Parks, Property & Streets Committee Meeting — Minutes

PARKS, PROPERTY & STREETS COMMITTEE MINUTES 1 SEPTEMBER 8, 2026 2 (Approved) 3 4 5 1. Call to Order & Roll Call 6 September 8, 2026, meeting of the Parks, Property & Streets Committee was called to order by 7 Committee Chair Howson at 1:01 P.M. 8 9 Committee Members Present: Committee Chair Louise Howson and members Nate Bell, Jerry 10 Ahrens, and Mike Laszkiewicz. 11 12 Staff Members Present: Village Administrator Benjamin Andrews, Parks & Streets Director Erik 13 Linczmaier, and Village Clerk Julie Thyssen. 14 15 Public Present: David Frykman 16 17 2. Approve Agenda 18 Motion to approve the agenda was made by Bell and seconded by Ahrens. Motion carried — all ayes. 19 20 3. Approve Minutes 0:30 21 a. August 3, 2026; Regular Meeting 22 The minutes were reviewed with amendments proposed by the Chair. Corrections included: adding a 23 closing summary to the Parks and Streets Budget Review item (Item 5d/g) to reflect that the 24 committee directed staff to revise the budget based on actual 2025 expenditure trends rather than 25 the current 2026 budget, and noting that an additional meeting was to be scheduled; and correcting 26 an inaccurate budget category name on page 3, line 37. A question was also raised regarding the 27 recorded opposition vote on the Sports Complex Facility Reservation Policy, as the rationale for the 28 dissenting vote was not captured; members acknowledged the importance of documenting 29 reasoning when votes are split. 30 31 Motion to approve the August 3, 2026 minutes as amended was made by Laszkiewicz and seconded 32 by Howson. Motion carried — all ayes. 33 34 b. August 19, 2026; Special Meeting 35 It was noted that the meeting title should reflect its designation as a special meeting. 36 Motion to approve the August 19, 2026 Special Meeting minutes was made by Laszkiewicz and 37 seconded by Ahrens. Motion carried — all ayes. 38 39 4. Comments, Correspondence, and Concerns from the Public 40 David Frykman, 10691 Little Sister Road, Sister Bay, WI 54234, addressed the committee regarding 41 the deteriorating condition of Little Sister Road, citing significant pothole damage and safety 42 concerns for pedestrians due to the road's narrow width. He requested that resurfacing of Little 43 Sister Road be placed on a future agenda. The committee acknowledged the request. A memo 44 regarding Little Sister Road resurfacing funding, addressed to the Finance Committee, was also 45 received and distributed. 46 47 5. Discussion/Action Items 48 a. Dog Park Improvement Discussion 49 The committee reviewed a letter from residents suggesting improvements to the Sister Bay Dog 50 Park, such as fence and gate fixes, surface safety, grass trimming, easier access, parking, a donation 51 Minutes of the September 8 2026, meeting of the Parks, Property & Streets Committee – Approved 2 box, a library, and better communication. Linczmaier noted limited current maintenance, about an 1 hour of weekly mowing, and $1,300/year county service for frost heave, with no comprehensive 2 maintenance budget. The park's upkeep lags behind other parks, and routine tasks like trimming and 3 filling have been neglected. Linczmaier was tasked with proposing regular maintenance, additional 4 tasks for consistency with other parks, cost estimates, and prioritizing improvements, excluding 5 parking lot paving for now. The committee proposed a matching donation program of up to $1,000 6 for community fundraising, to be reviewed by the Finance Committee. The idea of a Friends of the 7 Dog Park group for long-term support was also discussed. 8 9 b. Village Refuse Discussion; Pizza Boxes at Waterfront Park 10 Andrews proposed purchasing dedicated pizza box receptacles to tackle the overflow of pizza boxes 11 in village garbage bins at Waterfront Park. Five high-traffic locations like the performance pavilion 12 and playground were selected, with each unit costing $1,195 and a total initial project estimate of 13 $2,400. A seven to eight-week lead time was noted. The committee suggested piloting the program 14 at one or two spots before broader adoption, emphasizing the importance of strategic placement 15 due to user behavior. The committee decided to approach local pizza businesses such as Wild 16 Tomato, Zaza's, Northern Grill, etc., to participate as community partners in funding these 17 receptacles, opting for a cooperative angle over sponsorship. Staff were also tasked with finding 18 applicable grants. A budget for up to two units was considered for the 2027 plan, with the quantity 19 to be adjusted based on business interest. 20 21 c. Village Infrastructure; Spring Road Culverts 22 Linczmaier updated on spring flooding along South Spring Road due to overflow at the Mill and 23 South Spring Road intersection. Clearing an unmapped culvert eased the issue, but debris on Al 24 Johnson's side still threatens drainage flow. Initial ditching and culvert assessments showed some 25 driveways lack culverts, aggravating drainage problems. Andrews mentioned residents view the 26 flooding as a rare event and are averse to disrupting driveways for culvert installation. The 27 committee agreed ongoing observation is needed and might include this in a future capital plan, but 28 no action was taken. Staff are to keep drainage infrastructure clear to prevent future flooding. 29 30 6. Parks and Streets Report 31 Road Replacement Plan: The committee noted the lack of an active road replacement schedule in 32 the CIP and the removal of specific projects in recent years, leaving only $100,000 for general 33 maintenance. The existing plan is to be reviewed in October or November for potential inclusion in 34 the 2028 CIP. 35 36 Gateway Drive Surface Treatment: To address shifting asphalt, a $2,000 grinding and rubberized 37 mastic treatment is planned for completion before June 1, 2027. If contractor Franke Masonry 38 cannot meet this deadline, an alternative will be sought. 39 40 Beach Cable Hazard: A patron injury revealed buried cables at the waterfront beach, with further 41 exposure after sand loss. Sommerset Marine will assess and remove the cables. 42 43 Beach Sand Replenishment: Increasing rockiness due to sand loss at the beach led staff to 44 investigate DNR requirements and grants for replenishment. 45 46 Equipment Washing: A $6,000 self-contained unit may replace a fixed hot water system installation. 47 48 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 49 Minutes of the September 8 2026, meeting of the Parks, Property & Streets Committee – Approved 3 The following items were identified for future agenda placement: Little Sister Road resurfacing 1 discussion; dog park maintenance and improvement proposal from staff; dog park matching 2 donation program referral to the Finance Committee. 3 4 8. Next Regular Meeting 5 a. October 5, 2026 at 1:00 P.M. 6 The next regular meeting of the Parks, Property & Streets Committee was confirmed for October 5, 7 2026, at 1:00 PM. 8 9 9. Adjourn 10 Motion to adjourn at 2:53 was made by Ahrens and second by Bell. Motion carried — all ayes. 11 12 Respectfully submitted by Julie Thyssen, Village Clerk 13