Parks, Property & Streets Committee Meeting — Agenda packet

POSTED ON: 7/30/2026 PARKS, PROPERTY & STREETS COMMITTEE MEETING AGENDA MONDAY, AUGUST 3, 2026, AT 1:00 PM Sister Bay Liberty Grove Fire Station – 2258 Mill Road, Large Meeting Room To access the meeting electronically, click: https://zoom.us/j/4439901723?pwd=yAVpi40M1OIqgNufcVUE8XWCUSkKaH.1&omn=97063638580 Meeting ID: 443 990 1723 Passcode: 304078 To connect by phone: 1-301-715-8592 - Meeting ID 443 990 1723# For additional information visit: www.sisterbaywi.gov and click ‘Meetings’ AGENDA 1. Call to Order & Roll Call 2. Approve Agenda 3. Approve Minutes: a) July 6, 2026, Regular Meeting 4. Comments, Correspondence, and Concerns from the Public 5. Discussion/Action Items a) Sister Bay Advancement Association; Contract Review b) Village Facility Rental Agreement; Door County Century Bike Ride c) Village Administration Building; Request for Proposal; Evaluation of Proposals d) 2027 Parks and Streets Budget Review e) Sports Complex Facility Reservation Policy f) Donation Proposal; Sister Bay Lion’s Club g) Mill Rd Triangle Questions 6. Staff Report 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 8. Next Regular Meeting: a) September 8, 2026 at 1:00 PM; Regular Meeting b) September 8, 2026 at 3:30 PM; Walking Tour Meeting – Logerquist 9. Adjourn Public Notice – PARKS, PROPERTY & STREETS COMMITTEE MEETINGS ONLY For questions regarding the above agenda items or to review the related files, call the Administration Office (phone number below) or email info@sisterbaywi.gov. To submit letters in support or opposition of an agenda item, email adminassist@sisterbaywi.gov by 4:00 p.m. the day before the meeting. Letters received after the meeting packet has been mailed will NOT be sent to committee members but will be SUMMARIZED at the meeting. It is possible that members of, or quorum of, other governmental bodies may attend the meeting to gather information; no action will be taken by any governmental body other than the body specifically referred to above. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid or accommodation at no cost to the individual. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible, preferably a minimum of 48 hours. For additional information or to request this service, contact the Sister Bay Village Administration Office at 854-4118 or by writing to the Village Administration Building, 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234. Copies of reports and other supporting documentation are available online. The Village of Sister Bay is an Equal Opportunity Provider & Employer 1 Committee Chair, Trustee – Louise Howson Department Director – Erik Linczmaier 3 Trustee - Nate Bell Village Administrator – Benjamin Andrews 3 Resident Member - Jerry Ahrens Administrative Assistant – Sarah Bertges 4 Resident Member - Mike Laszkiewicz 5 Resident Member - VACANT 1 PARKS, PROPERTY & STREETS COMMITTEE MINUTES 1 MONDAY, JULY 6, 2026 2 (Approval Pending) 3 4 5 1. Call to Order & Roll Call 6 July 6, 2026, meeting of the Parks, Property & Streets Committee was called to order by Committee 7 Chair Howson at 1:00 P.M. 8 9 Committee Members Present: Committee Chair Louise Howson and members Jerry Ahrens, Nate Bell, 10 and Mike Laszkiewicz 11 12 Staff Members Present : Village Administrator Benjamin Andrews, Parks & Streets Director Erik 13 Linczmaier, and Administrative Assistant Sarah Bertges 14 15 Public Present: Erin Peddle. Via Zoom: Steven Tory, Jake Gazley, Jeff Pfiefer 16 17 2. Approve Agenda 18 Motion by Bell, second by Ahrens, to approve the agenda. Motion carried – all ayes. 19 20 3. Approve Minutes 21 a. June 1, 2026, Regular Meeting 22 Motion to approve the June 1, 2026 minutes as presented by Howson, second by Ahrens. Motion 23 carried – all ayes. 24 25 4. Comments, Correspondence, and Concerns from the Public 26 Andrews reported that a phone call was received on Thursday regarding the general condition of the 27 dog Park. The caller expressed concerns about a missing large water tub and hose, the absence of a 28 small plastic pool previously available for dogs, larger holes or digging areas within the dog park, and 29 a need for additional mulch. The caller characterized the area as looking run down and unsafe. 30 Andrews also reported that a noise complaint was received via email on Sunday evening regarding an 31 individual who had set up amplified music in the grassy area adjacent to Village Hall — not on the 32 pavilion stage. The complaint indicated the music was audible from the beachfront and was ongoing 33 at least until before sunset. Andrews noted that a similar complaint had been received the prior year 34 involving the same individual. The email and associated photo were forwarded to the appropriate 35 parties and to the Door County Sheriff's Department. Committee members noted the individual did 36 not appear to be connected to village power and appeared to be operating on battery power. 37 38 5. Discussion/Action Items 39 a. Village Administration Building; Request for Proposal; Evaluation of Proposals 40 Andrews provided an overview of the RFP evaluation framework, which was originally established as 41 part of the RFP process and uses a scored rubric across weighted categories. 42 The committee proceeded through all fifteen proposals alphabetically. Top Four Candidates Identified: 43 Birschbach and Associates , Bol dt Company, S omerville Incorporated, and WOLD Architects and 44 Engineers. 45 The committee directed Andrews to conduct a follow-up apples-to-apples comparison of the four top 46 candidates. The comparison should seek clarification from each firm on the following: IT 47 infrastructure, AV systems, security, interior design, landscape design, and furniture — including 48 whether each service is included in their proposed fee, would be subcontracted, or would be the 49 owner's responsibility. Each firm should also provide a comprehensive list of exclusions. 50 2 Minutes of the July 6, 2026, meeting of the Parks, Property & Streets Committee – unapproved 2 The committee agreed that a final recommendation to the Village Board was not expected by the July 1 21, 2026 Board meeting, and that the August 3, 2026 Regular Committee meeting would be the target 2 for finalizing a recommendation, with a goal of presenting to the full Village Board at the August Board 3 meeting. 4 By consensus, the Commission directed staff to conduct a follow -up apples-to-apples comparison of 5 the four identified top candidates — Birschbach and Associates, Boldt Company, Somerville Inc., and 6 WOLD Architects and Engineers — including clarification on service inclusions and exclusions, and to 7 return with a recommendation at the August 3, 2026 Regular Meeting. 8 9 b. DNR Encumbrance Resolution 10 Andrews presented an update on the DNR encumbrance matter, noting that the village assessor's 11 estimated property values had been received and forwarded to the committee prior to the meeting. 12 He summarized that the prior committee meeting had identified portions of Waterfront Park as 13 candidates for encumbrance, with the requirement that the proposed area meet or exceed the 14 original encumbered site in both acreage and market value. Based on the assessor's estimates, the 15 proposed waterfront parcels — comprising sub-parcels of green space and dock area north of Village 16 Hall — would far exceed the required market value threshold. 17 A motion to direct staff to proceed with obtaining a formal appraisal of the proposed waterfront 18 parcels and to work with the DNR to prepare a revised encumbrance contract for Village Board 19 execution was made by Laszkiewicz and second by Ahrens. Motion carried — all ayes. 20 21 c. Cold Storage Procurement 22 Linczmaier reported that Holden Shirey submitted a roofing bid of $26,965 and that TK Design Build, 23 Inc. which had visited the site and prepared a detailed bid including soffit and fascia painting, 24 submitted a base bid of $35,100. The committee acknowledged the price difference of approximately 25 $8,135 — roughly 30 percent — was too significant to overlook but recognized TK's additional site 26 knowledge, local presence, and the quality of their submission. 27 The committee discussed whether the village's purchasing policy provides for a local vendor 28 preference and agreed that staff should apply the applicable policy threshold. The committee directed 29 staff to inform TK of the competing bid and offer the firm the opportunity to submit a revised bid not 30 exceeding 10 percent above the Holden Shirey base bid ($29,661.50). If TK meets that threshold, the 31 bid would be recommended for Village Board approval. If TK does not revise their bid to within that 32 range, the Holden Shirey bid would be forwarded to the Village Board for approval. Members 33 emphasized the importance of acting promptly given the roofing season. 34 The Committee directed staff to apply the local vendor preference per village purchasing policy, notify 35 TK Design Build, Inc. of the competing bid, and forward the responsive bid to the Village Board for 36 approval at the next Board meeting. 37 38 d. Schedule Walking Tour 39 The committee discussed the scope and scheduling of a committee walking tour. The discussion 40 evolved toward a more targeted approach, with the committee identifying the Logerquist property as 41 the priority location due to ongoing discussions about the site's condition and future disposition. 42 The committee agreed to schedule a separate noticed meeting at the L ogerquist property in 43 September to allow all members to view the buildings and grounds firsthand. 44 The committee reached consensus to schedule a Parks, Property & Streets Committee meeting for 45 September 8, 2026 at 1:00 PM at the regular location, with a separate noticed site walkthrough at the 46 Logerquist property on the same date at 3:30 PM. 47 48 e. Sports Complex Bathroom Discussion 49 Andrews provided a timeline of the sports complex concession stand bathroom project, noting that a 50 Community Investment Fund (CIF) grant of $75,000 had been awarded but subsequently declined 51 3 Minutes of the July 6, 2026, meeting of the Parks, Property & Streets Committee – unapproved 3 when it was determined the amount was insufficient to fund the full project scope as designed at the 1 time. Additional design services were conducted, but the project did not advance. 2 Andrews indicated that the grant may be reapplied for, with a September 23, 2026 deadline for the 3 next round. An award announcement would follow on November 23, 2026. Andrews noted a pre -4 application conversation with the community foundation contact, Jess Holland, confirmed 5 resubmission is permissible. 6 Jeff Pfeifer (Sister Bay Bays Baseball Association) joined the discussion by Zoom and provided context 7 from the Sister Bay Bay's perspective. He noted that the construction cost estimates received at the 8 time — including a review by local contractor John Sawyer — confirmed that winterizing the building 9 for year-round use was not feasible given the structure, and that a seasonal facility is appropriate and 10 acceptable since the complex is inaccessible in winter. 11 The committee expressed broad support for reapplying. 12 The committee reached consensus to direct staff to reapply for the Community Investment Fund grant 13 for the sports complex bathroom project, with an updated scope and revised cost estimate, by the 14 September 23, 2026 deadline. 