Administrative Committee Meeting Agenda Packet (PDF)

In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920)746 2200. Notification 72 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. AGENDA: 1. Call Meeting to Order 2. Establish a Quorum ~ Roll Call 3. Adopt Agenda / Properly Noticed 4. Approve Minutes of the February 17, 2026 Committee Meeting, and the February 24, 2026 Committee Meeting 5. Correspondence 6. Public Comment 7. New Business (Review / Action)  Veterans Service  2025 Carryforward Request  Technology Services  2025 Carryforward Request  County Clerk  2025 Carryforward Request  County Board  Resolutions from Other Counties and Recommendation as to Action of the County Board a. Wood County, Sawyer County, Trempealeau County, St. Croix County – MS-ISAC Membership Funding b. Wood County, Green Lake County, St. Croix County – Resolution Requesting Wisconsin Counties Association Lobby State Legislature and Governor on Legislation for Greater Local Control for Wisconsin Counties c. Green Lake County – Opposition to AB 1033 Wake-Enhanced Boating Bill d. Vilas County – Urging Legislative Action to Address County Funding Challenges Under Wisconsin Tax Levy Freeze e. National County Government Month - Sample Proclamation  Resolution 2026-__ Sustainable Transportation Funding  Resolution 2026-__ Proclamation – Travel & Tourism Week May 3-9, 2026  Resolution2026-__ Salaries of Elective Officials – Sheriff and Clerk of Circuit Court  Review, and Revise Rules of Order and Powers & Duties of County Board Sub-Units  County Administrator  Project Updates:  Land Use Services  Building Security  Resolution 2026-__ Adoption of Employee Emergency Action Plan  Human Resources  2025 Carryforward Request  Update on New Employee & Administrative Policy Manual  Request to Hire Therapist or Substance Use Disorder Counselor  Personnel Transaction Report – Review & Approve 8. Sustainability Matters to be Considered 9. Legislative Matters to be Considered 10. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 11. Next Meeting Date(s) • April 2026 tbd – 9:00 a.m. 12. Adjourn Deviation from Order Shown May Occur Notice of Public Meeting Tuesday, March 17, 2026 9:00 a.m. ADMINISTRATIVE COMMITTEE Door County Government Center County Board/ Chambers Room (C101-102) - 1st floor 421 Nebraska Street, Sturgeon Bay, WI Oversight for Child Support, Corporation Counsel, County Administrator, County Clerk, Human Resources, Technology Services, Transportation, and Veteran’s Services This meeting will be conducted by teleconference or video conference. Members of the public may join the meeting remotely or in-person. To attend the meeting via computer: Please click the link below to join: https://us02web.zoom.us/j/83414386 412?pwd=n5OugDKhE6V8vFZvagc 1cfbf2ZRUM1.1 Webinar/Meeting ID: 834 1438 6412 Passcode: 403154 Or by Phone: Dial:1-312-626-6799 Page 1 of 209 Door County Administrative Committee Meeting Oversight for Child Support, Corporation Counsel, County Administrator, County Clerk, Human Resources, Technology Services, Transportation, and Veteran’s Services Door County Government Center Tuesday, February 17, 2026 Minutes “These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting.” Call Meeting to Order The Tuesday, February 17, 2026 meeting was called to order by Chairman David Englebert at the Door County Government Center at 9:00 a.m. Establish a Quorum ~ Roll Call Members present: David Englebert, Todd Thayse, David Enigl, Walter Kalms, Nancy Robillard, and Bob Bultman. Virtual attendance: Elizabeth Gauger. Others present: Supervisor Jeff Miller, Administrator Ken Pabich, CC Sean Donohue, Finance Director Steve Wipperfurth, TS Director Jason Rouer, Transportation Manager Pam Busch, HR Generalist Anthony Recupero, and County Clerk Jill Lau. Virtual Attendance: Staff, and Public. Adopt Agenda / Properly Noticed Motion by Robillard, seconded by Thayse to approve the agenda. Motion carried by voice vote. Approve Minutes of the January 20, 2026 Committee Meeting, and the January 27, 2026 Committee Meeting Motion by Thayse, seconded by Robillard to approve the minutes of the January 20, 2026 Committee Meeting, and the January 27, 2026 Committee Meeting. Motion carried by voice vote. Correspondence No correspondence was presented. Public Comment • Supervisor Enigl noted, after his recent use of a county fleet vehicle, it is important that the focus be on purchasing gas efficient fleet vehicles in the future New Business (Review / Action) Technology Services Resolution 2026-__ - Support of Establishing MS-ISAC TS Director Jason Rouer explained MS-ISAC is a service the County has utilized. With Federal cuts this service moved from a free service to a fee-based service. This service helps us from a voting standpoint, augments penetration testing, provides tools for security, and they are our first line of defense if we had a security breach. The resolution asks the State to support and fund this service without the Counties having to fund. Rouer noted there are other private companies available to assist with many of the same services however such services come with a cost. We are starting to see other counties adopting the same or similar resolutions. Motion by Robillard, seconded by Kalms to approve the resolution and move it on to County Board. Motion carried by voice vote. 2025 Carryforward Request TS Director Rouer reviewed the requests – TV to projector system at the activity room at ADRC and SMARSH implementation. The total carryforward request is $7,800. Motion by Enigl, seconded by Bultman to approve the 2025 carryforward requests as presented. Motion carried by voice vote. Page 2 of 209 County Board Resolutions from Other Counties and Recommendation as to Action of the County Board Winnebago County, Barron County, Marinette County – Resolution Supporting Wisconsin Establishing a Membership with the Multi-State Information Sharing and Analysis Center Reviewed. Crawford County – Resolution Urging Legislative Action to Address County Funding Challenges Under Wisconsin’s Levy Freeze Reviewed. This resolution recommends the levy increase by 3.5% or the rate of inflation with a catch-up recommendation for the past five years. This is a method of increasing the levy each year not tied to Net New Construction. Administrator Pabich has reached out to WCA for a refined resolution version related to tax levy but has not received a response to date; Pabich will follow-up with WCA. Marathon County – Resolution Requesting Wisconsin Counties Association Lobby State Legislature and Governor on Legislation for Greater Local Control for Wisconsin Counties Reviewed. The Public Service Commission approves large wind and solar projects; the resolution asks WCA to lobby for more local control where local public hearings could be held with more local input considered. The Committee will continue to monitor this issue. Sustainable Transportation Funding – WCA Wisconsin Counties Association rolled out their first step in a multi-faceted, coalition campaign urging lawmakers and future Governors to find a solution that ensures sustainable transportation funding. WCA is asking counties to pass a sustainable transportation funding resolution by the end of April 2026. WCA is planning for phase two of lobbying which will include legislative meetings and candidate forums. A draft resolution will be prepared for next month’s meeting. WCA Legislative Exchange Report Chairman Englebert, Supervisors Bultman, Enigl, and Zettel attend the WCA Legislative Exchange Conference last week. Supervisors Bultman and Enigl noted the conference is valuable to attend. Items to note are the political tensions between the parties, topics of interest included sustainable transportation funding, affordable housing, PFAS regulation across the state, inflation, changes at the Federal level. County Administrator Transportation Update Transportation Manager Pam Busch reviewed information related to breakdown of ridership by age which was included in the meeting packet. Resolution 2026-__ - Approval of Donation to the Door County Transportation Department Motion by Thayse, seconded by Bultman to approve the resolution and the donation from the City of Sturgeon Bay in the amount of $16,000 to the Door County Transportation Department to support 2025 expenses for the public transportation provided through Door 2 Door Rides and Door County Connect. Motion carried by voice vote. FYI: Out of State Training – April 19-23, 2025, Orlando, FL, Motorola Solutions Summit Conference, Chelsea Dantoin (Sheriff’s Office) and Brenda Bley (Communications) FYI. Resolution 2026-___ Schauer Road Redesign and Reconstruction Project Transfer of Non-Budget Funds Administrator Pabich explained this resolution is coming through the Administrative Committee for approval of the Intergovernmental Agreement. Initially the thought was grant funding would be available however after researching Highway Commissioner Ash was unable to find qualifying grant funding. With grant funding insufficient to complete the project, the Towns of Jacksonport and Sevastopol have informally agreed to increase their total monetary contribution to the following amounts: Town of Jacksonport: $53,000 and the Town of Sevastopol: $70,000; and the County of Door must increase its total monetary contribution from $25,000 to $90,000 in order to provide the estimated funding necessary to complete the project. Administrator Pabich noted there was an oversight on the initial cost estimates. The estimates didn’t take into account the portion of the new road that lies within Cave Point County Park which is a county road and should be county funded. Motion by Thayse, seconded by Kalms to approve the Intergovernmental Agreement as amended and support the increase in funding for the project. Motion carried by voice vote with Supervisor Enigl voting no. Page 3 of 209 Project Updates: Building Security Administrator Pabich reported a meeting of the Security Team was held. David Melby (CISA) was present at the meeting and presented an overview of the Security Assessments. Physical improvements will begin being implemented with large cost improvement items coming through committee. The Door County Emergency Action Plan – Quick Reference sheet was drafted by EMS Director Aaron LeClair and EM Director JEB Saelens. The plan was included in the meeting packet for review. This will be included in the Emergency Action Plan. Training is being planned for April for Active Shooter. Working on setting up a Security Officer for each building who will be working with Saelens on security on a regular basis. Library Re-Organization Administrator Pabich reviewed the draft Organizational Chart noting the Library Board did adopt with a few modifications. Two new positions will be created. With the changes, elimination of the Assistant Library Director, and role modifications, there are no fiscal impacts at this time. Corporation Counsel Sec. 767.405 Wis. Stats. Family County (Mediation) Services 2025 Annual Report Both the 2024 and 2025 reports were included in the meeting packet and were reviewed. Wisconsin Humane Society (Door County) – 2025 Report Both the 2024 and 2025 reports were included in the meeting packet and were reviewed. Human Resources New Employee & Administrative Policy Manual Corporation Counsel Donohue reported the manual was shared with staff and was open for comments. Comments were received and reviewed. Where changes were beneficial to the County Donohue has incorporated those changes into the document. If Committee Members have comments/changes, they should submit those to Donohue no later than February 28th. Review will continue at the March meeting. Supervisor Thayse explained both he and Chairman Englebert received a written comment related to pre-loading new employees with 40 hours which accumulates to an additional 40 hours of PTO time in the first year for new employees; it is suggested that the total accumulation for new employees not exceed total annual PTO hours equal to others. Personnel Transaction Report – Review & Approve HR Generalist Anthony Recupero reviewed the transaction report included in the meeting packet. It was questioned if now or soon is the time for a review of staffing levels in Land Use Services. Motion by Thayse, seconded by Enigl to approve the Personnel Transaction Report as presented. Motion carried by voice vote. Closed Session Convene into closed session pursuant to §19.85(1)(g), Wis. Stats., for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved; namely contamination liability of companies that designed, manufactured, marketed, distributed, and/or sold fluorosurfactant products Roll Call Vote Required Motion by Bultman, seconded by Robillard to convene into closed session. Motion carried by roll call vote with all Members voting Yes. Reconvene in Open Session – Roll Call Vote Required Motion by Thayse, seconded by Bultman to reconvene into open session. Motion carried by roll call vote with all Members voting Yes. Discuss and/or Take Action, if any, on Matters Discussed in Closed Session and/or Contamination Liability of Companies that Designed, Manufactured, Marketed, Distributed, and/or Sold Fluorosurfactant Products No action taken. Page 4 of 209 Sustainability Matters to be Considered No matters were presented. Legislative Matters to be Considered No matters were presented. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee Nothing as of this meeting. Next Meeting Date(s) Tuesday, March 17, 2026 – 9:00 a.m. Adjourn Motion by Enigl, seconded by Robillard to adjourn. Motion carried by voice vote. Time: 10:59 a.m. Respectfully submitted by Jill M. Lau, County Clerk Page 5 of 209 Door County Administrative Committee Meeting Oversight for Child Support, Corporation Counsel, County Administrator, County Clerk, Human Resources, Technology Services, Transportation, and Veteran’s Services Door County Government Center Tuesday, February 24, 2026 Minutes “These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting.” Call Meeting to Order The Tuesday, February 24, 2026 meeting was called to order by Chairman David Englebert at the Door County Government Center at 12:14 p.m. Establish a Quorum ~ Roll Call Members present: David Englebert, Todd Thayse, David Enigl, Walter Kalms, Nancy Robillard, Bob Bultman, and Elizabeth Gauger. Others present: Corporation Counsel Sean Donohue, and County Clerk Jill Lau. Adopt Agenda / Properly Noticed Motion by Robillard, seconded by Gauger to approve the agenda. Motion carried by voice vote. Public Comment None. Closed Session Convene into closed session pursuant to §19.85(1)(c), Wis. Stats., for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; namely the Performance Evaluation of County Administrator Ken Pabich Roll Call Vote Required Motion by Thayse, seconded by Bultman to convene into closed session. Motion carried by roll call vote with all Members voting Yes. Time: 12:16 p.m. Reconvene In Open Session – Roll Call Vote Required Motion by Bultman, seconded by Thayse to reconvene into open session. Motion carried by roll call vote with all Members voting Yes. Discuss and/or Take Action, if any, on Matters Discussed in Closed Session Motion by Robillard, seconded by Thayse to approve the County Administrators review and file it with Human Resources. Motion carried by voice vote. Adjourn Motion Thayse, seconded by Enigl to adjourn. Motion carried by voice vote. Time: 1:55 p.m. Respectfully submitted by Jill M. Lau, County Clerk Page 6 of 209 Page 7 of 209 Department Name:__TECHNOLOGY SERVICES_______ The following carry over accounts were approved by the Committee at their meeting on (3/17/2026) Account Number: Sub-Dept Account Name Fund Dept # Cost CenterAccount # Detail Amount Professional Services 100 13 1106 52101 3452.94 Total Carry Over Amount 3,452.94 Reason for Carry Over:During 2025 a security committee was created to improve our security posture. During these meetings it was decided we needed to secure our elevators and additional floors to contain the public to the lobby areas. The TS department was asked to proceed utlizing professional services dollars to have Door Guard Security assist in making those changes and began late November 2025. Door Guard was unable to complete the work in 2025. I would like to apply what remains of our professional services dollars to finish the project in 2026. Preparer's Signature: ASHLEY DEGRAVE Dept Head's Signature: Date: 3/10/2026 Funds Verified by Finance Director: Date Verified: 3/10/2026 Door County Request for Year End Carry Overs 2024 3/10/20263:30 PM20241202 - 2025 IS Capital Budget.xlsxCARRYFORWARD 2025-2 SMScalish, Finance Director Page 8 of 209 Department Name:___County Clerk____________________________ The following carry over accounts were approved by the Committee at their meeting on Account Number: Sub-Dept Account Name Fund Dept # Cost Center Account # Detail Amount Election Ballots & Programming 100 10 1110 53139 18,000.00 Election Ads & Legal Notices 100 10 1110 52403 4,000.00 Total Carry Over Amount 22,000.00 Reason for Carry Over: Election expenses are budgeted consistenly each year; however, the associated expense is incurred only every other year. As a result, some years have limited expenditures while the following year requires a substantially larger outlay. Carrying forward the unused funds will ensure adequate funding for the upcoming election year. Preparer's Signature: Jill M.Lau Dept Head's Signature: Jill M. Lau Date: 2/18/2026 Funds Verified by Finance Director: Steve Wipperfurth Date Verified: 2/20/2026 Request for Year End Carry Overs Door County Year Ending: 2025 2/24/20261:00 PMCounty Clerk 2025 Carryover Request FinalSheet1 SMScalish, Finance Director Page 9 of 209 RESOLUTION# 26-2-19 DATE February 17, 2026 Effective Date February 17, 2026 Page 1 of 2 Introduced by Property & Information Technology Adopted by the County Board of Wood County, February 17, 2026 County Clerk County Board Chairman INTENT & SYNOPSIS: Support Wisconsin establishing a Membership with the Multi-State Information Sharing and Analysis Center (MS- ISAC) to Cover the Cost of Membership for all State, Local, Tribal and Territorial (SLTT) Organizations. FISCAL NOTE: None WHEREAS, the Multi-State Information Sharing and Analysis Center (MS-ISAC) provides vital cybersecurity services, including 24/7 threat monitoring and incident response, to more than 18,000 state, local, tribal, and territorial (SLTT) government organizations supporting our nation's critical infrastructure including public hospitals, public utilities, K-12 school, and law enforcement; and WHEREAS, local governments, especially in rural and under- resourced areas, have relied heavily on MS-ISAC's services; and WHEREAS, without MS-ISAC services, government organizations are increasingly vulnerable to cyber attacks by foreign adversaries; and WHEREAS, recent federal funding cuts to MS-ISAC, have significantly weakened the nation's defense against cyber threats; and WHEREAS, Wood County has budgeted funds to join MS-ISAC under the Single Organization Membership option in 2026, to continue the services Wood County needs to protect its infrastructure and data; and WHEREAS, If the State of Wisconsin establishes membership with MS- ISAC, services would be provided to all Wisconsin Counties at no cost. NOW THEREFORE BE IT RESOLVED, by the Wood County Board of Supervisors that it supports Wisconsin establishing a Membership with the Multi-State Information Sharing and Analysis Center (MS-ISAC) to Cover the Cost of Membership for all State, Local, Tribal and Territorial (SLTT) Organizations. Motion: Adopted: X 1st Clendenning Lost: 2nd Leichtnam Tabled: No: 0 Yes: 18 Absent: 1 Number of votes required: X Majority Two-thirds Reviewed by: NF , Corp Counsel Reviewed by: PY , Finance Dir. NO YES A 1 Schulz, W X 2 Rozar, D X 3 Buttke, T X 4 Perlock, R X 5 Hovendick, T X 6 Breu, A X 7 Voight, W X 8 Hahn, J X 9 Brehm, S X 10 Thao, L X 11 Penzkover, J X 12 Valenstein, L X 13 Hokamp, J X 14 Polach, D X 15 Clendenning, B X 16 Pliml, L X 17 Zurfluh, J X 18 Hamilton, B X 19 Leichtnam, B X Page 10 of 209 BE IT FURTHER RESOLVED that the Wood County Clerk is hereby authorized to send a copy of this Resolution to the Governor of the State of Wisconsin, all Wisconsin counties, and the Wisconsin Counties Association for consideration. Page 11 of 209 Page 12 of 209 Page 13 of 209 Resolution Number: 2026-02-07 SUPPORT WISCONSIN ESTABLISHING A MEMBERSHIP WITH THE MULTI-STATE INFORMATION SHARING AND ANALYSIS CENTER (MS-ISAC) WHEREAS, the Multi-State Information Sharing and Analysis Center (MS-ISAC) provides vital cybersecurity services, including 24/7 threat monitoring and incident response, to more than 18,000 state, local, tribal, and territorial (SLTT) government organizations supporting our nation's critical infrastructure including public hospitals, public utilities, K-12 school, and law enforcement; and WHEREAS, local governments, especially in rural and under- resourced areas, have relied heavily on MS-ISAC's services; and WHEREAS, without MS-ISAC services, government organizations are increasingly vulnerable to cyber-attacks by foreign adversaries; and WHEREAS, recent federal funding cuts to MS-ISAC, have significantly weakened the nation's defense against cyber threats; and WHEREAS, Trempealeau County joined MS-ISAC under the Single Organization Membership option on September 1,2025, when funding ended, to continue the services Trempealeau County needed to protect its infrastructure and data; and WHEREAS, MS-ISAC has said the fees paid by Trempealeau County will be refunded or applied to other add-on services should Wisconsin obtain membership with MS-ISAC in the future. NOW, BE IT RESOLVED THAT the Trempealeau County Board of Supervisors hereby requests that the State of Wisconsin enter into a statewide membership, covering all agencies and municipalities, allowing all to benefit from this service, BE IT FURTHER RESOLVED THAT the Trempealeau County Clerk is hereby authorized to send a copy of this Resolution to the Governor of the State of Wisconsin, all Wisconsin counties, and the Wisconsin Counties Association for consideration. Introduced by: Property Committee Robert Baecker, Chair __________________________ Dick Miller, Vice-Chair __________________________ Renee Lyon, Secretary __________________________ Richard Anderson __________________________ Richard Sacia __________________________ Committee Approval Date: 2/9/2026 Committee Vote: 5-0 Resolution Drafted by: Tim Robertson Reviewed by Corporation Counsel: 2/16/2026 Motion to Adopt By: Richard Anderson Seconded By: Dawn Truog Dist. Supervisor Y N A 1 Turner ☐ ☐ ☐ 2 Klein ☐ ☐ ☐ 3 Sacia ☐ ☐ ☐ 4 Severson ☐ ☐ ☐ 5 Todd ☐ ☐ ☐ 6 Anderson ☐ ☐ ☐ 7 Adams ☐ ☐ ☐ 8 Miller ☐ ☐ ☐ 9 Whalen ☐ ☐ ☐ 10 Aasen ☐ ☐ ☐ 11 Truog ☐ ☐ ☐ 12 Baecker ☐ ☐ ☐ 13 Lyon ☐ ☐ ☐ 14 Nelson ☐ ☐ ☐ 15 Larson ☐ ☐ ☐ 16 Nutter ☐ ☐ ☐ 17 Johnson ☐ ☐ ☐ TOTALS 17 0 0 First Reading: 2/16/2026 Vote Required: Voice Vote Adopted ☒ Defeated ☐ STATE OF WISCONSIN) )s.s. CO. OF TREMPEALEAU) I hereby certify that this resolution /ordinance is a true and correct copy of a resolution/ordinance adopted by the Trempealeau County Board of Supervisors on: 2/16/2026 _____________________________ Mary Martin, County Clerk Page 14 of 209 Page 15 of 209 Page 16 of 209 RESOLUTION# 26-2-13 DATE February 17, 2026 Effective Date February 17, 2026 Page 1 of 2 Introduced by Conservation, Education, & Economic Development Committee Adopted by the County Board of Wood County, February 17, 2026 County Clerk County Board Chairman INTENT & SYNOPSIS: To request the Wisconsin Counties Association to lobby the State Legislature and Governor on Legislation for Greater Local Control for Wisconsin Counties FISCAL NOTE: None WHEREAS, local governments in Wisconsin are closest to the people they serve and are best positioned to understand and address the unique needs, priorities, and challenges of their communities; and WHEREAS, public meetings and hearings held by local units of government allow for significantly more opportunity for public input than meetings and hearings held by the Public Service Commission in Madison; and WHEREAS, preserving local control is essential to maintaining accountability, transparency, and public trust in government, as well as ensuring that decisions reflect local values and conditions; and WHEREAS, statewide, one size fits all regulations do not always appropriately address the issues and needs of every Wisconsin community; and WHEREAS, a series of mandates and other agency actions have continuously shifted powers from the local to the state level; and WHEREAS, the geographic, environmental, and demographic diversity across Wisconsin counties necessitates localized approaches to governance that reflect each county's unique characteristics; and WHEREAS, state legislators have been making attempts to return local control to cities, villages and towns over large-scale wind and solar projects in several bills; and Motion: Adopted: X 1st Schulz Lost: 2nd Leichtnam Tabled: No: 0 Yes: 18 Absent: 1 Number of votes required: X Majority Two-thirds Reviewed by: NF , Corp Counsel Reviewed by: , Finance Dir. NO YES A 1 Schulz, W X 2 Rozar, D X 3 Buttke, T X 4 Perlock, R X 5 Hovendick, T X 6 Breu, A X 7 Voight, W X 8 Hahn, J X 9 Brehm, S X 10 Thao, L X 11 Penzkover, J X 12 Valenstein, L X 13 Hokamp, J X 14 Polach, D X 15 Clendenning, B X 16 Pliml, L X 17 Zurfluh, J X 18 Hamilton, B X Page 17 of 209 WHEREAS, such attempts should also be applied to counties and county boards who are democratically elected bodies that directly represent the interests and values of their constituents; and WHEREAS, significant negative impacts on environmental habitats, public health, road infrastructure, and property values and taxes due to large-scale wind and solar projects in those areas where they exist are well established and documented. NOW THEREFORE BE IT RESOLVED that the Wood County Board of Supervisors hereby requests the Wisconsin Counties Association consider this issue and/or adopt this resolution and lobby the Wisconsin State Legislature and Governor to support any and all efforts and legislation that would give local elected bodies greater control in regulating large scale wind and solar projects to in the best interest of their communities; and BE IT FURTHER RESOLVED, that the Wood County Board of Supervisors request the County Clerk to forward this resolution to the Wisconsin Towns Association, all local and state legislators who represent citizens across Wood County, the Governor and all county boards in the State of Wisconsin. Page 18 of 209 RESOLUTION NUMBER 04-2026 Resolution Requesting Wisconsin Counties Association Lobby State Legislature and Governor on Legislation for Greater Local Control for Wisconsin Counties The County Board of Supervisors of Green Lake County, Green Lake, Wisconsin, duly assembled at its regular meeting begun on the 17th day of February, 2026, does resolve as follows: WHEREAS, local governments in Wisconsin are closest to the people they serve and are 1 best positioned to understand and address the unique needs, priorities, and challenges of 2 their communities; and, 3 WHEREAS, public meetings and hearings held by local units of government allow for 4 significantly more opportunity for public input than meetings and hearings held by the 5 Public Service Commission in Madison; and, 6 Fiscal note is N/A. 7 A majority vote is needed to pass. 8 Roll Call on Resolution No. 04-2026 Submitted by Administrative Committee: Ayes 16, Nays 0, Absent 2, Abstain 0, Vacant 1 /s/ David Abendroth Dave Abendroth, Chair Passed and Adopted/ Rejected this 17th day of February, 2026. /s/ Gene Thom Gene Thom, Vice Chair /s/David Abendroth /s/ Dennis Mulder County Board Chairman Dennis Mulder /s/Elizabeth Otto Absent ATTEST: County Clerk Brian Floeter Approve as to Form: /s/ Jeffrey Mann /s/ Bob Schweder Corporation Counsel Bob Schweder Approved via remote access Absent Nancy Hoffmann Joe Gonyo Page 19 of 209 WHEREAS, preserving local control is essential to maintaining accountability, 9 transparency, and public trust in government, as well as ensuring that decisions reflect 10 local values and conditions; and, 11 WHEREAS, statewide, one size fits all regulations do not always appropriately address 12 the issues and needs of every Wisconsin community; and, 13 WHEREAS, a series of mandates and other agency actions have continuously shifted 14 powers from the local to the state level; and, 15 WHEREAS, the geographic, environmental, and demographic diversity across 16 Wisconsin counties necessitates localized approaches to governance that reflect each 17 county's unique characteristics; and, 18 WHEREAS, state legislators have been making attempts to return local control to cities, 19 villages and towns over large-scale wind and solar projects in several bills; and, 20 WHEREAS, such attempts should also be applied to counties and county boards who 21 are democratically elected bodies that directly represent the interests and values of their 22 constituents; and, 23 WHEREAS, significant negative impacts on environmental habitats, public health, road 24 infrastructure, and property values and taxes due to large-scale wind and solar projects 25 in those areas where they exist are well established and documented; and, 26 NOW THEREFORE BE IT RESOLVED that the Green Lake County Board of 27 Supervisors hereby requests the Wisconsin Counties Association consider this issue 28 and/or adopt this resolution and lobby the Wisconsin State Legislature and Governor to 29 support any and all efforts and legislation that would give local elected bodies greater 30 control in regulating large scale wind and solar projects to in the best interest of their 31 communities; and, 32 33 BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the 34 Wisconsin Towns Association, all local and state legislators who represent citizens 35 across Green Lake County, the Governor, and all county boards in Wisconsin for 36 consideration, support, and action. 37 Page 20 of 209 Page 21 of 209 Page 22 of 209 RESOLUTION NUMBER 05-2026 Resolution in Opposition to Wisconsin Assembly Bill 1033 The County Board of Supervisors of Green Lake County, Green Lake, Wisconsin, duly assembled at its regular meeting begun on the 17th day of February, 2026, does resolve as follows: WHEREAS, a wake-enhanced boating bill is currently proposed in the Wisconsin 1 Legislature – Assembly Bill 1033. 2 WHEREAS, said bill would set a single statewide standard of 200 feet from shore for all 3 wake-enhanced boats. 4 WHEREAS, said bill would limit a local municipality’s ability to create and pass its own 5 laws, tailored to address its own unique, local issues. 6 WHEREAS, said bill would establish parameters at the state level that would apply the 7 same to all Wisconsin waters, regardless of size and circumstances. 8 WHEREAS, said bill fails to mention any scientific data supporting its proposed actions. 9 No fiscal impact anticipated. 10 Majority vote is needed to pass. 11 Roll Call on Resolution No. 05-2026 Submitted by Land, Water, Parks, & Community Committee: Ayes 14, Nays 1, Absent 3, Abstain 0, Vacant 1 /s/ Bob Schweder Bob Schweder, Chair Passed and Adopted /Rejected this 17th day of February, 2026. /s/ Mike Skivington Mike Skivington, Vice-Chair /s/ David Abendroth /s/ Bill Boutwell County Board Chairman Bill Boutwell /s/ Elizabeth Otto Absent ATTEST: County Clerk Nancy Hiestand Approve as to Form: /s/ Jeffrey Mann /s/ Nita Krenz Corporation Counsel Nita Krenz Page 23 of 209 NOW THEREFORE BE IT RESOLVED, that the Green Lake County Board of 12 Supervisors supports the following wake-enhanced boating standards grounded in 13 science of: operating at least 700 feet from shore, waters at least 30+ feet deep, ballast 14 systems fully drained and sanitized before entering a waterbody, and preservation of 15 local authority so municipalities and lake districts can adopt stronger protections if 16 needed. 17 BE IT FURTHER RESOLVED that the Green Lake County Board of Supervisors does 18 not support Assembly Bill 1033. 19 BE IT FURTHER RESOLVED that the Green Lake County Board of Supervisors prefers 20 for local municipalities to maintain a higher degree of autonomy in addressing this issue. 21 BE IT FURTHER RESOLVED that the Green Lake County Board of Supervisors 22 believes that any proposal be based upon reliable, scientific findings and that any 23 proposed legislation refer to the same. 24 BE IT FURTHER RESOLVED that this resolution shall be shared with all the Governor, 25 all lawmakers in the State Assembly and Senate, and counties in the State of 26 Wisconsin. 