Personnel Committee — Minutes

1 PERSONNEL COMMITTEE MEETING MINUTES 1 Monday, June 23, 2026, 9:00 AM 2 Unapproved 3 4 1. Call to Order 5 Chair Howson called the Personnel Committee meeting to order on Tuesday, June 23, 2026, at 9:02 A.M. 6 7 2. Roll Call 8 Present: Louise Howson and Brigid White. Patrice Champeau excused 9 Administrator Benjamin Andrews and Village Clerk Julie Thyssen, Fire Chief Mike Goldstone. 10 11 3. Approve Agenda 12 Motion to approve the agenda was made by Howson and seconded by White. Motion carried — all ayes. 13 14 4. Approve Minutes 15 a. May 26, 2026 16 Motion to approve the minutes of the May 26, 2026 Personnel Committee meeting was made by Howson 17 and seconded by White. Motion carried — all ayes. 18 19 5. Comments, Correspondence, and Concerns from the Public 20 None 21 22 6. Discussion/Action Items 23 a. Location of Personnel Committee Meetings 24 The Committee discussed the possibility of relocating meetings to the larger meeting room to allow for 25 remote public participation via Zoom. Concerns were raised regarding the potential inadvertent disclosure 26 of sensitive personnel information in a recorded or streamed format. Andrews suggested a case -by-case 27 approach: when agenda items are of general public interest, the meeting would be scheduled in the larger 28 room with Zoom capability; otherwise, the current location would be maintained. The Committee reached 29 consensus to proceed on that basis. 30 31 b. Employee Handbook Review; Fire Department Support 32 Andrews presented a draft Employee Handbook policy regarding employee participation in the Sister Bay–33 Liberty Grove Fire Department. Fire Chief Mike Goldstone provided comments on the importance of 34 employer support for maintaining a volunteer fire department. 35 36 The Committee discussed and reached consensus on several revisions to the draft policy, including 37 allowing employees to respond to emergency calls without prior supervisor approval while notifying their 38 supervisor as soon as practicable; providing up to one hour of paid response time, with additional time 39 charged to PTO or unpaid leave; requiring employees to notify, rather than obtain approval from, their 40 supervisor before joining the Department; permitting the use of village vehicles to travel to the fire station 41 for emergency response while maintaining restrictions on non -emergency use; adding a non -retaliation 42 provision; and strengthening the policy's opening statement recognizing the importance of volunteer fire 43 service. 44 Action Items: 45 • Andrews to prepare a revised second draft of the Fire Department Support policy incorporating 46 all discussion points above, including: revised emergency response language, one -hour paid 47 Minutes of the June 23, 2026, Meeting of the Personnel Committee – Approved 2 compensation provision, notification-based enrollment language, clarified vehicle use provisions, 1 non-retaliation clause, and a strengthened opening statement. 2 • The revised draft to be distributed to all department managers — including Utilities Director 3 Megan — for review and comment prior to the next meeting. 4 • The revised draft to be placed on the next Personnel Committee meeting agenda for review and 5 action. 6 • Following Committee approval, the policy to be forwarded to the Village Board for action, with a 7 target of the July board meeting, given that no written policy currently exists and at least one 8 employee is actively serving under the existing informal arrangement. 9 10 7. Executive Session 11 a. Wisc. Stats. 19.85(1)(c) 12 b. Preliminary Consideration of Personnel Matters 13 The Committee voted by roll call to convene in closed session pursuant to Wis. Stats. §19.85(1)(c) to 14 consider employment, promotion, compensation, or performance evaluation data of a public employee. 15 Motion to convene in executive session carried — all ayes (Howson — aye, White — aye. 16 17 The Committee convened in closed session at 10:15. 18 19 8. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 20 a. Employee Handbook Review; Comprehensive Review 21 b. Job Description Review 22 c. Budget: Compensation Schedule & COLA 23 24 9. Next Meeting Date 25 TBD 26 27 10. Adjourn 28 Motion to adjourn at 11:35 by Howson, seconded by White. Motion carried — all ayes. 29 30 31 Minutes submitted by Julie Thyssen, Village Clerk 32