Marina Committee Meeting — Agenda packet

MARINA COMMITTEE MEETING AGENDA Wednesday, September 23rd at 4:00PM Sister Bay Liberty Grove Fire Station – 2258 Mill Road, Large Meeting Room To access the meeting electronically via Zoom, click the link below: https://zoom.us/j/3597569647?pwd=671UiiJPSuJM9QHfABHmzGC12vlhJa.1&omn=99413666077 Meeting ID: 359 756 9647 Password: 8544457 To connect by telephone, please dial 1-305-224-1968 - Meeting ID 359 756 9647# Deviations from the agenda order shown may occur. 1 Brigid White – Trustee & Chairperson 2 Steve Bacsi - Trustee 3 Patrice Champeau – Trustee 4 Pat Duffy - Resident 5 Kevin Grant – Citizen Marina Manager – David Lienau Benjamin Andrews – Village Administrator Asst. Marina Manager- Sam Jordan AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes – June 17th, 2026 5. Comments and Correspondence 6. Executive Session: a. Consider a motion to convene into Executive Session pursuant to Wisconsin State Statutes 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more particularly marina vendor contracts. b. Consider a Motion to Reconvene into Open Session c. Action as Appropriate 7. Discussion/Action Items a. Marina Fee Schedule 2027 b. Review of Monthly Financials 8. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 9. Adjournment Public Notice Questions regarding the nature of the agenda items or more detail on the agenda items listed above can be directed to Village Administrator, Benjamin Andrews. Email administrator@sisterbaywi.gov. It is possible that members of, and possibly a quorum of members, of other governmental bodies of the municipality may attend the meeting to gather information; no action will be taken by any governmental body other than the governmental body specifically referred to in this notice. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aids at no cost to the individual to participate in public meetings. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible, preferably a minimum of 48 hours. For additional information or to request this service, contact the Sister Bay Village Administration Office at 854-4118, (FAX) 854-9637, or by writing to the Village Administration Building, 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234. Copies of reports and other supporting documentation are available for review at the Administration Building, 2383 Maple Drive during operating hours. (8 a.m. – 4 p.m. Monday – Thursday, 8 a.m. to 12:00 p.m. on Friday). The Village of Sister Bay is an Equal Opportunity Provider. 1 MARINA COMMITTEE MEETING MINUTES 1 Wednesday, June 17th, 2026 2 (Approval Pending) 3 4 Agenda Item No. 1. The June 17th, 2026 meeting of the Marina Committee was called to order 5 by White at 4:00 P.M. 6 7 Agenda Item No. 2. Roll Call 8 9 Present: Brigid White, Patrice Champeau, Steve Bacsi, Kevin Grant, Patrick Duffy 10 11 Staff: Marina Manager - Dave Lienau, Assistant Manager - Sam Jordan, Village Administrator 12 – Benjamin Andrews 13 14 Agenda Item No. 3. Approval of the Agenda 15 16 A motion was made by Duffy, seconded by Grant that the Agenda for the June 17th, 2026 meeting of the 17 Marina Committee be approved as presented. Motion carried – All ayes. 18 19 Agenda item No. 4. Approval of the Minutes 20 21 A motion was made by White, seconded by Grant that the minutes of the May 20th, 2026 Meeting of the 22 Marina Committee be approved by the committee. Motion carried – All ayes. 23 24 Agenda Item No. 5. Comments, correspondence, and concerns from the public 25 26 No correspondence was received for this meeting. White asked if anyone would like to make a 27 public comment, and no one responded. 