27 Page 24 of 209 RESOLUTION 2026 - 01 Re: RESOLUTION URGING LEGISLATIVE ACTION TO ADDRESS COUNTY FUNDING CHALLENGES UNDER WISCONSIN’S TAX LEVY FREEZE WHEREAS, Wis. Stat. §66.0602, enacted as part of Act 25 of the 2005-2007 biannual state budget, established the current property tax levy freeze imposed by the state, which limits Wisconsin counties, including Vilas County, by restricting annual property tax levy increases to the amount of net new construction; and WHEREAS, under current law, increases in property values resulting from market appreciation or countywide revaluations do not raise the total levy, and county budgets can only grow automatically in proportion to new construction, plus any adjustments for closing or amending tax incremental districts; and WHEREAS, if there is little or no new construction, the county’s levy limit remains the same, often causing budget pressures and resulting in service cuts or referendums for additional revenue; and WHEREAS, the current law’s structure does not allow counties to keep up with inflation and rising costs, which steadily reduces their ability to fund essential operations, including public safety, infrastructure maintenance, and health and human services. These costs continue to increase each year due to inflation, workforce expenses, materials, fuel, and unfunded state mandates, ultimately leading to budget shortfalls and potential cuts in critical services, which negatively affect residents and local economies over the long term; and WHEREAS, the current law’s structure has created disparities among counties, with those experiencing low net new construction growth facing significant challenges in raising revenue for essential services. Vilas County’s new net construction rate for 2025 was only 1.28%, well below the rate of inflation, limiting the county’s ability to increase its levy and keep up with rising costs; and WHEREAS, the equalized property valuation for Vilas County increased from approximately $6.2 billion in 2005 to $13.0 billion in 2023, representing a growth of over 110%; yet, the county’s allowable levy increase has been based solely on net new construction. This has resulted in a cumulative levy increase that is significantly lower than the growth in property values and inflation during the same period; and WHEREAS, relying solely on alternative funding sources such as state aid, grants, or temporary relief programs to cover budget shortfalls exposes local governments’ funding to instability from sources like sales taxes or fees, state budget cycles, and political shifts; and WHEREAS, removing the current Levy Freeze legislation and returning to the traditional method of increasing property taxes based on valuation can cause property values to fluctuate significantly due to market conditions, leading to volatile revenue streams; and WHEREAS, removing the Tax Levy Freeze alone can also cause homeowners to face sudden tax spikes from increasing property assessments, even if their income stays the same; and WHEREAS, aligning levy growth with the actual costs of providing services and applying inflation-based adjustments to existing local governments’ levy limits, as determined by an independent source such as the Bureau of Labor Statistics (BLS) Consumer Price Index Page 25 of 209 (CPI-U) Midwest Region—which provides the CPI for Wisconsin—would support essential local operations while protecting taxpayers from sudden, discretionary increases. The CPI-U for the Midwest region was 2.7% for the 12 months ending December 2025; and WHEREAS, to better protect taxpayers from sudden spikes caused by large CPI increases related to events like recessions, it is also essential to impose a cap on how much Levy inflationary costs can increase, such as setting a 3.5% annual growth limit; and WHEREAS, linking the levy to a CPI-based model with a 3.5% annual cap allows revenue to accurately reflect cost pressures and ensures steady, predictable growth that keeps pace with inflation and overall economic expansion, reduces tax burdens, and avoids sharp, market-driven increases; and WHEREAS, predictable and capped revenue growth helps local governments plan capital projects, manage debt, and deliver services with greater confidence, thereby reducing their reliance on emergency budget adjustments. It also encourages local governments to prioritize spending, find efficiencies, and avoid dependence on volatile real estate markets; and WHEREAS, adopting a CPI -based levy model with a 3.5% annual cap balances funding stability and taxpayer protection, providing a sustainable alternative to mill rate volatility and assessment- driven tax swings. This approach offers transparency and reassurance to taxpayers that property taxes won’t increase unpredictably, fostering trust and stability in local governance; and WHEREAS, aligning levy growth with actual service costs and inflation adjustments would sustain essential local functions while protecting taxpayers from abrupt, discretionary hikes; and WHEREAS, local governments, including counties, require sustainable and predictable revenue growth to preserve service quality and address the needs of their residents; and WHEREAS, shifting to a CPI -based increase model would require counties with a total net construction rate of less than 2% since the property tax levy freeze to offset their net loss compared to other counties. The proposed adjustment would be based on the last five years of the CPI-U, which totaled approximately 15.8%. It would be distributed over the first three years at a rate of 5%, plus the current year’s CPI, with a 2% cap on that figure to prevent exceeding 7% during each three -year equalization period, to account for the cumulative inflation not captured over the past 20 years; and WHEREAS, implementing a CPI-based system would require consistency, the allowable levy increase for all counties (in year 4 for those counties that qualify for the adjustment) shall be the lesser of 3.5 percent or the annual percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), as certified by the Department of Revenue. NOW, THEREFORE, BE IT RESOLVED, by the Vilas County Board of Supervisors in session this 27th day of January, 2026, hereby urges the Wisconsin Legislature to enact legislation allowing counties to increase their annual property tax levies by up to 3.5% or the rate of inflation as measured by the Consumer Price Index (CPI-U), or a combination of CPI and population growth, whichever is less. Relief from levy limits on the following items would GREATLY assist all counties and municipali ties: 1.) Labor, 2.) Energy, 3.) Union Contracts, 4.) Health Insurance, 5.) Mandated Services, such as out of home placements. Vilas County spent $2,750,000 on out of home placements alone in 2025. BE IT FURTHER RESOLVED, the Wisconsin Legislature will also review the Page 26 of 209 counties that have not benefited from the current laws regarding new construction and TID increases as indicated by their less than 2% total new construction adjustment from 2005 to 2023. These counties will receive an equity adjustment spread over the first three years of enactment. The adjustment will be based on the last five years of the CPI-U, which was 15.8% and will be distributed across the first three years at a rate of 5%, plus the current year’s CPI, with a 2% cap to prevent exceeding 7% during e ach of the three- year equalization periods. During this period, the counties will also increase the levy by an additional 5% for the first three years to offset t he loss of CPI increases and/or total equalized property value increases over the past 20 years. In year four, these counties will revert to the standard capped CPI adjustment as outlined above. BE IT FURTHER RESOLVED, that such a statutory adjustment would provide counties with a modest but essential tool to keep pace with rising costs without imposing an undue burden on taxpayers. BE IT FURTHER RESOLVED, that copies of this resolution be sent to the Governor of Wisconsin, the leadership of the Wisconsin State Senate and Assembly, our local legislative delegation, the Wisconsin Counties Association (WCA), and all Wisconsin Counties, in support of this important legislative change. SUBMITTED BY: s/Gerald L. Burkett, County Board Chair Motion by C. Ritter, seconded by H. Tomlanovich to adopt. Clerk Olkowski read the resolution aloud. J. Burkett presented the resolution. Discussion. All voted aye. Carried. I, Kimberly A. Olkowski, Clerk of Vilas County, Wisconsin, do hereby certify that the attached resolution is a true and correct copy of a resolution which was adopted by the Vilas County Board of Supervisors on the 27 th day of January, 2026. ____________________________ Kimberly A. Olkowski Vilas County Clerk Page 27 of 209 Sample Proclamation National County Government Month - April 2026 WHEREAS, the nation’s 3,069 counties serving more than 330 million Americans provide essential services to create healthy, safe and vibrant communities; and WHEREAS, counties fulfill a vast range of responsibilities and deliver services that touch nearly every aspect of our residents’ lives; and WHEREAS, counties as intergovernmental partners enact local, state and federal programs to address the needs of all residents; and WHEREAS, [INSERT YOUR COUNTY’S NAME] and all counties take pride in our responsibility to protect and enhance the health, wellbeing and safety of our residents in efficient and cost-effective ways; and WHEREAS, the nation is celebrating 250 years of independence this year and counties have a long and rich history of serving residents; and WHEREAS, each year since 1991 the National Association of Counties has encouraged counties across the country to elevate awareness of county responsibilities, programs and services; and WHEREAS, [INSERT COUNTY SPECIFIC INFO TO HIGHLIGHT] NOW, THEREFORE, BE IT RESOLVED THAT I, [INSERT NAME & TITLE OF CHIEF ELECTED OFFICIAL], do hereby proclaim April 2026 as National County Government Month and encourage all county officials, employees, schools and residents to participate in county government celebration activities. Page 28 of 209 Resolution No. 2026-___ Page 1 of 2 Request for a Sustainable Transportation Funding Solution TO THE DOOR COUNTY BOARD OF SUPERVISORS: WHEREAS, local units of government in Wisconsin own and maintain approximately 90% of the 1 public road miles in the state, including county highways, town roads, and city and village streets; 2 and 3 4 WHEREAS, Wisconsin’s economy—rooted in agriculture, manufacturing, and tourism —relies 5 on a safe, reliable, and well-maintained transportation network; and 6 7 WHEREAS, local governments greatly appreciate the one -time infusions of General Purpose 8 Revenue, primarily sales and income taxes, and other revenue provided in recent state budgets, 9 which have enabled the initiation and continuation of the successful and popular Local Roads 10 Improvement Program Supplemental (LRIP -S) and Agricultural Roads Improvement Program 11 (ARIP); and 12 13 WHEREAS, despite modest increases from the state over the years, transportation aids to local 14 governments remain insufficient to keep pace with i nflation and rising construction costs, leaving 15 many communities funded below 2000 levels in real dollars; and 16 17 WHEREAS, local governments throughout Wisconsin continue to struggle to perform even 18 routine maintenance, pavement preservation, and safety imp rovements, resulting in deteriorating 19 roads and bridges; and 20 21 WHEREAS, the inaugural inventory and assessment of small bridges between 6 to 20 feet found 22 about 10% of the nearly 17,000 structures to be in poor or severe condition; and 23 24 WHEREAS, levy limi ts and other fiscal constraints prevent local governments from 25 independently filling the funding gap created by inadequate state transportation aids; and 26 27 WHEREAS, absent sustainable state funding, many communities have been forced to address 28 their shortfalls by significantly increasing borrowing, deferring essential projects, or imposing local 29 vehicle registration (“wheel”) taxes; and 30 31 WHEREAS, Wisconsin motorists currently pay among the lowest transportation user fees in the 32 Midwest, while neighboring s tates and dozens of others nationwide have enacted long -term 33 revenue measures to keep their transportation systems competitive; and 34 35 WHEREAS, Wisconsin is increasingly relying on General Purpose Revenues to make needed 36 investments, potentially pitting transportation against other vital services, such as education; and 37 38 WHEREAS, continued lack of growing, dedicated, and predictable revenue places Wisconsin 39 at a growing economic disadvantage by threatening the efficiency of freight movement, the safety 40 of travelers, and the attractiveness of our state to businesses and residents; and 41 42 WHEREAS, both Wisconsin’s aging Interstate highway system —largely constructed in the 43 1950s and 1960s —and our extensive network of state and local roads require predictable, 44 adequate, and sustainable funding to meet current and future needs; 45 46 Page 29 of 209 Resolution No. 2026-___ Page 2 of 2 Request for a Sustainable Transportation Funding Solution ROLL CALL Board Members Aye Nay Exc. Dist. 1 D. Englebert Dist. 2 T. Thayse Dist. 3 vacant Dist. 4 N. Robillard Dist. 5 J. Miller Dist. 6 K. Fisher Dist. 7 C. Morkin Dist. 8 C. Jeanquart Dist. 9 R. Shaw Dist. 10 P. Rockwell Dist. 11 M. Rusnak Dist. 12 N. Norton Dist. 13 D. Vogel Dist. 14 H. Zettel Dist. 15 E. Gauger Dist. 16 D. Enigl Dist. 17 B. Bultman Dist. 18 V. Hancock Dist. 19 vacant Dist. 20 W. Kalms Dist. 21 J. Gunnlaugsson BOARD ACTION Vote Required: Majority Vote of a Quorum Motion to Approve Adopted 1st Defeated 2nd Yes: No: Exc: Reviewed by: , Corp. Counsel Reviewed by: , Administrator FISCAL IMPACT: There is no fiscal impact with the adoption of this resolution. STW Certification: I, Jill M. Lau , Clerk of Door County, hereby certify that the above is a true and correct copy of a resolution that was adopted on the 24th day of March, 2026 by the Door County Board of Supervisors. Jill M. Lau County Clerk, Door County NOW, THEREFORE, BE IT RESOLVED, that the Door County 1 Board of Supervisors strongly urges the Governor of Wisconsin and the 2 State Legislature to enact a comprehensive, sustainable transportation 3 funding solution that: 4 5 1. Provides adequate and reliable revenue growth for the efficient 6 long-term planning and execution of state and local transportation 7 programs; 8 9 2. Includes responsible and prudent use of General Purpose 10 Revenue and bonding; 11 12 3. Adjusts any new and existing transportation user fees and other 13 revenue mechanisms to sustain purchasing power in order to 14 maintain and improve Wisconsin’s transportation infrastructure; 15 and 16 17 4. Ensures transportation continues t o deliver for Wisconsin by 18 adequately funding reconstruction, preservation, and safety 19 investments on the state and local systems. 20 21 BE IT FURTHER RESOLVED that the clerk is hereby directed to 22 transmit a copy of this resolution to the Governor’s office, all members 23 of the Wisconsin State Senate and Assembly representing districts 24 within Door County, and the Wisconsin Counties Association 25 26 27 28 SUBMITTED BY: ADMINISTRATIVE COMMITTEE David Englebert, Chair David Enigl Todd Thayse Bob Bultman Nancy Robillard Walter Kalms Elizabeth Gauger Page 30 of 209 ROLL CALL Board Members Aye Nay Exc. Dist. 1 D. Englebert Dist. 2 T. Thayse Dist. 3 Vacant Dist. 4 N. Robillard Dist. 5 J. Miller Dist. 6 K. Fisher Dist. 7 C. Morkin Dist. 8 C. Jeanquart Dist. 9 R. Shaw Dist. 10 P. Rockwell Dist. 11 M. Rusnak Dist. 12 N. Norton Dist. 13 D. Vogel Dist. 14 H. Zettel Dist. 15 E. Gauger Dist. 16 D. Enigl Dist. 17 B. Bultman Dist. 18 V. Hancock Dist. 19 Vacant Dist. 20 W. Kalms Dist. 21 J. Gunnlaugsson BOARD ACTION Vote Required: Majority Vote of a Quorum Motion to Approve Adopted 1st Defeated 2nd Yes: No: Exc: Reviewed by: , Corp. Counsel Reviewed by: , Administrator FISCAL IMPACT: No Fiscal Impact. STW Certification: I, Jill M. Lau, Clerk of Door County, hereby certify that the above is a true and correct copy of a resolution that was adopted on the 24th day of March , 202 6 by the Door County Board of Supervisors. Jill M. Lau County Clerk, Door County Resolution No. 2026-__ PROCLAMATION TRAVEL & TOURISM WEEK MAY 3-9, 2026 TO THE DOOR COUNTY BOARD OF SUPERVISORS: WHEREAS, Travel matters to the nation’s economic prosperity 1 and its image abroad, to business wealth and to individual travelers; 2 and 3 4 WHEREAS, Travel to and within the United States provides 5 significant economic benefits for the nation, generating a $2.9 trillion 6 economic footprint, including $1.3 trillion spent directly by travelers 7 in 2024; and 8 9 WHEREAS, Travel is among the largest private-sector employers 10 in the United States, supporting 15 million American jobs in 2024, 11 including 8 million direc tly in the travel industry and 7 million 12 through indirect impact in other industries; and 13 14 WHEREAS, Travel spending in Wisconsin directly generated tax 15 revenues of $ 1.7 billion in 20 24 for state and local governments, 16 funds used to support essential services and programs; and 17 18 WHEREAS, the total economic impact of tourism in Door County 19 was $651.2 million in 2024 and generated $53.3 million in state and 20 local tax revenue while supporting 3,524 jobs and generating $124.3 21 million in employee wages; and 22 23 WHEREAS, International travel to the United States has 24 historically been one of the nation’s largest export industries. Travel 25 generated $181 billion in exports in 2024; and 26 27 WHEREAS, Leisure travel continues to lead the tourism industry 28 when it comes to economic activity in the U.S., generating $1 trillion 29 in travel spending in 2024. Leisure travel spurs countless benefits to 30 travelers’ creativity, cultural awareness, education, happiness, 31 productivity, relationships and wellness; and 32 33 WHEREAS, Travel is a catalyst that moves the county, state and 34 national economy forward. 35 36 NOW, THEREFORE, BE IT RESOLVED, that the Door County 37 Board of Supervisors does hereby support and promote May 3-9, 38 2026 as Travel and Tourism Week in Door County , and urge s the 39 citizens of Door County to join in this spe cial observance with 40 appropriate events and commemorations. 41 SUBMITTED BY: David Englebert, Chairman Door County Board of Supervisors Page 31 of 209 Door County’s visitor economy generated $523.2 million in direct spending in 2024. That breaks down into the following share by key business categories: Tourism plays a significant role in Wisconsin’s economy statewide and is a significant source of both employment and tax revenue. Source: Tourism Economics: 2024 Economic Impact of Visitors to Door County DOORCOUNTY.COM economic impact employment did you know tax revenue 2024 ECONOMIC IMPACT FACT SHEET the power of door county’s visitor economy $25.8B $16.3B $1.7B 181,898 3,524 $53.3M $124.3M $3,706 $523.2M 7th $523.2M $651.2M $31.4M $2.3M $2.7M $26.2M (+5.1%) (+4.4%) (+2.2%) (+5.6%) LODGING FOOD & BEVERAGE RETAIL RECREATION & ENTERTAINMENT LOCAL TRANSPORTATION s tatewide impact DOWNLOAD THE COMPLETE 2024 DOOR COUNTY ECONOMIC IMPACT REPORT AT DOORCOUNTY.COM/IMPACT Source: Tourism Economics: 2024 Economic Impact of Visitors to Door County OVERALL TOURISM IMPACT ON STATEWIDE ECONOMY DIRECT VISITOR SPENDING STATEWIDE STATE & LOCAL TAX REVENUE GENERATED JOBS SUPPORTED IN WISCONSIN JOBS SUPPORTED BY THE VISITOR ECONOMY IN STATE & LOCAL TAXES GENERATED TOTAL LABOR INCOME FOR EMPLOYEES ADDITIONAL AMOUNT EACH DOOR COUNTY HOUSEHOLD WOULD NEED TO PAY TO REPLACE THE TAX REVENUE GENERATED BY THE VISITOR ECONOMY $1.4M IS GENERATED PER DAY, ON AVERAGE, BY THE DOOR COUNTY VISITOR ECONOMY RANK OUT OF 72 COUNTIES, GENERATING 3.22% OF ALL VISITOR ECONOMY SPENDING IN WISCONSIN IN 2024 19% Q1 (JAN-MAR) 24% Q2 (APRIL-JUNE) 30% Q3 (JULY-SEPT) 27% Q4 (OCT-DEC) IN DIRECT SPENDING IN OVERALL IMPACT 2024 SPENDING PERCENTAGE BREAKDOWN, BY QUARTER: OVER 2023 OVER 2023 OVER 2023 OVER 2023 $254.2M $110.5M $73.3M $55.7M $29.6M 48.6% 21.1% 14.0% 10.7% 5.7% Source: Tourism Economics: 2024 Economic Impact of Visitors to Wisconsin Page 32 of 209 DOORCOUNTY.COM ALL 19 OF DOOR COUNTY’S MUNICIPALITIES HAVE BEEN PART OF THE COUNTY-WIDE TOURISM ZONE SINCE JANUARY 1, 2009 $257.1 $266.9 $271.2 $289.0 $298.8 $314.6 $332.8 $347.8 $358.5 $366.6 $372.1 $304.2 $423.1 $470.7 $497.0 $523.2 $0.0 $100.0 $200.0 $300.0 $400.0 $500.0 $600.0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 visitor spending IN MILLIONS $29.4 $29.8 $30.6 $31.8 $32.5 $34.2 $36.1 $37.4 $39.7 $38.8 $40.2 $32.5 $42.7 $47.8 $51.0 $53.3 $0.0 $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 s tate & local taxes IN MILLIONS $3.06 $3.23 $3.29 $3.49 $3.64 $3.82 $4.13 $4.46 $4.66 $4.89 $5.14 $4.78 $7.28 $11.07 $11.31 $12.18 $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 room tax collections IN MILLIONS In 2024, direct spending generated by the visitor economy in Door County totaled $523.2 million, up 5.3%, an increase of $26.2 million over 2023. In 2024, state and local tax revenue generated by the visitor economy in Door County totaled $53.3 million, a 4.5% increase over 2023. In 2024, room tax collections in Door County were up $865,585, a 7.7% increase over 2023. Note: the room tax rate from 2009-2021 was 5.5%. The room tax increased to 8% on January 1, 2022. Source: Tourism Economics: 2024 Economic Impact of Visitors to Door County Source: Tourism Economics: 2024 Economic Impact of Visitors to Door County Source: Door County Tourism Zone Commission View this flow chart PDF to see where room tax goes in Door County. Destination Door County • 1015 Green Bay Road • Sturgeon Bay, WI 54235 • 800-527-3529 • DOORCOUNTY.COM Page 33 of 209 ROLL CALL Board Members Aye Nay Exc. Dist. 1 D. Englebert Dist. 2 T. Thayse Dist. 3 vacant Dist. 4 N. Robillard Dist. 5 J. Miller Dist. 6 K. Fisher Dist. 7 C. Morkin Dist. 8 C. Jeanquart Dist. 9 R. Shaw Dist. 10 P. Rockwell Dist. 11 M. Rusnak Dist. 12 N. Norton Dist. 13 D. Vogel Dist. 14 H. Zettel Dist. 15 E. Gauger Dist. 16 D. Enigl Dist. 17 B. Bultman Dist. 18 V. Hancock Dist. 19 vacant Dist. 20 W. Kalms Dist. 21 J. Gunnlaugsson BOARD ACTION Vote Required: Majority Vote of a Quorum Motion to Approve Adopted 1st Defeated 2nd Yes: No: Exc: Reviewed by: , Corp. Counsel Reviewed by: , Administrator FISCAL IMPACT: The proposed rates for 2027 represent an increase of $17,945 total over the 2026 budget, with an additional total increase of $2,955 for 2028, an additional total increase of $2,106 for 2029, and an additional total increase of $2,127 for 2030. The rates adopted in this resolution would become part of the annual budget process for those years. STW Certification: I, Jill M. Lau, Clerk of Door County, hereby certify that the above is a true and correct copy of a resolution that was adopted on the 24th day of March , 2026 by the Door County Board of Supervisors. Jill M. Lau County Clerk, Door County Resolution No. 2026-__ SALARIES OF ELECTIVE OFFICIALS Sheriff and Clerk of Circuit Court TO THE DOOR COUNTY BOARD OF SUPERVISORS: WHEREAS, § 59.22 Wis. Stats. requires that compensation for certain elective 1 county officials be established by the County Board of Supervisors before the earliest 2 time for filing nomination papers for such elective office. 3 4 NOW, THEREFORE, BE IT RESOLVED, That the Door County Board of 5 Supervisors does hereby establish the total annual compensation for the enumerated 6 elective officials, effective the first day of a term of office that begins after the date this 7 resolution is adopted, as follows: 8 9 Elective 2026 2027 2028 2029 2030 10 Official Rate Rate Rate Rate Rate 11 12 Sheriff $110,379 $119,766.00 COLA or 1% COLA or 1% COLA or 1% 13 14 Clerk of Circuit Court $ 79,301 $ 87,859.00 $ 89,616.00 $ 90,513.00 $ 91,418.00 15 16 17 BE IT FURTHER RESOLVED, To clarify the above table, that for each of the 18 years 2028 through 2030 , the Sheriff shall receive the greater of : (1) a 1% increase 19 or (2) in the event the County Board approves a cost of living adjustment (COLA) 20 and/or a bonus for its full -time non -represented employees, an equivalent COLA 21 and/or bonus; and 22 23 BE IT FURTHER RESOLVED, That each elective official is entitled to participate 24 in the Wisconsin Retirement System ("WRS") if and as authorized by law. Each 25 elective official is required to pay their share of the total WRS required contribution. 26 Door County will pay only its share of the total required WRS contribution. It i s 27 expressly recognized that these shares may change, when the required WRS rate is 28 adjusted, as authorized by law. These contributions will be pre-tax. 29 30 BE IT FURTHER RESOLVED, That each elective official is conditionally eligible 31 for, and may elect to receive , health insurance through Door County’s Group Health 32 Insurance Plan. This eligibility for health insurance coverage is expressly subject to 33 the same terms and conditions (e.g., premium contribution, deductibles, co -pays, 34 etc.) as full-time non-represented employees of Door County. 35 36 BE IT FURTHER RESOLVED, That each elective official is eligible for, and may 37 elect to participate in, the fringe benefit package provided to full-time non-represented 38 employees of Door County . Such eligibility and participation is subject to the same 39 terms and conditions as full-time non-represented employees of Door County. 40 41 BE IT FURTHER RESOLVED , That each elective official is eligible for 42 reimbursement of expenses consistent with County policy and § 59.22(3), Wis. Stats. 43 SUBMITTED BY: ADMINISTRATIVE COMMITTEE David Englebert, Chair David Enigl Todd Thayse Bob Bultman Nancy Robillard Walter Kalms Elizabeth Gauger Page 34 of 209 MARK D. O’C ONNELL , PRESIDENT & CEO September 2024 The Wisconsin Counties Association (WCA) is pleased to release the inaugural version of the County Board Rules Template. Over the years, many county board supervisors have requested guidance and assistance in drafting or revising their board rules. Recognizing the importance of legally sound and workable rules of procedure, the WCA believes having a set of guiding principles and template language assists county boards with the process of revising, updating or drafting their own board rules. The WCA and Attolles Law have witnessed countless county board and committee meetings, viewed first-hand some of the procedural challenges encountered at those meetings and otherwise reviewed dozens of board rules from counties across the state. The County Board Rules Template encompasses this collective experience, which is intended to serve as a guide for county boards. It is important to emphasize what the County Board Rules Template is not – it is not intended as a “cut-and-paste” set of procedural rules. Counties are given broad flexibility under Wis. Stats. §§ 59.03 and 59.51 to organize their board rules in a manner best suited to a particular county board. Different counties conduct business in different ways, which is both expected and encouraged. A county’s board rules should reflect historical customs and local community values – no two counties should be expected to be exactly the same. For this reason, the WCA encourages counties to work closely with their corporation counsel to utilize the County Board Rules Template as a guide in the discussion. The WCA hopes you enjoy this version of the County Board Rules Template. It is anticipated that updates to the template will be released intermittently as county boards devise different and better ways to address procedural issues. In the meantime, if you have any questions about the County Board Rules Template, please do not hesitate to contact the WCA or Attolles Law. Page 35 of 209 County Board Rules Template (NOTE: Please consult with corporation counsel prior to implementation of any rules of procedure) [ ● ] COUNTY RULES OF THE BOARD [ ● ], 2024 Table of Contents SECTION 1: PURPOSE AND DEFINITIONS .......................................................................... 2 1.01 Purpose ............................................................................................................................ 2 1.02 Interpretation ................................................................................................................... 2 SECTION 2 COUNTY BOARD ORGANIZATION ................................................................ 2 2.01 County Board Meetings .................................................................................................. 2 2.02 County Board Meeting Agenda Responsibilities ............................................................ 3 2.03 County Email Addresses ................................................................................................. 4 2.04 Committees of the County Board and Other Boards and Commissions – Creation and Existence ......................................................................................................................... 4 2.05 Committee and Other Boards and Commissions Appointments and Removals............. 5 2.06 Committees and Other Boards and Commissions Meeting Agenda Responsibilities .... 6 2.07 County Board Member Compensation ........................................................................... 7 2.08 Meeting Minutes ............................................................................................................. 8 2.09 County Board Meeting Seating Arrangements ............................................................... 8 2.10 Board Member Interest Forms ........................................................................................ 8 2.11 Board Relationship with [Executive/Administrator/Administrative Coordinator] and Department Heads ........................................................................................................... 9 2.12 Vacancies in Office of County Board Member .............................................................. 9 2.13 Official Statements by Board Members ........................................................................ 10 2.14 Closed Session at Committee Meetings - Attendance .................................................. 10 SECTION 3 COUNTY BOARD OFFICERS .......................................................................... 11 3.01 County Board Chair ...................................................................................................... 11 3.02 County Board Vice Chair.............................................................................................. 11 3.03 Chairs and Vice Chairs of Committees. ........................................................................ 12 SECTION 4 RULES OF PROCEDURE .................................................................................. 12 4.01 Parliamentary Authority................................................................................................ 12 4.02 Committee of the Whole ............................................................................................... 12 4.03 Remote Attendance at Meetings ................................................................................... 12 4.04 Order of Business .......................................................................................................... 13 4.05 Personal Electronic Devices ......................................................................................... 14 4.06 Recognition, Debate and Voting at County Board Meetings ....................................... 14 4.07 Public Decorum and Comment ..................................................................................... 15 4.08 Reconsideration............................................................................................................. 17 4.09 Resolutions – Form and Introduction ........................................................................... 17 4.10 Suspension of and Amendment to Rules ...................................................................... 18 Page 36 of 209 2 SECTION 1: PURPOSE AND DEFINITIONS 1.01 Purpose The [ ● ] County Board of Supervisors (referred to as the “County Board” or “Board”) recognizes and understands the importance of county government, and the programs and services it provides, to the citizens of [ ● ] County. The County Board further recognizes County citizens’ rightful expectation that the financial resources provided the County through tax levy and other sources be invested in a wise and deliberate matter. Therefore, in recognition of these principles, the County Board hereby adopts the following County Board Rules (referred to as “Board Rules” or “Rules”) in order to promote orderly and efficient rules of governance for the County Board and all county-related governmental bodies. 1.02 Interpretation These Board Rules are not intended to, and shall not, supersede any requirements or provisions in the Wisconsin Statutes. In the event of any conflict between the Wisconsin Statutes and these Board Rules, the Wisconsin Statutes shall take precedence. SECTION 2 COUNTY BOARD ORGANIZATION1 2.01 County Board Meetings The two-year period of time between the organizational meetings in Section 2.01(A) hereof shall constitute a session of the County Board, and any business pending and upon which the Board has not acted prior to the close of a session can no longer be acted upon without being reintroduced. (A) The Organizational Meeting. On the third Tuesday in April in even - numbered years, after each Spring general election at which County Board Members are elected for full terms, the County Board will meet and shall: 1. Organize and transact general business; 2. Elect a member Board Chair to perform the duties set forth in Wis. Stat. § 59.12(1); 3. Elect a member Vice Chair to perform the duties set forth in Wis. Stat. § 59.12(2); and 4. Committee Appointment Process OPTION - Elect the five (5) at-large members of the Committee on 1 WCA encourages counties to adopt self-organized status under Wis. Stat. § 59.10(1). According to the Secretary of State, as of January 1, 2024, 52 counties are self-organized. If a county codifies its board rules in ordinance, a simple means by which to become self-organized is to make the selection in Section 2 of these board rules and file a copy of the ordinance with the Secretary of State’s office. Page 37 of 209 3 Committees, who will then appoint committees. OPTION – Board Chair appoints committees, subject to Board confirmation (see Wis. Stat. § 59.13) OPTION – Other process established by the Board] ** DRAFTER’S NOTE: The highway committee is elected pursuant to Wis. Stat. § 83.015(1)(a) unless a different method is specified in the Board Rules. The [County Clerk/Corporation Counsel/Other] shall serve as Chair pro tempore of the Organizational Meeting until such time as the County Board elects the Board Chair. Persons nominated for Board Chair and Board Vice Chair are allowed 10 minutes to speak and answer questions. Voting shall take place by written secret ballot and the County Clerk and Corporation Counsel shall serve as ballot clerk s. A majority of votes of the Board Members present shall be necessary to elect the Board Chair and Board Vice Chair. (B) The Annual Meeting. The County Board will convene for an annual meeting for the purpose of transacting general business on a date established in accordance with Wis. Stat. § 59.11(1)(a). The Annual Meeting may be adjourned from time to time as allowed under the Wisconsin Statutes. (C) Regular Meetings. The County Board shall meet for the purpose of transacting general business at [7:00 p.m. on the third Tuesday of each month except for the month of December, during which month the County Board shall meet on the second Tuesday of the month]. ** DRAFTER’S NOTE: Counties can adopt a regular meeting schedule on a date and time appropriate for Board members. (D) Special Meetings. Special meetings of the County Board may be called in accordance with Wis. Stat. § 59.11(2) [or at the call of the Board Chair]. If a meeting is called pursuant to Wis. Stat. § 59.11(2), the written request delivered to the County Clerk shall conform to Wis. Stat. § 59.11(2)(a) and contain the proposed agenda for the meeting. 2.02 County Board Meeting Agenda Responsibilities (A) The Board Chair , in consultation with the County Clerk [and the County Executive/Administrator/Administrative Coordinator ,] is responsible for the contents of the agenda for any County Board meeting except for a special meeting called pursuant to Wis. Stat. § 59.11(2)(a). (B) Any member of the Board desiring an item to be placed on the agenda for a board meeting shall either: Page 38 of 209 4 1. Request that the Board Chair place the item on the agenda and the Board Chair may grant or refuse the request; or 2. Make a motion during the Future Agenda Items portion of the agenda at a County Board meeting to have an item placed on the agenda for the next meeting and, if such motion is adopted, the item shall be placed on the agenda for the next meeting. (C) The County Clerk, in consultation with the Board Chair, is responsible for providing notice of every meeting of the County Board by posting the agenda in compliance with Wisconsin’s Open Meetings Law, Wis. Stat. § 19.81, et seq. (D) The County Clerk shall distribute the agenda and meeting packet to all County Board Member s, the [County Executive/Administrator/Administrative Coordinator] and the Corporation Counsel , in addition to any other interested persons identified by the Board Chair, by [1:00 p.m. on the Friday] immediately preceding a regular County Board meeting. For special meetings, the agenda and meeting packet shall be delivered at least 48 hours in advance of the meeting except in the event of an emergency, in which case the agenda and meeting packet shall be delivered as soon as practicable. Any Committee or Board Member responsible for submitting materials (resolutions, ordinances, ordinance amendments, reports, etc.) for inclusion in the meeting packet shall provide the materials to the County Clerk no later than [5:00 p.m. on the Thursday] preceding the week of the regular meeting. The agenda and meeting packets shall be delivered in electronic format to the recipient’s county email address unless a recipient requests a hard copy of the materials. The requirements of this Section 2.02( D) may be waived, in whole or in part, by the Board Chair in their discretion. 2.03 County Email Addresses The County shall provide every Board Member with a county email address. All Board Members shall utilize the county email address for county business and shall not conduct county business on any other email address. 