15 16 6. Staff Report17 Linczmaier presented the staff report. Howson complimented the format and quality of the report.18 Members acknowledged and thanked the public works crew for their work over the July 4th holiday19 weekend.20 Ahrens asked about the timeline for asphalt restoration at the Orchard Drive culvert location. Andrews21 noted the county had not yet provided a date, and that the county was likely completing culvert22 installations throughout the community before paving. Ahrens expressed concern about gravel23 washout in the interim given the volume of water that flows through that area.24 The committee discussed the county water quality signage program, which had an unanticipated25 ongoing fee of approximately $600 per year that the village was not made aware of at the time of26 installation. Andrews noted that a new county representative is now managing the program and had27 offered to meet with the committee.28 The committee discussed the memorial bench program. Andrews reported receiving a cost estimate29 from local craftsman Bob, which the committee found favorable. The committee noted the existing30 benches are over ten years old and that new benches would match current village materials. Andrews31 noted he had not yet heard back from the historical society regarding finding an artist to repaint a32 commemorative sign at the park.33 Bell raised the condition of the multi-use trail between the dentist office and Eagle Mechanical, noting34 several potholes in need of attention, particularly south of Eagle Mechanical.35 The committee discussed pedestrian safety concerns near the Peach Barn on Highway 42, where36 patrons are crossing mid -block rather than using a designated crosswalk. Andrews noted a sidewalk37 extension project could be evaluated as a future capital item. Members also reiterated the long -38 standing need for a sidewalk along Country Walk Drive.39 40 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee41 ● Pedestrian pathway and sidewalk planning, including multi -use trail standards and extensions42 along Country Walk Drive and in the vicinity of Peach Barn on Highway 42.43 ● Staff to engage the village assessor to complete a formal appraisal of the proposed encumbrance44 parcels and to work with the DNR to prepare a revised encumbrance contract for Village Board45 review and execution.46 ● Staff to contact TK Design Build with the competing bid figure and the 10 percent local preference47 threshold, and to bring a final recommendation to the Village Board.48 ● Staff to pull the original CIF grant application, schedule a pre-application meeting with Jess Holland49 at the community foundation, update the project scope to a seasonal facility, obtain a revised cost50 estimate, and submit a new application by September 23, 2026.51 4 Minutes of the July 6, 2026, meeting of the Parks, Property & Streets Committee – unapproved 4 ● Staff to f ollow up with the historical society regarding an artist to repaint the commemorative 1 park sign. 2 3 8. Next Regular Meeting 4 a. August 3, 2026 at 1:00 PM 5 The next regular meeting of the Parks, Property & Streets Committee was confirmed for Monday, 6 August 3, 2026 at 1:00 PM. 7 8 9. Adjourn 9 Motion by Laszkiewicz, second by Ahrens to adjourn the meeting at 3:42 PM. Motion carried all - ayes. 10 11 Respectfully submitted by Sarah Bertges, Administrative Assistant. 12 5 Page 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: Sister Bay Advancement Association; Contract Review Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File BACKGROUND INFORMATION The Parks , Pr operty, and Streets Committee annually reviews the Sister Bay Advance ment Association Operating Agreement. Village Staff met with SBAA Staff to discuss the 2027 draft agreement and requested a red-lined version of the proposed changes. The Parks Committee will have the op portunity to discuss the proposed change s and to make other recommendations for the agreement. ATTACHMENT(S): 1. SBAA Village Agreement_2027 Proposal 6 J une 4, 2026 Dear Village Board, On behalf of the Sister Bay Advancement Association, thank you for your continued support and for the strong partnership between the Village of Sister Bay and the Sister Bay Advancement Association. We appreciate the opportunity to work together to enhance the community and support the events and initiatives that contribute to Sister Bay's vitality and success. Attached is a proposed update for the 2027 Agreement. The proposed revisions are intended to simplify administration, provide greater continuity, and reflect the Association's current event programming. The key proposed changes are summarized below: • Renewal Language: Update the renewal provision so the Agreement automatically renews annually unless reviewed, amended, or terminated by either party. The proposed language mirrors the renewal language contained in the Village and SBAA Shuttle Bus Operating Agreement. • Event List: Update the list of annual events sponsored by SBAA to reflect the current event schedule and programming. The revised language also clarifies that events are subject to weather, public safety concerns, and other circumstances beyond the SBAA’s reasonable control. We appreciate the Village's consideration of these proposed updates and look forward to continuing our strong partnership for the benefit of the Sister Bay community. Sincerely, Sister Bay Advancement Association Board of Directors and Staff Nora Zacek, SBAA President Abby Doobie, SBAA Executive Director Erin Peddle, SBAA Marketing & Events Coordinator 7 SB AA Operational Agreement – FY 2027 1 OPERATIONAL AGREEMENT BETWEEN THE VILLAGE OF SISTER BAY & THE SISTER BAY ADVANCEMENT ASSOCIATION This OPERATIONAL AGREEMENT (the “Agreement”) is made and entered into by and between the VILLAGE OF SISTER BAY, a public body corporate and politic, duly created under the laws of the State of Wisconsin (the "Village"), and the SISTER BAY ADVANCEMENT ASSOCIATION, a Wisconsin non-profit, 501(c)6 non-stock corporation (the "Association"). RECITALS WHEREAS, pursuant to the provisions of Section 61.34(1) of the Wisconsin Statutes the Village Board of and for the Village of Sister Bay has the authority and power to act for the government of the Village and for its peace and good order as well as its health, safety, welfare and convenience; and, WHEREAS, the Association, among other things, provides its members and the Village of Sister Bay with promotional services and events; and, WHEREAS, the Village is willing to provide a financial contribution to the Association to assist in facilitating commerce, promote tourism and recreation and promote and support capital investment in the community under and pursuant to the terms, conditions, limitations and provisions of this Agreement, through the promotion of SBAA members and the amenities of the Village of Sister Bay. NOW, THEREFORE, the Parties hereto, by their respective authorized agents and representatives, do hereby agree in and to the following: ARTICLE I: TERM AND TERMINATION Section 1.1-Term: The term of this Agreement shall be for a period commencing as of the effective date of signature hereof and ending December 31, 20267. Section 1.2 - Renewal: This Agreement shall not automatically annually renew but may be renewed upon the mutual agreement of the parties reviewed upon the request of an individual party hereto. Section 1.3 - Termination: This Agreement may be terminated by either party hereto at any time upon 90-days' prior written notice to the other party. No further funding will be paid by the Village to the Association after the 90-day notice period terminates. ARTICLE II: PROMOTIONAL SERVICES Definitions: Event: An event is defined as: A gathering of people around a common rallying point to 8 SB AA Operational Agreement – FY 2027 2 participate in an experience of narrowly defined scope. Recreational events (races, baseball games, endurance competitions, etc.), educational events (pottery, yoga, or art shows), entertainment events (concerts, movies, stand-up comedy, magic shows, parades, holiday celebrations), are all different types of events. Events are generally designed for the benefit of those within a community, or within close driving distance to the community. Festival: A festival is defined as: A series of performances of music, plays, films/movies, etc., or gatherings for sampling a of a wide variety of culturally distinctive foods, crafts, or products in celebration or commemoration of a particular historical event, person or activity. They are usually organized in the same place once a year and are generally held at the same time of the year and can include a series of public events connected with a particular activity or idea. Festivals are generally designed to bring new people to the community from a long distance away. Section 2.1 - General Statement of Services: The Association shall in a professional and businesslike manner promote artistic and cultural heritage through producing events in such manner as the Association shall determine, subject to the terms, conditions, limitations and provisions of this Agreement. Section 2.2 - Promotion and Festival/Event Production: Subject to annual approval by the Village, the Association shall carry out promotion and production of festivals and events, including but not limited to shows, exhibits, plays, concerts, dances, storytelling sessions and festivals during the term of this Agreement. Such festivals and events may be held on property controlled or owned by the Village and at such locations as shall be approved by the Village's Parks, Properties and Streets Committee. For the next contract year, the Association agrees to continue to sponsor their annual events, including, but not limited to the following, subject to weather, public safety concerns, and other circumstances beyond the Association's reasonable control: - The Easter Egg Hunt - Door County Short Film Festival - The Village-Wide Rummage Sale - The Goat Parade - Eleven regularly scheduled Concerts in the Park - Family oriented event like The Brick Party by the Bay or Kite Day - Four regularly scheduled Movies in the Park - The Door County Festival of Fine Arts - Marina Fest - Fall Fest - Capture the Spirit - Winter Wellness Weekend - The New Year's Eve Cherry Drop Section 2.3 -Promotion Through Visitor Services: The Association shall operate a Visitor Center in a facility located in the Village of Sister Bay. Services rendered through the Visitor Center shall include but not be limited to production of publications, distribution, 9 SB AA Operational Agreement – FY 2027 3 administration, and other activities related to the operation and provision of services related to tourism development and enhancement and promotion of the SBAA's members and the Village of Sister Bay. Section 2.4 - Membership: The Association shall include and market the amenities of the Village of Sister Bay in annual marketing materials such as the Sister Bay Brochure and the SBAA's website, SBAA social media platforms, and amenities to be identified will include the Sister Bay Marina, Sister Bay's Waterfront Park, the Sister Bay Music Pavilion, the Village Hall, the Sports Complex, the Ice Rink, the Library and other facilities owned or controlled by the Village of Sister Bay. Individual units of business owned or controlled by the Village may, at their discretion, become individual members of the Association and receive the same additional privileges and promotional services as other individual business members. Section 2.5 - Leverage of Local Funds: The Association shall make every effort to maximize funds under its control to enhance and expand its own operations, staffing capabilities, market reach and penetration. It is the Association's intention to continue to research and apply for grants and to solicit sponsorships that will support existing or new event development and/or promotion. ARTICLE III: USE OF PUBLIC FACILITIES Section 3.1 - Use of Public Facilities: In accord with the provisions of Section 2.2 of this Agreement, the Village shall, upon prior notice, make its facilities and improvements available for Association use. The Association shall, by March 1st, provide a list of dates for promotional events to be held in/on Village facilities by the Association. Reservations shall be made in advance with priority given to events hosted by the Association. Section 3.2 - Waterfront Park, the Sister Bay Music Pavilion, and other Village Facilities: The use and availability of space and facilities in the Village of Sister Bay by the Association for events sponsored in whole or in part by the Association shall be subject to the following site-specific restrictions and limitations: (a) Performances and Displays: Public performance events shall occur in accord with the Village's Ordinances. Section 3.3 - Fees: For events sponsored in whole or in part by the Association under this Agreement, the Village shall provide access to, and use of, Village facilities without fee. Section 3.4 - Wristbands: Festival attendees of legal drinking age who consume alcohol during Fall Fest shall be wrist banded while consuming alcohol on Village controlled property. (Controlled Property is defined as State or local rights of way, public parks/facilities, public parking lots, and properties for which there are control agreements with the Village.) Attendees must provide proof of identification to verify legal age. The Association shall be responsible for ensuring that all businesses and vendors serving alcohol in Fall Fest are provided with wristbands Section 3.5 - Signage: For events sponsored in whole or in part by the Association under 10 SB AA Operational Agreement – FY 2027 4 this Agreement, the Village shall provide access to and the use of the designated temporary banner locations located throughout the Village without fee or charge. Where practical, the Village and the Association shall jointly produce and share costs of co-located banners where and when events produced by the Association and Village fall on similar days. ARTICLE IV: INSURANCE AND INDEMNIFICATION Section 4.1 - Insurance: The Association agrees, both generally and specifically with respect to