28 29 Agenda Item No. 6. Discussion/Action Items 30 31 a.) New Building Update 32 33 Lienau & Andrews provided updates regarding new building progress and next steps. Staff 34 noted that once civil engineering information is provided to the architects by Stantec, an RFP 35 package can be produced and published for bids. 36 37 b.) Manager Report 38 39 Lienau provided an update on the status of the marina noting that the marina is fully 40 operational with some last-minute repairs underway from fall and spring construction. Lienau 41 added that transient reservations are in high demand & management is working on finalizing 42 any changes to the Marina’s Capital Improvement Plan. 43 44 c.) Certification Pay Increase 45 46 Andrews summarized a recommendation from the Village Personnel Committee to offer 47 increases in compensation for marina managers for earning professional certifications. 48 2 1 A motion was made by Bacsi, seconded by Duffy to approve a stepped certification pay structure for 2 Marina employees consisting of a 6 percent wage increase upon completion of the Certified Marina 3 Operator (CMO) certification, applied retroactively for eligible current employees, and an additional 6 4 percent wage increase upon completion of the Certified Marina Manager (CMM) certification; and to 5 direct staff to prepare an amended Marina wage schedule and update all relevant Marina job descriptions 6 to include certification pay language. Motion carried – All ayes. 7 8 d.) Review of Financials 9 10 Lienau noted the distinctions between the final audited 2025 marina financials and the year-to-11 date financials. 12 13 Agenda Item No.7. Matters to be placed on a future agenda or referred to a committee, 14 official, or employee 15 16 It was the consensus of the committee that that following items be included on a future committee 17 meeting agenda: 18 - Marina New Building Plans for Plan Commission 19 20 Next marina committee meeting is tentatively scheduled for Wednesday July 15th, 2026 at 4:00 P.M . 21 22 Adjournment: A motion was made by Grant, seconded by Duffy to adjourn the June 17th, 2026 meeting 23 of the Marina Committee at 4:39 P.M. Motion carried – All ayes. 24 25 Respectfully submitted, 26 27 Samuel Jordan 28 Assistant Marina Manager 29 3 Marina Slip Fee Increase History 2022 – 5% increase for Seasonals/Commercials 10% increase for Transients 2023 – 5% increase for Seasonals/Commercials 12% increase for Transients 2024 – no increases 2025 – 5% increase for Seasonals/Commercials 10% increase for Transients 2026 – 5% increase for Seasonals/Commercials 15% increase for Transients 4 2026 Marina Fee Schedule Service Fee Daily Launch Pass $ 10.00 Seasonal Launch Pass Commercial Seasonal Launch Pass $ 100.00 $ 300.00 Sanitary Pump Out $ 25.00 (up