2.04 Committees of the County Board and Other Boards and Commissions – Creation and Existence (A) Standing Committees. The County Board has established the standing committees (referred to as “Standing Committees”) as designated on Appendix A to these Board Rules.2 Standing Committees are regular committees of the County Board, shall have the authority, power, duties and responsibilities as set forth in Appendix A and shall operate according to the procedures set forth in Appendix A. (B) Ad Hoc Committees. The County Board may form ad hoc committees 2 Recognizing the disparity among counties as it relates to committee structure, this County Board Rules Template does not include a template for Appendix A. If your county is interested in how other counties have organized their committees, please contact the WCA. Page 39 of 209 5 (referred to as “Ad Hoc Committees”) from time to time by resolution or action of the County Board. Any resolution or action creating an Ad Hoc Committee shall specify the name of the committee, the committee’s purpose, the number of members of the committee, the appointing authority for committee membership, the duration of the committee and the committee’s reporting relationship. Appendix A will be upda ted by May 1 in even -numbered years to reflect current Ad Hoc Committees and particulars surrounding e ach particular Ad Hoc Committee’s operations. In these Board Rules, Ad Hoc Committees and Standing Committees are together referred to as “Committees.” (C) Other Boards and Commissions. The County may be associated with certain Other Boards and Commission s (referred to as “Other Boards and Commissions”). Appendix A will be updated from time to time to reflect current Other Boards and Commissions and particulars surrounding operations. ** DRAFTER’S NOTE : A county executive and county administrator appoint members to boards and commissions, subject to county board confirmation. (D) [Pursuant to Section 3.01 of these Rules, the Board Chair may serve as a member, with full rights and privileges, of any Committee if there is not otherwise a quorum present at any Committee meeting]. 2.05 Committee and Other Boards and Commissions Appointments and Removals (A) [At the time of the Organizational Meeting or within one (1) week thereafter, the Board Chair shall appoint members of committees and communicate such appointments to all members of the County Board.] -OR- [The Board hereby establishes the Committee on Committees, which shall convene within one (1) week following each Organizational Meeting for purposes of nominating members to Standing Committees. The Committee on Committees shall be comprised of seven (7) members consisting of the Board Chair, Board Vice Chair and five (5) at -large Board Members elected by the County Board at the Organizational Meeting. Such election shall occur by ballot with the 5 members receiving the most votes on the ballot being ele cted. The Board Chair shall serve as chair of the Committee on Committees. The Committee on Committees shall nominate persons to serve on each Standing Committee in writing at the first Board meeting following the Organizational Meeting. The Board shall either confirm or reject any nomination for each Standing Committee and in the event of rejection, the Board shall appoint the member to the Standing Committee relating to such rejection. In making nominations, the Committee on Committees shall consider the interest forms submitted by Board Members and Board Member tenure and previous service on Standing Committees.] Page 40 of 209 6 -OR- [Other process established by the Board] (B) [At the first meeting of each Standing Committee following the Organizational Meeting, the Standing Committee shall elect a Chair and Vice Chair of each Standing Committee, which designations are subject to County Board confirmation.] -OR- [At the time of appointments to Standing Committees, the Board Chair shall designate Chairs and Vice Chairs for each Standing Committee.] (C) [The Board Chair may recommend the removal of any member of any Committee at any time for any reason to the County Board and the County Board may make such removal . The Board Chair may recommend the removal of the designation as Chair or Vice Chair of any Committee at any time for any reason and the County Board may make such removal.] -OR- [The Board Chair, in his or her sole discretion, may remove any member of any Committee at any time for any reason. The Board Chair, in his or her sole discretion, may remove the designation as Chair or Vice Chair at any time for any reason.] 2.06 Committees and Other Boards and Commissions Meeting Agenda Responsibilities (A) The Committee Chair shall serve as the Chair of a Committee meeting and, in consultation with the County Clerk and Board Chair , is responsible for the preparation of all Committee meeting agendas. (B) The County Clerk, in consultation with the Committee Chair, is responsible for providing notice of every meeting of the Committee by posting the agenda in compliance with Wisconsin’s Open Meetings Law, Wis. Stat. § 19.81, et seq. (C) A Committee or Other Board and Commission may request another Committee or Other Board and Commission to attend a future meeting of the requesting body. In such event, each Committee and Other Board and Commission shall prepare an agenda for the joint meeting in the usual manner. (D) In the first meeting of a Committee following the Organizational Meeting, the Committee shall adopt dates and times for regular Committee meetings and shall make every attempt to schedule such meetings prior to the regular County Board meetings and with due regard to the meeting dates and times of other Committees. Page 41 of 209 7 2.07 County Board Member Compensation ** DRAFTER’S NOTE: Counties that have elected self-organized status may compensate Board members as they see fit. Some counties have adopted an annual salary for Board members and others have maintained the traditional per diem method. If a salary system is adopted, this section should provide the salary and any additional amounts for Chair and Vice Chair, if any. The language below applies to counties that pay per diem. (A) County Board Meetings. Board Members shall receive [ ● ] for each day’s attendance at a County Board meeting. (B) Committee Meetings. Board Member s shall receive $ [ ● ] /meeting for attending a Committee meeting. Board Member s are entitled to receive compensation for attending more than one meeting in a day. (C) Other Meetings. Board Members shall receive [ ● ] for attending a meeting of a body that is not a Committee only with the Board Chair’s prior approval. Board Members who are not members of the Committee may receive compensation as provided in this Section 2.07 for attending a meeting only when attendance at the meeting is directed or approved by the Board Chair. (D) Board Chair Compensation. In addition to the compensation set forth in this Section 2.07, the Board Chair shall receive an additional [ ● ] . If the Board Chair is unable or unwilling to perform the duties of Board Chair for a period of four weeks or longer, the Board Chair shall not be paid the additional compensation herein, and the compensation shall be paid to the Vice Chair for the months during which the Vice Chair is performing the duties of the Board Chair. (E) Expense Reimbursement. Board Members shall be reimbursed for expenses in the amounts, and according to the regulations and procedures, established by the [Finance/Executive/Personnel] Committee [subject to confirmation by the County Board] from time to time. Board Members shall be entitled to reimbursement of only actual mileage traveled for attendance at any meeting for which compensation is paid and only if the Board Member utilizes his or her personal vehicle for the travel. (F) No compensation shall be paid for attendance at any meeting held one hour or less before or one hour or less after a County Board meeting. (G) Board Member s shall complete and sign any forms required to verify attendance and expenses as established by the [Finance/Executive/Personnel] Committee [and confirmed by the County Board] from time to time. Such forms are required to be submitted not more than two (2) days following the end of the month in which the expenses were incurred or attendance is claimed. Page 42 of 209 8 2.08 Meeting Minutes (A) County Board Meetings. The County Clerk is responsible for the preparation of minutes for all meetings of the County Board. The County Clerk may use a personal recording device to record any open session portion of a meeting for purposes of verifying the accuracy of the proceedings. The County Clerk shall destroy any recording not sooner than 90 days after approval of the minutes of the meeting at which the recording is taken. The County Clerk shall not record any closed session of a County Board meeting. A draft form of the minutes of meetings shall be included in the meeting packet distributed prior to County Board meetings as specified in Section 2.02(D). (B) Committee, Other Board and Commission Meetings. [The County Clerk is responsible for taking and recording the minutes of any meeting of the Committee.] OR [The County Clerk shall confer with the Chair of any Committee to appoint a person to take and record the minutes of any meeting of the Committee. Any person so appointed shall not be a County Board Member.] All draft minutes shall be filed with the County Clerk’s office no later than 14 days after the meeting to which the draft minutes apply and shall be in a format approved by the County Clerk. 2.09 County Board Meeting Seating Arrangements [Except as provided herein, County Board Member s shall be seated in order by district number. The Board Chair, Vice Chair, County Administrator, County Clerk and Corporation Counsel shall sit at the designated head of the room in the order established by the Board Chair. There shall be a designated area for members of the public and members of the press. The Board Chair may alter the seating arrangements to meet the needs of individual Board M embers or members of the public.] 2.10 Board Member Interest Forms (A) Within 7 days after County Board Member s are elected in the Spring general election, the County Clerk shall distribute a welcome letter to all persons elected to the County Board . The contents of the welcome letter shall include information concerning the schedule for the Organizational Meeting and related matters, the Board Rules and the Board Member Biography form. (B) Board Members interested in nomination for the position of Board Chair and Vice Chair are encouraged to indicate their interest in the positions on the County Board Chair/Vice Chair candidate answers form. In addition, such Board Members are encouraged to answer two additional questions (beyond the minimum questions on the Board Member Biography form): • If you are elected, are there things you will try to change or do differently as County Board Chair/Vice Chair? • How would you describe the style you will use in working with your fellow Page 43 of 209 9 Board Members, County Committees, County Administrator and other staff? All Board Members shall also complete a Committee/Board/Commission Preference form and a Board Member Biography form. The County Clerk will distribute these forms to all County Board Members-elect in advance of the Organizational Meeting.] ** While not required, WCA encourages counties to provide a process for submitting interest forms to assist in the committee selection and officer election processes. 2.11 Board Relationship with [Executive/Administrator/Administrative Coordinator] and Department Heads The County Board serves as the legislative body in County government. As such, the County Board’s role is to enact policy. To implement the policy the County Board establishes, the County Board [recognizes the role of the County Executive as chief executive officer of the County] OR [shall appoint a person as the County Administrator according to Wis. Stat. § 59.18(1) ] OR [shall designate a person as the Administrative Coordinator according to Wis. Stat. § 59.19]. The [Executive/Administrator/Administrative Coordinator ] shall perform all duties and have such authority as specified in Wis. Stat. § [59.17/59.18/59.19], [the Position Description], these Board Rules and as otherwise may be authorized and directed by the County Board from time to time. Department Heads are responsible, and shall report, to the [Executive/Administrator/Administrative Coordinator ]. County Board Members desiring information or a report from a Department Head or other County staff shall request such information or report either in the context of a County Board or Committee meeting or from the [Executive/Administrator/Administrative Coordinator]. 2.12 Vacancies in Office of County Board Member (A) Vacancies – How Caused. Vacancies in the office of [ ● ] County Board Supervisor shall be determined according to Wis. Stat. § 17.03. (B) Vacancies – How Filled. [Vacancies in the office of [ ● ] County Board Supervisor shall be filled according to Wis. Stat. § 59.10(3)(e).] -OR- [The following procedure shall be utilized when there is a vacancy in the office of [ ● ] County Board Supervisor: 1. Within 30 days of the seat becoming vacant, the County Clerk shall place a standard advertisement (not in the legal section) for 2 consecutive weeks in [ ● ], containing: a. A notification that there is a vacancy in Supervisory District # [ ● ]. Page 44 of 209 10 b. A map which reasonably informs the public of the boundaries of the District. c. That interested persons shall submit the following information to the County Clerk, in written form, by a stated deadline which shall be not less than 30 days from the date of the last publication: • The applicant’s name and address; • That the applicant is at least 18 years’ old; • That the applicant is qualified to vote in the District in which there is a vacancy; and • A brief statement as to the applicant’s qualifications to serve on the County Board. d. A statement that the vacancy will be filled from the list of applicants, at the County Board meeting first following the expiration of the application deadline. The advertisement should state the place, date and time of that County Board meeting. e. The County Clerk’s mailing address, fax number and e-mail address. 2. At the County Board meeting first following the date of the application deadline, the County Board will invite applicants to provide a presentation as to why they wish to serve on the County Board. At the end of the presentation(s), the Board will either (a) proceed to deliberate and vote on the appli cants; or (b) direct the County Clerk to readvertise the vacancy according to the procedure in Section 2.12(B)(1). The successor appointed according to this process shall serve for the unexpired portion of the term of the vacant office. ** DRAFTER’S NOTE: The process for filling vacancies is specified in Wis. Stat. § 59.10(3)(e) unless a county has elected self-organized status, in which case a county may choose an alternative process. The alternative process above is an example and may be modified as a county desires. 2.13 Official Statements by Board Members No Board Member other than the Board Chair is authorized to make any official statement or comment on behalf of the County Board . If a Board Member makes a statement or comment, the Board Member shall ensure such statement or comment contains language indicating the statement or comment reflects the personal views of the Board Member and not the views of the County Board. 2.14 Closed Session at Committee Meetings - Attendance In accordance with Wis. Stat. § 19.89, and unless otherwise provided by law, no Board Member may be excluded from any meeting of the Committee or Other Board and Commission Page 45 of 209 11 provided, however, that a Committee or Other Board and Commission may exclude a Board Member that is not a member of the Committee or Other Board and Commission from a closed session portion of a meeting upon majority vote of the Committee or Other Board and Commission members present.] ** DRAFTER’S NOTE: This rule is important and should be considered carefully. Wis. Stat. § 19.89 provides that a member of the County Board may not be excluded from a committee meeting, including any closed session portion, in the absence of a board rule providing for such exclusion. SECTION 3 COUNTY BOARD OFFICERS 3.01 County Board Chair (A) The Board Chair shall perform all duties of the chairperson as specified in Wis. Stat. § 59.12(1) and perform such other duties as specified in these Board Rules. In addition, the Board Chair shall perform such other duties as the County Board may authorize from time to time. In presiding over meetings of the County Board, the Board Chair shall decide all questions of order or procedure, subject to appeal to the Board, and at all times preserve order and decorum. [The Board Chair may serve as a member, with full rights and privileges, of any Committee if there is otherwise not a quorum at any Committee meeting.] (B) The Board Chair shall serve as the spokesperson for the County Board and is authorized to comment to the public or press on any matter of County business provided any such comments are consistent with the County Board’s policies or expressed positions. (C) The Board Chair shall be a member of [the NAME Committee]. The Board Chair shall be the Chair of [the NAME Committee]. (D) In the event of a vacancy in the position of Board Chair, the County Board shall hold an election for the position according to the procedure set forth in Section 2.01(A). 3.02 County Board Vice Chair (A) The Vice Chair shall perform all duties of the Board Chair in the absence or disability of the Board Chair and perform such other duties as specified in these Board Rules. In addition, the Vice Chair shall perform such other duties as the County Board may authorize from time to time. (B) The Vice Chair shall be a member of [the NAME Committee. The Vice Chair shall be the Chair of the NAME Committee]. Page 46 of 209 12 (C) In the event of a vacancy in the position of Vice Chair, the County Board shall hold an election for the position according to the procedure set forth in Section 2.01(A). 3.03 Chairs and Vice Chairs of Committees. The Chair of a Committee shall preside at Committee meetings and otherwise serve as the spokesperson on behalf of the Committee in County Board meetings. The Committee vice chair shall assume the responsibilities of the Committee chair in the Chair’s absence. SECTION 4 RULES OF PROCEDURE 4.01 Parliamentary Authority The latest edition of Robert’s Rules of Order, Newly Revised (“RONR”) shall govern the proceedings at all meetings of the County Board and the Committees. The [Corporation Counsel/Clerk/Other] shall serve as parliamentarian for all meetings of the County Board and shall consult with the Board Chair on all questions of parliamentary procedure. 4.02 Committee of the Whole The County Board may convene as the committee of the whole at the call of the Board Chair provided the public is provided notice of any such meeting in accordance with Wisconsin’s Open Meetings Law, Wis. Stat. § 19.81, et seq. The Board Vice Chair shall be the chair of any committee of the whole. 4.03 Remote Attendance at Meetings (A) [Remote Attendance at Meetings. Board Members shall make every attempt to attend County Board and Committee meetings in -person. A Board Member authorized under these Board Rules to attend a meeting by remote communication (telephonic or videoconference technology) shall be considered present for a meeting with full rights to participate and vote. Any Board Member attending a Board or Committee meeting remotely shall keep the camera on for the entirety of their attendance if attending by video and shall be excused from any closed session part of a meeting unless granted permission to remain in the meeting by the Board Chair or Co mmittee Chair . No person may serve as Chair of a County Board meeting if the person is attending the meeting by remote communication unless the entire meeting is held by remote communication as provided in Section 4.03(B). In the physical absence of the Board Chair and Vice Chair, the County Board shall appoint a Board Member to serve as Chair pro tempore of the meeting. The Executive and Finance Committee may, from time to time, establish policies governing the conduct of meetings where persons attend remotely and Board Members shall abide by any such policies. (B) Fully Remote Meetings. If in -person meetings are not advised or not possible due to an emergency situation, as declared by the appropriate authority Page 47 of 209 13 under Wis. Stat. Chap. 323 or otherwise determined by the Board Chair, meetings of the County Board and Committees may be conducted via teleconference, video conference or other such methods, provided that members of the public can access the meeting in accordance with Wis. Stat. § 19.89, Wisconsin’s Open Meetings Law.] ** DRAFTER’S NOTE : Remote attendance is not allowed unless permitted by board rule or ordinance. If remote attendance will be authorized, the procedure should be here. In addition, if a person is allowed to participate in a closed session by remote communication, determine if there are any rules associated with such participation. 4.04 Order of Business (A) County Board Meetings. The order of business for all meetings of the County Board shall be as follows: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. [County Clerk Verification of Open Meetings Law Compliance] 5. [Approve Agenda] 6. Approve Minutes of Previous Meeting(s) 7. [Public Comment] 8. Special Orders of Business/Recognitions 9. Public Hearings 10. Resolutions 11. Ordinances and Ordinance Amendments 12. Reports a. [Executive/Administrator/Administrative Coordinator]’s Report 13. Correspondence 14. Future Agenda Items 15. Closed Session (if any) 16. Adjourn The order of business may be changed by the Board Chair or by majority vote of the Board. When preparing the agenda for the meeting, where no business is contemplated on an item on this order of business, the item can be omitted. (B) Committee Meetings. The order of business for all meetings of Committees shall be as follows: 1. Call to Order 2. Roll Call Page 48 of 209 14 3. [Verification of Open Meetings Law Compliance] 4. [Approve Agenda] 5. Approve Minutes from Previous Meeting(s) 6. Public Comment 7. Public Hearing 8. Reports 9. Contract Approvals 10. Resolutions 11. Ordinances and Ordinance Amendments 12. Correspondence 13. Future Agenda Items 14. Closed Session (if any) 15. Adjourn The order of business may be changed by the committee or other board and commission chair or by majority vote of the committee or other board and commission. When preparing the agenda for the meeting, where no business is contemplated on an item on this order of business, the item can be omitted. (C) Approval of Minutes. There is no requirement that minutes of a previous meeting be read unless requested by a majority of the County Board or Committee. (D) Consideration of Resolutions. There is no requirement that resolutions introduced at a meeting be read unless requested by the Board Chair or a majority of the County Board provided such resolution(s) is made available to the Board or Committee members prior to the meeting. 4.05 Personal Electronic Devices (A) County Board Members. All County Board Member s shall silence their mobile phones and all other personal electronic de vices during a meeting of the County Board and of any Committee on which the Board Member serves. Such devices may not be used during any such meeting except in the event of an emergency or with permission of the Chair of the meeting. This Section 4.05(A) does not preclude the recording of open session portions of any meeting by any person. (B) Other Meeting Attendees. All other meeting attendees shall silence their mobile phones and other personal electronic devices during a meeting of the County Board and of any Committee. This Section 4.05(B) does not preclude the recording of open session portions of any meeting by any person. 4.06 Recognition, Debate and Voting at County Board Meetings (A) Recognition. A Board Member must be recognized by the Board Chair prior to speaking and shall do so by [utilizing the electronic voting machine/rising or raising a hand]. The Board Chair is responsible for determining recognition. Page 49 of 209 15 (B) Debate. Each Board Member shall be entitled to speak [twice for a total of not to exceed 10 minutes per instance] on any matter pending before the Board and open for discussion. Any member may move to limit or extend the floor time of any speaker and such motion shall [require 2/3 vote and ] is not debatable. Discussion and comments should be directed to the Board Chair and not to any individual Board Member, county staff or member of the public. All Board Member comments shall be germane to the business currently pending before t he Board. Board Members shall maintain and exercise proper decorum at all times when discussing any matter before the Board. (C) Voting. Unless roll call or secret ballot voting is required by the Wisconsin Statutes or these Board Rules , when a question is put to the County Board, the Board Chair shall [conduct a voice vote by asking for those in favor and those opposed] OR [ utilize the electronic voting system ]. When conducting roll call votes, the County Clerk shall call the roll in numeric order according to supervisory district and each succeeding roll call vote at the same meeting shall start with the next succeeding name that completed the last preceding roll call vote. [The use of electronic voting processes is allowed and shall be utilized where possible.] ** DRAFTER’S NOTE: The voting procedures and mechanisms should mirror the system the county board utilizes. Secret ballots are authorized only when electing officers of the governmental body. See Wis. Stat. § 19.88(2). (D) Abstention. All County Board Member s are expected to represent their constituents and fully participate in meetings of the County Board, including voting. Nonetheless, there are recognized circumstances where participation in discussion, voting, or both would be inappropriate. A Board Member may abstain from participating in discussion, voting or both. When a Board Member abstains, the Board Chair shall provide the Board Member with the opportunity to explain the reason for the abstention and, if a reason is provided, the County Clerk shall record the reason in the meeting minutes. ** DRAFTER’S NOTE: There may be different or additional procedures under a county’s ethics code related to abstention and voting. Please ensure consistency between the board rules and other applicable ordinances and policies. (E) With the exception of subsection (D), t his Section 4.06 does not apply to Committee meetings. Unless otherwise required by the Wisconsin Statutes or these Board Rules, Committee meeting procedure shall be governed by RONR 49:21 , Procedure in Small Boards. 4.07 Public Decorum and Comment (A) Rules of Decorum. All attendees at County Board and Committee meetings are expected to maintain appropriate decorum during the meeting. Talking, shouting, outbursts, clapping and similar gestures are prohibited. Any attendee may Page 50 of 209 16 be requested to cease any activities, including the use of signs, banners or displays, that unduly disrupt a meeting consistent with applicable law. Citizens in the audience are not to audibly respond to comments being made during a meeting or to make demonstrations either in support of or in opposition to a speaker or idea. The Chair of the meeting is responsible for enforcing meeting decorum. (B) Rules for Public Comment. The following rules apply to all periods of public comment at County Board and Committee meetings: 1. Any person who wishes to address the County Board during the “Public Comment” portion of the agenda must provide their name and address prior to beginning comment. 2. A commenter may not speak longer than three (3) minutes and may only speak once per meeting. 3. All comments must be germane to an item on the meeting agenda. 4. Comments should be directed to the Board as a whole and not addressed to individual Board Members. 5. A commenter should refrain from asking questions of the Board or any individual Board Member. 6. Commenters should be courteous in their language , avoid personalized remarks and refrain from comments that are rude, obscene, profane, personally attacking, and which demonstrate a lack of respect for others. 7. The Board Chair reserves the right to terminate an individual’s public comments if these rules are violated . As well, the Board Chair has the authority to rule speakers out of order and may call a short recess in disorderly situations. ** DRAFTER’S NOTE: The County should consider whether to utilize a sign-in process and form for public comment. If so, that should be identified in this section. As well, the rules surrounding public comment should be posted or made available for the public. (C) Public Participation at Meetings. Unless specifically requested by the Chair of a meeting, members of the public are not allowed to participate in any meeting. No Board Member or member of a Committee may cede time during discussion of a pending question to a member of the public. This Section 4.07(C) shall not be construed to prohibit County staff from providing information and reports to the County Board or a Committee consistent with the meeting agenda or practice of the County Board or Committee. Page 51 of 209 17 (D) Board Member Participation at Committee Meetings of Which They Are Not a Member. [Subject to Section 2.14 ], Board Members are allowed to attend any meeting of a Committee. A Board Member may not speak at a Committee meeting except during public comment or upon permission of the Chair of the Committee. 4.08 Reconsideration Any County Board Member on the prevailing side of any question determined by the County Board may make a motion to reconsider the question at the same or next succeeding meeting. When the County Board is equally divided on any question before it, the question shall be considered lost, but in that case any County Board Member present at the meeting where the question was considered may move for reconsideration at the same or next succeeding meeting. 4.09 Resolutions – Form and Introduction (A) Form of Resolutions. A Board Member may request the assistance of administration and staff, together with Corporation Counsel , in drafting any proposed Resolution provided, however, the identity of the Board Member shall not be confidential. Resolutions shall be in form approved by the County Clerk and Corporation Counsel. In addition to any other form requirements, all proposed Resolutions shall include the following: 1. A space for a fiscal note. The County [Executive/Administrator/Administrative Coordinator] or designee is responsible for reviewing the financial impact of any proposed Resolution and providing any comments relating to such financial impact. 2. A space for a legal note. The Corporation Counsel or designee is responsible for reviewing whether the proposed Resolution is within the scope of the County’s authority and otherwise providing any comments relating to the legal impact of the proposed Resolution. 3. A space indicating the identity of the Committee(s) that considered the proposed Resolution, the date of the Committee (s) meeting at which such consideration occurred, the official action of the Committee(s) on the proposed Resolution and the votes of the Committee(s) members relative to the proposed Resolution. (B) Introduction of Resolutions. A Resolution may be proposed by an individual Board Member or by a Committee. 1. Resolutions Proposed by an Individual Board Member. If a Resolution is proposed by an individual Board Member, prior to any action by the Board on the proposed Resolution, the Board Chair shall refer the proposed Resolution to the appropriate Committee . Page 52 of 209 18 The County Board may, from time to time, request a report from the Board Chair as to referral of proposed Resolutions. The Committee(s) to which a proposed Resolution is referred shall file the official action on any proposed Resolution with the County Clerk as soon as practicable following the meeting at which such official action occurred, and the act of filing shall serve as a request that the proposed Resolution be placed on the agenda for the next County Board meeting. The requirements of this Section 4.09(B)1 may be waived, in whole or in part, by the Board Chair in his or her discretion. 2. Resolutions Proposed by a Committee. A Committee may propose a Resolution. Any Committee that recommends County Board adoption of a Resolution proposed by the Committee shall file the official action on the proposed Resolution with the County Clerk as soon as practicable following the meeting at which such official action occurred and the act of filing shall serve as a request that the proposed Resolution be placed on the agenda for the next County Board meeting. [(C) The County Board will consider a Resolution commemorating the retirement of a County employee only if the employee is fully vested in the Wisconsin Retirement System at the time of retirement.] 4.10 Suspension of and Amendment to Rules (A) Suspension of Rules. Any rule in these Rules may be suspended by 2/3 vote provided any such suspension does not cause a violation of the Wisconsin Statutes. (B) Amendment to Rules. The County Board may amend these Rules by 2/3 vote of the [members-elect] provided any proposed amendment is provided in writing to all Board Members in the meeting packet distributed by the County Clerk under Rule 2.02( D). Appendix A relating to committees may be amended at any time by majority vote. Page 53 of 209 1 RULES OF ORDER 2025 (Adopted 4/15/25) GOVERNING THE DOOR COUNTY BOARD OF SUPERVISORS 1. Regular and Statutory Meetings All regular and statutory meetings shall be held at 9:00 A.M. or at the call of the County Board Chairperson at the Door County Government Center. Regular meetings shall be held on the 4th Tuesday of each month. The Sec. 59.11(1)(c), Wis. Stats. organizational meeting shall be the 3rd Tuesday of April. The Sec. 59.11(1)(a), Wis. Stats. annual meeting shall be the Tuesday after the 2nd Monday of November. 2. Special Meetings Special meetings may be called by the Chairperson or in the manner prescribed by Sec. 59.11(2), Wis. Stats. In all cases the notice shall give the time, place and purpose of the meeting at least forty-eight (48) hours in advance. 3. Quorum A majority of the entire membership elected to the Board shall constitute a quorum. A quorum must initially be established, and continue to exist, in order for a board, commission, or committee to transact business. 4. Presiding Office The Chairperson shall preside at all meetings of the Board. The Vice-Chairperson shall preside at all meetings of the Board in the absence of the Chairperson or at the Chairperson’s request. When both are absent, the Clerk shall convene the meeting and the Board shall elect one of its members as temporary Chairperson. The County Clerk shall preside (as benevolent dictator) at the organizational meeting, until the County Board Chairperson and Vice Chairperson are elected. The Chairperson shall then take the chair. 5. Agenda A. All items to be a part of the agenda shall be in possession of the Administrator before noon on the sixth (6th) day prior to the scheduled Board session. B. Agenda items must be germane to and fall within the County’s statutory authority, responsibilities and roles. 6. Presentation of Agenda At each session the agenda shall be submitted by the Chairperson and approved by the Board before proceeding with the meeting. Any resolution, ordinance or business to be added to the agenda must be of an emergency nature and be approved by a majority of the members present before becoming part of the agenda, a two (2) hour notice is required per Sec.19.84(3) Wis. Stats. 7. Organizational Meeting Agenda A. Organizational Meeting 1. Call to order [County Clerk in Chair] 2. Pledge of Allegiance to the Flag 3. Roll Call 4. Oath of Office 5. Election of the Chairperson of the Board 6. Election of the Vice-Chairperson of the Board 7. Review, Revise and Adopt the Rules of Order and Duties of the Standing Committees 8. Appointment of the Standing Committees shall be made by the Chairperson in consultations with a Committee on Committees appointed by him/her. Committee selections shall be announced on the same day of the Organizational Meeting. 