Finance Committee Meeting — Minutes

1 FINANCE COMMITTEE MEETING MINUTES 1 Monday, July 13, 2026, Immediately following the adjournment of the 2 Joint Meeting of the Finance Committee and Village Board 3 Approved 4 5 1. Call to Order 6 The Finance Committee Meeting was called to order on Monday July 13, 2026, at 12:21 PM at the Sister 7 Bay Liberty Grove Fire Station, 2258 Mill Road, Sister Bay, WI. 8 9 2. Roll Call 10 Present: Chairperson Brigid White, Terry Kelly, Louise Howson, and Mike Laszkiewicz. Andy Woerfel 11 excused. 12 13 Others: Administrator Ben Andrews, Administrative Assistant Sarah Bertges, Financial Specialist/Treasurer 14 Vlad Gannik 15 16 3. Approve Agenda 17 Motion to approve the agenda was made by Kelly and seconded by Laszkiewicz. Motion carried — all ayes. 18 19 4. Approve Meeting Minutes 20 a. June 8, 2026; Regular Meeting 21 Motion to approve the June 8, 2026 regular meeting minutes as presented was made by Kelly and 22 seconded by Laszkiewicz. Motion carried — all ayes. 23 24 5. Discussion/Action Items 25 a. Budgeting Software Discussion 26 Andrews presented an update on the ClearGov budgeting software proposal, including a revised January 27 1, 2027 contract. Staff reported that a live Caselle API integration would cost an additional $1,200 28 annually, while ClearGov advised that most clients use a manual import/export process at no added cost. 29 30 The committee discussed implementation timing, subscription fees, and the respective roles of Caselle 31 and ClearGov. Andrews indicated he would lead implementation, with the software expected to be fully 32 utilized for the 2028 budget process. 33 34 Motion to recommend to the Village Board approval of the ClearGov budgeting software agreement with 35 a January 1, 2027 implementation start date, under the contract terms as presented, was made by 36 Laszkiewicz and seconded by Kelly. Motion carried — all ayes. 37 38 b. TIF Assistance Policy 39 Andrews reviewed revisions to the TIF Assistance Policy, including requiring a letter of credit, reducing the 40 application deposit to $1,000, and establishing a discretionary $5,000 professional services escrow. The 41 committee confirmed the application review process and requested Village Attorney review the "but for" 42 test language before Board consideration. 43 44 Motion to accept the TIF Assistance Policy as presented and forward it to legal counsel for review prior to 45 Village Board adoption was made by Kelly and seconded by Laszkiewicz. Motion carried — all ayes. 46 Minutes of the July 13, 2026, Meeting of the Finance Committee - Approved 2 Action Item: Andrews to transmit the TIF Assistance Policy to Village Attorney for review, with specific 1 attention to the enforceability of the "but for" test language. 2 3 c. 2027 CIP: Preliminary Review and Discussion 4 Andrews presented the draft 2027 –2031 Capital Improvement Plan (CIP), noting it reflects department 5 requests without prioritization. Several 2026 projects were deferred to 2027. 6 The committee discussed the Village's capacity to complete the proposed capital projects, the timing of 7 bond financing, and several individual project listings. Staff indicated the CIP would be refined during the 8 2027 budget process. 9 10 The committee requested future reviews include capital reserve balances for deferred projects and a 11 discussion of the Village's emergency capital reserve. Staff also reported ongoing work on the Highway 57 12 utility extension and marina financing. 13 Action Items: 14 • Staff to prepare a single-page 2027 CIP summary by fund for distribution at the next meeting. 15 • Staff to prepare a capital reserve schedule identifying funds levied by project and current 16 allocation status. 17 • A rainy day reserve assessment to be placed on a future Finance Committee agenda. 18 • Andrews to follow up with RVL on the service area review for the Highway 57 utility extension and 19 report back. 20 21 6. Staff Reports 22 Andrews introduced the Staff Reports agenda item as a standing placeholder for future use, noting that 23 quarterly financial reporting — both operational and capital — could be presented under this item in 24 future meetings if the committee wishes to formalize that practice. 25 26 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 27 a. Propane for Village Facility 28 Andrews noted that the propane bidding process is ongoing. No further action taken. 29 30 b. 2027 Budget: Preliminary Review and Discussion 31 Gannik confirmed that a budget document is being prepared with 2025 audited actuals, 2026 quarter 1 32 and quarter 2 figures, the approved 2026 budget, and a preliminary 2027 draft — broken down by 33 department and expense category. This detailed review is anticipated for the August meeting. 34 35 c. 2027 CIP: Preliminary Review and Discussion 36 Carried forward. See Item 5c above. 37 38 8. Next Meetings 39 a. July 27, 2026; 10:00 AM 40 The next Finance Committee meeting is confirmed for July 27, 2026 at 10:00 AM. 41 42 b. August Meeting 43 Following a discussion of member availability, the committee scheduled the August Finance Committee 44 meeting for Monday, August 31, 2026 at 9:00 AM. 45 46 9. Adjourn 47 Motion to adjourn at 1:49 p.m. was made by Laszkiewicz and seconded by Kelly. Motion carried — all ayes 48 Minutes of the July 13, 2026, Meeting of the Finance Committee - Approved 3 Minutes submitted by Julie Thyssen, Village Clerk 1