to 60 Gallons) MUST PAY IN ADVANCE Ice - 7lb Bag $ 3.50 Ice Block - 10lb $ 4.00 Water, Gatorade, Candy $2.00 Washer/Dryer Use $ 2.00 per load / $ 2.00 per load Laundry Detergent, Fabric Sheets $ 1.00 Seasonal Slip Dockage Sister Bay Property Owner $ 156.50 per foot of slip Seasonal Slip Dockage Non-Sister Bay Property Owner $ 165.50 per foot of slip In-Season Transient Dockage (Based length of Boat) May 13th through October 14th $3.05 + tax PER FOOT 20’ – 39’ $3.16 + tax PER FOOT 40’ – 49’ $3.28 + tax PER FOOT 50’ – 59’ $3.40 + tax PER FOOT 60’ – 69’ $3.50 + tax PER FOOT 70’ and over Late Season Transient Dockage – (May not be available) Sun – Thur ONLY, weekends are regular rates. September 15ththrough October 13th $ 35.00 per day (Sun – Thur ONLY) Failure to remove boat at close of Season October 13th, 2025, is closing date $ 2.50 per foot per day 20' minimum Late Check Out Fee per hour after 11:00 am $ 50.00 per hour All of the above-mentioned fees are due and payable upon receipt of the stated service unless other arrangements have been made with the Marina Manager and a specific due date has been established. A late payment charge of 1% but not less than $0.50 will be assessed on a monthly basis. All of the above-mentioned fees are due and payable upon receipt of the stated service unless other arrangements have been made with the Marina Manager and a specific due date has been established. A late payment charge of 1% but not less than $0.50 will be assessed on a monthly basis for all fees not paid within twenty days of the due date. 5 VILLAGE OF SISTER BAY REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 MARINA PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 09/21/2026 10:46AM PAGE: 1 690-42800-000-000 AMORTIZATION OF PREMIUM .00 .00 2,803.00 ( 2,803.00) .00 .00 .00 2,803.00 ( 2,803.00) .00 690-46371-000-000 SEASONAL SLIP FEES .00 489,698.84 467,851.00 21,847.84 104.67 690-46372-000-000 DAILY DOCKING/TRANSIENT FEES 13,069.90 293,944.99 278,500.00 15,444.99 105.55 690-46373-000-000 LAUNCH FEES 603.76 15,245.29 16,500.00 ( 1,254.71) 92.40 690-46375-000-000 PUMP OUT SERVICES 70.74 1,344.23 2,350.00 ( 1,005.77) 57.20 690-46376-000-000 COMMERCIAL DOCKING .00 155,275.43 144,244.00 11,031.43 107.65 690-46377-000-000 DISCOUNTED SALES .00 .00 ( 1,000.00) 1,000.00 .00 690-46380-000-000 LAUNDRY NON-TAXABLE .00 276.00 500.00 ( 224.00) 55.20 690-46381-000-000 PRODUCT SALES 290.08 6,995.25 8,000.00 ( 1,004.75) 87.44 690-46383-000-000 NON TAXABLE PRODUCT SALES 10.00 268.00 500.00 ( 232.00) 53.60 14,044.48 963,048.03 917,445.00 45,603.03 104.97 690-48110-000-000 INTEREST ON INVESTMENTS .00 32,825.17 50,000.00 ( 17,174.83) 65.65 690-48995-000-000 MISC OTHER REVENUE 21.69 396.46 300.00 96.46 132.15 21.69 33,221.63 50,300.00 ( 17,078.37) 66.05 690-49240-000-000 TRANSFERS FROM CIP FUND .00 .00 1,000,000.00 ( 1,000,000.00) .00 .00 .00 1,000,000.00 ( 1,000,000.00) .00 TOTAL FUND REVENUE 14,066.17 996,269.66 1,970,548.00 ( 974,278.34) 50.56 6 VILLAGE OF SISTER BAY EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 MARINA PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 09/21/2026 10:47AM PAGE: 2 690-53540-111-000 FULL-TIME WAGES 4,709.52 100,440.88 128,785.84 