9. Continue with No. 4 of Regular Meeting Agenda. Page 54 of 209 2 8. Regular Meeting Agenda A. Regular Meeting 1. Call to order 2. Pledge of Allegiance to the Flag 3. Roll Call 4. Presentation of Agenda 5. Correspondence* 6. Public Comment 7. Supervisor’s Response 8. Administrator’s Monthly Report 9. Approval of minutes of previous meeting 10. Pending Business 11. Resolutions 12. Ordinances 13. Special Reports 14. New Business 15. Oral Committee Reports 16. Review Committee Minutes 17. Review Vouchers, Claims and Bills 18. Announcements 19. Adjourn * Correspondence included with the agenda packet is limited to matters that are germane to an agenda item or fall within the County’s statutory authority, responsibilities, and roles. If pertains to an item on the agenda, must be in the possession of the Administrator before noon on the sixth (6th) day prior to the scheduled board session to be included in the agenda packet. Additional correspondence will be accepted up until noon the day prior to the meeting, it will be provided to all supervisors, however, it will not be included in the agenda packet. 9. Term of Office The term of Chairperson and Vice-Chairperson shall be for two (2) years (Sec. 59.12 Wis. Stats.). All standing committees, elective or appointive, shall serve a one (1) year term unless the Wisconsin Statutes provide otherwise. Changes in committee names and structure shall be subject to the approval of a majority vote of the entire membership. 10. Committees There are four types of committees: Standing, Statutory, Ad Hoc and Other. Committee appointments. Committees shall be established upon adoption of a resolution designating the name, number, purpose and term. Members shall be appointed by the County Administrator and/or Chairperson and confirmed by the Board. An Ad Hoc committee shall be dissolved upon completion of the purpose for which the committee was appointed. 11. Vouchers, Claims and Bills Department Heads shall screen all bills and invoices and prepare vouchers. Vouchers (along with the bill or invoice) shall be submitted to the Finance Department by 4:30 p.m. on each pay date of each month for payment. Payment may then be made by the Finance Director bi- weekly. The Finance Department will, on a monthly basis, prepare a listing of all payments to be made. This listing is intended as, and will be deemed, an order for payment per Sec.’s 59.23(2)(c) & 59.25(3)(b) Wis. Stats. and will be signed by the County Clerk and counter-signed by the County Board Chairperson, and then filed with the County Clerk. 12. Voting All members of the Board shall vote on all questions except when excused or because of conflict of interest. All questions will be resolved by majority vote of those members voting (provided a quorum is present) except when the Rules of Order or Wisconsin Statutes provide otherwise. In the absence of a unanimous vote or unanimous consent on a question, a recorded vote is required. 13. Consent to Speak A. A member must be recognized by the Chairperson before speaking (e.g., introducing a resolution or ordinance, making a motion, or debating a question). B. No member may speak more than thrice, or longer than three (3) minutes the first time, two (2) Page 55 of 209 3 minutes the second time, and one (1) minute the third time, on the same motion. C. No member is entitled to be called on to speak a second time (third time) in debate on the same motion until everyone who is seeking recognition has had their first (second) opportunity to speak. D. Discussion must be limited to the merits of the specific motion that is being debated, not the general subject. 14. Referral of Correspondence or Reports The Chairperson may refer correspondence and reports to committee as he/she determines unless a specific motion is made from the floor. 15. Motions A. Motions should be reduced to writing and read by the County Clerk and seconded before debate or vote. B. Motions and seconds may be withdrawn prior to amendments by the authors. A motion containing more than one (1) question may be divided. C. Motion to Amend: 1. Must be germane (i.e., closely related to or having bearing on the subject of the thing to be amended). This means that no new subject can be introduced under pretext of being an amendment. 2. That create a fiscal impact, which is defined as an unbudgeted expense per Sec. 65.90, Wis. Stats. a. The item shall be postponed to the next succeeding meeting or, b. If the item is time sensitive, requires a 2/3 vote to pass at the same meeting if the fiscal impact can be properly determined, and c. The Finance Director or Administrator is to determine whether a proposed amendment has a fiscal impact and, if so, the estimated amount. 3. If results in substantive change, consideration of the matter may be postponed (until later in the same meeting or the next succeeding meeting). 4. If adopted, the Administrator or Finance Director will report back at the next succeeding meeting as to any unplanned allocation or consumption of internal (human and other) resources that results from the amendment. 16. Resolutions All resolutions appearing on the agenda and submitted for approval shall contain thereon a number, title and the names of sponsoring committee(s) and supervisor(s) or individual supervisor(s) with concurrence of the County Board Chairperson. 17. Committee Reports Committee reports, if any, shall be given by the committee chairperson or in their absence by another member of the committee. 18. Ordinances Any ordinance to be submitted for consideration for adoption by the Board shall be placed on the agenda as herein prescribed and shall bear the signature(s) of its sponsor, either a member, a committee, or a joint committee of the Board. All ordinances, except zoning ordinances, including amendments thereto, authorized by Sec..59.69, Wis. Stats., shall be considered for adoption in the following manner: A. The ordinance shall be presented to the Board for a reading. Reading the title of the ordinance at the Board meeting shall constitute the reading, if the ordinance is provided in written form to each of the Board members before the meeting at which the ordinance is to be taken up. B. Following the reading and if no substantive changes are made to the ordinance, the ordinance may be enacted by a majority roll call vote of the members voting. (Punctuation and spelling corrections do not constitute substantive changes.) C. If substantive changes are made to the ordinance, the ordinance shall be laid over to the subsequent meeting of the Board for a second reading. Reading the title of the ordinance at the Board meeting shall constitute the second reading, if the ordinance in revised form is provided in written form to each of the Board members before the meeting at which the ordinance is again to be taken up. D. Following the second reading, the ordinance may be further amended. When all amendments, if any, have been acted upon, the ordinance may be enacted by the majority roll call vote of the members voting. Such ordinances shall be in effect the day following publication, unless otherwise specified. E. Newly created zoning ordinances shall be considered for adoption as prescribed in ss.59.69(5)(a) and (b), Wisconsin Statutes, shall be considered for adoption in the following manner: 1. A petition for amendment may be made as specified in ss.59.69(5)(e) 1. and 2. Wisconsin Statutes. Page 56 of 209 4 2. Upon completion of procedures as specified in ss.59.69(5)(e) 1. and 2. Wisconsin Statutes, the committee of the Board designated to act in such matters shall, by way of a written report, recommend to the Board, subject to ss.59.69(5)(e) 3., Wisconsin Statutes, an action to take in the matter. The recommendation may be to approve of the petition, approve of a modified version of the petition, or to disapprove of the petition. 3. If the recommendation is to approve of the petition or a modified version of it, the committee shall draft an ordinance which would effectuate the committee’s determination and submit to the Board the ordinance at the same time as the committee’s recommendation. 4. After review of the committee’s recommendation, the Board shall then act upon the ordinance as submitted by the committee. The ordinance, as submitted or as amended by the Board, may be adopted by majority roll call vote of the members voting, except as provided by ss.59.69(5)(e)5., Wisconsin Statutes. 5. If the recommendation is to disapprove of the petition, the Board shall act upon the recommendation, either accepting or rejecting the disapproval recommendation. A majority roll call vote of the members voting shall determine the result. (a) If the Board accepts the disapproval recommendation, the petition is thereby dismissed. (b) If the Board refuses to deny the petition for amendment as recommended it shall refer the petition to the committee with directions to draft an ordinance to effectuate the petition and report the ordinance back to the Board which may then enact or reject the ordinance as provided in ss.59.69(5)(e) Wisconsin Statutes. F. Ordinances shall be in effect the day following publication unless otherwise specified. *Note: Having the ordinance in printed form two (2) days before a meeting date shall qualify for the informal reading by the reading of the title. 19. Non-Budget Items [Sec. 65.90 Wis. Stats.] Any action involving any sum other than the amount provided for in the budget, or approved by the Finance Committee under Budget Intra-Transfers, shall be required to have a two-thirds (2/3) vote of the entire membership of the Board. All resolutions under this rule shall be submitted by the Finance Committee. Said resolutions (or addendum) shall provide members sufficient detailed information on fiscal impact, project revenue, expense effect on tax rate and other relevant information, when available. 20. Previous Question When a reasonable time for debate on a motion has elapsed, it may be in order to move for the previous question. If seconded and carried by a vote, the vote on the question shall immediately follow. 21. Reconsideration It may be in order for any member voting with the prevailing side to move for reconsideration of the question at the same or succeeding session. 22. Roll Call Vote When a roll call vote is statutory or required by the Rules or Order, it shall be announced as a “Roll Call Vote” before voting takes place via electronic balloting, i.e.: using the Voter Board. If the Voter Board malfunctions, the County Clerk will call for a roll call vote. If a member requests a roll call vote on any question, it shall be granted before the decision of the Chairperson is announced. There shall be no interruption during roll call. 23. Method of Roll Call Roll call voting shall be in succession with all members voting as called. Each roll call vote shall begin with the member alphabetically following the first member called in the preceding vote. A member not in the room and not excused for the session shall vote before the Chairperson announces the result. 24. Budget Inter-Transfers A two-thirds (2/3) vote of the entire membership of the Board is necessary when transferring funds from one department or account to another. A roll call vote is required. (Statute 65.90). 25. Budget Intra-Transfers [Sec. 65.90 Wis. Stats.] A. The Finance Committee is authorized to transfer funds between budgeted items of an individual county office or department and to supplement the appropriations for a particular office, department, or activity by transfers from the contingent fund pursuant to and in accordance with Sec. 65.90(5) Wis. Stats., or as subsequently amended or revised and subject to Paragraph B and C below. B. Any The Finance Committee’s transfers of fundsunder this rule between budgeted items of an Page 57 of 209 5 individual county office or department shall not exceed the amount set up in the contingency fund as adopted in the annual budget, nor aggregate in the case of an individual office, department, or activity in excess of 10 percent of the funds originally provided for such office, department, or activity in the annual budget that exceeds $10,000 is subject to prior approval by the County Board of Supervisors. B.C. For any transfers from the contingent fund under this rule, the County Clerk shall publish either a class 1 notice of the changes, under ch. 985, Wis. Stats., within 15 days after any change is made or post a notice of the changes on the County’s website within 15 days after any change is made. 26. Out of Order A member, when declared out of order by the Chairperson, shall immediately submit to the ruling of the Chair unless an appeal is made and permission granted by a majority vote of the members present. 27. Public Addressing the Board The public notice of a meeting of the County Board or its sub-units may provide for a period of public comment during a meeting. During such a period the Board or a sub-unit may receive information from members of the public and may, to a limited extent, discuss any matter raised by the public. It is advisable to limit discussion (if any) of the subject and to defer any extensive deliberation to a later meeting for which more specific notice can be given. No formal action may be taken on a subject raised in the public comment period, unless that subject is also identified in the meeting notice. Reasonable rules governing the conduct of a period of public comment, for County Board or its subunits, includes the following: A. A public comment period is limited to no more than thirty (30) minutes. The maximum time allotted to each speaker is three (3) minutes. A speaker may not yield or reserve their time to another speaker. B. Public comment is limited to matters that are germane to an agenda item or fall within the County’s statutory authority, responsibilities and roles. C. Public comment is not allowed as to matters that have been the subject of a public hearing (e.g., amendatory zoning ordinances) or quasi-judicial hearings. D. If a member of the public raises a subject that does not appear on the meeting agenda, discussion of that subject will be limited and any deliberation or action deferred to a later meeting for which more specific notice can be given. E. Speakers appearing in person will be allowed to comment before speakers appearing remotely. F. A speaker must get recognition from the chairperson before speaking, state their name, and address remarks to the chair. G. To prevent cumulative and repetitive comments, the chairperson may, in her or his discretion, provide for the designation of spokespersons for groups of persons supporting or opposing the same positions. H. Chairperson may provide for the maintenance of order and decorum in the conduct of the public comment period. 1. Maintaining order includes keeping speakers to their allotted time and germane matters, controlling others from interrupting the speaker who has the floor, and preventing others from otherwise disrupting the meeting (e.g., clapping or shouting). 2. Maintaining decorum includes encouraging speakers to be courteous and respectful. The use of obscene, profane language or gestures will not be tolerated. If order and decorum is not maintained, the chairperson may terminate a period of public comment. I. The purpose of the public comment period is to give persons an opportunity to inform the governing body about their views. The meeting itself belongs to the governing body. The public does not participate in decision-making. Instead, it provides input to the governing body, which takes the input into consideration in making its decisions. 28. Adjourn or Recess A motion to adjourn or recess shall be in order at any time except when a member has the floor or when the Board is voting. 29. Suspension of Rules These rules may be suspended by a majority roll call vote of the entire membership unless unanimous consent is given. 30. Amending Rules These rules may be amended at any regular session of the Board by a majority vote of the entire Page 58 of 209 6 membership. 31. Elections A. The County Board Chairperson and Vice-Chairperson shall be elected consistent with Sec.'s 19.88 and 59.12 Wis. Stats. as follows: • By unsigned ballot; • Nominations - Each County Board Supervisor shall cast a nomination ballot; • Election - Each County Board Supervisor shall cast an election ballot; • Voting continues until one nominee achieves a majority of the County Board Supervisors present (if a quorum exists). 32. Civility and Decorum A. No person may engage in conduct which materially and substantially delays, disrupts, disturbs, hinders, interferes with or interrupts the orderly conduct of meetings or carrying out public business. B. Conduct to be avoided includes, but is not limited to, clapping, shouting, whistling, obscene or profane language or gestures, and true threats (i.e., words or actions that cause a person to fear for their safety or life). 33. Rules of Order The Rules of Order as adopted shall govern the proceedings of the Board, except as may be contrary to Wisconsin Statutes; in such event, the State Statutes shall prevail. Roberts Rules of Order (current and authorized edition) shall apply in those areas these Rules do not cover. 34. Closed Sessions A. All anticipated closed sessions shall be so stated in the published agenda. When items are of an emergency nature, a closed session notice shall be given a minimum of two (2) hours prior to such sessions. B. All closed sessions must be noticed according to Wisconsin’s Open Meetings Law, including Sec. 19.85, Wis. Stats. The Corporation Counsel should be consulted for the proper exemption and notice. C. The Chairperson must read the entire noticed reason before requesting a motion to move into an closed session. D. A motion and a second stating the reason for said session must be adopted by majority roll call vote, prior to excusing all but elected supervisors from the Board Room, and those requested to remain. E. Procedures in Closed Session: a. Consistent with the statutory exemption for the closed session, the Chairperson shall announce in closed session, prior to proceeding, the anticipated process or procedures, which will occur in the closed session. b. By consensus, the Committee will have to agree to the Chairperson’s proposed procedure. c. If no consensus is reached, the Committee shall decide how the Committee shall proceed. F. A Committee may not reconvene into open session until twelve (12) hours have elapsed (and proper notice given), unless the subsequent open session was noticed at the time of the notice of the meeting, convened prior to the closed session. (See: Section 19.85(2), Wis. Stats.) G. Recommendation/Decisions in closed session should be made in open session. H. A Supervisor is excluded from closed sessions of a subunit of County Board, of which the supervisor is not a member. However, they may be included with the subunit chairperson’s prior consent. A supervisor permitted to be present is honor bound, and is subject to disciplinary action for failure to preserve the confidentiality of the proceedings. 35. Contract Rules of Order 35, Contracts-Amendment: All contracts are subject to review by the Corporation Counsel and County Administrator. Any contract with a term in excess of three (3) years is subject to review and approval by the County Board, except Non-Commercial Hangar Site Lease Agreements, not to exceed 10 years, may be approved by the oversight committee. A majority vote of the total membership is required for approval. Any Invitation to Bid, Request for Proposal or Solicitation of Contract (rental, lease, agreements, services) and related processes or procedures shall be reviewed and approved by the Corporation Counsel prior to any award by Committee, Board or Commission. 36. Nepotism Members of the Door County Board of Supervisors shall not participate in discussions or vote at County Board meetings or committee meetings on matters involving the hiring, compensation, promotion or discipline of a member’s wife, husband, father, mother, guardian, sister, brother or children. Page 59 of 209 7 37. New or Altered Program Whenever any County department starts or significantly alters a new or existing program or project, which will require the expenditure of more than $25,000 in any given year, regardless of the source of funding, said department will advise the County Board in writing, through the Board Chairperson, of the reason(s) for the new or significantly altered program or project and the source and level of funding. 38. Unanticipated Revenue Unanticipated revenue (i.e., revenue not stated in a budget) may only be expended as set forth in Sec. 65.90 Wis. Stats. 39. Donations, Gifts or Grants A Department may accept donations, gifts or grants in amounts up to $999.00. An oversight committee may accept donations, gifts or grants in amounts up to $4,999.00. County Board shall be provided notice of and approve any donation, gift or grant equal to or in excess of $5,000.00 prior to acceptance. An itemized report of all donations, gifts or grants shall be submitted to the County Board on an annual basis. 40. Ethical Principles (per Ordinance 2010-04; 4/20/10) These ethical principles apply to any county (appointed or elected) public official, candidate for county public office and county employee. The ethical county official, employee and candidate should: • Properly administer the affairs of the county. • Promote decisions which only benefit the public interest. • Actively promote public confidence in county government. • Keep safe all funds and other properties of the county. • Conduct and perform the duties of the office diligently and promptly dispose of the business of the county. • Maintain a positive image to pass constant public scrutiny. • Evaluate all decisions so that the best service or product is obtained at a minimal cost without sacrificing quality and fiscal responsibility. • Inject the prestige of the office into everyday dealings with the public employees and associates. • Maintain a respectful attitude toward employees, other public officials, colleagues and associates. • Effectively and efficiently work with governmental agencies, political subdivisions and other organizations in order to further the interest of the county. • Faithfully comply with all laws and regulations applicable to the county and impartially apply them to everyone. The ethical county official, employee and candidate should not: • Engage in outside interests that are not compatible with the impartial and objective performance of his or her duties. • Improperly influence or attempt to influence other officials to act in his or her own benefit. • Accept anything of value from any source which is offered to influence his or her action as a public official. The ethical county official, employee and candidate accepts the responsibility that his or her mission is that of servant and steward to the public. A county official, employee and candidate may be subject to censure or reprimand by the County Board or its designee, for violation of these ethical principles. 41. Cell Phones Cell phones shall be maintained on silent or vibrate during County Board meetings, audible ring tones are prohibited. A donation of $25.00 (to the Door County United Way) will be collected from a Supervisor if their cell phone rings during a County Board meeting. 42. Minutes The record of the proceeding of County Board and its sub-units is the minutes. The minutes should contain mainly a record of what was done at the meeting, not what was said by the members or others. A verbatim record is not necessary or advisable. See: §19.88(3), Wis. Stats. and §59.23(2)(a) & (b), Wis. Stats. and Roberts Rules of order 10th Edition §48, pp. 451-458 43. Remote Options - Meetings / Hearings A. Remote Option for Public Access Door County will endeavor to maintain a remote view only, except for ‘Public Comment’ agenda item, option for public access to meetings / hearings of the County Board and its subunits. Doing so has Page 60 of 209 8 the potential to advance the purposes of ensuring government openness and transparency. B. Remote attendance of and participation in a meeting of the County Board or its subunits is permissible only for a County Board Supervisor and other member who reside on Washington Island, or for whom in-person attendance at a meeting would not be possible or would present significant difficulty. C. Remote attendance of hearings by parties to, participants in, attorneys or other representatives, and witnesses is potentially allowable on a case-by-case basis, at the discretion of the board, commission, or committee chairperson or designee. In-person attendance at hearings is the rule. Remote attendance at hearings is the exception. Exceptions may be made for individuals for whom in-person attendance at a hearing would not be possible or would present significant difficulty. Requests for remote attendance must be submitted to the board, commission or committee chairperson or designee as far in advance of the hearing as is feasible. Efforts will be made to facilitate reasonable access to the hearing for such individuals. D. Any meeting / hearing conducted remotely (in whole or in part) must comply with Wisconsin’s Open Meetings Law (§§ 19.81 to 19.98, Wis. Stats.) and be consistent with relevant Wisconsin Attorney General Opinions and Wisconsin Office of Open Government Advisories. 44. Proclamations To be considered by the Door County Board of Supervisors, a proclamation must be sponsored by the County Board Chairperson and directly impact the County's programs, services, or budget. A proposed proclamation shall specify how it directly impacts the County’s programs, services, or budget. This rule excludes memoriams. 45. Official Statements by Board Members No member of the Door County Board of Supervisors, other than the Board Chair, is authorized to make any official statement or comment on behalf of the County Board. If a member makes a statement or comment, the member shall ensure such statement or comment contains language indicating the statement or comment reflects the personal views of the member and not the views of the County Board. Page 61 of 209 1 2025 (ADOPTED 4/15/25) RULES OF ORDER & ORGANIZATION OF ALL COUNTY BOARD SUB-UNITS I. Committee Organization A. The first member listed on any committee shall be the Chairperson. The Chairperson shall appoint a secretary to record minutes of all the committee meetings. Each committee should elect a Vice - Chairperson. B. The County Board Chairperson, Vice Chairperson, or other person designated to perform the Chairperson’s duties, is an ex-officio member of all committees. An ex-officio member has the same rights and privileges as, but none of the obligations of, all other members. Generally an ex -officio member does not have the right to vote and should not be counted in determining the number required for a quorum or whether a quorum is present at a meeting. If a quorum is not present at a meeting, then an ex-officio member may be counted in determining whether a quorum is present and may vote. II. Quorum A. A majority of the entire membership elected to the committee shall constitute a quo rum. A quorum must initially be established, and continue to exist, in order for a committee to transact business. B. If for some reason a member is unable to attend a Committee or County Board meeting, let the Chairperson or department head know. Supervisor Compensation & Reimbursement (Effective April 19, 2022, per Resolution 2021-81) III. Compensation A. The method of compensation for supervisors shall be determined by the board. B. Each supervisor shall be paid an annual salary of seven thousand five hundred dollars ($7,500) except as provided in 1. & 2. below. 1. The annual salary for County Board Chairperson is twelve thousand dollars ($12,000). 2. The annual salary for County Board Vice-Chairperson is eight thousand five hundred dollars ($8,500). Supervisors’ salary will be paid monthly, in 12 equal installments. C. Supplementary Compensation 1. Supervisors conducting a public hearing will receive supplementary compensation of twenty-five dollars ($25) per hour. Does not include hearings conducted by the County Board. IV. Reimbursement for Expenses (Authorized Meal, Mileage, Lodging and Registration Expenses) A. Each supervisor will be allocated up to one thousand five hundred dollars ($1,500) annually for authorized expenses (i.e., meal, lodging and registration) actually incurred and related to approved conferences, conventions, institutes, schools, seminars, training or workshops. Mileage is addressed separately in Par. IV. B. below. 1. Authorized meal expenses, incurred by a Supervisor shall be reimbursed as set forth in Door County’s Administrative Manual (Section 2.15 Expense Reimbursement, A. Meal Expenses, 1.-3.). 2. Authorized lodging expenses, incurred by a Supervisor shall be reimbursed as set forth in Door County’s Administrative Manual (Section 2.15 Expense Reimbursement, D. Lodging). 3. Authorized registration expenses, incurred by a Supervisor shall be reimbursed as set forth in Door County’s Administrative Manual (Section 2.15 Expense Reimbursement, E. Registration Fees). Funds not used by the end of a year will be returned to the General Fund. A supervisor may only exceed the annual allocation with prior approval of the County Board. B. Mileage (§ 59.10(3)(g), Wis. Stats.) 1. Each supervisor shall receive mileage for each mile traveled in going to and returning from approved conferences, conventions, hearings, institutes, meetings, proceedings, schools, seminars, training or workshops by the most usual traveled route at the rate established by the County Board under § 59.22 Wis. Stats. as the standard mileage allowance for all County employees and officers (See: Door County’s Administrative Manual - Section 2.15 Expense Reimbursement, B. Mileage). Page 62 of 209 2 2. Mileage reimbursement is to be calculated from the Supervisor’s residence or their work location within Door County. If a Supervisor’s work location is outside of Door County, mileage reimbursement will be calculated from the County line. C. Supervisor Residing on Washington Island: 1. Is eligible to be reimbursed for one round-trip ferry ticket per day; and 2. Will, if an overnight stay on the mainland is necessary due to a meeting, be eligible for reimbursement for in-county lodging expense and meal expense consistent with Par. IV. A. 1. & 2. above. This is in addition to, and not in lieu of, other compensation and reimbursement set forth herein. D. Reimbursement can only be made for allowable expenses actually incurred. V. Compensation / Reimbursement Procedure A. All requests for reimbursement must (as a condition precedent to payment) be timely submitted (to the Finance Department) on properly completed and fully executed reimbursement request form(s), accompanied by any required documentation. B. These forms and instructions are available in the Office of County Clerk, and the Finance Department. VI. Miscellaneous A. The above is intended, and should be deemed, to fix the compensation and reimbursement, establish additional compensation, and increase the number of days for which compensation and reimbursement may be paid for Supervisors as allowed under Ch. 59, Wis. Stats. B. The above is intended, and should be deemed as, the different amount fixed as a maximum by the County Board for Highway Committee members as contemplated by § 83.015(1)(b), Wis. Stats. C. The purpose of any function for which a Board member claims a per diem, mileage or other reimbursement, must be specifically stated and become part of the committee minutes and the voucher thereof, must be co -signed by another committee member and must be approved by the committee. D. Whether board members, serving as members of an Ad-Hoc committee, shall receive compensation in the form of per diems, mileage or allowable expenses for attendance at Ad Hoc Committee meetings shall be determined at the time of the creation of the Ad Hoc Committee. E. Joint Meetings (of two or more Boards or Committees) 1. Calling of Joint Meetings a) The chairperson of each board, commission, or committee involved must agree to authorize a joint meeting. 2. One Presiding Officer or Chairperson of a Joint Meeting. a) To be determined by consensus of the chairpersons of the Boards, commissions, or committees involved. b) Absent such consensus, to be determined by drawing straws. 3. Quorum a) A majority of the entire membership of each board, commission, or committee involved in the joint meeting must be present. F. Sub-Unit Members Who Are Not Door County Board Supervisors. 1. Will receive compensation for attendance at a meeting (i.e., a timely noticed and properly convened meeting, with a quorum present) of a sub-unit (i.e., commission, committee, or board) of the County Board of which they are a member as follows: a. Fifty dollars ($50); and b. Twenty-five dollars ($25) for each hour above one (1) hour (up to eight (8) hours / not to exceed two hundred and twenty-five dollars ($225)) per day. c. Hourly Rates will be prorated as follows: • The hourly rate is to be prorated at twelve dollars and fifty cents ($12.50) per one-half hour. • Any fraction of an hour shall be rounded (up or down) to the nearest half-hour. Page 63 of 209 3 2. Are eligible for expense reimbursement as set forth in Door County’s Administrative Manual (Section 2.15 Expense Reimbursement). 3. Residing on Washington Island: a. Are eligible to be reimbursed for one round-trip ferry ticket per day; and b. Will, if an overnight stay on the mainland is necessary due to a meeting, be eligible for reimbursement for in-county lodging expense and meal expense consistent with Par. IV. A. 1. – 2. above. This is in addition to, and not in lieu of, other compensation and reimbursement set forth herein. VII. Agenda and Minutes [Wisconsin's Open Meetings Law (Sec. 19.81 - 19.90 Wis. Stats) Applies] A. Every meeting shall be preceded by public notice, consistent with Sec. 19.84 Wis. Stats. or as otherwise required by any other statute. Such public notice shall, at a minimum, be given in the following manner: 1. By communication from the chairperson or such person's designee to the public, to those news media who have filed a written request for such notices, and to an official newspaper. 2. By posting meeting notices in one or more places likely to be seen by the general public. As a rule, notice should be posted at three different locations within Door County. 3. Meeting notices may also be posted at the County's website as a supplement to other public notices, but web posting should not be used as a substitute for other methods of notice. If a meeting notice is posted on the County’s website, amendments to the notice should also be posted. 4. Every public notice of a meeting of a governmental body shall set forth the time, date, place and subject matter of the meeting, including that intended for consideration at any contemplated closed session, in such form as is reasonably likely to apprise members of the public and the news media thereof. 5. The public notice of a meeting of a governmental body may provide for a period of public comment, during which the body may receive information from members of the public. 6. Public notice of every meeting of a governmental body shall be given at least 24 hours prior to the commencement of such meeting unless for good cause such notice is impossible or impractical, in which case shorter notice may be given, but in no case may the notice be provided less than 2 hours in advance of the meeting. 