the services to be provided hereunder, that it will procure and maintain insurance against such risks in such amounts as are customarily insured for such services. Such insurance shall be obtained by purchasing and maintaining in place during and for such time as it has an obligation to the Village under this Agreement a policy or policies of insurance issued by licensed and reputable insurance companies authorized and qualified to underwrite such risks. The Association shall further require all contractors, co-sponsors of events or others with whom it may partner in connection with the promotional services to be provided hereunder, to have, maintain general liability and worker's compensation insurance coverage consistent with the nature and extent of such third party’s interest and involvement in any project or event arising under this Agreement. The Association shall name the Village of Sister Bay as "additionally insured". In turn, the Village will procure and maintain its own insurance against such risks, in such amounts as are customarily insured for such services. ARTICLE V: ANNUAL CONTRIBUTION Section 5.1 - Annual Contribution: • Direct Contribution: The Village will provide a direct annual contribution of twelve percent (12%) of the Village's 2025 2026 room tax proceeds. The Finance Director will see that the applicable data is provided to the SBAA Coordinator Executive Director in as timely a fashion as possible. • Other remuneration, including continued event support for traffic control, signage, solid waste removal from event grounds, Village Utilities on event grounds, (where available), and use of the Old School House Visitor Center will be provided by the Village to the SBAA. The Village will print maps and flyers/posters for the Annual Rummage sale. Section 5.2 – Payment: The Association shall receive quarterly payments from the Village upon submission and review of quarterly Association financial reports. The Association shall provide documentation such as: quarterly budget reports, statements of expenses, or written reports of activities to date. Section 5.3 – Annual Reporting: The Association shall report to the Village on an annual basis (which report must be submitted by February 1, 20267), the success of the events sponsored by it in the previous year under this Agreement. This report shall include event revenues, expenses. ARTICLE VI: MISCELLANEOUS PROVISONS Section 6.1 – Amendments: This Agreement supersedes all prior agreements. No modifications, alterations or amendments to this Agreement shall be binding upon either party hereto until such modifications, alterations or amendments is/are reduced to writing and signed 11 SB AA Operational Agreement – FY 2027 5 by both parties hereto. Section 6.2 – Governing Law and Venue: This Agreement and the rights of the parties hereunder shall be interpreted and enforced in accord with the laws of the State of Wisconsin. Section 6.3 – Compliance with Laws and Orders: In providing the promotional services to be provided under this Agreement the Association shall comply with all local, state and federal laws, ordinances and regulations, including, but not limited to local traffic laws and regulations, and federal copyright laws. Section 6.4 – Notices: Notice to either party shall be given in the following fashion: IF TO THE VILLAGE: VILLAGE OF SISTER BAY P.O. Box 769 2383 Maple Drive Sister Bay, WI 54234 IF TO THE ASSOCIATION: SISTER BAY ADVANCEMENT ASSOCIATION P.O. Box 351 Sister Bay, WI 54234 Section 6.5 – No Third-Party Beneficiaries: This Agreement does not create any third-party benefits to any person or entity other than the parties hereto and is solely for the consideration herein expressed. Section 6.6 – No Assignment: This Agreement may not be assigned by the Association to any third party. Section 6.7 – Headings: The headings, titles or captions contained in this Agreement have been inserted only as a matter of convenience and for reference, and such captions in no way define, limit, extend or describe the scope of this Agreement or the intent of any provision hereof. Section 6.8 – Independent Association: Notwithstanding any other representation, oral or written, between the parties hereto, including any and all agents or representatives thereof, the Association is at all times hereunder acting as a free and independent Association and not as an agent of the Village. Section 6.9 - No Joint Venture: No promotional event sponsored in whole or in part by the Association shall at any time be, or be considered, a joint venture by and between the Association and the Village. Section 6.10 - Entire Agreement: This Agreement contains the entire agreement between the parties with respect to the transactions contemplated by this Agreement and matters related thereto and does hereby supersede and render null and void and of no further force or effect any and all prior agreements, drafts of agreements, and understandings between 12 SB AA Operational Agreement – FY 2027 6 the parties. IN WITNESS WHEREOF , the Parties hereto have by their duly authorized officers and representatives set their hands and affixed their seals on the date set forth by their name. VILLAGE OF SISTER BAY By: Date: Nate Bell, Village President ATTEST: Interim Village Clerk SISTER BAY ADVANCEMENT ASSOCIATION By: Date: Nora Zacek, President By: Date: SBAA Vice President 1 13 1 Ben Andrews From: Sarah Bertges <adminassist@sisterbaywi.gov> Wednesday, July 22, 2026 4:52 PM Ben Andrews; Louise Howson Brian Fitgerald; Sarah Bertges Door County Century-Organized Bike Ride 9/11-9/13 Sent: To: Cc: Subject: Hello Louise and Ben, Brian Fitgerald would like to get on the Aug 3rd Parks agenda to gain approval for the Door County Century Bike Ride 9/11-9/13/2026. (Not to be confused with the Peninsula Pacers; Mill Road Closure Request; Peninsula Century Fall Challenge Bike Ride 9/17-9/20/2026 approved by the Parks Committee March 2,2026.) Brian will email additional information for the committee agenda packet by Monday July 27, 2026 that will include a map. Please note- this is the first year Brian Fitgerald will be organizing this event. Thank you, Sarah Bertges Administrative Assistant Village of Sister Bay PO Box 769 Sister Bay, WI 54234 (920) 854-4118 adminassist@sisterbaywi.gov Population 1205 (per 2024 DOA estimate) NEW Office Hours: Monday – Thursday 8:00 AM – 4:00 PM Friday 8:00 AM – 12:00 PM (Fridays immediately preceding an election will be open until 5:00 PM for voter registration) 14 1 Ben Andrews From: Brian Fitzgerald Sent: Wednesday, July 29, 2026 7:47 AM To: Sarah Bertges Subject: Re: Fw: Door County Century-Organized Bike Ride 9/11-9/13 Attachments: CamScanner 7-29-26 07.31.pdf Hi Sarah, Attached is the ingress - egress plan that has been executed in the past and is based upon the Door County Sheriff's recommendation. Please confirm receipt and let me know if anything else is needed. Thanks! Brian 15 P age 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: Village Administration Building; Request for Proposal; Evaluation of Proposals Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File BACKGROUND INFORMATION At the July 6, 2026 meeting, the Parks, Property, and Streets Committee reviewed all fifteen proposals submitted for the Village Administration Building project. The committee identified the top four firms —Birschbach & Associates, Boldt Company, Somerville, Inc., and Wold Architects & Engineers—and directed staff to conduct an apples‑to‑apples comparison of the finalist proposals. The committee requested clarification from each firm regarding service inclusions/exclusions (IT infrastructure, AV systems, security, interior design, landscape design, and furniture/FF&E , etc.). The committee also noted that a final recommendation would be expected at the August 3, 2026 Regular Meeting. OVERVIEW Village Staff has completed the requested apples comparison using the submitted materials from all four finalist firms. The comparison includes architectural/engineering services, specialty systems, design disciplines, and fee structures. CONCLUSION Based on the completed comparison, Wold Architects & Engineers may be considered a strong option for the Village Administration Building project. Their combination of comprehensive services, strong municipal specialization, demonstrated understanding of project needs, and competitive pricing po sition them favorably relative to the other finalists. If the Parks Committee were to recommend this firm, or any other firm to the Village Board, the following motion could be made: “I move to recommend [Insert Name] as the selected Architecture/Engineering firm in response to the Village’s Request for Proposals for the Village Administration Building.” ATTACHMENT(S): 1. Comparison Framework for the Four Finalist Firms 2. Four Top Firms -with page numbers.pdf [Hyperlinked] 16 Comparison Framework for the Four Finalist Firms Services:General Information Firm: Firm Profile: Understanding of Needs: Architecture Structural MEP Electrical Plumbing Civil Fire protection Birschbach & Associates • Small Wisconsin firm ( 5 staff), 47 years in business. • Full-service architecture with subcontracted MEP. • Very personalized, principal-led engagement. • Detailed understanding of site, Scandinavian/Coastal Nordic aesthetic, Village operations, and timeline. Included; In-house Included; In-house Included; Subcontracted Included; Subcontracted Included; Subcontracted Not Included ; Owner’s Responsibility Limited; could be included for addition fee. Boldt Company • Full-service AE team within a large ESOP organization ( 15 design staff). • Strong MEP and structural depth; civil by Payne & Dolan. • Extensive municipal experience. • Strong emphasis on workflow, public/staff separation, board chamber functionality (50–75 seats) . • Focus on adjacency to Library. Included; In-house Included; In-house Included; In-house Included; In-house Included; In-house Included; Subcontracted Not Included Somerville, Inc. • Large 100% employee-owned AE firm (47 employees). • In-house architecture, interiors, MEP, fire protection; civil/landscape via consultants. • Heavy Wisconsin municipal experience. • Clear recognition of program (4,250–5,900 SF), security, ADA, technology, records, flexibility. • Uses structured visioning sessions. Included; In-house Included; Subcontracted Included; In-house Included; In-house Included; In-house Included; Subcontracted Included Wold Architects & Engineers • Large national AE firm (330+ staff). • Deep municipal specialization; strong engineering bench. • Independent cost estimator included. • Very detailed articulation of needs; understands records, elections, technology, civic presence. • Offers multiple municipal layout models. Included; In-house Included; In-house Included; In-house Included; In-house Included; In-house Included; In-house Included 1 of 4 17 Comparison Framework for the Four Finalist Firms General Information Firm: Birschbach & Associates Boldt Company Somerville, Inc. Wold Architects & Engineers Services (Cont.): IT AV Security Interior design Landscape design Furniture / FF\&E Not Included Not Included Not Included Limited; could be included for addition fee. Not Included Not Included Not Included Not Included Not Included Not Included Not Included Not Included Limited; Limited conduit/cable tray only; full IT not included Limited; not included but available as subconsultant with 10% markup. Not Included Included Limited; not included but available as subconsultant with 10% markup. Not Included Included; via technology/security designer. Not Included Included; via technology/security designer. Included; fee of $145-$180 hourly rate Not Included Included; covered under the banner of interior design. 