28,344.96 77.99 690-53540-111-051 FULL-TIME WAGES FACILITIES 103.10 2,163.41 9,767.00 7,603.59 22.15 690-53540-111-920 FULL-TIME WAGES ADMIN 607.93 11,576.03 16,234.00 4,657.97 71.31 690-53540-114-000 UNWORKED WAGES 523.28 4,341.38 1,469.04 ( 2,872.34) 295.52 690-53540-121-000 PART-TIME WAGES 1,740.50 52,961.00 72,130.00 19,169.00 73.42 690-53540-122-000 PART-TIME OVERTIME WAGES 697.50 1,461.77 10,200.00 8,738.23 14.33 690-53540-123-000 BONUSES, DOCKMASTERS .00 3,050.00 3,050.00 .00 100.00 690-53540-131-000 RETIREMENT 427.99 8,533.34 11,099.00 2,565.66 76.88 690-53540-132-000 SOCIAL SECURITY 651.17 13,091.42 18,571.00 5,479.58 70.49 690-53540-133-000 INSURANCE, MEDICAL 666.25 12,125.28 22,837.00 10,711.72 53.09 690-53540-134-000 INSURANCE, DENTAL 28.36 518.99 1,094.00 575.01 47.44 690-53540-135-000 INSURANCE, GROUP LIFE .70 12.80 59.00 46.20 21.69 690-53540-136-000 INSURANCE, DISABILITY 24.60 444.31 625.00 180.69 71.09 690-53540-137-000 HSA BENEFITS EXPENSE 204.85 3,702.93 6,064.00 2,361.07 61.06 690-53540-138-000 EAP BENEFITS EXPENSE 11.48 126.30 166.00 39.70 76.08 690-53540-140-000 VISION BENEFITS 2.81 51.59 121.00 69.41 42.64 690-53540-141-000 UNIFORM ALLOWANCE .00 1,515.00 2,000.00 485.00 75.75 690-53540-142-000 RECRUITMENT/TESTING/PHYSICALS .00 .00 500.00 500.00 .00 690-53540-143-000 RECOGNITION .00 .00 700.00 700.00 .00 690-53540-144-000 MILEAGE .00 576.64 400.00 ( 176.64) 144.16 690-53540-145-000 EXPENSE ALLOWANCE .00 .00 200.00 200.00 .00 PERSONNEL 10,400.04 216,693.07 306,071.88 89,378.81 70.80 690-53540-201-000 ELECTRIC/GAS 2,504.17 16,516.82 24,000.00 7,483.18 68.82 690-53540-202-000 WATER/SEWER/STORM .00 5,599.80 10,000.00 4,400.20 56.00 690-53540-203-000 TELEPHONE 57.56 350.44 1,260.00 909.56 27.81 690-53540-204-000 CELL PHONE .00 574.48 275.00 ( 299.48) 208.90 690-53540-205-000 INTERNET 330.00 2,932.43 4,500.00 1,567.57 65.17 690-53540-206-000 TELEVISION .00 .00 850.00 850.00 .00 690-53540-207-000 RECYCLING 166.98 992.59 1,000.00 7.41 99.26 690-53540-208-000 GARBAGE 506.77 2,178.77 5,000.00 2,821.23 43.58 690-53540-209-000 LEGAL 382.50 821.25 500.00 ( 321.25) 164.25 690-53540-210-000 AUDITING & CONSULTING .00 2,219.64 10,000.00 7,780.36 22.20 690-53540-211-000 WEED CONTROL .00 4,492.80 4,500.00 7.20 99.84 690-53540-212-000 ENGINEERING 7,500.00 20,900.00 .00 ( 20,900.00) .00 690-53540-214-000 HOLDING TANK EXPENSE .00 .00 200.00 200.00 .00 CONTRACTUAL SERVICES 11,447.98 57,579.02 62,085.00 4,505.98 92.74 7 VILLAGE OF SISTER BAY EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 MARINA PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 09/21/2026 10:47AM PAGE: 3 690-53540-301-000 VEHICLE & EQUIPMENT GAS, OIL, .00 .00 250.00 250.00 .00 690-53540-303-000 EQUIPMENT RENTAL .00 256.55 350.00 93.45 73.30 690-53540-310-000 COMPUTER SOFTWARE MAINTENANCE 194.00 7,826.21 13,200.00 5,373.79 59.29 690-53540-311-000 WEBSITE .00 .00 1,000.00 1,000.00 .00 690-53540-312-000 IT SUPPORT 400.00 6,688.24 4,000.00 ( 2,688.24) 167.21 690-53540-321-000 OFFICE SUPPLIES .00 375.42 1,000.00 624.58 37.54 690-53540-322-000 POSTAGE .00 221.77 300.00 78.23 73.92 690-53540-323-000 PUBLICATIONS .00 265.00 .00 ( 265.00) .00 690-53540-324-000 PRINTING/COPYING .00 507.88 2,750.00 