7. Separate public notice shall be given for each meeting of a governmental body at a time and date reasonably proximate to the time and date of the meeting. B. The Chair of the committee, commission, or board, in coordination with the respective department head(s), is responsible for the preparation of an agenda for all meetings. The chairperson of the committee, commission, or board must approve the final agenda prior to distribution to other committee, commission, or board members. C. The secretary of the committee, commission, or board shall be responsible for providing copies of such agenda to other committee members, forty-eight (48) hours prior to such meeting. An electronic or paper agenda shall be posted on a board for public inspection and note thereon the date and time of such posting and the name or initials of the person doing the posting. Likewise, an agenda shall be delivered to the County Clerk’s Office. D. Informational material for items identified on the agenda shall also be provided for review by the membership, when available, at the same time as forwarding the notice of the meeting to allow review and research by the committee members. E. A full agenda (notice with supporting documents) shall be furnished to the Administrator as specified above. F. Consistent with Sec. 19.88(3) Wis. Stats., the minutes must include the motions and roll call votes of each meeting. As long as the body creates and preserves a reasonably intelligible description of the essential substantive elements of every motion made, who initiated and seconded the motion, the outcome of any vote on the motion, and, if a roll-call vote, how each member voted, it is not required by the open meetings law to take more formal or detailed minutes of other aspects of the meeting. Although the minutes should also accurately reflect the substance of the meeting. Page 64 of 209 4 G. Other statutes outside the open meetings law, however, may prescribe particular minute-taking requirements for certain bodies and officials that go beyond what is required by the open meetings law. For instance, Sec. 59.23(2)(a) Wis. Stats. requires a county clerk to, among other things, keep and record in a book therefor true minutes of all the proceedings of the board; make regular entries of the board's resolutions and decisions upon all questions; record the vote of each supervisor on any question submitted to the board, if required by any member present; and perform all duties prescribed by law or required by the board in connection with its meetings and transactions. H. Minutes of all meetings shall be filed with the County Clerk’s Office within ten (10) days of the meeting. VIII. Authorization to Speak or Perform Limited Duties A member of a standing, special committee, or commission may perform limited duties or speak for the entire committee or commission only when specifically authorized by the committee or commission. IX. Budget The County's annual budget process is governed by, and comports with, Sec. 65.90 Wis. Stats. X. Vouchers Copies of Vouchers will be submitted to the County Board for its information XI. Other All Committees shall be governed by the same applicable rules adopted for the Door County Board. If there are no rules specified for a particular situation, Roberts Rules of Order (current and authorized edition) will apply. Page 65 of 209 Powers and Duties of County Board Subunits Page 1 of 8 Powers and Duties of County Board Subunits (Committees, Commissions & Boards) Adopted 4-15-25 PREAMBLE The principal purpose here is to delineate, without limitation by reason of enumeration herein, the primary roles, responsibilities, and authority of Door County's committees, commissions, and boards. In any county that has a county administrator: • The county administrator is the chief administrative officer of the county, and coordinates and directs all administrative and management functions of the county government not otherwise vested by law in boards or commissions, or in elected officers (See: § 59.18 Wis. Stats.). • The various county committees, commissions, and boards are policy making bodies only, determining the broad outlines and principles governing such administrative and management powers. One objective here is to define and strike a balance between the administrative and management functions and policy making function of county government. References to the Wisconsin Statutes or Wisconsin Administrative Code are to those in full force and effect on the date this document is approved or as thereafter amended or revised This document is subject and subordinate to the Wisconsin Statutes and Wisconsin Administrative Code. FISCAL MATTERS GENERALLY APPLICABLE TO ALL 1. Annual Budget The County Administrator and Finance Director will, annually, prepare a proposed budget for submission to the Finance Committee. The Finance Committee will review and approve or modify and approve the proposed budget, and then refer the same (in relevant part) to each departmental oversight committee. The oversight committees will review and approve or modify and approve the proposed budget, and refer the same to the Finance Committee. The Finance Committee will report the final proposed budget to County Board for consideration and action in accordance with § 65.90 Wis. Stats. 2. Capital Improvements ("C.I.P.") Each oversight committee is responsible for reviewing and approving all capital item requests, those that pertain to the CIP, prior to the departments submitting them for inclusion in the proposed CIP. 3. Payment Vouchers ("PV") Each oversight committee is empowered to review all proper claims and expenses for the departments. 4. Contracts / Agreements Contracts with a term greater than 1 year shall be approved by the oversight committee. Contracts with terms over 3 years or that were not part of the approved budget shall be recommended for approval to Finance Committee and the County Board. Page 66 of 209 Powers and Duties of County Board Subunits Page 2 of 8 Each sub-unit of the County Board is responsible for sustainability within, and tracking and/or attempting to influence legislation related to, their respective spheres of influence. Toward these ends, each regular meeting agenda of any sub-unit will have Sustainability and Legislation as agenda topics. PRIMARY SUBUNITS (Standing and/or Statutory Oversight) Administrative Committee (7-Members) General Oversight of Administrator, Corporation Counsel & Child Support, County Clerk, Human Resources, Technology Services, Transportation, and Veterans. 1. Oversight committee for the Administrator, Corporation Counsel, Child Support, County Clerk, Human Resources, Technology Services, Transportation, and Veterans Service. 2. To review and (after County Board approval of the same) implement, aid in the enforcement of, and revise (subject to County Board approval) a County wide policy and procedure manual and/or employee handbook. 3. To review and establish or make changes to (subject to County Board approval) wages, benefits, hours, and other conditions of employment for County employees, appointed officials, and elective officers. 4. Review, develop and (after County Board approval of the same) implement and oversee compensation and expense reimbursement of County Supervisors and members of County Boards, Commissions, and Committees. 5. Responsible for position reviews (e.g., refill or reclassification requests) and, in conjunction with the Finance Committee, requests to establish new positions. The latter requests are subject to County Board approval. 6. The Administrative Committee shall have members serve on the Negotiating Team for collective bargaining purposes. In relation to the collective bargaining process, the Negotiating Team will establish goals and parameters, has the discretion (subject to the availability of funds) to retain outside professionals, and may tentatively approve the terms of any agreement reached by the Negotiating Team. Tentative agreements will be submitted to the County Board for ratification. 7. The Negotiating Team consists of the Administrator, Corporation Counsel and Human Resources Director and two members (and one alternate member) from the Administrative Committee. The Negotiating Team will provide periodic status updates to the Administrative Committee. 8. The Administrative Committee is designated as the Grievance Committee under § 59.26 (8)(b), Wis. Stats. This is an exclusive procedure, and not supplemental to the § 66.0509 Wis. Stats. grievance procedure created by adoption of Resolution No. 2011-75. 9. All out of state travel, for conferences, conventions, seminars, meetings, or training, is subject to prior approval by the County Administrator. Each departmental oversight committee and the Administrative Committee shall be advised of any such approval. 10. Risk Management, Safety, and Insurance. 11. Carry out any other policy making functions not assumed by any other board, commission or committee. Highway & Facilities Committee (7-Members) General Oversight of the Airport, Facilities & Parks, Highways and Historical Museum. 1. Is the County’s highway committee under § 83.015, Wis. Stats. and, in that capacity, a policy-making body determining the broad outlines and principles governing administration of County highways. 2. Policy-making, budgetary approval, and cooperative decision-making as to all County real property (e.g., land, improvements to land, and fixtures) and personal property (e.g., equipment, machinery and vehicles) unless such is specifically assigned to another board, commission or committee. 3. General oversight of public work, including any contract for the construction, improvement, remodeling or repair of any public work, building, or furnishing of supplies or material of any kind. 4. May sell or lease: a) space over or below ground level of County owned real estate; or b) in County owned facilities to any person, if the County Board determines by resolution that the action is in the public interest and does not interfere with the public purpose for which the County land or facility is used. 5. Subject to County policies and regulations and Wisconsin law, may declare County owned real or personal property surplus or obsolete and dispose of the same. 6. Provide general oversight of and, through the Fair Board and Fair Officers, provide for and conduct the Door County Fair. The foregoing is subject to applicable provisions of the Wisconsin Statutes and Administrative Code, including §§ 59.56(14) & 93.23, Wis. Stats., and Ch. ATCP 160, Wis. Adm. Code. Page 67 of 209 Powers and Duties of County Board Subunits Page 3 of 8 Finance Committee (7-Members) General Oversight of the Finance Department, Register of Deeds (§ 59.43 Wis. Stats.), Real Property Lister, GIS/LIO, and Treasurer (§ 59.25 Wis. Stats.) 1. To serve as the standing finance committee for all purposes, including those set forth in § 65.90 Wis. Stats. 2. To carry out the financial policy of the County as established in the County Budget, Board Ordinance s and Resolutions; and make recommendations as to the interpretation and administration of such policy. 3. To receive and direct financial audits in conjunction with information from the Finance Director and County Administrator. Committees are to be informed of any special audits. The Finance Committe e has the authority to request audits of all departments at any time. The Finance Committee further has the authority to accept the recommendations from the Finance Director and County Administrator in selecting who will conduct an audit. 4. To review, on a monthly basis, several key financial reports for Door County. These reports shall include the current status of Door County’s investments, its unassigned fund balance, its contingency accounts, its health benefits fund, its workers compensation fund, and such other reports as the Finance Committee shall from time to time request. The annual budget, prepared by the County Administrator and Finance Director, shall be presented to the Finance Committee by the County Administrator. The Finance Committee sh all then approve or modify budgetary provisions and pass the proposal on to the Oversight Committees. The Oversight Committees shall then be able to make changes to the proposed budget before passing it back to the Finance Committee. The Finance Committee must then send the final proposed document to the County Board for adoption. 5. To manage and dispose of delinquent real estate acquired by the County pursuant to Ch . 75 Wis. Stats. and applicable County Code. 6. Oversee the County Treasurer regarding collection of delinquent taxes including recovery of delinquent taxes and other costs against persons as provided in § 74.53 Wis. Stats, foreclosure of tax liens by action In Rem under § 75.521 Wis. Stats., and sale of tax delinquent real estate pursuant to § 75.69 Wis. Stats. 7. Is responsible for the functions and duties of the real property lister, development and maintenance of geographic information systems, and functions and duties of the land information office. 8. Serve as liaison between the Door County Economic Development Corporation and County Board. 9. General oversight of dog licenses and fees and humane society or other organization designated to provide a pound for collecting, caring for, and disposing of dogs as provided in Ch. 174 Wis. Stats. Health and Human Services Board (9-Members) General Oversight of the Health and Human Services Department 1. The Human Services Board was initially created by adoption of Resolution Number 2012 -87 on December 11, 2012. It’s title and duties were changed by adoption of Resolution Number 2018-85 on December 18, 2018 and Resolution Number 2020-40 adopted on April 21, 2020. The powers and duties of the Health and Human Services Board are as set forth in §§ 46.23, 251.03 & 251.04, Wis. Stats. Judiciary & Public Safety Committee (7-Members) General Oversight of Emergency Services (Ch. 256, Wis. Stats.), Emergency Management (Ch. 323, Wis. Stats.), County Law Enforcement Agency (Ch.’s 59 & 302, Wis. Stats.), Clerk of Court, Circuit Court, Family Court/Register in Probate, District Attorney, and Medical Examiner. 1. Responsible for the general oversight of County’s law enforcement agency, emergency medical services Emergency Management, Public Safety Communications, Medical Examiner, District Attorney and Circuit Court consistent with the applicable statutory and administrative code provisions. 2. Serve as the liaison between the Sheriff’s Office, Emergency Medical Services, Emergency Management, Public Safety Communications, Medical Examiner, District Attorney, Circuit Court and County Board. 3. Encourage and facilitate the establishment and maintenance of relationships and cooperation (including mutual aid and assistance agreements) with other municipalities (e.g., counties, cities, towns and villages) with respect to law enforcement, public-safety communications, emergency medical services, and emergency management. 4. General oversight of the acquisition, maintenance and repair of vehicles and other equipment necessary for the operation of emergency services, emergency management and law enforcement consistent with the annual budget. 5. Work collaboratively with the Sheriff regarding the authority and responsibilities of the Humane Officer(s) and Humane Society consistent with Ch.’s 173 & 174, Wis. Stats. 6. Periodic review of year to date expenditures and revenue to ensure the same are in line with the annual budget. 7. Review of audit(s) and annual reports. Page 68 of 209 Powers and Duties of County Board Subunits Page 4 of 8 Resource Planning Committee (5-Members) General Oversight of the Land Use Services Department 1. Designated as Door County’s planning and zoning committee, consistent with § 59.69(2), Wis. Stats. 2. A policy-making body, determining the broad outlines and principles governing administration of the Land Use Services Department. Among other things, the Land Use Services Department: a. Is designated as Door County’s planning and zoning agency consistent with § 59.69(2), Wis. Stats. b. Is responsible for the private onsite wastewater treatment systems program and back-up to the registered sanitarian. 3. The liaison between the Land Use Services Department and County Board. Land Conservation Committee (7-Members) General Oversight of the Soil & Water Conservation Department, and Agriculture and Extension Education 1. To serve as the land conservation committee pursuant to §§ 59.70, 92.06, 92.07, 36.25(7), 59.56(3), 85.195 and 92.05 Wis. Stats. and committee on agriculture and extension education under § 59.56(3)(b), Wis. Stats. 2. May carry out the powers and perform the duties the powers delegated to the land conservation committee subject to the approval of the county board. Library Board (7-Members / 2-CB) General Oversight for the Door County Library & Archives • §43.57, Wis. Stats. • Possesses the powers and duties of a library board under Ch. 43 Wis. Stats. Page 69 of 209 Powers and Duties of County Board Subunits Page 5 of 8 OTHER SUBUNITS ❖ Aging and Disability Resource Center Advisory Board (9-Members / 1-CB) • The Aging and Disability Resource Center (“ADRC”) of Door County must comply with all applicable statutes (including § 46.82, Wis. Stats.), Ch. DHS 10, Wis. Adm. Code, and its contract with the Wis. DHS. • This is the advisory board for the ADRC of Door County, and reports to the Door County Health & Human Services Board. ❖ Bay Lake Regional Planning Commission Representative (1-Member / CB) • § 66.0309 Wis. Stats. • The Commission was created in 1972 under §66.945, Wis. Stats. (re-titled 66.0309). • The Commission oversees the planning and technical assistance to member local governments. The Commission represents the local units of government, and effective partners for state and federal governments. ❖ Broadband Committee (9-Members / 2-CB) • Established at the County Board’s April 19, 2022 § 59.11(1)(c), Wis. Stats. organizational meeting . • The Committee consists of local stakeholders with a strong interest for providing broadband in the County. • Its purpose is to act as an advisory committee to the Administrative Committee to better understand and navigate the unique challenges that come with implementing a county -wide broadband program. • The committee shall provide strategic direction and guidance on broadband project implementation, vendors, budgeting and staff that assist in the County making decision within this area of expertise. ❖ Communications Advisory Technical Subcommittee (9-Members / 2-CB) • Re-established by Resolution No. 2002-87. • On 03/23/16 the Committee voted to reduce voting membership to 9. • The Subcommittee consists of local stakeholders in government, business, and volunteer organizations with a strong interest and passion for public safety communication services. • Its purpose is to act as an advisory committee to the Judiciary & Public Safety Committee to better understand and navigate the unique challenges that come with public safety communications. • This is accomplished by providing strategic direction and guidance on radio systems, vendors, and budgeting that assist the County in making good decisions within this area of expertise. ❖ CCS/CST Coordinating Committee (14-Members / 1-CB) • §§46.56, 49.45(30e)(b) & 51.42(7)(b), Wis. Stats., Ch. DHS 36, Wis. Adm. Code, and Resolution No.’s 2016- 31 and 2016-72. • § DHS 36.09, Wis. Adm. Code requires that counties establish a CCS Coordinating Committee responsible for reviewing and making recommendations regarding the CCS policies and practices, quality improvement initiatives, and other information that the committee deems relevant to determining the quality of the CCS program and protection of consumer rights. At least one-third of the total membership of the coordination committee must be consumer. • § 46.56, Wis. Stats. requires counties which operate wrap-around programs for children and families to form a Coordinating Committee. The role of the Committee is to ensure coordination of care across multiple systems and programs. The statute mandates membership from various systems that serve children and families, and at least two parents whose children receive services from two or more systems. • Door County, like many counties, has merged the Coordinating Committees for CCS and CST. ❖ Children's COP Advisory Committee (11-Members / 1-CB) • §46.272, Wis. Stats. and Resolution No.’s 2016-31 and 2016-72 • The purpose of Children’s COP is to provide a coordinated approach to supporting families who have a child with a disability. 2015 Wis. Act 55 created a new statutory provision under §46.272, Wis. Stats. specifying that counties must appoint members to a Children’s Community Options (CCOP) Advisory Committee. • Note: Because of the similarities in program mission and service populations, it is important to ensure planning for CCS, CST, and Children’s COP is done in a seamless fashion. Additionally, many members serve on both the CCS/CST and CCOP committees. Therefore, whenever feasible, meetings of the CCS/CST Coordinating Committee and CCOP Advisory Committee will be scheduled on the same day, back - to-back, with a time for networking and updates between the business meetings. Page 70 of 209 Powers and Duties of County Board Subunits Page 6 of 8 ❖ Criminal Justice Collaborating Committee (13-Members / 1-CB) • Resolution No. 2018-21 (serves without per diem or expense reimbursement) • The principal mission of the Door County Criminal Justice Collaborating Council will be to enhance public safety in Door County through community collaboration by ensuring offender accountability, providing effective rehabilitation programs and supporting the rights and needs of victims. ❖ Door County Committee for 980 Placements (5-Members / NCB) • §980.08(dm), Wis. Stats. and Resolution No. 2018-32 ❖ Economic Development Board Representative (1-Member / CB) • §59.57, Wis. Stats. ❖ Fair Board Liaison (1 from Highway & Facilities Committee) • §59.56(14) Wis. Stats. • The liaison shall work with the Fair Board Association on the planning of the annual County Fair and also the strategic direction of the Fair. • The liaison shall serve as the conduit between Highway & Facilities Committee and the Fair Association. ❖ Highway Safety Commission (9-Members / 1CB) • §83.013, Wis. Stats. • Meets quarterly: 1st Thursday of February, May, August and November. • Reviews traffic accident data from the county and other traffic safety related matters. ❖ Housing Authority (5-Members / NCB) • §§ 16.30(2), 59.53(22), 66.1201-66.1213, Wis. Stats. ❖ Lake Shore Cap Representative (1-Member / CB) • Meets every other month, usually 702 State Street, Manitowoc • Lakeshore CAP, Inc. is a Wisconsin Not-For-Profit 501(c)3 corporation, guided by a Board of Directors (Board). The Board’s primary function is the pursuit of the organization’s mission, purpose and values. Lakeshore CAP embodies community action by being proactive in addressing the needs of the communities in our area; developing compassionate programming while adhering to our mission of promoting self -sufficiency with integrity; being resourceful in leveraging our funds, partnerships, staff and facilities; and inspiring our clients and community partners to follow our lead. • “Our mission is to help individuals and families achieve economic self-sufficiency and well-being through results-based programming in Manitowoc, Door, Sheboygan and Kewaunee counties. For many residents a number of conditions and situations work against achieving this objective. However, sometimes the greatest creativity emerges from the most difficult circumstances! We will continue to focus on our goals and to a lly ourselves with community partners in addressing these conditions and situations.” ❖ Land Information Council (9-members / 1CB) • §59.72(3m), Wis. Stats. • Established by Resolution 2010-63 • The Land Information Council reviews priorities, needs, policies, and expenditures of the land information office and advises the County of Door on matters affecting the land information office. • The Land Information Council shall consist of the register of deeds, the treasurer, and, if one has been appointed, the real property lister or their designees and the following members appointed by the County Board: o A member of the County Board. o A representative of the land information office. o A realtor or a member of the Realtors Association employed within the county. (Optional if no such person willing to serve.) o A public safety or emergency communications representative employed within the county. (Optional if no such person willing to serve.) o The county surveyor or a professional land surveyor employed within the county. (Optional if no such person willing to serve.) o Any other members of the County Board or public that the County Board designates. ❖ Local Elected Officials (1-Member / CB) Page 71 of 209 Powers and Duties of County Board Subunits Page 7 of 8 • This is a sub-unit of the Bay Area Workforce Development Board • Established under 29 USC 2832. • Appointment by County Board Chairperson, with the approval of the County Board. • The LEO Board is comprised of the Chief Elected Official of each county (or his/her Designee). The LEO Board is the governing unit and legal representative body of the Bay Area Workforce Development Board of Directors. Board Directors are appointed by the LEO Board to lead the activities of the Executive Director and Board staff. • Meets quarterly, generally at 520 N. Broadway, Suite 320, Green Bay, WI ❖ Local Emergency Planning Committee (14-Members / 1-CB) • §59.54(8), Wis. Stats. and Resolution No. 58-93 • The LEPC (Local Emergency Planning Committee) is a critical community service which brings together diver se people with diverse levels of expertise in order to plan for and respond to chemical emergencies, and to promote the community’s right to know about chemicals present in or near their homes and places of business. • Born out of the Emergency Planning and Community Right to Know Act (EPCRA) under the Superfund Amendments and Reauthorization Act (SARA Title III) of 1986 • Created as a result of the chemical spill in Bhopal, India in 1984 ❖ Nicolet Federated Library System Board of Trustees (1-Member / NCB) • Ch. 43, Wis. Stats. • The Nicolet Federated Library System is governed by a 17-member Board of Trustees representing the eight counties (including Door County) served by the system. • Trustees meet seven times annually. ❖ Nutrition Advisory Council (7-Members / 1CB) • Ch. 46, Wis. Stats. • This advisory council must remain separate from any other advisory group of the aging unit/ADRC to assist in evaluating, promoting, planning, and advocating for the nutrition program and it s participants. The nutrition advisory council will advise the director and assistant director on all matters relating to nutrition and nutrition - supportive services within the program area. All recommendations and suggestions of the council will be in accord with federal and state policies and will take into consideration the nutrition budget. The Nutrition Advisory Council is intended to be a partner in improving the nutrition program. Council members can assist in securing funding by volunteering their time to raise funds for the program, developing and maintaining community partnerships, and promoting activities including advertising and outreach to the community. • The powers and duties of a Nutrition Advisory Council are as set forth in Chapter 8.2.7 of the Wisconsin Aging Network Manual of Policies and Procedures. ❖ PACE Representative (1-Member / CB) • Resolution No. 2017-42 and Ordinance No. 2017-08 • PACE is an innovative program that enables property owners to obtain low-cost, long-term loans for energy efficiency, renewable energy, and water conservation improvements. • Wisconsin counties and municipalities utilized their joint exercise of powers authority under Wisconsin Statute § 66.0301, to form the Wisconsin PACE Commission • Representative shall oversee that the program administrator maintains and enforces comprehensive program guidelines to ensure each PACE project meets the requirements of the Wisconsin PACE Statute, the PACE Ordinance, and the Program Manual. ❖ Security & Facilities Committee (1CB) • SCR 68.05. • Chairperson of the County Board or Designee is a member. ❖ Sister City Informal Advisory Group (6-Members / 4-CB) • Resolution No.’s 2004-56 and Resolution 2014-56 • The Door County Sister City Informal Advisory group consists of county board supervisors and members of the public interested in furthering Door County’s official Sister City relationship with Jingdezhen, China, as well as exploring potential similar relationships with other areas of the world. ❖ Sturgeon Bay-Door County-DCEDC Loan Fund Comm. Representative (1-Member / NCB) • Resolutions No.’s 2019-86 and 2020-14 Page 72 of 209 Powers and Duties of County Board Subunits Page 8 of 8 • The SBDCED Loan Fund was established after the State ended the Federal Revolving Loan Program in 2019. The City and County worked cooperatively to establish a new countywide program to meet the financing gaps for businesses. • Committee provides the primary oversite to the program by reviewing loan applications. ❖ Veterans Service Commission (3-Members / NCB) • §45.81(1), Wis. Stats. • Appointed by County Board Chairperson, subject to approval of the County Board. • Staggered 3-year terms. • Must be residents of the county. • Chooses its own chairperson. ❖ WCA Ambassador (2-Members / CB) • Created at the County Board’s April 21, 2020 § 59.11(1)(c), Wis. Stats. Organizational Meeting • Serve as County Ambassadors for the Wisconsin Counties Association Ambassador Program; • Work with the sub-units of County Board and Department heads on issues the impact the County at the State and Federal level. • Help promote the issues developed as part of Door / Kewaunee Legislative Days. ❖ Zoning Board of Adjustment (5-Members / 2-Alternates / NCB) • §59.694, Wis. Stats. • Appointed by County Board Chairperson, subject to approval of the County Board. • Staggered 3-year terms. • The members, including alternate members, must all reside within the county and outside of the limits of incorporated cities and villages; provided, however, that no 2 members shall reside in the same town. • Chooses its own chairperson. Page 73 of 209 Land Use Services Organizational Chart Land Use Services Director Planning Planner Zoning / POWTS (6) Code Administrators (1) Code Administrator (DTE) Administrative Assistant Office Coordinator Administrative Assistant Float (PT) Page 74 of 209 Page 75 of 209 Page 76 of 209 ROLL CALL Board Members Aye Nay Exc. Dist. 1 D. Englebert Dist. 2 T. Thayse Dist. 3 vacant Dist. 4 N. Robillard Dist. 5 J. Miller Dist. 6 K. Fisher Dist. 7 C. Morkin Dist. 8 C. Jeanquart Dist. 9 R. Shaw Dist. 10 P. Rockwell Dist. 11 M. Rusnak Dist. 12 N. Norton Dist. 13 D. Vogel Dist. 14 H. Zettel Dist. 15 E. Gauger Dist. 16 D. Enigl Dist. 17 B. Bultman Dist. 18 V. Hancock Dist. 19 vacant Dist. 20 W. Kalms Dist. 21 J. Gunnlaugsson BOARD ACTION Vote Required: Majority Vote of a Quorum Motion to Approve Adopted 1st Defeated 2nd Yes: No: Exc: Reviewed by: , Corp. Counsel Reviewed by: , Administrator FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution. STW Certification: I, Jill M. Lau, Clerk of Door County, hereby certify that the above is a true and correct copy of a resolution that was adopted on the 24th day of March , 20 26 by the Door County Board of Supervisors. Jill M. Lau County Clerk, Door County Resolution No. 2026-___ ADOPTION OF EMPLOYEE EMERGENCY ACTION PLAN TO THE DOOR COUNTY BOARD OF SUPERVISORS: 1 WHEREAS, Various County staff and officials were charged 2 with the task of creating an building notification system; and 3 WHEREAS, Emergency Management has reviewed and 4 updated the Employee Emergency Action Plan to include 5 provisions for a building notification system; and 6 WHEREAS, The Employee Emergency Action Plan has been 7 vetted by County staff and officials, local law enforcement and 8 emergency services, and reviewed by the Administrative 9 Committee; and 10 WHEREAS, The Employee Emergency Action Plan is deemed 11 to be in final draft form, and ready for review and adoption by the 12 County Board. 13 NOW, THEREFORE BE IT RESOLVED, by the Door County 14 Board of Supervisors, that the Employee Emergency Action Plan 15 (incorporated by reference herein as if set forth in full) is hereby 16 adopted as presented. 17 18 19 20 21 22 SUBMITTED BY: ADMINISTRATIVE COMMITTEE David Englebert, Chair David Enigl Todd Thayse Bob Bultman Nancy Robillard Walter Kalms Elizabeth Gauger Page 77 of 209 2/24/2025 version Emergency: 9-1-1 Dispatch Non Emergency: 746-2416 Door County Employee Emergency Action Plan 2026 Page 78 of 209 P a g e | 2 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 Sign up for Door County Ready Page 79 of 209 P a g e | 3 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 TABLE OF CONTENTS INTRODUCTION................................ ................................ ................................ ................................ .................. 4 BUILDING NOTIFICATION…………………………………………………………………………………………………………………………………………………………………..6 FIRE/SMOKE……………………………………………………………………………………………………………………………………………………………………..7 GAS LEAK/EXPLOSION…………………………………………………………………………………………………………………………………………8 TORNADO……………………………………………………………………………………………………………………………………………………………9 ACTIVE SHOOTER………………………………………………………………………………………………………………………………………………10 HAZMAT SPILL/RELEASE…………………………………………………………………………………………………………………………………….11 MEDICAL……………………………………………………………………………………………………………………………………………………………12 BOMB THREAT…………………………………………………………………………………………………………………………………………………13 SUSPICIOUS PACKAGE/MAIL……………………………………………………………………………………………………………………………..14 HOSTILE SITUATION…………………………………………………………………………………………………………………………………………..15 CYBER ATTACK…………………………………………………………………………………………………………………………………………………..16 APPENDIX A – TRAINING LOG ................................ ................................ ................................ ........................... 