2 of 4 18 Comparison Framework for the Four Finalist Firms General Information Firm: Birschbach & Associates Boldt Company Somerville, Inc. Wold Architects & Engineers Services (Cont.): Exclusions: IT, AV, security systems, interior design, FF\&E, sprinkler & fire alarm design (extra), landscape design, civil engineering, multiple additional meetings, extra renderings Design Fee: $149,900 Construction Administration: Included (bi-weekly visits) Total (Base): $149,900 Reimbursables: Minimal Detailed schedule July 2026–Dec 2027, bi-weekly CA, aligned with DSPS review. IT/AV/low-voltage/security; reimbursables with markup; some civil services outside base fee. Design Fee: $219,405 Construction Administration: $45,100 Total (Base): $264,505 Reimbursables: 10% markup Structured 2026–2028 schedule, strong bid-phase support. FF\&E, full IT/telecom, full AV, signage/artwork, environmental graphics, survey, geotechnical, hazmat studies. Design Fee: $159,900 Construction Administration: $45,100 Total (Base): $205,000 Reimbursables: 10% markup Design 2026–2027, bidding early 2027, completion 2028. Printing/copies, mileage, some reimbursables, furnishings. Base fee excludes FF\&E procurement Design Fee: $120,000 Construction Admin: $24,000 Total (Base): $144,000–$127,000 + reimbursables Reimbursables: ~$7,000 estimated Tailored schedule based on 2028 completion; experience with municipal sequencing. Fee Structure: Schedule: 3 of 4 19 Comparison Framework for the Four Finalist Firms General Information Firm: Birschbach & Associates Boldt Company Somerville, Inc. Wold Architects & Engineers Principal-driven oversight; small-team continuity. Marshfield Utilities, Ephraim Public Works, Fort Atkinson FD. Integrated AE coordination and builder-informed constructability. Ridges Sanctuary, Neenah Animal Shelter, City of Marinette joint facility. Robust QC checklists and multi‑stage reviews; <2% change order history. Stevens Point City Hall, Sturgeon Bay Municipal Center, Denmark Library/Community Center. BIM-based coordination, independent cost estimator, municipal QA systems. Cross Plains Village Hall, Tower Lakes Village Hall, Deer Park Village Hall. References:QA/QC: 4 of 4 20 Page 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: 2027 Parks and Streets Budget Review Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Receive/File BACKGROUND INFORMATION Attached is the proposed 2027 Budget for Parks Committee review. ATTACHMENT(S): 1. Proposed Reductions and Additions for 2027 Budget 2. 2027 Budget Excerpts 21 Page 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: Village Facility Rental Agreement; Door County Century Bike Ride Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File BACKGROUND INFORMATION Door County Century is seeking approval for a Bike Ride route through the Village of Sister Bay. The bike ride would be held from September 11th, 2026, through September 13th, 2026. The request was submitted on July 22nd, 2026, and the map was provided on July 29th, 2026. The Parks Committee is requested to review the request and supplemental information provided when making a determination. ATTACHMENT(S): 1. Email Correspondence, including proposed Map 22 Page 1 ATTACHMENT 2027 Budget Reduction and Additions Reductions • Administration, contracted services code 100 -51640-200 subtract $5,000.00. Reason: $5,000.00 was added to fix buildings air conditioning in 2026. • DPW Medical & Safety, code 100 -53312-351 subtract $2,000.00. Reason: $2,000.00 was added to purchase two additional AEDs for the village. The $2,000.00 remaining in the code for 2027 will be enough to purchase an ADE for the Sports complex and cover remaining yearly expenses. • Street Maintenance, general supplies code 100 -53314-353 subtract $2,000.00. Reason: The remaining $2,000.00 will be enough to cover material and unforeseen expenses for 2027. • Street Maintenance, education and training code 100-53314-332 subtract $1,000.00. Reason: No need for this code to exist. All training is done through public works. • Snow and Ice, minor equipment & tools code 100 -53317-352 subtract $10,000.00. Reason: $10,000 was added to this code to purchase a new sow plow in 2026. The $10,000.00 can be added to another code for the 2027 calendar year. • Seasonal Decorations, general supplies code 100-53322-353 subtract $5,000.00. Reason: The $5,000 remaining will be enough to cover seen and unforeseen expenses in 2027. • Seasonal Decorations, repairs & maintenances code 100 -53322-361 subtract $3,000.00. Reason: the remaining $2,000.00 will be enough to cover seen and unforeseen expenses in 2027. • Storm Sewer Maintenance, contracted services code 100 -53441-200 subtract $6,400.00. Reason: $9,400.00 was put into code for culvert work in 2026. $5,000.00 is a good amount to keep in this code for general maintenance (flushing) or unforeseen repairs (cracked, shifted or crushed). • Parks, membership dues code 100-55200-331 subtract $500.00. Reason: no reason for code to exist, dues are handled in public works codes. • Parks, general supplies code 100 -55200-353 subtract $2,500 . Reason: The remaining $4,000.00 will be sufficient to cover cost (project wood, grass seed, hardware). • Parks, repair and maintenance code 100 -55200-361 subtract $13,000.00 . The remaining $5,000.00 will be sufficient to cover cost. 23 Page 2 Additions • Village Hall, contracted services 100-51610-200 addition $14,500.00. Reason: The Village Hall needs repairs. The front steps are crumbing; rear sidewalks are cracked and uneven and the exterior doors and frames need replacement. • General Building, contracted services 100-51600-200 addition $1,700.00. Reason: To provide more a buffer for unforeseen expenses. • DPW, contracted services 100-53312-200 addition $4,700. Reason: The $300.00 currently in the account is insufficient. $300.00 doesn’t cover much of anything. • Street Maintenance, contracted services 100 -53314-200 addition $1,000.00. Reason: To provide more of a buffer for unforeseen expenses and general road repair (Tarring) • Parks, memorial benches 100 -55200-355 addition $16,800.00. Reason: The department’s goal is to replace 12-benches that are past the 10-year lease agreement for 2027. 24 Village of Sister Bay 2027 Annual Budget Approved November X, 2026 25 Budget Development and Management Policy Purpose: The purpose of this policy is to describe the process by which the annual budget is created, presented and managed for the Village o General: The process for publication and legislative consideration of the annual budget is prescribed in Wisconsin Statutes 62.12 and 65.90. Those legislative pronouncements provide the overall framework for and minimum legal requirements of the Village budget. This policy outlineThe annual budget will include all operations of the Village, including enterprise and special revenue funds, and include both the operating budget and a capital budget for the ensuing fiscal year. The capital budget should align with the five-year capital improvement plan. The Village Board recognizes that there must be a starting point for the budget in terms of tax revenue . Therefore, annually, typically in June, the Finance Committee is to set a budget directive In the absence of such directive management will prepare their budgets assuming a maximu increase inDevelopment Procedures: 1. The Finance Director will review each department’s budget, establish or estimate parameters for wage increases and requested personnel changes, review the Village’s debt needs and capital plans, and review targets for revenue sources, tax growth, and other factors. The budget 2. Following the setting of budgetary parameters the Finance Director is responsible for coordination and initial review of department budget submissions. The budget submissions shall include proposed capital items for the 5 Year Capital Improvement Plan. Meetings will be held with 3. Following the initial review, and preferably by July, the Finance Director will compile the preliminary department budgets and present a draft to the Village Administrator. Should the need arise, the Finance Director and Village Administrator may meet with department heads again to 4. In July the various committees shall review the preliminary budgets and make changes, as appropriate. Preliminary budgets are also due from the Fire Board, Library, SBAA and any other partner agencies. For agencies that do not have a budget prepared by July, an estimate must be 5. Staff shall attempt to calculate the Village’s portion of TID IN calculations based on preliminary numbers obtained from the Department of Revenue (DOR) in early mid-August. Any reference to the mill rate in the budget, and related budget documents shall use the terms “Operationa 6. The Draft Annual Budget shall be presented to the Finance Committee in late July or early August, as schedules allow. The Finance 7. The Draft Annual Budget, which includes the 5-Year Capital Improvement Plan, and adoption schedule, shall be presented to the Board of Trustees for review in September. Following this review, additional department adjustments or Finance Committee recommendations may follow. 8. The budget summary is properly noticed and published in accordance with state statutes. A public hearing on the budget is conducted not less 9. The budget is adopted by the Village Board through an appropriate resolution and two-thirds vote. Once adopted, the Finance Director is responsible for ensuring that the adopted version of the budget document is provided to all departments, Trustees, and made available to the 10. Per statute, the tax levy must be determined no later than December 15th. However, due to the Village’sarrangement with Door County for tax bill preparation services the tax levy should be established before Thanksgiving (or sooner) per the deadline set by the County11. The DOR publishes a finalized statement of assessment rates in November, which will likely be after the County’s deadline for receiving the tax levy to prepare tax bills. Upon receipt of these numbers, the Finalized Mill Rate shall be brought back to the Board for review. The Board Management Procedures: 1. Annual revenues will be estimated by an objective, analytical process with involvement of staff related to the revenue line item. User fees will be reviewed annually by departments and the appropriate standing committees will address recommended changes as part of the budget process to 2. Enterprise fund payments in lieu of taxes shall be budgeted based on estimates and revised based on final numbers during the budget year. 3. Revenues with high volatility should be budgeted conservatively. Revenues which are generally received, but of which there is not reasonable 4. Proceeds from the sale of property or equipment shall not be budgeted as operating revenue unless such amounts can be accurately projected. 5. The Village Board desires to stay informed as to major outlays. Though authorized by the Budget Resolution, sums expended in excess of $50,000 for capital purchases should be reported to the respective committee charged with oversight for the section of the Budget from which 6. Budget amendments and transfers between cost centers are initiated by the department (examples of cost centers in the general fund include general government, public safety, public works, health & human services, culture & recreation, and development). After approval by the Finance Director, the transfer recommendation is made to the Finance Committee, with final approval by the Board of Trustees. Any unbudgeted, emergency expenditure of funds in excess of $5 000 will require the approval of the Village President and Village Administrator as well as7. Department heads are authorized to move funds within a cost center of the budget in consultation with the Finance Director and/or Village 8. The Capital Improvement Plan Fund (CIP) is intended to help the Village plan for future expenditures by saving money for future expenditures. It is challenging to plan for every contingency that may arise. From time to time, what may have been anticipated as a future need in order to address an anticipated issue may no longer be a suitable solution to the issue. In such cases, the Board authorizes the Finance Committee to make recommendations on repurposing of those funds into suitable CIP categories The Village Board will review those recommendations and9. All unspent CIP funds will remain allocated and appropriated for those items which were originally allocated, or reallocated through 10. All unspent funds in any budget section will revert to the unassigned fund balance unless such funds are assigned or committed by the Board. 