2,242.12 18.47 690-53540-325-000 ADVERTISING & PUBLIC NOTICES .00 .00 2,000.00 2,000.00 .00 690-53540-331-000 MEMBERSHIP DUES ( 300.00) 320.00 850.00 530.00 37.65 690-53540-332-000 EDUCATION/TRAINING .00 3,860.31 7,500.00 3,639.69 51.47 690-53540-351-000 MEDICAL/SAFETY SUPPLIES .00 170.65 1,500.00 1,329.35 11.38 690-53540-352-000 MINOR EQUIPMENT AND TOOLS .00 996.79 10,000.00 9,003.21 9.97 690-53540-353-000 GENERAL SUPPLIES .00 284.34 4,000.00 3,715.66 7.11 690-53540-354-000 SUPPLIES FOR RESALE 79.01 6,257.18 3,500.00 ( 2,757.18) 178.78 690-53540-357-000 EVENT COSTS .00 4,325.00 2,000.00 ( 2,325.00) 216.25 690-53540-362-000 GROUNDS MAINTENANCE .00 .00 3,500.00 3,500.00 .00 690-53540-365-000 COPIER MAINTENANCE .00 45.33 .00 ( 45.33) .00 690-53540-366-000 BUILDING MAINTENANCE 1,824.15 60,901.62 1,276,500.00 1,215,598.38 4.77 690-53540-368-000 DOCK MAINTENANCE 3,000.00 331,781.30 375,000.00 43,218.70 88.48 690-53540-369-000 EQUIPMENT MAINTENANCE 35.16 2,365.83 11,950.00 9,584.17 19.80 690-53540-392-000 MISCELLANEOUS .00 .00 100.00 100.00 .00 SUPPLIES AND EXPENSE 5,232.32 427,449.42 1,721,250.00 1,293,800.58 24.83 690-53540-401-000 CUSTODIAL SUPPLIES 345.21 1,880.71 4,000.00 2,119.29 47.02 690-53540-408-000 CONTINGENCY , MARINA .00 .00 5,000.00 5,000.00 .00 BUILDING MATERIALS 345.21 1,880.71 9,000.00 7,119.29 20.90 690-53540-510-000 PROPERTY & LIABILITY INSURANCE 1,089.25 23,639.13 24,000.00 360.87 98.50 690-53540-512-000 INSURANCE, WORK COMP 1,436.86 4,372.67 9,000.00 4,627.33 48.59 690-53540-550-000 BANK SERVICE CHARGES .00 15,021.96 19,000.00 3,978.04 79.06 690-53540-551-000 OTHER FEES AND CHARGES .00 .00 500.00 500.00 .00 690-53540-599-000 LICENSE AND PERMIT FEES .00 .00 500.00 500.00 .00 FIXED CHARGES 2,526.11 43,033.76 53,000.00 9,966.24 81.20 690-53540-602-000 INTEREST .00 18,321.34 30,996.34 12,675.00 59.11 DEBT SERVICE .00 18,321.34 30,996.34 12,675.00 59.11 690-53540-899-000 DEPRECIATION 9,250.00 83,250.00 111,000.00 27,750.00 75.00 CAPITAL OUTLAY 9,250.00 83,250.00 111,000.00 27,750.00 75.00 8 VILLAGE OF SISTER BAY EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 MARINA PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 09/21/2026 10:47AM PAGE: 4 TOTAL DEPARTMENT 540 39,201.66 848,207.32 2,293,403.22 1,445,195.90 36.98 DEPARTMENT 541 690-53541-200-000 OTHER CONTRACTED SERVICES .00 .00 110.00 110.00 .00 690-53541-201-000 ELECTRIC/GAS .00 985.05 1,200.00 214.95 82.09 690-53541-202-000 WATER/SEWER/STORM .00 328.17 500.00 171.83 65.63 CONTRACTUAL SERVICES .00 1,313.22 1,810.00 496.78 72.55 690-53541-367-000 BOATHOUSE MAINTENANCE .00 .00 51,500.00 51,500.00 .00 SUPPLIES AND EXPENSE .00 .00 51,500.00 51,500.00 .00 .00 1,313.22 53,310.00 51,996.78 2.46 690-55301-408-000 EVENT COSTS FOR MARINA .00 123.67 2,000.00 1,876.33 6.18 BUILDING MATERIALS .00 123.67 2,000.00 1,876.33 6.18 .00 123.67 2,000.00 1,876.33 6.18 690-59210-000-000 TRANSFER TO GENERAL FUND 4,166.67 37,500.01 50,000.00 12,499.99 75.00 PERSONNEL 4,166.67 37,500.01 50,000.00 12,499.99 75.00 4,166.67 37,500.01 50,000.00 12,499.99 75.00 TOTAL FUND EXPENDITURES 43,368.33 887,144.22 2,398,713.22 1,511,569.00 36.98 NET REVENUES OVER EXPENDITURES ( 29,302.16) 109,125.44 ( 428,165.22) ( 2,485,847.34) 25.49 9