17 Page 80 of 209 P a g e | 4 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 INTRODUCTION PURPOSE Door County believes its most important asset is you, its employee. We have developed plans to address dangers that could threaten your well-being. Your timely response to such circumstances is essential to the plan's success. Preparation for emergencies is the key. Take some time to: ➢ Read the quick reference information and procedures outlined in this booklet. Become familiar with the evacuation routes, and AED/fire alarms/extinguishers for your floor. Familiarize yourself with shelter areas within the building. ➢ These instructions are general and basic. They are only guidelines around which each department should develop specific instructions. It is very important that all department personnel are familiar with these emergency/disaster situations before they occur! ➢ Common sense should dictate reaction to emergency situations. All situations cannot be neatly defined into hard and fast guidelines. Individual judgment must be exercised in each situation. Continuing and meaningful efforts to prevent incidents that lead to emergency situations should be of greatest concern. Above all, stay calm and use good judgment in the event of an emergency. Follow established procedures as applicable and the instructions of your supervisor to ensure the best outcome. AUTHORITY AND REFERENCE - Occupational Health and Safety Administration (OSHA) 29 CFR 1910.38 - WI Department of Safety and Professional Services (SPS 332) - Chapter 323 of the Wisconsin Statutes APPLICATION This plan applies to all employees, board members, and visitors and encompasses all buildings and grounds owned and operated by Door County. Exception: the Corrections Department has its own procedures and plans as required by the State of Wisconsin. EMPLOYEE TRAINING All employee training will be documented by using Appendix A. Managers or respective Department Heads shall conduct and document the training of their department’s personnel. For any questions or suggestions that may arise, contact Door County Emergency Management. Page 81 of 209 P a g e | 5 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 GENERAL RESPONSIBILITIES All Employees In case of an emergency, all employees shall follow the procedures found in this Employee Emergency Action Plan as applicable. Your personal safety is of utmost concern. All employees are responsible for taking precautions to ensure their personal safety. Department Heads and Supervisors - Understand and disseminate emergency procedures and information as outlined in this program to employees. Each supervisor is responsible for maintaining and further specific details of their department’s emergency plans and conducting any training of their personnel. - Emergency Situations o Inform employees and clients under their direction of the emergency condition. o Take appropriate action. This may include ceasing operations and initiating proper emergency response. - Arrange informational meetings, as necessary, with public safety, and Administration to review plans and answer questions. - Assure any deficiencies reported from regular inspections by fire department personnel are corrected. Public Safety Agencies - Serve as the reference point for changes, suggestions, and recommendations in the employee emergency action plan. - Revise this plan as significant changes occur review contents and make suggestions for changes on a periodic basis. - Provide technical and safety assistance to reduce hazards prior to and during emergency or disastrous conditions. Facilities & Parks Department (where applicable) - To organize and coordinate the following during an emergency: o Assure that damaged utility services are repaired, secured, or shut off. o Maintain fire alarm systems and fire suppression equipment. o Conduct damage assessments and emergency repairs, as needed. o Provide equipment and supplies to emergency personnel, if needed. Page 82 of 209 P a g e | 6 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 BUILDING NOTIFICATION In the event of an incident Dispatch will come over the loud speakers and give information on actions for staff to take. These actions include Hold, Lockdown, Evacuate, and Shelter. HOLD • Clear hallways (public enters office or exits building) • Close hallway doors • Continue business as usual • Announced via PA system • Medical emergency, law enforcement response LOCKDOWN • All fobbed doors lock automatically • Follow Run/Hide/Fight procedures • Lock/barricade keyed doors • Turn off lights, hide out of sight, maintain silence • Account for staff and public • Announced via PA system • Immediate life threat inside building (e.g., active shooter) EVACUATE • Gather staff/public, move to rally point • Take essentials only (phone/jacket) • Announced via PA system • Fire, hazardous materials incident SHELTER • Gather staff/public, move to designated shelter area • Take essentials only (phone) • Announced via PA system • Severe weather (e.g., tornado) Listen to PA announcements for instructions and updates. See something, Say something Page 83 of 209 P a g e | 7 2/24/2025 version FIRE/SMOKE If smoke or flames are visible (RACE) 1. Rescue anyone in immediate danger. 2. Alarm  Pull the nearest fire alarm (Appendix B)  Call 9-1-1 • Provide address with room and floor number • Provide details of what you observe • Stay on the line until the dispatcher says to disconnect 3. Close  Close, but do not lock all doors to confine smoke/fire to the immediate room  Never enter a smoke filled room 4. Extinguish/Evacuate  Extinguish ONLY if the fire is small and are properly trained to use a fire extinguisher  Evacuate • DO NOT USE ELEVATORS • Assist anyone with access or functional needs • Locate and use the nearest exit (Appendix B) • If you encounter smoke, drop to your knees and crawl to exit • Breathe through your nose and use a shirt or towel to breathe through if possible • Go to your department-designated meeting point • Report to your supervisor for a head count • Remain outside until the fire department states it is safe to re-enter  IF UNABLE TO EVACUATE • Close doors and windows in your area • If able, seal door with cloth material to prevent smoke from entering • Call 9-1-1 and attempt to signal outside for help PULL THE PIN. AIM NOZZLE AT BASE OF FIRE. SQUEEZE THE HANDLE SWEEP NOZZLE FROM SIDE TO SIDE Page 84 of 209 P a g e | 8 2/24/2025 version GAS LEAK/EXPLOSION If you smell gas (“rotten egg smell”) or suspect a gas leak 1. Cease all operations 2. DO NOT SWITCH ON/OFF ANY LIGHTS OR USE ELECTRICAL EQUIPEMENT ABLE TO PRODUCE STATIC ELECTRICITY, SPARKS, OR OPEN FLAMES 3. Call 9-1-1  Provide the address  Provide where the odor is coming from  Stay on the line until the dispatcher says to disconnect 4. Dispatch will go over the loud speakers and let everyone know to evacuate the building. 5. Pull the nearest fire alarm 6. Evacuate  DO NOT USE ELEVATORS  Assist anyone with access or functional needs  Locate and use the nearest exit (Appendix B)  Go to your department-designated meeting point  Report to your supervisor for a head count  Remain outside until the fire department states it is safe to re-enter In the event of an explosion at your facility 1. Immediately take cover under tables, desks or other objects that will give protection against falling glass and debris. 2. Call 9-1-1  Provide the address  Provide details of what you observe  Stay on the line until the dispatcher says to disconnect 3. Evacuate  DO NOT USE ELEVATORS  Assist anyone with access or functional needs  Locate and use nearest exit (Appendix B)  Go to your department designated meeting point  Report to your supervisor for a head count  Remain outside until the fire department states it is safe to re-enter Page 85 of 209 P a g e | 9 2/24/2025 version TORNADO If there is a tornado watch (conditions are favorable for a tornado) 1. Monitor the weather conditions 2. Identify the location of the nearest tornado shelter 3. Evaluate if your department should reschedule any meetings or planned events If there is a tornado warning (a tornado has been spotted on the ground or indicated on radar) 1. Dispatch will go over the loud speaker and let employees know that the area is in a Tornado Warning. 2. Immediately move to the designated tornado shelter area (Appendix C) 3. Stay away from windows or exterior doors whenever possible 4. DO NOT USE ELEVATORS 5. DO NOT LEAVE BUILDING 6. Assist anyone with access or functional needs 7. Protect your head and face with your arms and crouch down facing a wall 8. Remain in the shelter area until an all-clear has been issued 9. If there is no building damage found  Return to workstations 10. If there is building damage  Evacuate to your department-designated meeting point • DO NOT USE ELEVATORS  Call 9-1-1 • Provide the address • Provide what is damaged • Stay on the line until the dispatcher says to disconnect  Remain outside until the fire department states it is safe to re-enter Page 86 of 209 P a g e | 10 2/24/2025 version ACTIVE SHOOTER In the event of an active shooter. Dispatch will lock all fobbed door in the building and your badge will not allow you access in a fobbed area. Dispatch will go over the loud speaker and state that the building is in lockdown due to an active shooter. If there is an active shooter in the building, assess the situation and react accordingly 1. RUN  Press your panic alarm button if your workspace has one  Call 9-1-1 • Provide the address • Provide details about what you observe • Stay on the line until the dispatcher says to disconnect  Locate and use the nearest exit  DO NOT USE ELEVATORS  Assist anyone with access or functional needs  Keep hands visible at all times  Go to your department-designated meeting point  Report to your supervisor for a head count  Remain there until further instruction is given by public safety 2. HIDE  Barricade yourself in a locked room  Remain out of sight • Hide behind large objects if available  Turn off lights, radios, televisions  Silence your phone  Maintain silence  Do not open the door 3. FIGHT (Only if your life is in imminent danger)  Act as aggressively as possible against the threat  Use whatever means necessary to neutralize the threat  Work as a group if possible  RUN as soon as you are able Page 87 of 209 P a g e | 11 2/24/2025 version HAZMAT SPILL/RELEASE If there is a hazardous substance release likely to impact the facility 1. An alert will be issued through the phone and over head system notifying staff of the event. 2. You will be directed by public safety to either shelter in place or evacuate  Evacuation sheltering locations will be dependent upon the nature of the release  County Administration will work with public safety to determine the appropriate length of time for the evacuation 3. Maintenance personnel will, if possible, shut down all HVAC equipment at the facility 4. Building will be locked down to prevent re-entry 5. Re-entry will be determined by public safety when it is safe to do so If there is an internal unknown hazardous substance release 1. DO NOT TRY TO CLEAN UP A CHEMICAL SPILL FOR WHICH YOU HAVE NOT BEEN TRAINED 2. Call 9-1-1  Provide the address  Provide details of what you observe  Stay on the line until the dispatcher says to disconnect 3. Pull the nearest fire alarm (Appendix B) 4. Evacuate  DO NOT USE ELEVATORS  Close doors around the area if possible  Locate and use nearest exit (Appendix B)  Assist anyone with access or functional needs  Go to your department designated meeting point  Report to your supervisor for a head count 5. Await further instruction from public safety officials Page 88 of 209 P a g e | 12 2/24/2025 version MEDICAL In the event of a medical emergency Dispatch will go over the loud speaker and put the building on hold. Employees should continue to work and avoid going out in the hallway until the hold is lifted by dispatch. This will allow emergency personnel the space to work. If you become aware of a seriously ill or injured person on county property Examples include but are not limited to: • Severe Bleeding • Altered Level of Consciousness (semi-conscious/unconscious) • Difficulty Breathing/No Breathing • Severe Trauma • Chest Pain • Obvious Fracture • Sudden Weakness/Dizziness/Signs of Stroke AED LOCATIONS IN APPENDIX B (automated external defibrillator) NARCAN is available at AED locations (naloxone HCl) Nasal Spray is an opioid antagonist indicated for the emergency treatment of known or suspected opioid overdose, as manifested by respiratory and/or central nervous system depression. NARCAN® Nasal Spray is intended for immediate administration as emergency therapy in settings where opioids may be present. NARCAN® Nasal Spray is not a substitute for emergency medical care. 1. Call 9-1-1  Provide the address including office and floor number  Condition of the ill/injured person • Name • Description of symptoms • Allergies • Medications • Major medical history  Stay on the line until the dispatcher says to disconnect 2. Keep the victim still and as comfortable as possible. DO NOT MOVE THEM 3. Protect yourself from blood/bodily fluid exposure 4. DO NOT render first aid unless you are trained to do so 5. If the situation dictates the need for an AED  ONLY USE IF TRAINED OR DIRECTED BY 9-1-1  Locations of AED can be found in Appendix B 6. Remain with the victim until public safety arrives 7. If possible, have another person standby outside to direct emergency personnel to your location 8. If the victim is a Door County employee, attempt to reach out to their supervisor Page 89 of 209 P a g e | 13 2/24/2025 version BOMB THREAT If you observe a suspicious object or potential bomb on county property 1. DO NOT HANDLE THE OBJECT 2. DO NOT DISTURB THE ENVIRONMENT  Leave lights on if on or off if off  Do not use a cell phone or radio within the eyesight of the object 3. Call 9-1-1  Provide the address  Provide details of what you observe  Stay on the line until the dispatcher says to disconnect 4. Pull the nearest fire alarm (Appendix B) 5. Evacuate  Locate and use the nearest exit (Appendix B)  Assist anyone with access or functional needs  Go to your department-designated meeting point  Report to your supervisor for a head count If you receive a bomb threat via telephone 1. STAY CALM 2. Get the attention of someone nearby to call 9-1-1  Provide the address  Provide the details available  Stay on the line until the dispatcher say to disconnect 3. Keep the caller on the line as long as possible. Do not interrupt them 4. Obtain the following information from the caller if possible: Time of Call: Caller Voice: Male / Female Background Noise: Accent: Time of Detonation: Bomb Location Bomb Type: Method of Detonation: Exact Words of Caller: 5. Evacuate  ONLY if the threat of detonation is imminent or instructed to by public safety  DO NOT USE ELEVATORS  Locate and use nearest exit (Appendix B)  Assist anyone with access or functional needs  Go to your department designated meeting point  Report to your supervisor for a head count Page 90 of 209 P a g e | 14 2/24/2025 version SUSPICIOUS PACKAGE/MAIL If you receive a package or letter that seems suspicious Examples include but are not limited to: • A lack of OR excessive postage • No return address • Unusual weight (given its size), lopsided or oddly shaped • Marked “Personal”, “Confidential”, or “Open by Addressee Only” • Has protruding wires, an odor, or stains • Appears to have any powdery substances in or on them • Excessive packaging material on the exterior • Has misspelled words or poorly written or typed 1. If the package is suspected to be a bomb  SEE BOMB THREAT SECTION 2. STOP touching the mail or package 3. Isolate the room by closing off the room it is in and have everyone in the room evacuate 4. Advise anyone who handled that package to wash their hands with soap and water 5. Keep others out of the room 6. DO NOT allow anyone in contact with the package/mail to leave the building 7. Call 9-1-1  Provide the address  Provide a description of the situation  Stay on the line until the dispatcher says to disconnect 8. Wait for law enforcement to arrive and comply with the investigation Page 91 of 209 P a g e | 15 2/24/2025 version HOSTILE SITUATION If there is a disturbance or uncontrollable behavior 1. STAY CALM 2. Do not escalate the situation  De-escalation steps i. Actively listen ii. Acknowledge the problem iii. Use “I” statements  Be pleasant, considerate, and understanding 3. If a physical threat is imminent, remove yourself immediately and get to a secure area behind locked doors 4. Call 9-1-1 or push a panic button  Provide the address  Provide a description of the situation  Stay on the line until the dispatcher says to disconnect 5. Dispatch will put the building on a hold until the incident is resolved. 6. Assist law enforcement with their investigation when they arrive Page 92 of 209 P a g e | 16 2/24/2025 version CYBER ATTACK If you become a victim of a cyber attack 1. Disconnect your computer by pulling the power and internet cords out 2. Contact IS Department at X2498 to brief them 3. Follow the instructions given Page 93 of 209 P a g e | 17 2/24/2025 version APPENDIX A – TRAINING LOG DATE OF TRAINING ACTIVITY DEPARTMENT Page 94 of 209 P a g e | 18 ONE PHONE NUMBER FOR ALL EMERGENCIES – DIAL 9-1-1 Building maps can be found on the Public drive under the Emergency Management folder, in the subfolder labeled EEAP Building Maps. They can also be found by CLICKING HERE. Page 95 of 209 Department Name: Human Resrouces The following carry over accounts were approved by the Committee at their meeting on Account Number: Sub-Dept Account Name Fund Dept # Cost Center Account # Detail Amount Professional Services 100 44 51101 52101 90000 Total Carry Over Amount 90,000.00 Reason for Carry Over: In 2025 we budgeted for the vacant HR position. For 2026, we cut part of the funding to meet the required target budgetary constraints. These funds would be use to make the budget whole for 2026 without have to request payroll contigency funds. Preparer's Signature: Preparer's Printed Ken Pabich Dept Head's Signature: Dept Head's Printed Ken Pabich Date: Funds Verified by Finance Director: Finance Director Printed Steve Wipperfurth Date Verified: 3/11/2026 Request for Year End Carry Overs Door County Year Ending: 2025 Page 96 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 1 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment Index Corp. Coun. Chapter 11 Missing Will be corrected General Comment County Brd. Be consistent in reference to County Board (sometimes just listed as Board) All references to “County Board” General Comment County Brd. Capitalize S in supervisor (same as County & Dept Head Supervisor left lower case as it is not a contractual or statutorily defined term like Department Head or County. General Comment County Brd. Capitalize State and Federal 1st letter in Uppercase. Just like on Page 41 All references to state and federal are capitalized. General Comment County Brd. Capitalize the word Statutes also Statutes is capitalized when grammatically correct… when referencing a specific statute (Wisconsin Statutes) General Comment County Brd. Don’t like the s/he reference Changed to they/their throughout. General Comments County Brd. Capitalize Dept. Head for consistency All references to Department Head at capitalized. General Comment County Brd. Replace the word ‘must’ with ‘shall’ (example pg. 8) Must and shall mean the same thing. No change made. General Comment County Brd. Door County - in all locations where DC is shown(except the 1st showing and the one on P31 under 7.02 a) it should be converted to only County. “County” refers to the government of Door County. All such references shortened to “County”. Reference to the geographical place of Door County is left as “Door County” General Comment County Brd. Where is Exempt and Non-Exempt defined? If in a Federal or State reg, then provide that reference. The Fair Labor Standards Act provides an exemption from its overtime requirements for certain employees. Legal and common usage refers to those that are exempt from the FLSA overtime requirements as “exempt” and those that are not as “non-exempt”. General Comment County Brd. Add abbreviation for Human Resources (HR) All references to Human Resources are spelled out. Acronyms are not preferred for clarity purposes. General Comments County Brd. Review entire document for underlined wording and remove Corrected General Comment County Brd. Review format for hours and minutes listed. Like P 21 where 30 minutes are written several ways. Corrected to be consistent. General Comment County Brd. Why is 'or designee' or similar used in some places and not in others? Depends on whether use of a designee is appropriate or desired. General Comment County Brd. In all location where a list is provided include 'but is not limited to ' Either way is correct. Current practice is that “but not limited to” is not required (redundant). General Comment County Brd. Review all locations for consistent punctuation like periods at end of subset paragraphs. General Comment County Brd. Missing verbiage to address an employee not getting results and being able to move up the command. Typically there is an entry for this option. There is something under bullying on p58 Chapter 1, Section 5 (Chain of Command), Subsection 5.03: amended to allow an employee to refer matters requiring attention to Human Resources or Corporation Counsel if the employee feels uncomfortable or believes it inappropriate to report the matter to their supervisor. ? Maybe Chap 4 Section 7 - conferences, seminars, training, tours, reimbursement Finance Manual should address clothing & shoe reimbursement. New Chapter 9, Section 10 – County Funded Clothing and Footwear Multiple sections Library The Library expressed concerns about the authority of the Library Board Chapter 1, Subsection 2.09 was amended to clarify that law controls where it conflicts with the Policy Manual. Library Board can adopt and Policy Manual covering library employees. 1 1.01 Land Use Section C. in the Mission Statement of the old handbook was not in the new draft. The new draft lists the correct Mission Statement as adopted by County Board resolution 2010-08. 1 2.05 SWCD Question re: language .. consent of the County Administrator or designee(s): No change. Handled appropriately by HR Dept. Page 97 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 2 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment 1 2.07 SWCD Question re: language: .. to the Human Resources Department: Shouldn't HR director provide the written consent? No change. 1 5 County Brd. Missing verbiage to address an employee not getting results and being able to move up the command. Typically there is an entry for this option. There is something under bullying on p58 Chapter 1, Section 5 (Chain of Command), Subsection 5.03: amended to allow an employee to refer matters requiring attention to Human Resources or Corporation Counsel if the employee feels uncomfortable or believes it inappropriate to report the matter to their supervisor. 1 5.01 County Brd. Format seems to require a semicolon instead of a comma after 'designee' Semicolon added 1 5.03 SWCD What if employees have the issue with next higher authority? Chapter 1, Section 5 (Chain of Command), Subsection 5.03: amended to allow an employee to refer matters requiring attention to Human Resources or Corporation Counsel if the employee feels uncomfortable or believes it inappropriate to report the matter to their supervisor. 1 5.04 HHS Meeting Attendance: Can staff attend committee meetings on work time, or only if asked/told to attend? Amended as follows: If no directive to attend from supervisor, an employee must use approved PTO to attend committee or board meetings in person. If an employee can remotely listen and remain fully productive, they may listen to County Board and their department’s oversight committee meetings. 1 5.05 SWCD Under Directives/Requests, suggestion about adding additional wording in the examples. Will change to remove language “…from any individual citizen, business representative or elected or appointed official” – the first sentence is sufficient. 2 1.03 County Brd. 12 months is NOT introductory, I see no reason for more than 6 months other than for the Highway Dept road crew for obvious reasons. Policy Decision 2 1.03 County Brd. 4th line, replace "at any time" with "during this period". OTHERWISE this could imply total employment window. Corrected 2 1.01/1.02 Library PT staff categorization for library staff Leave as is – covers Library part-time staff. 2 1.03 HHS LUS SWCD Concerns with the change to 1-year introductory period and unintended consequences Applies only to newly hired employees Amended Policy Manual to allow for telework after 3 months, not after the 1-year introductory period. 2 2.01 a) County Brd. Where is the review process that use to include the Cty Board? Job Descriptions are not approved by County Board. 2 2.05 HHS Reallocation – Does this go to a consultant? Whether to use a consultant for reclassification/reallocation is in the discretion of the County. No change. 2 2.05 b), d) County Brd. Use of 'may', wasn't the rule - shall be?? And in (d) it is 'shall' Reorganized subsection 2.05 2 2.05 e), f) County Brd. why aren't these under 1 (e) Reorganized subsection 2.05 2.05 g), h) County Brd. why aren't these under 1 (f) Reorganized subsection 2.05 2 2.06 a), b) and c) SWCD What does County refer to - County Board or whom? County, as an organization. Leave as is 2 3.03 HR Request for clarification whether existing staff are required to use PTO when participating in an interview as an internal candidate. Amended to clarify that internal applicants are not required to use PTO to attend interviews by the County. 2 5.01 County Brd. What is the County’s right to prevent an employee from being used as a reference? Employment relationship. An employer may prevent an employee from acting on behalf of the employer. 2 5 County Brd. '- for me, all of Section 5 should be removed. Policy decision 2 5.01 & 5.02 HHS LUS SWCD Questions related to Employee References Personal ok. See section 5.02 No changes to this section. If employees have questions, please ask HR. Page 98 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 3 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment 2 7.01 County Brd. Why is 'or designee' here? Or should it be replaced with Supervisor? Adds flexibility for Department Head to designate a person other than the employee’s supervisor. 2 8.03 County Brd. shouldn't the annually now include January for reg and Feb for DHs? Desire to not specify, so the Policy Manual does not need to change if the review date changes. 2 8.03 County Brd. Why BOLD 'not automatic or guaranteed'? Removed bold from text. 2 8.03 County Brd. seems the word 'shall' is missing Added “shall”. 2 8.04 County Brd. seems the word 'the' is missing Not sure where the word “the” is missing. 2 9.01 SWCD Question: Unless approved PTO? The Fair Labor Standards Act requires that employees be paid for work performed. 2 9.01 County Brd. Why wouldn't the County allow an employee to work for free in a service type related to their employment? A park employee can't volunteer to clean a park on their own time? The Fair Labor Standards Act requires that employees be paid for work performed. 2 11.01 County Brd. Too wordy Subsection made more concise without losing meaning 2 11.02 County Brd. I don't feel that the renewal is needed. If their job performance didn't fall, why should the Cty care? Desired to monitor the status of outside employment. No change made. 2 11.03 b) County Brd. Why is this underlined? Removed underlined language. 2 11.03 b) County Brd. What is a 'leave of absence'? Subsection amended to define “leave of absence”. 2 11.04 County Brd. Must add a note that the conflict to be documented. The focus on an employee handbook is to regulate the conduct of employees, not the employer. 2 11.04 SWCD When there is reference to County, does this mean County Board, Admin. Committee, HR or Administrator? County as an Organization. No change. 1 13.01 County Brd. Is this saying spouses can't work 1st shift; one in the government center and another in the Justice center? Subsection amended to allow for employees with family or intimate relationships to work for the County in circumstances that do not present a substantial risk of concern. 2 13.01 & 13.03 SWCD Question regarding shift: Is a work day a shift. Work Day is not a Shift. No change. 2 13.03 HHS Relationships – what if they are not forthright? If they are not forthright, they violated policy. 2 14.01 County Brd. No definition of ‘in good standing’ For purposes of this subsection, resigning or retiring in good standing means providing the proper advance notice. This meaning is clear from the context of the subsection. There are many other ways to resign or retire without good standing, but they are not applicable here. No change needed. 2 14.01 HHS Question: Is nonpayment for limited resignation letter legal? Yes, but limited to accrued paid leave earned after date Policy Manual is adopted. 2 14.01 County Brd. Replace 'will' with 'shall' in several locations but not all. Removed “will” when subsection amended. 2 14.01 SWCD Have a definition of non-exempt – hourly paid/mush clock in and out No change – “non-exempt” is the term commonly used to describe an employee to whom the overtime requirements of the Fair Labor Standards Act apply to. 2 14.02 County Brd. Why isn't "before such resignation or retirement will be effective." in like in 14.01 Removed when subsection was amended. 2 14.01, 14.02, 14.05, 14.08, 14.09 LUS, TS SWCD County Brd. There were concerns and comments regarding the change to a 20 business day notice when leaving employment These subsections have been amended to require all employees (exempt and non-exempt) to provide 10 business days’ notice before the effective date of resignation or retirement in order to receive a payout of paid accrued leave. The 10 business day period does not include days in Page 99 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 4 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment which accrued time off is taken, unless approval is received from Human Resources. 2 14.03, 14.04 County Brd. Example consistency Not sure what this means – No Change 2 14.05, 14.06 County Brd. Doesn’t make sense Not sure how it does not make sense – No Change 2 14.09 County Brd. Remove disciplinary termination. This could be abused by disreputable DHs. I have seen where this was how the vindictive supervisor took revenge. Policy Decision 2 14.10 County Brd. It looks like this is the only place 'Department' is used. Is it intended to be Dept Head? Removed reference to “Department”. 2 14.10 SWCD Question re: if injuries or health wasn’t communicated because employee couldn’t The language does say ‘may’. No change. 2 15.02 SWCD Concern re: language for Layoff/Reduction in Workforce Legal authority. No change. 2 16.03 c) 4) County Brd. last section of last sentence is not required and leads to an implication that is not needed. Last sentence amended – complies with legal authority 2 16.05 County Brd. This is the 1st time 'applicant' is used. In the entire section. Removed reference to applicant. 2 17.05 County Brd. Why is the wording underlined??? Underlined to draw attention to that portion of the subsection. The underline could be removed, but it would take away from the subsection. 2 17 HHS Question re: vehicle use for employees who live out of county Amended to allow a Department Head to approve reimbursement for personal vehicle use when a County vehicle is appropriate, if circumstances warrant such approval. 2 17 SWCD Does Vehicle Use Policy include family members Subsection 17.02 addresses who may be a passenger in a County vehicle. Only authorized drivers may drive a County vehicle. 3 1.01 SWCD Question is this should list all paid leave types (Admin. leave for example) This subsection references time guaranteed to an employee under a pertinent employment policy or agreement. Admin. Leave is addressed by policy – see Policy Manual section 4.04 of Chapter 5. - No change 3 1.03-1.06 County Brd. Should be all under a 1.03 as a AWS section. NOT more bullets under 1 Section 1 reorganized. 3 1.04-1.05 County Brd. .05 should be before .04 Section 1 reorganized 3 1.04 b) SWCD What does County refer to? County as an organization . No change 3 1.05 a) SWCD Question if other Alternate Work Schedules should be allowed. There is flexibility. No Change. 3 1.05 b) SWCD HHS LUS Concerns with Flexible time limits and requirements. (i.e. making it up within same workweek) No Change – Overtime Issues. The Fair Labor Standards Act requires that overtime be paid to non-exempt employee that work over a set number of hours in a given period (typically 40 hours in one week). Allowing employees to flex time to another work week may require the payment of overtime. 3 1.05 b) and 1.06 f) County Brd. Question the word 'policy'? This wording implies the actual policy when I think the intent is an employee's request. All of the policy can be replaced at any time. Section 1 reorganized. The only remaining reference to “policy” is to policies that allow an employee to take time off of work, such as PTO. This is a proper use of the term “policy”. 3 1.06 b) County Brd. why is there a dual approval/denial? The DH/CA and again the HR The check by Human Resources is to assure the DH is granting the modified work schedule according to County policy. 3 1.06 f) County Brd. what is the point of this section? The main wording is quite vague and this is not needed. Provides flexibility outside the strict letter of the policy if the situation warrants. 3 2.03 County Brd. why restate the lunch 30 minutes? Instead state no unpaid lunch on the short days. They are after all the TRUE exception. To clarify that employees are to take a ½ hour unpaid lunch, not an unpaid lunch of the employee’s desired duration. 3 2.03 d) 2) County Brd. What does 'Up to' mean in this context? Removed “up to” from subsection as it is not integral language. Highway employees receive a paid 15 lunch break. Because the break is paid, Page 100 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 5 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment employees are not required to use all 15 minutes… which is the reason why “up to” was included. 3 2.03 d) 3) County Brd. uses the word 'management' In this context management refers to an employee’s superior (supervisor, Department Head, County Administrator). Each department may handle overtime approval differently and we don’t want to change a department’s current practice. 3 2.03 d) 4)i, ii County Brd. Replace A with Their. Unless the intent was to be any scheduled work shift. Change made. 3 2.03 d) 4)i, ii County Brd. Reword both to read consistent with each other. Existing wording is clear. 3 3.01 County Brd. Why are hours listed in multiple locations? This section addresses building hours. Other section address work hours. 3 3.01 d) SWCD Questioned that building still open after 11:00 on Fridays. No change 3 4 HHS Telecommuting questions Subsection amended to allow telecommuting after 3 months of employment. (Removed requirement that an employee complete their 1 year introductory period before being eligible to telecommute.) 3 4.04 County Brd. Since all the other 'annually' entry includes Jan 1st, why not here? Telecommuting agreements are commonly reviewed during the employee’s annual evaluation, which does not occur on January 1 st. 3 4.08 HHS Question if we have the discrepancy to provide equipment to staff for Telecommuting work. No, no change. 3 4.10 County Brd. Here Hourly is written out. Removed reference to “hourly” and left “non-exempt” 4 1 and 2 County Brd. Why Checks? Since it is electronic. This subsection references paychecks, which can be deposited electronically. 4 3.01 County Brd. How long has the terminated required notice been there? Notice prior to resignation/retirement is a new provision. 4 3.01 LUS Questions & concerns regarding Payout Upon Termination Language added that involuntary termination does not include termination due to reduction in workforce/layoff or other non-disciplinary reasons. 5 4.02 e) Treasurer Concern re: paid time off policies, specifically for newly hired employees. This subsection was amended so new employees receive the same total PTO in the first year as the currently policy provides, even though they receive 40 hours up front. To accomplish this, the new employee accrues a smaller amount of PTO each pay period during the first year. 4 4.03 County Brd. "non-exempt" or "exempt" - 1. Why quote marked and not capitalized. The quotation marks have been removed. The Policy manual does not capitalize the terms, so to be consistent, they were not capitalized here. 4 4.03 County Brd. What happens to "compensatory time off" hours when fired? As written(upon separation from employment.) it can not be forfeited. The Fair Labor Standards Act requires that compensatory time off be paid upon separation from employment. It cannot be forfeited. 4 4.03 a) 2) HHS Question is there is a place that references comp time in lieu of OT pay? Compensatory time was addressed in the first draft of the Policy Manual, but we received multiple comments asking if it was covered. The section addressing compensatory time was moved and made its own section in the hopes of making the provision easier to find. 4 4.03 a) 3) County Brd. Why doesn't this state using of the digital clock system? The method of recording time differs among departments and positions. 4 4.03 b) 1) SWCD Question: Why not add commonly referred to as Administrative Time off? In most circumstances it will be Administrative Time, but to provide flexibility it is not advised to state it will always be Administrative Time - No change 4 4.05 SWCD Question: Is aging of compensation plan the same as a COLA? It is the same. No change. 4 4.06 County Brd. Should "two full time" read "Up to two full time"?? Subsection amended. 