11. Village oversight committees are subject to review by the Village Board. They exist to monitor operations and to recommend policy changes 12. The Village Board has authorized funds to be spent in recognition of employees’ hard work and extraordinary efforts. The Village Board authorizes recognition funds to be spent in an equitable manner whether through direct pay to employees or at a recognition event for all 13. The Village Board will budget for annual step increases for employees as referenced in the Village of Sister Bay’s Employee Handbook. Upon a successful performance evaluation employees will be eligible to advance to the next step of the approved compensation schedule. Fo 14. In lieu of a step increase for employees, Village staff will also provide for budget deliberations purposes, a Cost-of-Living Adjustment (COLA) wage increase for full-time and or year-round employees. The COLA applied will be the Consumer Price Index for all urban consumers 15. The Tax Increment Financing District (TID) can use monies from other funds to pay for a variety of projects. Based on activity within the TID, the Village Board expects that the TID will generate increment and revenues to pay back some, or all, of those borrowed funds. Toward that a. Repayment of the advance from the Capital Projects Fund to the TIF b. Repayment of the project costs funded by the Capital Projects Fund c. Repayment of the project costs funded by the General Fund d. Repayment of the project costs funded by the Utility Fund e. Repayment of the project costs financed by debt f. Repayment of the project costs funded by the Marina 16. The transfer is authorized if the TID will retain a positive fund balance and positive cash balance. The repaid cash balances will be allocated Audit: This policy will be reviewed by the Finance Committee every three years following adoption, or sooner, at the discretion of the Villag 26 Village of Sister Bay 2027 Annual Budget 12/31/2022 12/31/ 2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Description Actual Actual Actual Actual Actual Actual Budget Budget Beginning Fund Balance 3,998,183 5,255,566 6,438,261 12,741,577 8,488,352 8,488,352 8,137,384 4,236,415 Revenues TAXES 4,522,968 4,836,982 5,196,018 6,129,210 (91,724) 2,566,958 4,830,419 4,860,408 INTERGOVERNMENTAL REVENUES 453,110 608,716 269,109 340,751 421,210 528,661 1,280,680 1,298,066 LICENSES AND PERMITS 164,228 162,171 270,789 216,882 22,365 168,368 260,125 228,700 FINES, FORFEITURES, AND PENALTIES 1,793 9,161 3,214 9,296 536 646 2,500 4,000 PUBLIC CHARGES 99,869 37,792 84,214 54,328 13,683 23,371 39,700 34,200 MISCELLANEOUS REVENUES 567,414 534,789 764,516 729,119 250,904 401,768 1,033,378 1,233,190 DEBT PROCEEDS - - 7,300,000 - - - 5,550,000 5,550,000 GENERAL FUND - OTHER FINANCING SOURCES 714,939 1,032,916 1,974,452 2,405,743 194,430 388,860 1,673,595 1,650,695 Total Revenues 6,524,321 7,222,526 15,862,312 9,885,330 811,404 4,078,632 14,670,397 14,859,259 Expenditures GENERAL GOVERNMENT 660,606 690,965 728,065 728,065 227,442 410,498 653,672 999,079 PUBLIC SAFETY 211,451 185,221 199,088 199,088 50,066 98,914 204,502 222,900 PUBLIC WORKS 636,022 753,060 751,180 751,180 165,850 376,591 745,675 862,231 HEALTH & HUMAN SERVICES 5,556 3,970 9,610 9,610 334 667 9,727 9,854 CULTURE & RECREATION 341,849 409,193 474,824 474,824 91,020 221,929 436,587 571,761 CONSERVATION & DEVELOPMENT 62,200 230,668 196,067 196,067 75,244 109,149 298,057 269,075 CAPITAL OUTLAY 2,231,576 2,144,837 5,073,134 5,073,134 692,363 954,977 5,958,579 9,257,832 DEBT SERVICE 1,176,147 1,621,917 6,380,252 6,380,252 1,295,035 1,295,035 2,455,588 1,505,752 OT HER FINANCING USES - - - - - - - - Total Expenditures 5,325,408 6,039,831 13,812,221 13,812,221 2,597,355 3,467,761 10,762,389 13,698,484 Rounding Adjustment -4 Ending Fund Balance 5,197,092 6,438,261 8,488,352 8,814,686 6,702,401 9,099,223 12,045,392 5,397,190 5,255,566 6,438,261 Governmental Funds Summary 27 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53311-000-000 HIGHWAY & STREET MAINTENANCE 100-53311-200-000 CONTRACTED SERVICES - - - - - - - - 100-53311-890-000 CAPITAL OUTLAY - - - - - - - - 100-53312-000-000 PUBLIC WORKS 100-53312-111-000 FULL-TIME WAGES 78,208 82,411 60,543 104,754 35,391 68,670 149,734 149,734 100-53312-112-000 FULL-TIME OVERTIME WAGES 1,451 2,565 1,595 3,871 1,111 1,404 2,288 2,288 100-53312-113-000 COMP TIME 4,565 3,012 2,668 722 224 608 - - 100-53312-114-000 UNWORKED WAGES 33,786 35,551 41,410 38,139 8,822 15,899 7,300 7,300 100-53312-121-000 PART-TIME WAGES 5,315 4,186 8,607 13,329 1,529 3,783 2,824 2,824 100-53312-131-000 RETIREMEN T 7,288 8,194 6,978 10,324 3,278 6,232 10,970 10,970 100-53312-132-000 SOCIAL SECURITY 9,004 8,895 8,409 12,535 3,467 6,806 12,457 12,457 100-53312-133-000 HEALTH 20,673 33,413 30,800 41,816 18,721 30,276 43,756 43,756 100-53312-134-000 DENTAL 1,568 2,372 2,026 2,426 1,148 1,848 2,586 2,586 100-53312-135-000 LIFE 223 164 102 243 87 146 402 402 100-53312-136-000 DISABILITY 605 814 309 521 212 351 578 578 100-53312-137-000 HSA 11,921 19,044 19,674 21,545 7,648 13,131 9,858 9,858 100-53312-138-000 EAP 638 656 689 689 115 345 689 689 100-53312-140-000 VISION - 341 342 334 131 210 301 301 100-53312-141-000 UNIFORM/CLOTHING ALLOWANCE 2,171 2,805 2,346 2,568 481 1,196 2,900 2,900 100-53312-142-000 RECRUITMENT/TESTING/PHYSICALS 612 306 346 64 - 771 500 500 100-53312-143-000 RECOGNITION 3,650 3,650 3,550 3,150 - - 3,650 3,650 100-53312-144-000 MILEAGE 256 - - 34 - - 600 600 100-53312-145-000 EXPENSE ALLOWANCE 200 54 - 197 - - 300 300 100-53312-190-000 OTHER PERSONNEL SERVICES 300 841 600 13 - - 600 600 100-53312-200-000 OTHER CONTRACTED SERVICES 211 480 95 271 564 578 300 5,000 100-53312-202-000 WATER/SEWER/STORM 52,375 52,609 52,375 52,591 - 13,094 55,000 55,000 100-53312-204-000 CELL PHONE 2,015 2,028 2,215 3,411 806 1,615 2,500 2,500 100-53312-303-000 EQUIPMENT RENTA L - 1,500 2,094 4,000 - - - - 100-53312-310-000 COMPUTER SOFTWARE 892 358 358 100-53312-312-000 IT SUPPOR T 577 712 1,868 2,691 710 1,160 2,300 2,300 100-53312-321-000 OFFICE SUPPLIES 127 444 88 81 152 152 250 250 28 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53312-324-000 PRINTING & COPING 164 18 26 100-53312-331-000 MEMBERSHIPS/DUES - - - - - - 370 370 100-53312-332-000 EDUCATION/TRAINING 1,663 2,827 1,090 1,498 100 100 1,800 1,800 100-53312-333-000 CONFERENCES/MEETINGS - 245 822 1,008 - - 2,400 2,400 100-53312-351-000 MEDICAL/SAFETY SUPPLIES 3,029 3,920 2,329 1,744 326 2,938 4,000 2,000 100-53312-352-000 MINOR EQUIPMENT AND TOOLS 3,289 8,083 8,837 4,313 1,286 1,922 3,500 3,500 100-53312-353-000 GENERAL SUPPLIES 1,651 3,528 1,880 1,668 461 738 2,500 2,500 100-53312-403-000 SHOP/BUILDING SUPPLIES 3,850 1,147 1,442 1,079 1,354 1,687 2,100 2,100 100-53312-512-000 WORKERS COMPENSATION 9,721 11,737 10,568 9,597 1,918 4,317 15,335 15,335 260,942 298,530 276,697 342,281 90,418 180,362 344,648 347,348 100-53313-000-000 PUBLIC WORKS - MACHINERY 100-53313-111-000 FULL-TIME WAGES - - - - - - - - 100-53313-121-000 PART-TIME WAGES - - - - 100-53313-131-000 RETIREMEN T - - - - - - - - 100-53313-132-000 SOCIAL SECURITY - - - - - - - - 100-53313-133-000 HEALTH - - - - - - - - 100-53313-134-000 DENTAL - - - - - - - - 100-53313-135-000 LIFE - - - - - - - - 100-53313-136-000 DISABILITY - - - - - - - - 100-53313-301-000 GAS, OIL, & FLUIDS 14,575 14,986 14,945 12,024 1,507 6,309 14,000 14,000 100-53313-361-000 REPAIRS AND MAINTENANCE 12,897 19,953 13,402 16,758 3,537 13,270 15,000 15,000 100-53313-363-000 VEHICLE MAINTENANCE & REPAIRS 1,819 6,944 3,281 4,547 222 461 5,000 5,000 100-53313-408-000 MISCELLANEOUS 244 1,026 940 8,661 1,004 1,087 2,000 2,000 100-53313-511-000 VEHICLE & EQUIPMENT INSURANCE 2,772 2,477 2,568 2,572 920 1,563 3,380 3,380 32,306 45,386 35,136 44,562 7,189 22,691 39,380 39,380 100-53314-000-000 PUBLIC WORKS - STREET MAINTENANCE 100-53314-111-000 FULL-TIME WAGES 26,979 43,939 40,083 31,413 8,213 12,841 42,325 42,325 100-53314-112-000 FULL-TIME OVERTIME WAGES 111 587 75 606 1,163 1,163 377 377 100-53314-121-000 PART-TIME WAGES 1,321 1,906 1,868 144 105 105 584 584 100-53314-131-000 RETIREMEN T 1,722 3,115 2,777 2,226 675 1,008 3,100 3,100 100-53314-132-000 SOCIAL SECURITY 1,962 3,432 3,001 2,326 685 1,021 3,614 3,614 29 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53314-133-000 HEALTH 5,653 10,151 12,872 10,874 3,252 4,719 15,014 15,014 100-53314-134-000 DENTAL 406 719 885 624 186 271 903 903 100-53314-135-000 LIFE 68 75 50 32 10 14 72 72 100-53314-136-000 DISABILITY 166 135 162 122 36 54 162 162 100-53314-137-000 HSA 207 248 126 765 - - 3,088 3,088 100-53314-140-000 VISION - 102 138 81 19 27 102 102 100-53314-200-000 OTHER CONTRACTED SERVICES 1,982 2,457 11,786 10,663 - 1,910 4,000 5,000 100-53314-303-000 EQUIPMENT RENTA L - - - - - - 2,000 2,000 100-53314-312-000 INFORMATION TECHNOLOGY 330 4,412 3,593 - - - 3,000 3,000 100-53314-325-000 NOTICES & ADS 281 - - - - - - - 100-53314-332-000 EDUCATION/TRAINING - - - - - - 1,000 - 100-53314-352-000 MINOR EQUIPMENT AND TOOLS 3,745 1,497 6,813 - - - 1,000 1,000 100-53314-353-000 GENERAL SUPPLIES 1,702 7,435 1,512 680 591 1,091 4,000 2,000 100-53314-361-000 REPAIRS & MAINTENANCE 383 2,574 4,005 - - - 500 500 100-53314-406-000 CRACK FILLER - - 16 - - - 500 500 100-53314-407-000 PATCH MATERIAL 441 462 360 - - 120 1,500 1,500 100-53314-408-000 MISCELLANEOUS - - - - - - 500 500 47,458 83,245 90,123 60,558 14,934 24,344 87,341 85,341 100-53316-000-000 PUBLIC WORKS - STREET CLEANING 100-53316-111-000 FULL-TIME WAGES - - - - - - - - 100-53316-112-000 FULL-TIME OVERTIME W - - - - - - - - 100-53316-121-000 PART-TIME WAGES - - - - - - - - 100-53316-131-000 RETIREMEN T - - - - - - - - 100-53316-132-000 SOCIAL SECURITY - - - - - - - - 100-53316-133-000 HEALTH - - - - - - - - 100-53316-134-000 DENTAL - - - - - - - - 100-53316-135-000 LIFE - - - - - - - - 100-53316-136-000 DISABILITY - - - - - - - - 100-53316-200-000 OTHER CONTRACTED SERVICES 608 1,497 4,220 4,248 - 4,010 5,000 5,000 608 1,497 4,220 4,248 - 4,010 5,000 5,000 30 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53317-000-000 PUBLIC WORKS - SNOW & ICE 100-53317-111-000 FULL-TIME WAGES - - - - - - - - 100-53317-112-000 OVERTIME WAGES - - - - - - - - 100-53317-121-000 PART-TIME WAGES - - - - - - - - 100-53317-131-000 RETIREMEN T - - - - - - - - 100-53317-132-000 SOCIAL SECURITY - - - - - - - - 100-53317-133-000 HEALTH - - - - - - - - 100-53317-134-000 DENTAL - - - - - - - - 100-53317-135-000 LIFE - - - - - - - - 100-53317-136-000 DISABILITY - - - - - - - - 100-53317-200-000 OTHER CONTRACTED SERVICES 22,588 22,294 18,163 39,164 12,154 22,589 35,000 35,000 100-53317-352-000 MINOR TOOLS & EQUIPMEN T 178 7,080 9,999 150 10,908 12,000 2,000 100-53317-404-000 SALT 1,000 1,570 650 - 1,080 1,080 2,000 2,000 100-53317-405-000 SAND 388 - - 23,588 24,430 25,893 49,163 13,384 34,577 49,000 39,000 100-53318-000-000 PUBLIC WORKS - STREET SIGNS 100-53318-111-000 FULL-TIME WAGES - - - - - - - - 100-53318-131-000 RETIREMEN T - - - - - - - - 100-53318-132-000 SOCIAL SECURITY - - - - - - - - 100-53318-133-000 HEALTH - - - - - - - - 100-53318-134-000 DENTAL - - - - - - - - 100-53318-135-000 LIFE - - - - - - - - 100-53318-136-000 DISABILITY - - - - - - - - 100-53318-200-000 OTHER CONTRACTED SERVICES 1,137 3,954 1,641 1,800 243 243 3,000 3,000 100-53318-312-000 INFORMATION TECHNOLOGY 2,329 - - - - - - 100-53318-353-000 GENERAL SUPPLIES 523 3,548 339 2,003 - 399 2,500 2,500 100-53318-361-000 REPAIRS & MAINTENANCE 1,414 387 - - - - 1,000 1,000 3,074 10,218 1,980 3,803 243 641 6,500 6,500 100-53319-000-000 PUBLIC WORKS - CURB & GUTTER 100-53319-200-000 OTHER CONTRACTED SERVICES - - - - - - - - 100-53319-890-000 OUTLAY - INFRASTRUCTURE - - - - - - - - 31 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget - - - - - - - - 32 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53322-000-000 PUBLIC WORKS - SEASONAL DECORATIONS 100-53322-111-000 FULL-TIME WAGES 140 13,179 13,872 8,671 3,196 3,778 13,023 13,023 100-53322-112-000 FULL-TIME OVERTIME - - 208 226 - - - - 100-53322-113-000 COMP TIME-SESONAL DEC 324 - - - - - - 100-53322-121-000 PART-TIME WAGES - 1,047 522 - - - 350 350 100-53322-131-000 RETIREMEN T 9 925 972 618 230 272 954 954 100-53322-132-000 SOCIAL SECURITY 11 1,028 1,050 634 229 271 112 112 100-53322-133-000 HEALTH - 4,433 3,657 3,604 1,286 1,467 4,620 4,620 100-53322-134-000 DENTAL - 325 260 220 75 85 278 278 100-53322-135-000 LIFE - 12 12 9 3 4 22 22 100-53322-136-000 DISABILITY - 79 44 37 13 15 50 50 100-53322-137-000 HSA - - 738 - - 950 950 100-53322-140-000 VISION 52 45 31 8 9 32 32 100-53322-200-000 OTHER CONTRACTED SERVICES - 1,575 3,240 3,465 - 1,665 4,000 4,000 100-53322-353-000 GENERAL SUPPLIES 16,591 7,635 4,237 3,587 - 4,791 10,000 5,000 100-53322-361-000 REPAIRS & MAINTENANCE 12 - 3,021 17 - - 5,000 2,000 16,763 30,614 31,140 21,858 5,040 12,356 39,391 31,391 100-53420-000-000 PUBLIC WORKS - STREET LIGHTING 100-53420-201-000 ELECTRIC/GAS 22,122 24,547 23,794 20,805 3,373 8,914 23,000 23,000 100-53420-353-000 GENERAL SUPPLIES 252 675 984 839 - - 1,000 1,000 22,374 25,223 24,778 21,644 3,373 8,914 24,000 24,000 100-53431-000-000 PUBLIC WORKS - SIDEWALK MAINTENANCE & REPLACEMENT 100-53431-353-000 GENERAL SUPPLIES - - 17 - - - 1,000 1,000 - - 17 - - - 1,000 1,000 100-53441-000-000 PUBLIC WORKS - STORM SEWER MAINTENANCE 100-53441-111-000 FULL-TIME WAGES 2,480 1,438 5,909 4,342 1,064 2,051 6,511 6,511 100-53441-112-000 FULL-TIME OVERTIME 45 - - - - - - - 100-53441-121-000 PART-TIME WAGES 42 - - - - - 100-53441-131-000 RETIREMEN T 164 98 409 302 77 148 477 477 100-53441-132-000 SOCIAL SECURITY 173 103 421 318 78 150 556 556 33 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53441-133-000 HEALTH 564 397 1,842 1,108 300 549 2,310 2,310 100-53441-134-000 DENTAL 33 21 123 62 17 31 139 139 100-53441-135-000 LIFE 11 8 10 4 1 2 11 11 100-53441-136-000 DISABILITY 15 9 23 16 5 9 25 25 100-53441-137-000 HSA 94 12 - - - 5 475 475 100-53441-140-000 VISION - 2 18 8 2 3 16 16 100-53441-200-000 OTHER CONTRACTED SERVICES 3,381 4,324 4,993 - - - 11,400 5,000 100-53441-201-000 ELECTRIC/GAS 1,241 985 778 - - - 1,200 1,200 