Employees qualified to retire because of “eligible years of service” or “eligible retirement age”. Termination Employer terminates employment with employee (includes layoff) Intro Completion of introduction period Page 13 of 13