4 4.06 after e) County Brd. What's with the "See Highway Employee Handbook for Special Pay." The Highway Department has a handbook unique to that department 4 5.01 HHS Clarification – exempt employees don’t get paid for travel No change – it is ok as is. 4 5.01 County Brd. Out of town format inconsistency Corrected. Page 101 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 6 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment 5 7.02 b) and 7.02 b) 1) County Brd. Inconsistent wording of the same thing. Corrected. 5 7.02 c) County Brd. Washington Island – Does this mean an employee that lives on WI could get paid for meals even if the event is on the Island? Yes. If an event takes place on Washington Island where employees receive a paid meal, an employee residing on Washington Island will not be excluded because they live on the Island. 5 7.02 g) County Brd. Why the italized words? Removed italics 5 7.02 g) 2 County Brd. Auto should be Automobile or Vehicle Changed to Automobile. 5 7.03 County Brd. Why 'Involved' in wording? Amended to reference the “employee’s Department Head”. 5 7.03 County Brd. The last sentence makes NO sense. By default this is the case. Even though it is common sense that an employee may be discharged for falsifying a reimbursement, it is beneficial to provide the consequence in the Policy Manual. 5 7.03 County Brd. Why constantly include "conferences, seminars, training, tours," For clarity 5 7.04 c) County Brd Who submits? I changed the subsection to require the employee to submit the paperwork. 5 7.04 d) County Brd. "not involving overnight travel" implies IRS only wants if not overnight? Sentence at issue deleted. Taxable reimbursements will be reflected on the Employee’s W-2. 4 8.01 LUS Suggestion to replace the word “may” with “shall”. The County should be permitted to decide if it funds an employee’s membership in an organization. No change. 4 9.02 County Brd. No reference to CEU classes? If the cert is required for the position, typically the CEU classes are paid by employer. Subsection amended to include mandatory continuing education. 4 9 HHS Appreciate the ability to pay for this new change New employee PTO Banks – ditto Class reimbursement – ditto Comment only – no action needed 4 9.01-9.02 LUS Suggestion to replace the word “may” with “shall”. The County should retain discretion. No change. 4 10.01 a) SWCD Question on when Years of Service award are paid out (if someone leaves after hitting a milestone, but before it is paid out, do they lost it? Shouldn’t. This provision retains current practice. Years of Service Awards are paid at the end of the fiscal year. 4 10.01 b) HR SWCD Retirement plaque or gift certificate. Gift certificate approx. value of plaque. Option that either would be presented to employee at County Board. This provision has been amended to offer employees who retire with 20+ years of service (15 + for protective service) the choice of a recognition plaque or a gift certificate of approximately equal value. Employees are offered the option of presentation at County Board. 4 11.01 County Brd. The entire section doesn't follow the others format. Reads more like a CB resolution. Amended to a format similar to other sections. 4 11.01 County Brd. Cty officials and employees is repetitive Amended to clarify “elected officials” and employees. 4 11.01 SWCD Question re: raffle ticket paid for by employee. Amended to allow an employee who pays the full cost of entry into a raffle (50/50 raffle) to keep the prize won. 5 2 County Brd. Ultimately, I don't understand the need for section 2 since this is repeated in Section 5 on Page 38 Section 2 deals with all unscheduled absences, where section 5 pertains specifically to absences due to illness. There is some repetition. A note was added to section 2 to see section 5 for unscheduled absences due to illness. 5 2.01 County Brd. format consistency - supervisory instead of Dept Head or Supervisor. Provision modified. 5 2.02 County Brd. Poorly written. Reworded. 5 3.01 County Brd. Picture for official days NOT simple characters Not sure what this comment means. 5 3.01 County Brd. What are 'Communications staff' Employees of the Communications Department Page 102 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 7 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment 5 3.01 County Brd. The last sentence makes no sense For employees that work in excess of 8-hour days, time needs to be made up for taking a holiday off (time off for a holiday is 8 hours). Department heads also need to approve personal holiday time off 5 4.02 g) LUS Recommend allowing transfer of PTO by and between employees Policy Decision - No change 5 4.02 g) County Brd. Why not allowed, even for extreme situations like extended medical leave. This is common in many companies. Policy Decision – No Change 5 4.02 HHS SWCD Comment re: calculation of PTO for previous employee’s years of service. Also comment re: front loading of PTO for new staff. No change. Determined by H.R. 5 4.04 County Brd. It looks like Admin Leave is still a potential option for new employees? To me this doesn't make sense given it started as a long time ago and was to be canceled once those employees retire. Yes, it is still allowed in the County’s discretion. 5 4.05 HHS Re: unpaid leave for qualified FMLA. No change. Employee can take unpaid & can accrue time. 5 4.05 County Brd. Inconsistent working around PTO Policy Decision 5 4.07 County Brd. The whole last sentence is incoherent. Not sure how the last sentence in incoherent – No change 5 4.07 HHS SWCD Comment re: no bereavement leave. Family listing does not show Mother/Father-in-law At the time of change from sick and vacation to PTO, the decision was made to not offer bereavement leave. Mother/Father-in-law was added to the definition of family for purposes of EUSL use for bereavement purposes. 5 4.08 b) LUS Questions & concerns regarding Payout Upon Termination Language added that involuntary termination does not include termination due to reduction in workforce/layoff or other non-disciplinary reasons. 5 5 County Brd. See notes under Chapter 5, Section 2. Section 2 should be removed since all is addressed under Section 5 Having both could cause confusion since a DH and Employee may not read both after finding 1. Section 2 deals with all unscheduled absences, where section 5 pertains specifically to absences due to illness. There is some repetition. There is some repetition. A note was added to section 2 to see section 5 for unscheduled absences due to illness. 5 5.01 a) SWCD Questioned 5 day requirement for medical/dental appointments Amended to ask employees to strive to give 5 working days’ notice of absences due the medical or dental appointments. If 5 working days’ notice is not possible, employees should provide as much notice as possible. 5 5.01 b) f) HHS Extended leave – Requiring someone to dip into ESLU after 3 days seems harsh No change. Policy was not changed from current policy. 5 4.07 HHS Comment: Consider 3 days of bereavement before staff have to use PTO No change. Decision to not offer bereavement leave was made at time sick/vacation was changed to PTO. 5 5.03 HHS Clarifying: going to funeral while on unpaid leave 5.03 will be removed – provision is unnecessary. 5 6 HHS Consider letting staff not exhaust their paid time off. No change. The County may require employees to substitute paid leave for FMLA. 5 6.05 f) HHS Question: can we consider intermittent leave? No change. Existing policy does not permit employees to take non- continuous leave for the birth or placement of a child for adoption or foster. 5 6.05 County Brd. At 1st use of 'Wisconsin' add abbreviation and then use that abbreviation. Sooooo - Wisconsin(State) Wisconsin remains spelled out. Short for the Wisconsin Family and Medical Leave Act is WFMLA, not WI FMLA. WFMLA is too close to FMLA and is not desired to prevent confusion. Page 103 of 209 EMPLOYEE AND ADMINISTRATIVE POLICY MANUAL – SUMMARY OF COMMENTS page 8 of 8 Chap. Section Dept(s) Comments –(Summary) How Item Addressed or Comment 5 6.07 a) County Brd. The following isn't used anywhere else for similar intent - , up to and including discharge for the first offense. BESIDES if not discharged for the 1st, you can't do so in subsequent issues. Provision amended to remove “for the first offense”. 5 9.01 HHS Jury Pay question / compared to bereavement No change; employees turn in Jury Pay received. 6 8.01 (c) HHS The front loading of 40 hours for new staff is an excellent idea. Same with the tuition assistance. Comment only – no action needed 7 1.03 SWCD Still believe all doors shall be locked when all COUNTY offices are closed (i.e. Friday after 11) No change needed to Policy Manual. Safety suggestion. 7 7.01 SWCD Comment that FSA should have to abide by the same rules / doors locked during the times building is closed for business No change needed to Policy Manual. Safety suggestion. 7 5.01 HHS Comment: No motorcycle? Just mean. No change. 7 8.03 a) SWCD Comment: “Vacation” not the right word “Vacation” to be removed. 7 8 Admin. Review Polk County Weather Policy Leave as is… No change. 7 8.02 HHS Emergency leave – question work from home option. No change. (Previously made change from completion of introductory period, to 3 months of employment.) 8 3.01 LUS Question re: does this provision prevent employees from contacting a county official to discuss employee related items/proposals Situation dependent. 8 4.02 Comm. Door County Communications sent copy of their department Dress Code. Section (b) allows more restrictive guidelines by departments, but requires that they first be approved by that department’s oversight committee. 8 4.02 a) 10) LUS HHS Question re: Hiking Boots on the ‘Avoid’ list Strike (hiking boots will be allowed). 8 8.08 a)2) i) HHS Questions re: progressive discipline; mentioned but not spelled out. The Policy Manual does not mandate progressive discipline and an impartial hearing officer may not hold the County’s decision to not implement progressive discipline against the County. Disciplinary action chosen by the County may involve varying degrees of action up to and including immediate termination. Repeated infractions of even minor offenses can result in increasingly severe disciplinary actions. The County reserves the right to take any such disciplinary action it considers appropriate. See Chapter 8, Section 7.04 9 1.10 and 8.01 Facilities & Parks Sale of Obsolete Equipment process….. Pg 76 and 79 This policy seems to read in conflict with the powers and duties of CB Subunits (4-15-25) Amended policy in an attempt to more closely reflect current practice. 9 3.01 d) HHS Question re: reference to contracts only signed by County Administrator. No change. This section is only for Building, Remodeling, etc. 10 6.03 HHS F&P Personal Cell Phone / SMARSH questions No change needed. Alternative options will be investigated. 10 6.03 c) SWCD Concern with taking photos with personal smartphone in field. Does this apply. Yes, use a department camera. Page 104 of 209 COVER Page 105 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 1 Table of Contents Table of Contents TABLE OF CONTENTS ............................................................................................................................................................... 1 CHAPTER ONE – INTRODUCTION ............................................................................................................................................. 5 SECTION 1 – MISSION ................................................................................................................................................................. 5 SECTION 2 – INTENT & SCOPE ..................................................................................................................................................... 5 SECTION 3 – AT-WILL EMPLOYMENT .......................................................................................................................................... 6 SECTION 4 – WORK RULES .......................................................................................................................................................... 6 SECTION 5 – CHAIN OF COMMAND ............................................................................................................................................ 6 CHAPTER TWO – EMPLOYMENT POLICIES ................................................................................................................................ 9 SECTION 1 – POSITION CLASSIFICATION ..................................................................................................................................... 9 SECTION 2 – POSITION CONTROL ............................................................................................................................................... 9 SECTION 3 – EMPLOYEE SELECTION PROCESS .......................................................................................................................... 12 SECTION 4 – PRE-EMPLOYMENT TESTING, FUNCTIONAL CAPACITY TESTING & BACKGROUND CHECKS ................................. 12 SECTION 5 – EMPLOYEE REFERENCES ....................................................................................................................................... 13 SECTION 6 – PERSONNEL RECORDS .......................................................................................................................................... 13 SECTION 7 – REPORTING TO WORK .......................................................................................................................................... 13 SECTION 8 – PERFORMANCE AND SALARY REVIEW PROCESS .................................................................................................. 13 SECTION 9 – EMPLOYEES AS VOLUNTEERS ............................................................................................................................... 14 SECTION 10 – DUAL COUNTY EMPLOYMENT ............................................................................................................................ 14 SECTION 11 – OUTSIDE EMPLOYMENT ..................................................................................................................................... 14 SECTION 12 – CONFLICT OF INTEREST ...................................................................................................................................... 15 SECTION 13 – NEPOTISM & FRATERNIZATION .......................................................................................................................... 15 SECTION 14 – SEPARATION NOTICE & PROCEDURE.................................................................................................................. 16 SECTION 15 – REDUCTIONS IN THE WORKFORCE ..................................................................................................................... 17 SECTION 16 – ADA ACCOMMODATIONS .................................................................................................................................. 17 SECTION 17 – VEHICLE USE POLICY ........................................................................................................................................... 18 CHAPTER THREE – HOURS & SCHEDULES ................................................................................................................................22 SECTION 1 – WORK SCHEDULES................................................................................................................................................ 22 SECTION 2 – WORKING HOURS ................................................................................................................................................. 25 SECTION 3 – BUILDING HOURS OF OPERATION ........................................................................................................................ 28 SECTION 4 – TELECOMMUTING ................................................................................................................................................ 28 CHAPTER FOUR – EMPLOYEE COMPENSATION .......................................................................................................................31 SECTION 1 – PAYCHECKS ........................................................................................................................................................... 31 SECTION 2 – TIME AND PAY ...................................................................................................................................................... 31 SECTION 3 – PAY-OUT UPON TERMINATION ............................................................................................................................ 31 SECTION 4 – SALARIES AND WAGES ......................................................................................................................................... 31 SECTION 5 – TRAVEL TIME ........................................................................................................................................................ 35 SECTION 6 – WORK PERFORMED OUTSIDE THE COUNTY WORKPLACE .................................................................................... 35 SECTION 7 – CONFERENCES, SEMINARS, TRAINING, TOURS - REIMBURSEMENT ..................................................................... 35 SECTION 8 – MEMBERSHIP IN STATE OR NATIONAL ORGANIZATIONS ..................................................................................... 37 SECTION 9 – PROFESSIONAL LICENSURE AND CERTIFICATION FEES ......................................................................................... 37 SECTION 10 – EMPLOYEE RECOGNITION .................................................................................................................................. 38 SECTION 11 – GIFTS AND GRATUITIES ...................................................................................................................................... 38 CHAPTER FIVE – TIME OFF / LEAVES OF ABSENCE ...................................................................................................................40 SECTION 1 – ATTENDANCE........................................................................................................................................................ 40 SECTION 2 – UNSCHEDULED ABSENCES .................................................................................................................................... 40 SECTION 3 – HOLIDAYS ............................................................................................................................................................. 40 SECTION 4 – PAID TIME OFF (PTO) & EARNED UNUSED SICK LEAVE (EUSL) POLICIES .............................................................. 41 SECTION 5 – LEAVES OF ABSENCE ............................................................................................................................................. 43 SECTION 6 – FAMILY MEDICAL LEAVE ACT (FMLA) ................................................................................................................... 44 SECTION 7 PERSONAL LEAVE .................................................................................................................................................... 50 SECTION 8 – MILITARY LEAVE ................................................................................................................................................... 51 SECTION 9 – JURY DUTY LEAVE ................................................................................................................................................. 51 SECTION 10 – SUBPOENA LEAVE ............................................................................................................................................... 51 SECTION 11 – BONE MARROW AND ORGAN DONATION ......................................................................................................... 52 Page 106 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 2 CHAPTER SIX – EMPLOYEE BENEFITS .......................................................................................................................................54 SECTION 1 – BENEFITS ELIGIBILITY ............................................................................................................................................ 54 SECTION 2 – BENEFIT PLAN DOCUMENT CONTROL .................................................................................................................. 54 SECTION 3 –INSURANCE ........................................................................................................................................................... 54 SECTION 4 – RESERVED ............................................................................................................................................................. 56 SECTION 5 – WISCONSIN RETIREMENT SYSTEM (WRS) ............................................................................................................ 56 SECTION 6 – DEFERRED COMPENSATION ................................................................................................................................. 56 SECTION 7 – FLEXIBLE SPENDING ACCOUNT ............................................................................................................................. 56 SECTION 8 – TUITION ASSISTANCE PROGRAM.......................................................................................................................... 57 SECTION 9 – WELLNESS ROOM ............................................................................................................................................. 5958 SECTION 10 – EMPLOYEE ASSISTANCE PROGRAM .................................................................................................................... 59 SECTION 11 – UNEMPLOYMENT INSURANCE ........................................................................................................................... 59 CHAPTER SEVEN – EMPLOYMENT SAFETY ...............................................................................................................................60 SECTION 1 – SAFETY AND SECURITY ......................................................................................................................................... 60 SECTION 2 – NOTICE OF INJURY ................................................................................................................................................ 60 SECTION 3 – WORKER’S COMPENSATION ................................................................................................................................. 60 SECTION 4 – BUILDING SECURITY ............................................................................................................................................. 61 SECTION 5 – MOTORCYCLE/MOPED ......................................................................................................................................... 61 SECTION 6 – DRUG, ALCOHOL, TOBACCO, VAPING, AND SMOKE FREE WORKPLACE ............................................................... 61 SECTION 7 – BULLYING AND WORKPLACE VIOLENCE POLICY ................................................................................................... 62 SECTION 8 – EMERGENCY LEAVE / INCLEMENT WEATHER POLICY .......................................................................................... 63 SECTION 9 – OTHER EMERGENCIES .......................................................................................................................................... 64 CHAPTER EIGHT – EMPLOYEE CONDUCT / GRIEVANCE............................................................................................................65 SECTION 1 – PERFORMANCE MANAGEMENT ........................................................................................................................... 65 SECTION 2 – GENERAL .............................................................................................................................................................. 65 SECTION 3 – ETHICAL PRINCIPLES ............................................................................................................................................. 65 SECTION 4 – PERSONAL APPEARANCE ...................................................................................................................................... 66 SECTION 5 – USE OF COUNTY PROPERTY .................................................................................................................................. 67 SECTION 6 – CONFIDENTIALITY ................................................................................................................................................. 67 SECTION 7 – EMPLOYEE CONDUCT, DISCIPLINE, AND DISCHARGE ........................................................................................... 67 SECTION 8 – EMPLOYEE GRIEVANCE PROCEDURE .................................................................................................................... 70 CHAPTER NINE – BUDGETING / PURCHASING .........................................................................................................................79 SECTION 1 – PURCHASING POLICY ............................................................................................................................................ 79 SECTION 2 – PUBLIC WORK ....................................................................................................................................................... 82 SECTION 3 – BID PROCEDURES ................................................................................................................................................. 83 SECTION 4 – ACCOUNTS PAYABLE CHECKS ............................................................................................................................... 84 SECTION 5 – INVENTORY ........................................................................................................................................................... 84 SECTION 6 – POLICY ON GIFTS, GRANTS AND DONATIONS ...................................................................................................... 84 SECTION 7 – POLICY ON BUDGETS ............................................................................................................................................ 84 SECTION 8 – SALE OF ITEMS ON INTERNET AUCTION SITE ....................................................................................................... 85 SECTION 9 – EMPLOYEE CELEBRATIONS/EVENTS/DECORATIONS ............................................................................................ 85 SECTION 10 – COUNTY FUNDED CLOTHING AND FOOTWEAR .................................................................................................. 86 CHAPTER TEN – TECHNOLOGY & EQUIPMENT ........................................................................................................................87 SECTION 1 – PURPOSE .............................................................................................................................................................. 87 SECTION 2 – SOFTWARE ........................................................................................................................................................... 88 SECTION 3 – NETWORK / EMAIL / INTERNET ............................................................................................................................ 89 SECTION 4 – SECURITY AWARENESS PROGRAM ....................................................................................................................... 90 SECTION 5 – MOBILE DEVICES .................................................................................................................................................. 90 SECTION 6 – SMARTPHONE/BRING YOUR OWN DEVICE (BYOD) .............................................................................................. 92 SECTION 7 – GENERATIVE ARTIFICIAL INTELLIGENCE (AI) ......................................................................................................... 93 SECTION 8 – USE OF CAMERA ENABLED DEVICES ..................................................................................................................... 95 SECTION 9– REMOTE ACCESS ................................................................................................................................................... 95 SECTION 10 – HELPDESK ........................................................................................................................................................... 95 SECTION 11 – NEW EQUIPMENT OR SOFTWARE ...................................................................................................................... 96 CHAPTER ELEVEN –ANTI-HARASSMENT, DISCRIMINATION AND RETALIATION POLICY ............................................................97 SECTION 1 – STATEMENT OF POLICY ........................................................................................................................................ 97 SECTION 2 – REPORTING AND COMPLAINT PROCEDURE ......................................................................................................... 99 TABLE OF CONTENTS ............................................................................................................................................................... 1 Page 107 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 3 CHAPTER ONE – INTRODUCTION ............................................................................................................................................. 3 SECTION 1 – MISSION ................................................................................................................................................................. 3 SECTION 2 – INTENT & SCOPE ..................................................................................................................................................... 3 SECTION 3 – AT-WILL EMPLOYMENT .......................................................................................................................................... 4 SECTION 4 – WORK RULES .......................................................................................................................................................... 4 SECTION 5 – CHAIN OF COMMAND ............................................................................................................................................ 4 CHAPTER TWO – EMPLOYMENT POLICIES ................................................................................................................................ 6 SECTION 1 – POSITION CLASSIFICATION ..................................................................................................................................... 6 SECTION 2 – POSITION CONTROL ............................................................................................................................................... 6 SECTION 3 – EMPLOYEE SELECTION PROCESS ............................................................................................................................ 9 SECTION 4 – PRE-EMPLOYMENT TESTING, FUNCTIONAL CAPACITY TESTING & BACKGROUND CHECKS ................................... 9 SECTION 5 – EMPLOYEE REFERENCES ......................................................................................................................................... 9 SECTION 6 – PERSONNEL RECORDS .......................................................................................................................................... 10 SECTION 7 – REPORTING TO WORK .......................................................................................................................................... 10 SECTION 8 – PERFORMANCE AND SALARY REVIEW PROCESS .................................................................................................. 10 SECTION 9 – EMPLOYEES AS VOLUNTEERS ............................................................................................................................... 11 SECTION 10 – DUAL COUNTY EMPLOYMENT ............................................................................................................................ 11 SECTION 11 – OUTSIDE EMPLOYMENT ..................................................................................................................................... 11 SECTION 12 – CONFLICT OF INTEREST ...................................................................................................................................... 12 SECTION 13 – NEPOTISM & FRATERNIZATION .......................................................................................................................... 12 SECTION 14 – SEPARATION NOTICE & PROCEDURE.................................................................................................................. 13 SECTION 15 – REDUCTIONS IN THE WORKFORCE ..................................................................................................................... 14 SECTION 16 – ADA ACCOMMODATIONS .................................................................................................................................. 14 SECTION 17 – VEHICLE USE POLICY ........................................................................................................................................... 15 CHAPTER THREE – HOURS & SCHEDULES ................................................................................................................................19 SECTION 1 – WORK SCHEDULES................................................................................................................................................ 19 SECTION 2 – WORKING HOURS ................................................................................................................................................. 21 SECTION 3 – BUILDING HOURS OF OPERATION ........................................................................................................................ 23 SECTION 4 – TELECOMMUTING ................................................................................................................................................ 24 CHAPTER FOUR – EMPLOYEE COMPENSATION .......................................................................................................................27 SECTION 1 – PAY CHECKS .......................................................................................................................................................... 27 SECTION 2 – TIME AND PAY ...................................................................................................................................................... 27 SECTION 3 – PAY-OUT UPON TERMINATION ............................................................................................................................ 27 SECTION 4 – SALARIES AND WAGES ......................................................................................................................................... 27 SECTION 5 – TRAVEL TIME ........................................................................................................................................................ 30 SECTION 6 – WORK PERFORMED OUTSIDE THE COUNTY WORKPLACE .................................................................................... 30 SECTION 7 – CONFERENCES, SEMINARS, TRAINING, TOURS - REIMBURSEMENT ..................................................................... 30 SECTION 8 – MEMBERSHIP IN STATE OR NATIONAL ORGANIZATIONS ..................................................................................... 