100-53441-312-000 IT SUPPOR T 1,000 2,993 3,093 - - - 3,150 3,150 100-53441-361-000 REPAIRS & MAINTENANCE 3,911 361 6,155 - 508 508 5,000 5,000 13,115 10,751 23,812 6,161 2,051 3,456 31,270 24,870 100-53520-000-000 PUBLIC WORKS - PUBLIC TRANSPORTATION 100-53520-121-000 PART-TIME WAGES 9,991 4,615 10,831 15,106 389 3,367 15,282 15,282 100-53520-122-000 PART-TIME OVERTIME - - - - - - 100-53520-131-000 RETIREMEN T - - - - - - 100-53520-132-000 SOCIAL SECURITY 877 353 829 1,156 30 258 1,169 1,169 100-53520-133-000 HEALTH BENEFITS - - - - - - - - 100-53520-134-000 DENTAL BENEFITS - - - - - - - - 100-53520-135-000 LIFE BENEFITS - - - - - - - - 100-53520-136-000 DISABILITY BENEFITS - - - - - - - - 100-53520-142-000 RECRUITMENT/TESTING - - 502 72 - - 400 400 100-53520-200-000 OTHER CONTRACTED SERVICES 360 4,250 - 559 - 792 2,100 2,100 100-53520-301-000 GAS, OIL & FLUIDS 4,124 1,842 2,552 3,355 62 62 4,500 4,500 100-53520-351-000 MEDICAL/SAFETY SUPPLIES 47 - - - - - 75 75 100-53520-353-000 GENERAL SUPPLIES 370 - 665 1,756 - - 350 350 100-53520-363-000 VEHICLE MAINTENANCE & REPAIRS 3,274 1,122 405 629 - - 1,350 1,350 100-53520-408-000 MISCELLANEOUS - - 323 - - - 960 960 100-53520-511-000 INSURANCE 298 299 308 1,452 398 761 1,200 1,200 100-53520-512-000 WORKERS COMP 372 349 339 368 97 189 515 515 19,713 12,830 16,753 24,451 976 5,429 27,901 27,901 100-53620-000-000 PUBLIC WORKS -REFUSE AND GARBAGE COLLECTION 34 Village of Sister Bay 2027 Annual Budget 53000 Public Works 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-53620-208-000 GARBAGE 159,628 168,490 170,415 173,510 23,828 65,314 180,000 180,000 100-53620-353-000 GARBAGE RECEPTACLES - - 4,795 - - - - - 159,628 168,490 175,210 173,510 23,828 65,314 180,000 180,000 100-53635-000-000 PUBLIC WORKS - RECYCLING 100-53635-207-000 RECYCLING 24,138 28,732 33,744 33,535 4,415 12,848 35,000 35,000 24,138 28,732 33,744 33,535 4,415 12,848 35,000 35,000 100-53640-000-000 PUBLIC WORKS - WEED AND NUISANCE CONTROL 100-53640-200-000 OTHER CONTRACTED SERVICES - - - - - 300 8,500 8,500 100-53640-211-000 WEED CONTRO L 12,315 13,115 11,676 3,849 - 1,350 7,000 7,000 12,315 13,115 11,676 3,849 - 1,650 15,500 15,500 Total Public Works Expenditures 636,022 753,060 751,180 789,623 165,850 376,591 885,931 862,231 Wages 164,393 194,760 188,189 221,323 61,207 113,669 240,598 240,598 Benefits & Personnel 71,244 107,383 106,398 122,448 42,503 71,704 128,798 128,798 Services 304,101 331,335 339,134 347,869 45,382 135,220 377,000 376,300 Operating & Maintenance 83,121 104,333 103,633 83,993 13,425 49,167 119,105 96,105 Non-Operating 13,164 14,862 13,784 13,990 3,333 6,830 20,430 20,430 Capital Outlay - - - - - - - - 636,022 752,672 751,138 789,623 165,850 376,591 885,931 862,231 35 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-55110-000-000 CRE - LIBRARY 100-55110-111-000 FULL-TIME WAGES 1,150 1,262 1,061 809 53 80 1,628 1,628 100-55110-112-000 FULL-TIME OVERTIME WAGES 86 - 37 124 - - 100 100 100-55110-121-000 PART-TIME WAGES 302 454 169 227 80 80 165 165 100-55110-131-000 RETIREMEN T 80 86 76 66 4 6 119 119 100-55110-132-000 SOCIAL SECURITY 109 125 90 84 9 11 139 139 100-55110-133-000 HEALTH 238 317 350 381 116 125 577 577 100-55110-134-000 DENTAL 20 23 24 25 7 8 35 35 100-55110-135-000 LIFE 1 1 1 1 0 0 3 3 100-55110-136-000 DISABILITY 7 7 4 4 1 1 6 6 100-55110-137-000 HSA BENEFITS -LIBRARY 26 - - - - 119 119 100-55110-140-000 VISION - 4 4 4 1 1 4 4 100-55110-200-000 OTHER CONTRACTED SERVICES 37,892 42,476 39,229 41,817 9,672 20,144 41,888 41,888 100-55110-201-000 ELECTRIC/GAS - - - 1,783 996 84 1,600 1,600 100-55110-510-000 INSURANCE 1,744 1,900 2,109 2,109 2,000 2,000 39,886 44,781 42,788 47,224 13,049 22,650 48,383 48,383 100-55190-000-000 CRE - OTHER CULTURE & ORGANIZATIONS 100-55190-200-000 MISC OTHER CULTURE 973 2,000 15,394 568 - - 2,500 2,500 100-55191-000-000 HISTORICAL SOCIETY 30,000 5,000 5,000 15,000 15,000 15,000 15,000 15,000 100-55192-000-000 COASTAL BYWAYS 1,300 500 500 500 500 500 500 500 100-55198-000-000 SAIL DOOR COUNTY 10,000 10,000 10,000 10,000 32,273 7,500 20,894 16,068 25,500 25,500 28,000 28,000 100-55193-000-000 CRE - SBAA SUPPORT 100-55193-111-000 FULL-TIME WAGES 4,655 6,685 8,587 8,733 1,584 3,096 14,307 14,307 100-55193-112-000 FULL-TIME OVERTIME WAGES 4,606 4,486 2,941 945 - - 5,600 5,600 100-55193-113-000 COMP TIME - - - - - - - - 100-55193-121-000 PART-TIME WAGES 1,508 1,244 1,100 620 - - 1,000 1,000 100-55193-122-000 PART-TIME OVERTIME WAGES - 178 341 - - - - 351 100-55193-131-000 RETIREMEN T 531 760 795 673 114 223 720 720 100-55193-132-000 SOCIAL SECURITY 623 885 940 768 118 230 1,100 1,100 100-55193-133-000 HEALTH 1,195 3,441 2,680 1,565 374 699 3,000 3,000 100-55193-134-000 DENTAL 113 246 129 93 20 39 278 278 100-55193-135-000 LIFE 5 11 10 10 2 3 20 20 36 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-55193-136-000 DISABILITY 41 62 38 22 7 12 40 40 100-55193-137-000 HSA SBAA SUPPORT 60 - 19 0 0 - - 100-55193-140-000 VISION - 38 34 13 2 4 40 40 100-55193-145-000 EXPENSE ALLOWANCE 35 139 - - - - - - 100-55193-200-000 SUPPOR T 32,349 57,483 64,134 68,270 - 17,961 70,000 70,000 100-55193-208-000 GARBAGE 1,391 1,469 - 1,358 - - 1,500 1,500 100-55193-303-000 EQUIPMENT RENTA L 1,791 1,791 1,762 2,201 - - 2,000 2,000 100-55193-353-000 GENERAL SUPPLIES 82 201 197 187 - 59 200 200 100-55193-362-000 GROUNDS REPAIR & MAINTENANCE 29 435 - - - - 200 200 100-55193-401-000 CUSTODIAL SUPPLIES - - - - - - 300 300 48,954 79,612 83,688 85,476 2,221 22,327 100,305 100,656 100-55190-000-000 CRE - OTHER CULTURE & ORGANIZATIONS 100-55194-000-000 DOOR COUNTY HUMANE SOCIETY 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 100-55195-000-000 DOOR COUNTY SOIL & WATER 1,000 1,000 1,000 - - - - - 100-55196-000-000 YOUTH CENTER SUPPOR T (4,377) - - - - - - - 100-55197-000-000 NORTHERN DOOR CHILDREN'S CENTER 5,000 - - - 1,623 6,000 11,000 5,000 5,000 5,000 5,000 5,000 100-55200-000-000 CRE - PARKS 100-55200-111-000 FULL-TIME WAGES 45,703 57,854 85,636 72,531 9,702 28,127 104,005 104,005 100-55200-112-000 FULL-TIME OVERTIME WAGES 2,314 2,631 4,189 2,557 - 131 4,500 4,500 100-55200-113-000 COMP TIME 45 - 98 - - - - - 100-55200-114-000 UNWORKED WAGES 228 - - - - - - - 100-55200-121-000 PART-TIME WAGES 7,301 6,695 7,128 9,397 383 988 789 2,035 100-55200-131-000 RETIREMEN T 3,128 4,120 6,205 5,174 697 2,033 7,601 7,601 100-55200-132-000 SOCIAL SECURITY 3,977 4,764 6,952 6,223 756 2,176 8,767 8,767 100-55200-133-000 HEALTH 7,430 17,265 27,649 20,064 2,207 6,774 34,648 34,648 100-55200-134-000 DENTAL 684 1,259 1,865 1,183 117 382 2,101 2,101 100-55200-135-000 LIFE 36 63 85 111 9 23 227 227 100-55200-136-000 DISABILITY 244 547 330 247 39 99 398 398 100-55200-137-000 HSA 1536.31 704 - 330 1 1 7,125 7,125 100-55200-140-000 VISION 0 191 293 159 12 40 241 241 37 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-55200-200-000 OTHER CONTRACTED SERVICES 4,341 10,867 14,924 12,500 - 5,338 12,500 12,500 100-55200-201-000 ELECTRIC/GAS 1,503 1,960 1,946 1,962 2,148 4,203 2,250 2,250 100-55200-202-000 WATER/SEWER/STORM 4,008 4,255 4,300 4,512 - 1,106 4,000 4,000 100-55200-205-000 INTERNE T - 60 407 100-55200-312-000 IT SUPPOR T 132 - - - - - - - 100-55200-331-000 MEMBERSHIPS/DUES - 480 - 208 - - 500 - 100-55200-333-000 CONFERENCES/MEETINGS - 475 - - - - 1,000 1,000 100-55200-351-000 MEDICAL/SAFETY SUPPLIES - 547 33 - - - - - 100-55200-352-000 MINOR EQUIPMENT AND TOOL 2,687 1,809 663 1,882 - 189 2,000 2,000 100-55200-353-000 GENERAL SUPPLIES 1,619 11,178 5,785 14,000 187 2,093 6,500 4,000 100-55200-355-000 MEMORIALS SUPPLIES 241 961 145 1,159 - 593 4,000 20,000 100-55200-358-000 FLOWER POTS 4,340 4,058 5,448 4,435 - 894 5,500 5,500 100-55200-361-000 REPAIRS AND MAINTENANCE 4,488 7,124 14,326 22,999 - 3,346 18,000 5,000 100-55200-362-000 GROUNDS MAINTENANCE 5,260 11,616 10,672 7,824 2,770 3,022 5,000 5,000 100-55200-369-000 EQUIPMENT MAINTENANCE - - 302 - 275 1,500 1,500 100-55200-402-000 CHEMICALS 44 20 - - - - 100 100 101,291 151,442 198,671 189,760 19,088 62,240 233,252 234,498 100-55201-000-000 CRE - DOG PARK 100-55201-200-000 OTHER CONTRACTED SERVICES 1,270 1,210 1,320 1,245 375 750 1,320 1,320 100-55201-202-000 WATER/SEWER 199 205 205 246 - 39 275 275 100-55201-353-000 GENERAL SUPPLIES 626 419 489 - - - 500 500 100-55201-362-000 GROUNDS MAINTENANCE - - - - - - - - 2,095 1,834 2,014 1,491 375 789 2,095 2,095 38 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-55202-000-000 CRE - WATERFRONT PARK 100-55202-200-000 OTHER CONTRACTED SERVICES - 4,679 - - - - - - 100-55202-353-000 GENERAL SUPPLIES 1,067 1,087 174 - - - - - 100-55202-362-000 GROUNDS MAINTENANCE 1,870 20,016 - - - - - - 2,937 25,782 174 - - - - - 100-55203-000-000 CRE - PAVILION 100-55203-366-000 BUILDING MAINTENANCE - - - - - - - - - - - - - - - 100-55204-000-000 CRE - SLEDDING HILL 100-55204-392-000 MISCELLANEOUS - - - - - - - - - - - - - - - 100-55300-000-000 CRE -RECREATION PROGRAMS & EVENTS 100-55300-111-000 FULL-TIME WAGES - 835 570 129 - - 651 651 100-55300-112-000 FT OT WAGES 109 (114) - - 100-55300-121-000 PART-TIME WAGES - - - - - - 100-55300-131-000 RETIREMEN T - 57 47 1 - - 48 48 100-55300-132-000 SOCIAL SECURITY - 61 45 0 - - 56 56 100-55300-133-000 HEALTH - 145 291 59 - - 231 231 100-55300-134-000 DENTAL - 11 18 4 - - 14 14 100-55300-135-000 LIFE - 0 1 0 - - 1 1 100-55300-136-000 DISABILITY - 1 3 1 - - 2 2 100-55300-137-000 HSA - 114 - - - 48 48 100-55300-140-000 VISION - 2 3 1 - - 2 2 100-55300-144-000 MILEAGE - - 410 557 - 460 750 750 100-55300-145-000 EXPENSE ALLOWANCE - 55 80 186 - - 600 600 100-55300-200-000 CONTRACTED SERVICES - 2,387 - - - - - - 100-55300-358-000 FIREWORKS - 6,893 8,583 6,068 135 14,814 9,000 9,000 100-55300-392-000 MISCELLANEOUS 9,214 282 206 - - - 200 200 9,214 10,728 10,480 6,890 135 15,273 11,603 11,603 39 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-55400-000-000 CRE - SPORTS COMPLEX/RECREATION FACILITIES 100-55400-111-000 FULL-TIME WAGES 15,733 17,532 14,437 12,272 2,644 5,456 19,534 19,534 100-55400-112-000 FULL-TIME OVERTIME WAGES 265 162 346 618 - 111 188 188 100-55400-121-000 PART-TIME WAGES 3,090 5,303 6,323 6,385 206 923 2,101 2,101 100-55400-131-000 RETIREMEN T 1,027 1,203 1,020 858 190 401 1,430 1,430 100-55400-132-000 SOCIAL SECURITY 1,369 1,637 1,544 1,427 208 476 1,668 1,668 100-55400-133-000 HEALTH 2,380 5,311 4,696 3,639 827 1,658 6,930 6,930 100-55400-134-000 DENTAL 224 381 348 221 49 101 417 417 100-55400-135-000 LIFE 12 14 14 11 3 6 33 33 100-55400-136-000 DISABILITY 90 178 56 43 11 22 75 75 100-55400-137-000 HSA 72 - 190 55 - - 1,425 1,425 100-55400-140-000 VISION - 57 56 31 5 11 47 47 100-55400-200-000 OTHER CONTRACTED SERVICES 540 48 1,007 2,527 - 1,083 9,300 9,300 100-55400-201-000 ELECTRIC/GAS 7,316 6,210 6,828 7,317 7,409 9,948 7,500 7,500 100-55400-202-000 WATER/SEWER/STORM 10,501 8,416 7,629 9,667 - 809 10,000 10,000 100-55400-203-000 PHONE 326 391 443 419 31 125 400 400 100-55400-205-000 INTERNE T 380 380 100-55400-351-000 MEDICAL & SAFETY 69 76 - - 100-55400-352-000 MINOR EQUIPMEN T 557 851 - 34 - - 1,000 1,000 100-55400-353-000 GENERAL SUPPLIES 768 260 809 1,282 - 127 1,500 1,500 100-55400-361-000 REPAIRS & MAINTENANCE 2,206 5,534 4,032 276 - 1,115 5,000 5,000 100-55400-362-000 GROUNDS MAINTENANCE 2,086 3,279 9,645 4,786 1,848 7,890 5,000 5,000 100-55400-366-000 BUILDING MAINTENANCE 2,810 572 18 - - - 2,000 2,000 51,373 57,339 59,509 51,945 13,812 30,639 75,548 75,548 100-55403-000-000 CRE - BIKE TRAIL 100-55403-201-000 ELECTRIC 1,373 1,624 2,047 2,065 160 1,030 2,000 2,000 100-55403-353-000 GENERAL SUPPLIES 185 - - - - - 500 500 100-55403-361-000 REPAIRS AND MAINTENANCE - - - - - - 2,500 2,500 1,558 1,624 2,047 2,065 160 1,030 5,000 5,000 40 Village of Sister Bay 2027 Annual Budget 55000 Culture, Recreation & Education 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget Total Other Culture & Recreation Expenditures 291,202 386,642 431,265 405,920 79,340 185,449 509,186 510,784 Wages 86,986 105,321 133,072 115,233 14,653 38,993 154,568 156,166 Benefits & Personnel 25,209 44,252 57,488 44,310 5,907 16,024 81,085 81,085 Services 103,983 145,681 159,405 156,257 21,231 63,408 167,033 167,033 Operating & Maintenance 42,101 79,887 63,056 67,720 4,940 34,416 74,000 74,000 Non-Operating 32,923 11,500 18,244 22,400 32,609 32,609 32,500 32,500 Capital Outlay - - - - - - - - 291,202 386,642 431,265 405,920 79,340 185,449 509,186 510,784 41 Village of Sister Bay 2027 Annual Budget 56000 Conservation & Development 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-56110-000-000 FORESTRY 100-56110-111-000 FULL-TIME WAGES - 6,652 123 771 468 873 1,628 1,628 100-56110-121-000 PART-TIME WAGES - 632 128 - - - 280 280 100-56110-131-000 RETIREMENT - 452 9 54 34 63 119 119 100-56110-132-000 SOCIAL SECURITY - 512 - 56 34 64 139 139 100-56110-133-000 HEALTH - 1,956 - 222 132 231 577 577 100-56110-134-000 DENTAL - 136 - 13 7 13 