33 SECTION 9 – PROFESSIONAL LICENSURE AND CERTIFICATION FEES ......................................................................................... 33 SECTION 10 – EMPLOYEE RECOGNITION .................................................................................................................................. 33 SECTION 11 – GIFTS AND GRATUITIES ...................................................................................................................................... 33 CHAPTER FIVE – TIME OFF / LEAVES OF ABSENCE ...................................................................................................................35 SECTION 1 – ATTENDANCE........................................................................................................................................................ 35 SECTION 2 – UNSCHEDULED ABSENCES .................................................................................................................................... 35 SECTION 3 – HOLIDAYS ............................................................................................................................................................. 35 SECTION 4 – PAID TIME OFF (PTO) & EARNED UNUSED SICK LEAVE (EUSL) POLICIES .............................................................. 36 SECTION 5 – LEAVES OF ABSENCE ............................................................................................................................................. 38 SECTION 6 – FAMILY MEDICAL LEAVE ACT (FMLA) ................................................................................................................... 39 SECTION 7 – PERSONAL LEAVE ................................................................................................................................................. 44 SECTION 8 – MILITARY LEAVE ................................................................................................................................................... 45 SECTION 9 – JURY DUTY LEAVE ................................................................................................................................................. 46 SECTION 10 – SUBPOENA LEAVE ............................................................................................................................................... 46 SECTION 11 – BONE MARROW AND ORGAN DONATION ......................................................................................................... 46 CHAPTER SIX – EMPLOYEE BENEFITS .......................................................................................................................................48 SECTION 1 – BENEFITS ELIGIBILITY ............................................................................................................................................ 48 SECTION 2 – BENEFIT PLAN DOCUMENT CONTROL .................................................................................................................. 48 SECTION 3 –INSURANCE ........................................................................................................................................................... 48 SECTION 4 – RESERVED ............................................................................................................................................................. 50 Page 108 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 4 SECTION 5 – WISCONSIN RETIREMENT SYSTEM (WRS) ............................................................................................................ 50 SECTION 6 – DEFERRED COMPENSATION ................................................................................................................................. 50 SECTION 7 – FLEXIBLE SPENDING ACCOUNT ............................................................................................................................. 50 SECTION 8 – TUITION ASSISTANCE PROGRAM.......................................................................................................................... 51 SECTION 9 – WELLNESS ROOM ................................................................................................................................................. 52 SECTION 10 – EMPLOYEE ASSISTANCE PROGRAM .................................................................................................................... 53 SECTION 11 – UNEMPLOYMENT INSURANCE ........................................................................................................................... 53 CHAPTER SEVEN – EMPLOYMENT SAFETY ...............................................................................................................................54 SECTION 1 – SAFETY AND SECURITY ......................................................................................................................................... 54 SECTION 2 – NOTICE OF INJURY ................................................................................................................................................ 54 SECTION 3 – WORKER’S COMPENSATION ................................................................................................................................. 54 SECTION 4 – BUILDING SECURITY ............................................................................................................................................. 55 SECTION 5 – MOTORCYCLE/MOPED ......................................................................................................................................... 55 SECTION 6 – DRUG, ALCOHOL, TOBACCO, VAPING, AND SMOKE FREE WORKPLACE ............................................................... 55 SECTION 7 – BULLYING AND WORKPLACE VIOLENCE POLICY ................................................................................................... 56 SECTION 8 – EMERGENCY LEAVE / INCLEMENT WEATHER POLICY .......................................................................................... 57 SECTION 9 – OTHER EMERGENCIES .......................................................................................................................................... 58 CHAPTER EIGHT – EMPLOYEE CONDUCT / GRIEVANCE............................................................................................................59 SECTION 1 – PERFORMANCE MANAGEMENT ........................................................................................................................... 59 SECTION 2 – GENERAL .............................................................................................................................................................. 59 SECTION 3 – ETHICAL PRINCIPLES ............................................................................................................................................. 59 SECTION 4 – PERSONAL APPEARANCE ...................................................................................................................................... 60 SECTION 5 – USE OF COUNTY PROPERTY .................................................................................................................................. 61 SECTION 6 – CONFIDENTIALITY ................................................................................................................................................. 61 SECTION 7 – EMPLOYEE CONDUCT, DISCIPLINE, AND DISCHARGE ........................................................................................... 61 SECTION 8 – EMPLOYEE GRIEVANCE PROCEDURE .................................................................................................................... 64 CHAPTER NINE – BUDGETING / PURCHASING .........................................................................................................................73 SECTION 1 – PURCHASING POLICY ............................................................................................................................................ 73 SECTION 2 – PUBLIC WORK ....................................................................................................................................................... 76 SECTION 3 – BID PROCEDURES ................................................................................................................................................. 77 SECTION 4 – ACCOUNTS PAYABLE CHECKS ............................................................................................................................... 78 SECTION 5 – INVENTORY ........................................................................................................................................................... 78 SECTION 6 – POLICY ON GIFTS, GRANTS AND DONATIONS ...................................................................................................... 78 SECTION 7 – POLICY ON BUDGETS ............................................................................................................................................ 78 SECTION 8 – SALE OF ITEMS ON INTERNET AUCTION SITE ....................................................................................................... 79 SECTION 9 – EMPLOYEE CELEBRATIONS/EVENTS/DECORATIONS 79 CHAPTER TEN – TECHNOLOGY & EQUIPMENT ........................................................................................................................81 SECTION 1 – PURPOSE .............................................................................................................................................................. 81 SECTION 2 – SOFTWARE ........................................................................................................................................................... 82 SECTION 3 – NETWORK / EMAIL / INTERNET ............................................................................................................................ 83 SECTION 4 – SECURITY AWARENESS PROGRAM ....................................................................................................................... 84 SECTION 5 – MOBILE DEVICES .................................................................................................................................................. 84 SECTION 6 – SMARTPHONE/BRING YOUR OWN DEVICE (BYOD) .............................................................................................. 86 SECTION 7 – GENERATIVE ARTIFICIAL INTELLIGENCE (AI) ......................................................................................................... 87 SECTION 8 – USE OF CAMERA ENABLED DEVICES ..................................................................................................................... 89 SECTION 9– REMOTE ACCESS ................................................................................................................................................... 89 SECTION 10 – HELPDESK ........................................................................................................................................................... 89 SECTION 11 – NEW EQUIPMENT OR SOFTWARE ...................................................................................................................... 90 SECTION 1 – STATEMENT OF POLICY ........................................................................................................................................ 91 SECTION 2 – REPORTING AND COMPLAINT PROCEDURE ......................................................................................................... 93 Page 109 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 5 Chapter One – Introduction SECTION 1 – MISSION 1.01 Mission. To protect the people, economic vitality, and environment of Door County (“County”) and enable its people to build productive communities, families, and lives. Deliver all County services and programs in a respectful, professional manner and manage operations consistent with available human, natural, and fiscal resources. 1.02 Vision. We envision a Door County government (“County”) that people feel has helped make the County a better place to live. Door County government strives to be the leader in developing partnerships with private and community organizations to deliver the programs and services people call for. We are a government that listens to its people, promotes a diverse and vital economy, values fiscal responsibility, and enhances the natural and aesthetic qualities that have for so long made Door County a premier place to live, work, and visit. 1.03 Core Values. a) Respect. Treat all people as you would like to be treated, responsiveness to people, be user- friendly. b) Integrity. Ensure public trust through honesty, fairness, consistency, and follow-through. c) Openness & Accessibility. People should feel they can approach and communicate freely with their County government. d) Fiscal Responsibility. Accountability for the proper and efficient use of public funds and resources. 1.04 Strategic Priorities. a) Promote a diverse and growing economy producing high- quality jobs. b) Exercise sound financial management and build the County’s fiscal strength while minimizing the property tax burden. c) Protect Door County’s natural resources, especially water quality. d) Plan and manage land use in Door County to promote responsible development and to preserve our natural and aesthetic strengths. e) Respond effectively to issues in Door County arising as our population ages and manages difficult economic times. SECTION 2 – INTENT & SCOPE 2.01 Intent. It is the intent of the Door County Board of Supervisors ( “County Board”) to establish a uniform Door County Employee and General Administrative Policy Manual (“Manual”). The rules, regulations, and policies shall apply to all employees of the County. 2.02 No Contract Intended. This Manual is not intended to, and does not create a contract of employment, or a guarantee of employment, or a guarantee of any other benefits or rights. 2.03 Non-Discrimination. It is the intent that employment practices and policies within the County conform to the provisions of law relating to non-discrimination in employment. Department Heads and supervisors are expected to follow Sstate and Ffederal employment laws in all hiring and employment practices in their Departments. Employment notices required by law to be posted are located at each of the County’s official worksites. 2.04 Application of Manual to Represented Employees. Whenever there is a conflict between this Manual and any valid collective bargaining agreement, the provisions of the collective Page 110 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 6 bargaining agreement will govern, but only to the extent the collective bargaining agreement complies with Ffederal and Sstate laws and only with respect to the employees included in the bargaining unit. 2.05 Amendments. The County reserves the right to change the Manual, at any time, with or without notice, in its discretion. No Department Head or supervisor has authority to create a contract or agreement contrary to the foregoing. Further, no Department Head or supervisor has the authority to modify, amend, or alter the terms of this Manual without the written consent of the County Administrator or designee(s). In order to provide effective and efficient administration of County government, the County Administrator may make exceptions to the Manual on a case- by-case basis. 2.06 Review & Acknowledgement. Employees shall sign the acknowledgement form indicating they have reviewed this Mmanual and return the form to the Human Resources Department to be placed in the employee’s personnel file. 2.07 Questions Regarding Application/Interpretation. All employee questions regarding the application or interpretation of this Manual should be directed to the Human Resources Department. 2.08 Interpretation. The provisions of this Manual shall be interpreted, when possible, to sustain their legality and enforceability as a whole. In the event any provision of this Manual is held invalid, illegal, or unenforceable by a court of competent jurisdiction, in whole or in part, neither the validity of the remaining part of such provision nor the validity of any other provision of this Manual shall be in any way affected thereby. References to statutes and codes herein are as currently enacted and as hereafter revised or superseded from time to time. 2.09 Application of Other State and Federal Laws. The County intends to comply with all Ffederal and Sstate laws and regulations, to the extent that they apply and the County is required to comply with the same. To the extent any provision of this Manual conflicts with any such law or regulation, the requirements of such law or regulation shall supersede and control. The County will interpret and apply this Manual in a manner that ensures compliance with all applicable Ffederal and Sstate laws and regulations of mandatory application. SECTION 3 – AT-WILL EMPLOYMENT 3.01 At-Will Employment. Wisconsin is considered an at-will state for purposes of employment. This means that unless an employee is entitled to a level of job protection by statute, ordinance, contract, or written agreement with the County, employment with the County is voluntarily entered into, and the employee is free to terminate their own employment at-will at any time, with or without cause. Similarly, the County may terminate the employment relationship at-will at any time, with or without notice or cause. SECTION 4 – WORK RULES 4.01 Work Rules. Departments may develop work rules specific to their operations and/or Department in a manner consistent with this Manual, Sstate and Ffederal regulations, and any County resolutions or ordinances. All such work rules that pertain to matters of wages, benefits, hours of work, or conditions of employment, shall be reviewed with the Human Resources Department prior to implementation. SECTION 5 – CHAIN OF COMMAND 5.01 Chain of Command. In order to provide effective services, Door the County depends on an effective chain of command. While the establishment of policy in the County resides by law with Page 111 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 7 the County Board, or its designee;, the County Administrator, as the chief administrative officer of the County, is the primary professional advisor to the County and head of its management team. Department Heads, and those sSupervisors subordinate to the Department Heads, are part of the management team, and the Department Heads report to the County Administrator. This chain of command represents a means of establishing orderly lines of organization and communication as management personnel coordinate to promote effective services for the community. 5.02 County Administrator. The County Administrator is responsible for the development, supervision, and operation of the County, its Departments, its employees, and its facilities, and is given the latitude to determine the best method of implementing the policy decisions of the County Board. Employees have the obligation to facilitate the professional advisement of the County through the chain of command. 5.03 Matters Requiring Administrative Attention. All staff members, including supervisors, shall be responsible to their respective Department Head, who shall be responsible to the County Administrator. Employees shall refer matters requiring administrative attention to their supervisor, who shall refer such matters to the next higher authority, when necessary, and through the County Administrator and, if applicable, to the County Board. If an employee, for any reason, feels uncomfortable or believes it inappropriate to report such matters to their supervisor, the employee may report the matter directly to the Human Resources Department or the Corporation Counsel. Each employee is to keep the person that the employee reports to informed of the employee's activities by whatever means the supervisor deems appropriate. If an employee has any questions, opinions, or suggestions about the information contained in this Manual or about any other aspect of their job, then those questions, opinions, or suggestions must be directed through the chain of command. 5.04 Meeting Attendance. The County Administrator, Department Heads, and employees, as directed by their immediate supervisor, shall attend all meetings of the County Board and of the Oversight Committee having policy making responsibilities over their Department, when feasible. For situations where there is no directive from an immediate supervisor: a) Employees must use PTO to attend meetings of a committee, commission, or board in person. b) Employees may remotely listen to meetings of the County Board and their Department’s oversight committee (via Zoom) without using PTO, if the Employee can remain fully productive without diminished ability to perform their work duties while listening. 5.05 Directives/Requests. Any employees who receive directives or requests, to which they are not otherwise authorized to respond, from any individual citizen, business representative or elected or appointed official are to immediately report such directive or request to the employee's supervisor. No such specific directives or requests from such persons are to be fulfilled unless permission to do so is given by the employee's supervisor. Chapter Revisions Resolution or Approval Description of Change Page 112 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 8 Page 113 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 9 Chapter Two – Employment Policies SECTION 1 – POSITION CLASSIFICATION 1.01 Regular Employment Status. Regular employee status is assigned by the County to both full- time and part-time positions that are expected to remain employed by the Door County on a regular, ongoing basis as long as the work is required or necessary, the individual employee(s) performs satisfactorily, and the financial status of the County and/or the Department supports the continuing existence of the position. a) Full Time. Defined as forty (40) hours per week. b) Part Time. Defined in three (3) separate ways: those employees working thirty (30) to thirty- nine (39) hours per week; those working twenty-four (24) to twenty-nine (29) hours per week; and those working under twenty-four (24) hours per week. 1.02 Non-Regular Employee Status. a) Casual. Employees typically employed on an intermittent, or sporadic basis, subject to call, with limited expectation of a regular work schedule. b) Intern. Employees hired to work in the capacity of a training position for an accredited educational institution. An intern typically receives credit or formal recognition from the educational institution for the work performed and may also receive compensation for the services provided to the County. c) Limited-Term Employee. Employees hired to work on a temporary basis due to unforeseen circumstances and/or needs of the Department. d) Defined-Term Employee. Employees hired in instances where the position has some sort of condition such as a time limitation or funding contingency. Dependent upon the funding source and/or program requirements, a defined-term employee’s employment may exceed the restrictions established for other limited-term employees (e.g., regular work schedule, benefits eligibility, etc.). e) Seasonal. Employees hired to perform seasonal work for a specified time period. Employment terminates at the end of the season, or whenever the need no longer exists, whichever comes first. These employees may be called back in subsequent seasons. 1.03 Introductory Status. a) The introductory period for employees is twelve (12) months. The introductory period is a continuation of the employment selection process and is a time in which the employee should demonstrate that s/he isthey are suited for the position. The introductory period is not a guarantee of employment. If, during the introductory period, the Department Head concludes at any time that an employee is not suited for her/histheir position, the employee may be terminated, or s/hethey may continue in an extended introductory period, if requested by the Department Head and approved by the Human Resources Department. If, during the introductory period, the County Administrator concludes at any time that a Department Head is not suited for her/histheir position, the Department Head may be terminated, or s/hethey may continue in an extended introductoryion period. b) The introductory period ends successfully when the County Administrator, Department Head, or supervisor, evaluates the employee in writing and authorizes her/histheir classification as a "regular" employee, but in no case sooner than the initial applicable introductory period. SECTION 2 – POSITION CONTROL 2.01 Job Description. Each position shall have a written job description, which provides a non- exhaustive list of job duties and is compliant with all legal requirements. Page 114 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 10 a) All job descriptions shall be approved by the Department Head, and the Human Resources Department. 2.02 Filling Vacancies. Nothing contained in this policy shall be construed to require the County Administrator or any Department to fill all positions allocated by the County Board. If it is determined that a vacancy exists, then the request to fill such vacancy shall proceed as follows: a) Department Head. The Department Head must complete the Request to Refill Form, update the existing (or create a new) job description, and then submit to the Human Resources Department. b) Finance Department. Finance will prepare a fiscal impact statement and provide it to the Human Resources Department. c) Human Resources. The Human Resources Department shall review the request to refill the vacancy with the Department Head and County Administrator. If approved to fill or refill, the Human Resources Department shall place the position on the Personnel Transaction Report to the Administrative Committee. d) Administrative Committee.: The Department Head, Human Resources Department, and County Administrator will present the Personnel Transaction Report to seek approval. If approved, the position may be filled or refilled. If denied, the position will be reviewed to determine if it should be modified or removed from the table of organization. e) Department Heads. The County Administrator will appoint and supervise the Heads of all Departments as set forth in Sec. 59.18(2)(b), Wis. Stats. Any appointment by the County Administrator requires the approval of the County Board unless the County Board, by ordinance, elects to waive confirmation or unless the appointment is made under a civil service system competitive examination procedure established under Sec. 59.52(8) or Ch. 63, Wis. Stats. f) Interim Appointments. A temporary assignment for at least two (2) weeks’ duration requires approval by the County Administrator with communication to the County Board. The Human Resources Department shall recommend to the County Administrator the appropriate rate of pay for the temporary assignment. 2.03 Temporary Increase in Part-Time Hours. In certain circumstances, the hours of existing part- time employees may be increased in lieu of other limited-term employment options. If the assignment is expected to last longer than two (2) weeks, the part-time employee’s pro-ration may be modified for the duration of this temporary assignment and shall receive all benefits at the higher pro-ration during the temporary assignment. 2.04 Non-Regular Employee Position Authorizations. The County Administrator may authorize an increase/decrease of non-regular employee positions provided there are funds available. 2.05 Reclassification / Reallocation – New Positions a) Purpose. To outline standard criteria and procedures for submitting and reviewing requests for reclassification, reallocation, or creation of new positions. b) General. The Human Resources Department and the County Administrator are jointly responsible for determining job classifications for all positions, with input from the department head. When necessary, an external consulting firm may be engaged to evaluate and recommend appropriate pay grades. b) Requests for reclassification, reallocation, or new positions may be submitted during the budget process, as determined by Human Resources and/or the County Administrator. c) Definitions. Page 115 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 11 1. Reclassification. An adjustment to the classification of a position based on substantial and permanent changes in the duties and responsibilities, aligning the position with a different classification level. 2. Reallocation. A change to the pay range assigned to a classification based on market value or internal equity adjustments. This does not involve a significant change to the duties or responsibilities of the classification. d) Position Approvals. New positions or permanent increases in part-time allocations to full- time status shall be approved through the budget process and shall be presented to the County Board of Supervisors in the form of a resolution. However, when the County Administrator determines that an unbudgeted position is necessary outside of the budget process, and will create a budget increase in the current year, a resolution for the unbudgeted position shall be approved by the Administrative Committee in conjunction with the Finance Committee, and a two-thirds (2/3rds) vote of the full County Board. All position resolutions shall have an approved position description attached to themit and shall contain the following information: 1) Position title;, 2) Proposed classification;, 3) Effective date;, 4) Rationale for the position which includes the identification of the Sstate or Ffederal mandates that may have caused the need;, 5) Description of how the position fits into the long-range and strategic plans of the Department and/or County salary, fringe benefit and other related costs. e) Reclassification Process 1) Classification is determined based on the majority (51% or more) of duties and responsibilities assigned to the position—not on the employee’s performance, seniority, training, or education. 2) Requests for reclassification must show that: • New duties occupy a substantial portion of the employee’s time, • The change is permanent and occurred within the last 12 months, • The position better aligns with a different classification level. f)3) Steps to Request Reclassification: i) The Department Head must: • Submit a written request detailing the justification for reclassification; • Submit an updated draft job description reflecting current duties. ii) Requests will be reviewed jointly by the Human Resources Department and the County Administrator. iii) Approved reclassifications will take effect no earlier than January 1 of the following year as part of the annual budget. g)f) Reallocation Process 1) Reallocation may be considered if: • Market value for the classification has changed, • There is a significant internal equity concern, • Budgetary funds are available. 2) Factors not considered include volume of work, length of service, or the incumbent’s individual performance or qualifications. 2) h)3) Steps to Request Reallocation: i) Departments must submit an analysis of fiscal impact. ii) The Human Resources Department and the County Administrator will review and develop a joint recommendation for the Finance/Administrative Committee. Page 116 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 12 iii) If approved by the governing committees and the County Board certifies the availability of funds, the reallocation will become effective on January 1 of the following year. 2.06 Reduction of Hours, Combination and Elimination of Positions. a) Reduction of hours. The County may, in its sole discretion, temporarily or permanently reduce the hours of any position. b) Combining. Two or more positions may, at the County's sole discretion, be combined into one. c) Elimination. The County may, in its sole discretion, eliminate any position. SECTION 3 – EMPLOYEE SELECTION PROCESS 3.01 The County seeks to recruit and hire the best-quality and qualified candidates who fit the needs and culture of the County. At the direction of the Human Resources Department, the County may use hiring, interview, and screening processes designed to fulfill this objective. All recruitment and hiring, including the hiring of interns and temporary staff, will be done in coordination with the Human Resources Department. 3.02 Recruitment and selection will be conducted in a manner to ensure competition, provide equal employment opportunity, and prohibit illegal discrimination. 3.03 Internal Applicants. When an employee applies for a position internally, the employee is recommended to notify their current supervisor/manager prior to interviewing for said the position. a) Hiring supervisorsmanagers will not contact the supervisor/manager of the internal applicant, to discuss the internal applicant, until after the interview and only if the applicant is being further considered for the position. a)b) Internal applicants will not be required to use paid time off (PTO) to attend interviews. Any required testing must be conducted outside of working hours or during PTO. 3.04 Unpaid Interns. Individuals who wish to volunteer for the purposes of educational or professional interest as part of a formal or informal education program will be considered an unpaid intern and an employment relationship will not exist under the Fair Labor Standards Act (“Act”), and the Act’s minimum wage and overtime provisions do not apply to the unpaid intern. Further, the individual is not eligible for any County benefits. The use of unpaid interns will be done in coordination with the Human Resources Department. SECTION 4 – PRE-EMPLOYMENT TESTING, FUNCTIONAL CAPACITY TESTING & BACKGROUND CHECKS 4.01 Pre-Employment or Post-Offer. Background and reference-checking, screening, testing, examination, and/or other investigation shall be conducted as deemed necessary and in accordance with Sstate and Ffederal law. 4.02 Physical Examination and Functional Capacity Examination upon Hire/Transfer. New employees and employees transferring or promoted to different jobs with new physical requirements may be required to take a Physical Examination and/or a Functional Capacity Examination after a conditional offer of employment is made. The Human Resources Department establishes the list of positions where examinations are required and the type of exams required. The County pays for the examination and determines where the exam is given. Information given to the examining physician(s)/provider(s) by the employee must be accurate and complete. Examination results are placed in the employee’s medical file and remain confidential as required by Sstate and Ffederal privacy laws. Page 117 of 209 [FEBRUARY 2026] D OOR C O U N T Y E M P L O Y E E A N D A D M I N I S T R A T I V E P O L I C Y M A N U A L PAGE: 13 SECTION 5 – EMPLOYEE REFERENCES 5.01 Official Reference Checks. Unless delegated by the Human Resources Department, no County employee will, on behalf of the County, reply to a reference check request from a potential employer inquiring about the employee’s work performance or specific service to the County. Requests for reference checks should be forwarded to the Human Resources Department and include an authorization from the employee for the release of the requested information. In the event a reference check is not accompanied by an employee release, the Human Resources Department will only provide the dates of employment, position held, annual salary, and job location. 5.02 Personal References. Employees may serve as “personal references” which is construed to mean references that do not speak to the candidate’s work performance or specific service to the County, b