35 35 100-56110-135-000 LIFE - 5 - 1 1 1 3 3 100-56110-136-000 DISABILITY - 38 - 3 2 4 6 6 100-56110-140-000 VISION - 19 - 2 1 1 4 4 100-56110-200-000 CONTRACTED SERVICES - 35 14,396 - - - 5,000 5,000 - 10,438 14,656 1,121 679 1,251 7,791 7,791 100-56200-000-000 ENVIRONMENTAL PROTECTION - GREEN TIER 100-56200-144-000 MILEAGE - - - - - - 250 250 100-56200-200-000 SERVICES & GENERAL SUPPORT - - - - - - 1,000 1,000 100-56200-311-000 WEBSITE - - 23 - - 23 250 250 100-56200-325-000 ADVERTISING & NOTICES - - 448 495 - - 750 750 100-56200-332-000 EDUCATION - - - - - - 150 150 100-56200-353-000 GENERAL SUPPLIES - - - - - 180 100 100 - - 471 495 - 203 2,500 2,500 100-56300-000-000 PLANNING 100-56300-121-000 PART-TIME WAGES 725 - - - - - - - 100-56300-132-000 SOCIAL SECURITY 55 - - - - - - - 100-56300-200-000 CONTRACTED SERVICES 438 - 14,396 13,226 - - 37,800 37,800 1,218 - 14,396 13,226 - - 37,800 37,800 100-56400-000-000 ZONING 100-56400-111-000 FULL-TIME WAGES - - 32,764 80,658 11,620 21,535 46,991 46,991 100-56400-112-000 FULL-TIME WAGES OT 829 - - 100-56400-114-000 UNWORKED WAGES - - - 1,888 435 611 100-56400-121-000 PART-TIME WAGES 725 - - 19,575 1,105 8,692 19,776 19,776 100-56400-131-000 RETIREMENT - - 3,106 6,737 868 1,594 3,213 3,213 100-56400-132-000 SOCIAL SECURITY 55 - 3,444 8,138 1,006 2,364 3,413 3,413 100-56400-133-000 HEALTH - - 3,215 6,376 2,475 4,183 6,842 6,842 100-56400-134-000 DENTAL - - 206 369 142 240 390 390 100-56400-135-000 LIFE - - 222 422 29 50 180 180 100-56400-136-000 DISABILITY - - 293 447 47 82 126 126 100-56400-137-000 HSA - - 1,678 3,737 449 746 1,188 1,188 100-56400-140-000 VISION - - 26 42 19 31 51 51 100-56400-142-000 RECRUITMENT - - 344 - - - 500 500 100-56400-143-000 RECOGNITION - - - 240 - - 450 450 100-56400-144-000 MILEAGE - - - 116 30 50 500 500 100-56400-200-000 CONTRACTED SERVICES 8,283 - 1,160 - - - - - 100-56400-204-000 CELL PHONE - - - 551 199 440 1,500 1,500 100-56400-209-000 LEGAL - - - - 2,453 2,835 5,000 5,000 100-56400-310-000 COMPUTER SOFTWARE/HARDWARE - - 25,290 4,980 - 4,980 8,000 8,000 100-56400-312-000 IT SUPPORT - - 578 99 - - 500 500 100-56400-321-000 OFFICE SUPPLIES - - 3,522 1,337 99 719 4,000 4,000 100-56400-322-000 POSTAGE - - 1,811 2,831 186 298 3,500 3,500 100-56400-324-000 PRINTING & COPYING - - 1,258 108 - 277 1,500 1,500 100-56400-325-000 PUBLIC NOTICES - - 242 718 301 464 1,000 1,000 100-56400-331-000 MEMBERSHIP DUES - - - - - - 500 500 100-56400-332-000 EDUCATION/TRAINING - - 103 150 - 260 500 500 100-56400-333-000 CONFERENCES/MEETINGS - - - - - - 500 500 100-56400-512-000 WORKERS COMPENSATION - - 120 96 6 12 701 701 9,063 - 79,384 140,446 21,471 50,464 110,821 110,821 42 Village of Sister Bay 2027 Annual Budget 56000 Conservation & Development 12/31/2022 12/31/2023 12/31/2024 12/31/2025 3/31/2026 6/30/2026 2026 2027 Account Description Actual Actual Actual Actual Actual Actual Budget Budget 100-56600-000-000 DEVELOPMENT - URBAN DEVELOPMENT 100-56600-200-000 OTHER CONTRACTED SERVICES 592 143,764 1,000 4,044 6,500 10,152 25,000 25,000 592 143,764 1,000 4,044 6,500 10,152 25,000 25,000 100-56700-000-000 DEVELOPMENT - ECONOMIC DEVELOPMENT & TOURISM 100-56700-200-000 OTHER CONTRACTED SERVICES 5,899 15,280 24,536 2,765 - - 10,000 10,000 100-56701-000-000 INFORMATION BOOTH 2,015 1,988 1,647 1,882 209 694 2,000 2,000 100-56702-000-000 TOURISM ZONE CHARGES 35,724 50,959 51,814 65,228 42,059 42,059 65,000 65,000 100-56703-000-000 DCEDC 5,000 5,000 3,777 - - - 3,777 3,777 100-56705-000-000 BAY LAKES REGIONAL PLANNING 2,689 3,239 4,386 4,386 4,326 4,326 4,386 4,386 51,327 76,465 86,160 74,260 46,594 47,079 85,163 85,163 Tot al Conservation & Development Expenditures 62,200 230,668 196,067 233,591 75,244 109,149 269,075 269,075 Wages 1,450 7,284 33,016 103,721 13,629 31,712 68,675 68,675 Benefits & Personnel 111 3,119 12,544 26,974 5,277 9,718 17,986 17,986 Services 15,211 159,079 55,487 20,586 9,152 13,427 85,300 85,300 Operating & Maintenance - - 33,276 10,718 587 7,201 21,250 21,250 Non-Operating 45,428 61,186 61,745 71,592 46,600 47,091 75,864 75,864 Total Conservation & Development Expenditures 62,200 230,668 196,067 233,591 75,244 109,149 269,075 269,075 43 Page 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: Sports Complex Facility Reservation Policy Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File BACKGROUND INFORMATION The Village of Sister Bay has contracted with Northern Door Sports and Recreation (NDSR) to implement an online reservation system for sports complex facilities. The online rental reservation platform is now being configured and is expected to streamline public access to reservable courts, fields, and recreational amenities. As part of aligning Village policies with the online reservation process, NDSR has drafted a Sports Complex Facility Reservation Policy for review and approval by the Parks, Property, and Streets Committee. The proposed policy is intended to replace the existing Sports Complex Pickleball Policy, which currently governs reservations for pickleball and tennis courts. NDSR has also submitted a Sports Facilities Club Reservation Form designed for recurring, seasonal reservations by non-profit organizations. Both documents are provided for committee consideration. SUMMARY OF POLICY The proposed Sports Complex Facility Reservation Policy establishes a system‑wide framework for managing reservations at the Sister Bay Sports Complex. It introduces standardized fees and time limits for each facility, outlines procedures for both individual and organized club reservations, and requires that all public reservations be made online through the new NDSR system. The policy also sets expectations for walk ‑up play, clarifies proof ‑of‑reservation requirements, and defines a no ‑cancellation/no‑refund rule except in cases where the Village cancels due to maintenance, weather, or special events. Overall, the policy replaces the pickleball‑specific model with a comprehensive approach that ensures consistency, fairness, and alignment with the upcoming online reservation platform. 44 Page 2 The current pickleball policy focuses narrowly on tennis and pickleball court reservations and mentions a “dedicated reservation form,” which does not actually exist or is duplicative. NDSR recommends a single system-wide policy because: • The online reservation platform will serve all facilities. • It ensures consistency in fee schedules, durations, and reservation requirements. • It eliminates fragmented policies and improves public clarity. As noted by staff, tennis/pickleball courts, the picnic shelter, and the ice rink are logical first facilities for inclusion in the online system, while soccer and baseball field reservations may continue under traditional team-season approval processes. RECOMMENDATION Village Staff recommends the Parks, Property, and Streets Committee review and consider approval of the Sports Complex Facility Reservation Policy and Reservation Form drafted by NDSR. If the Parks Committee were in favor of this action, the following motion could be made: “Motion to approve the Sports Complex Facility Reservation Policy and the Sports Facilities Club Reservation Form as presented, replacing the existing Sports Complex Pickleball Policy, and to authorize Northern Door Sports and Recreation (NDSR) and Village staff to proceed with implementing the policy within the new online reservation system.” ATTACHMENTS 1. VSB Court Reservations Policy 2. VSB Sports Facilities Club Reservation Form 45 Village of Sister Bay Sports Complex Facility Reservation Policy The Village of Sister Bay reserves the right to manage court and field reservation timeslots and availability to ensure fair access for all users. The Parks, Property & Streets Committee may adjust designated reservation periods based on demand, seasonal needs, or special events. Sports Complex Location: 2155 Autumn Court, Sister Bay WI 54234 Fee Schedule (as of 6/4/2026) Facility Fee Occurrence Tennis Court $10 Per Hour, Limit 2 Hours (1, 2 hour slots, up to 4 players) Pickleball Court $10 Per Hour, Limit 2 Hours (1, 2 hour slots, up to 4 players) Soccer Field $20 Per Hour, Limit 4 Hours (1, 2, 4 hour slots) Baseball Diamond $20 Per Hour, Limit 4 Hours (1, 2, 4 hour slots) Picnic Shelter $20 Per Hour, Limit 4 Hours (1, 2, 4 hour slots) Ice Rink Building $25 Per Hour, Limit 8 Hours (2, 4, 8 hour slots) The Village may open or limit reservable slots during peak periods or as determined by the Parks, Property & Streets Committee. 1. Official Club Reservations (Dedicated Seasonal Play) Official clubs that wish to reserve recurring weekly court or field time for a full season must: • Be a registered non-profit organization. • Be approved and recognized by the Village of Sister Bay. • Submit a reservation application annually by April 1st of the current year. • Provide proof of organized club status and liability insurance Application Process: Clubs must complete the official Sports Facilities Club Reservation Form and receive approval from the Parks, Property & Streets Committee. 2. Individual and Group Reservations (High Demand Hours) During periods of high demand, the Village may designate specific timeslots as reservable by individuals or groups. • Reservations can be made by individuals or small groups for durations of time as designated by the Village. Payment must be made at the time of reservation. Reservations must be made online. • The Village may open or limit reservable slots during peak periods or as determined by the Parks, Property & Streets Committee. • Reservations can be made up to 7 days in advance , but must be booked with at least 24 hours lead time. Same-day reservations are not permitted. • A maximum of two facility reservations per individual per week is permitted. 46 Reservations must be made online . Online account required. For assistance in making an online reservation contact Northern Door Sports and Recreation at 920-633-8022 or visit the office location at 10464 Highway 57, Sister Bay WI 54234. 3. Walk-Up Play, and Usage Rules • Walk-up play is allowed on all courts or fields at any time when they are not actively reserved and in use. • Reservation holders must be present and ready to play at the start of their reserved time slot and provide proof of reservation (digital confirmation, printed receipt, or Village-issued verification) upon request. • If a reservation holder arrives late, no accommodation will be made. The court or field will remain available for walk-up play until the reservation holder arrives and provides valid proof of reservation. Walk-up players must vacate the court or field once the reservation holder presents proof of their reservation. • At the end of the reserved time slot , the reservation holders must vacate the court or field if walk-up players are waiting to use it. • Unreserved courts or fields at any time are available for first-come, first-served drop-in play. 4. Reservation Cancellation and Refund Policy • There is no cancellation process for reservations. • If you cannot use your reserved time, you will be considered a no-show. • No refunds will be issued for no-shows or unused reservation time. Reservations may be canceled by the Village with reasonable notice in cases of maintenance, weather, or special events. In this instance, refunds will be issued. If nets, lines, fencing or other facility structures need to be addressed for maintenance and/or repair contact Sister Bay Village Parks at 920-421-3200. 47 VILLAGE OF SISTER BAY NON-PROFIT SPORTS FACILITY RESERVATION APPLICATION Must be submitted by April 1st of current year • Proof of 501(c)(3) & insurance required REQUIREMENTS: Attach current 501(c)(3) letter + Certificate of Liability Insurance ($1M+ naming municipality additional insured). Payments for seasonal recurring reservations must be made in full on or before the first date of play. SECTION 1: NON-PROFIT ORGANIZATION Legal Org Name: EIN / Tax ID: Contact Name: Title: Org. Address: Email: Phone: SECTION 2: RECURRING SEASONAL FACILITY RESERVATION REQUEST Season Start Date: ______________________________ Season End Date: ______________________________ Day & Time (include setup/cleanup): Weekday Start Time End Time Facility Requested (i.e. tennis/pickleball) and Quantity Liability Insurance Certificate Attached? ☐ Yes (required for approval) ☐ Will provide if approved SECTION 4: CERTIFICATION & AUTHORIZED SIGNATURE By signing, applicant certifies: (1) Organization is a valid non-profit. (2) Information is accurate. (3) Will comply with all facility rules, leave space clean, and be responsible for any damage. (4) Required insurance will be provided. (5) Municipality may cancel/modify for conflicts, maintenance, or policy. (6) This is a request only — approval does not guarantee specific courts/times until confirmed in writing or via booking system. Authorized Signature: ________________________________ Date: __________ Printed Name & Title: ___________________________ SUBMIT TO: Village of Sister Bay Administrative Office • Email: administrator@sisterbaywi.gov This form may be used alongside other online reservation systems for actual court booking after approval. MUNICIPAL USE ONLY: Received: ________ Staff: ________ Approved: ☐ Yes ☐ No ☐ Pending Fee/Waiver: $________ Notes: _________________________________________________ Form Rev. 2026.06 | Village of Sister Bay 48 Page 1 STAFF REPORT Date: August 3, 2026 To: Parks, Property and Streets Committee Re: Donation Proposal; Sister Bay Lion’s Club Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File OVERVIEW The Sister Bay Lions Club has submitted a proposal to donate funds for the purchase and installation of a new flagpole on Village property near Waterfront Park, located behind the Village Hall. The proposed flagpole would be either 35 feet or 40 feet in height. BACKGROUND Village code identifies 35 feet as the standard allowable height for structures. Installation of a 40-foot flagpole would require additional review or action by the Village to ensure compliance with local regulations. The Lions Club has also expressed inte rest in potentially placing a commemorative plaque at the site and may seek the Village’s assistance with landscaping improvements in the future. Included with this staff report are: 1. The proposal submitted by the Sister Bay Lions Club 2. A cost estimate for the flagpole purchase and installation 3. A map showing the general location of the proposed flagpole The donation would enhance the Village’s public spaces and provide a patriotic amenity in a highly visible location near the waterfront. Installation of a 35 -foot flagpole would allow the project to move forward without requiring additional procedural step s related to height allowances in the Village’s code. A 40-foot pole remains possible but would introduce regulatory complications and potentially delay installation. The Lions Club’s interest in a future plaque and landscaping assistance can be managed through standard review processes at a later date. 49 Page 2 RECOMMENDATION Village Staff recommends that the Parks Committee recommend acceptance of the donation to the Village Board. Staff further recommend supporting a 35-foot flagpole to ensure compliance with Village code and to streamline approval and installation. If the Parks Committee were in favor of this action, the following motion could be made: “I move to recommend that the Village Board accept the Sister Bay Lions Club’s donation for the purchase and installation of a new flagpole near Waterfront Park behind the Village Hall, with the flagpole to be 35 feet in height to remain consistent with Village code, and to acknowledge that any future requests related to plaques or landscaping will be reviewed through standard Village processes.” 50 7/7/2026 Village of Sister Bay 2383 Maple Drive Sister Bay, WI 54234 SISTER BAY LIONS CLUB P~O~ BOX et SISTER BAY, WI 54284 Village of Sister Bay Representatives: The Sister Bay Lions Club, founded in 1952, has proudly served the Village of Sister Bay for more than 70 years. Since our chartering, members have remained dedicated to supporting projects that improve the quality of life for the Sister Bay community. Community service has always been central to our mission and legacy. In continuing that tradition, the Sister Bay Lions Club would like to offer a donation to the Village of Sister Bay for the purchase and installation of a new flagpole on Village property. We would also be pleased to assist in facilitating the installation. The proposed flagpole would be either 35 or 40 feet in height, with the final location to be determined in coordination with the Village. Ideally, the flagpole would be placed near the waterfront behind the Village Hall, where it could serve as a visible and respectful landmark for all who visit the area. We kindly ask for the Village's consideration of this project and for your acceptance of our donation. The Sister Bay Lions Club values its partnership with the Village and looks forward to continuing its long­ standing commitment to meaningful community enhancements. Thank you for your time and consideration. We would be happy to discuss details or answer any questions at your convenience. Dick Staver Sister Bay Lions Club 51 flymeflag.com 2190 S. Ashland Ave, Ste C Gre·en Bay, WI 54304 920.435.3524 custom@flymeflag.com Name / Address Sister Bay Lions Club PO Box81 Sister Bay. WI 54234 Item Description EDE-ECX40CL 320205 - ECX40 Clear Anodized Aluminum 40' External Halyard 2-Piece Flagpole {7' Bose); 7" Flash Collar. 5/16" Poly Rope; 122 mph without -·· · - · ~ag,_9) mph with o 8'_x 12' flag flying CON-GB8 8" Gold Boll (Included) . INSTALL/COMM Installation EDE-ESSZ • 3-1 /2" Nickel-Plated Zinc Swivel Snap EDE-EVCG Gray\/!nyl Snap ~ovElr _ - - SCH~N 8X12 ' 8' X 12' U.S. Nylon Flag . SCH-WI SX8 5' X 8' Wisconsin Rag EDE-350043 Cleat Cover Box with Cylinder lock - Siiver JYB-899 XI Disc Solar Flagpole Down Light (266 led) - White POL-EXTENSION ·Flagpole Topper/ Solar Light Extension Note: Please provide the Tax Exempt Certificate to have tax removed from the final invoice. Quotes ore valid for 30 days. Estimate Quote Number Date Ship To Sister Bay Lions Club Across from: l 0698 N. Bay Shore Dr. Sister Boy, WI 54234 5133 Qty Price Each l 5.110.00 1 0.00 1 5,400.00 2 5.00 2 3.80 l 199.00 1 125.00 l 21'.ioo 1 169.00 1 20.00 Subtotal Sales Tax (5.5%) Total 6/12/2026 Amount • 5, 110.00T 0.00T 5.400.00T 10.00T 7.60T 199.00 125.00 212.00T 169.00T 20.0ClT (_ $11,252.60 $601.07 $11,853.67 52 Public Sister Bay Administrative Layers Microsoft | Vantor Powered by Esri Basemaps Open map Map layers 6 Add layer Legend Measure Sketch Save 53 1 Mill Rd Triangle Questions (5.g) From: Erik Linczmaier <erik.linczmaier@sisterbaywi.gov> Sent: Wednesday, July 29, 2026 2:37 PM To: Sarah Bertges Cc: Ben Andrews Subject: Mill Rd Triangle Questions Hi Sarah, Jennifer from REL reach out to me today asking a couple of questions. • What is the anticipated timeline for demolition of the administrative building? • Can you confirm the Village would like all existing overhead utilities buried? • Is the Village interested in including street lighting as part of this project? On Mill Road, we included limited lighting to replace the existing lights mounted on utility poles and to improve pedestrian safety. When you have a moment could you look back at the minutes to try and find the answers to these questions. The last question will more than likely have to go and be presented to the parks committee unless you find something that otherwise. Thanks 54 Page 1 PARKS & STREETS DIRECTOR’S REPORT Date: August 3, 2026 OPERATIONS UPDATES Cold Patching: • Staff completed filling potholes throughout the Village. Shouldering: • Staff started to fill in low spots along roadway edge. Freedom Fest: • Staff set up and disassembled the firework trailer. • Staff work hard over that weekend to keep the Parks looking great. Infrastructure- Seismic shift: • Infrastructure on the hill located near Gateway Park has been shifting and moving a lot this summer year. • This Infrastructure includes Gateway Dr south bound lane on top of the hill with its adjacent curb. The sidewalk on the west side of Hwy 42 near 2380 S Bay shore Dr with its adjacent curb. • I have reached out to Skyler from Stantec to gain a better understanding of what may be occurring. o Refer to Figure (s) 1- Infrastructure; Seismic Shift for Visual Paint striping: • Bay Strip has completed all but one section they were hired to perform. • The intersection of Country Walk Dr and Hwy 42 should be done soon. 55 OPERATIONS UPDATES (CONT.): Burr Oak in Distress: • The second closest Burr Oak near the boathouse along the Marina’s walkway has been showing signs of stress. I reached out to the DNR for help. They believe the tree is experiencing Chlorosis. Chlorosis is a common nutritional disorder. Soil testing is needed to see what nutrients are lacking. o Refer to Figure (s) 2- Burr oak in Distress o Refer to Document (s) 1- Chlorosis Village Sign painting: • Peninsula Painting has begun working on the signs. • They have completed the Marinas and Sports Complex sign and will be starting work on the Welcome Sign and Waterfront Park Sign. o Refer to Figure (s) 3- Village Sign painting PROJECT AND PROGRAM UPDATES Waterfront Gazebo Stone bench and counter: • The miscommunication that occurred between the contractor that was hired to construct the bench and countertop resulted in the project being delayed. • Staff will be reaching out to Franke Masonry to see if this company can be brought on board to take on the project. 56 REPORT FIGURES Figure (s) 1- Infrastructure; Seismic Shift for Visual 57 Figure (s) 2- Burr oak in Distress 58 Figure (s) 3- Village Sign painting 59 REPORT DOCUMENT Document (s) 1- Chlorosis For more information on chlorosis: Contact the University of Wisconsin Plant Disease Diagnostics Clinic (PDDC) at 608-262-2863 or pddc@wisc.edu . Chlorosis Brian Hudelson, UW-Madison Plant Pathology What is chlorosis? Chlorosis is a common nutritional disorder of many woody ornamentals in Wisconsin, particularly in the southern and eastern parts of the state. Pin oaks are most commonly affected by chlorosis, although many other trees and shrubs (e.g., white oaks, red maples, white pines and rhododendrons) are also very susceptible. What does chlorosis look like? Symptoms of chlorosis are easy to distinguish from those of other diseases. Affected leaves turn yellow, except for the veins, which remain green. In severe cases, foliage may turn brown and die. Symptoms can occur on isolated branches, or over an entire tree. What causes chlorosis? Chlorosis occurs when a tree or shrub is lacking certain micronutrients, in many cases iron or manganese. Lack of micronutrients in a tree may reflect a lack of these nutrients in the soil due to poor fertility. Often however, there are sufficient micronutrients, but they cannot be absorbed by a plant’s roots. Poor absorption of micronutrients is common in Wisconsin because of the high pH (alkalinity) of many soils. How do I save a tree or shrub with chlorosis? Chlorosis is rarely fatal and can be treated. For treatments to be effective, you must determine the exact cause of the chlorosis. Have the soil around an affected plant tested for micronutrients and for pH prior to applying any treatment. If the soil test indicates a lack of specific micronutrients, fertilize with these micronutrients. For example, chelated iron compounds can be used to increase the amount of iron in soil. If the soil test indicates a high soil pH, lower the pH by applying sulfur or ammonium sulfate. See University of Wisconsin Garden Facts XHT1151, Reducing Soil pH, for details. Contact your county Extension agent for information on soil testing and for tips on a treatment once you have determined the specific cause of your chlorosis problem. How do I avoid problems with chlorosis in the future? Plant trees and shrubs that are less susceptible to chlorosis. Also, make sure your trees and shrubs receive sufficient water (approximately one inch per week), as this will help plants with micronutrient uptake. During dry periods, use a drip hose or soaker hose to apply supplemental water. Remove turf from around the bases of trees and shrubs out to at least the drip lines, and apply shredded hardwood, pine or cedar mulch in these areas to help maintain soil moisture. On heavy clay soils, use one to two inches of mulch. On other soils, use three to four inches of mulch. Be sure to keep mulch four inches from the trunks of trees. If you decide to plant susceptible trees or shrubs, watch them closely for the yellowing characteristic of chlorosis, and apply corrective treatments as soon as symptoms appear. Treatments should always be based on the results of soil micronutrient and pH tests. © 1999-2026 by the Board of Regents of the University of Wisconsin System doing business as the Division of Extension of the University of Wisconsin -Madison. An EEO/Affirmative Action employer, University of Wisconsin-Madison provides equal opportunities in employment and programming, including Title IX and ADA requirements. This document can be provided in an alternative format by calling Brian Hudelson at 608-262-2863 (711 for Wisconsin Relay). References to pest icide products in this publication are for your convenience and are not an endorsement or crit icism of one product over similar products. You are responsible for using pesticides according to the manuf act urer’s current label directions. Follow directions exactly to protect the environment and people from pesticide exposure Provided to you by: UW Plant Disease Facts Yellowing of foliage characteristic of chlorosis. 60