Parks, Property & Streets Committee Meeting — Agenda packet

POSTED ON: 5/28/2026 PARKS, PROPERTY & STREETS COMMITTEE MEETING AGENDA MONDAY, JUNE 1, 2026, AT 1:00 PM Sister Bay Liberty Grove Fire Station – 2258 Mill Road, Large Meeting Room To access the meeting electronically, click: https://zoom.us/j/4439901723?pwd=yAVpi40M1OIqgNufcVUE8XWCUSkKaH.1&omn=97063638580 Meeting ID: 443 990 1723 Passcode: 304078 To connect by phone: 1-301-715-8592 - Meeting ID 443 990 1723# For additional information visit: www.sisterbaywi.gov and click ‘Meetings’ AGENDA 1. Call to Order & Roll Call 2. Approve Agenda 3. Approve Minutes: a) May 4, 2026, Regular Meeting 4. Comments, Correspondence, and Concerns from the Public 5. Discussion/Action Items a) Memorial Bench Policy Discussion b) Memorial Bench Submissions for Review i. Winn Family Memorial Bench Application ii. Strang Family Memorial Bench Application iii. Janko Family Memorial Bench Application iv. Rafferty Family Memorial Bench Application c) DNR Encumbrance d) HWY 57 Trail – DOT Concerns e) Logerquist Property - Vision/Maintenance for Site f) Cold Storage Procurement 6. Staff Report 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 8. Next Regular Meeting: a) July 6, 2026 at 1:00 PM 9. Adjourn Public Notice – PARKS, PROPERTY & STREETS COMMITTEE MEETINGS ONLY For questions regarding the above agenda items or to review the related files, call the Administration Office (phone number below) or email info@sisterbaywi.gov. To submit letters in support or opposition of an agenda item, email adminassist@sisterbaywi.gov by 4:00 p.m. the day before the meeting. Letters received after the meeting packet has been mailed will NOT be sent to committee members but will be SUMMARIZED at the meeting. It is possible that members of, or quorum of, other governmental bodies may attend the meeting to gather information; no action will be taken by any governmental body other than the body specifically referred to above. Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aid or accommodation at no cost to the individual. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible, preferably a minimum of 48 hours. For additional information or to request this service, contact the Sister Bay Village Administration Office at 854-4118 or by writing to the Village Administration Building, 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234. Copies of reports and other supporting documentation are available for review at the Village Administration Building during operating hours (8 a.m. – 4 p.m. Mondays through Thursdays, and 8 a.m. – 12:00 p.m. Fridays). The Village of Sister Bay is an Equal Opportunity Provider & Employer 1 Committee Chair, Trustee – Louise Howson 2 Trustee - Vacant 3 Trustee - Nate Bell 4 Citizen Member - Jerry Ahrens 5 Citizen Member - Mike Laszkiewicz Village Administrator – Benjamin Andrews Department Director – Erik Linczmaier Administrative Assistant – Sarah Bertges 1 PARKS, PROPERTY & STREETS COMMITTEE MINUTES 1 MONDAY, MAY 4, 2026 2 (Approval Pending) 3 4 5 1. Call to Order & Roll Call 6 May 4, 2026, meeting of the Parks, Property & Streets Committee was called to order by Committee 7 Chair Howson at 1:00 P.M. 8 9 Committee Members Present: Committee Chair Louise Howson and members Jerry Ahrens, Nate 10 Bell, and Mike Laszkiewicz 11 12 Staff Members Present: Village Administrator Benjamin Andrews, Parks & Streets Director Erik 13 Linczmaier, and Administrative Assistant Sarah Bertges 14 15 Public Present: Rachel Stollenwerk, Abby Doobie, Erin Peddle, Jill Wiebe 16 17 2. Approve Agenda 18 Motion by Bell, second by Ahrens, to approve the agenda. Motion carried – all ayes. 19 20 3. Approve Minutes April 6, 2026, Regular Meeting 21 Motion to approve the April 6, 2026 minutes as presented by Bell, Second by Ahrens. Motion carried 22 – all ayes. 23 24 4. Comments, Correspondence, and Concerns from the Public 25 Correspondence received from Top of the Thumb was acknowledged. 26 27 5. Discussion/Action Items 28 29 a. Northern Door Sports and Recreation; Proposal; Facility Reservations Management 30 Andrews reported that following the previous meeting, Northern Door Sports and Recreation 31 revised their proposal to cover facility reservations management specifically for the tennis courts, 32 gazebo, and sports complex. The revised annual fee is $1,450. Laszkiewicz relayed feedback 33 gathered from local residents and court users. Key concerns included ensuring the system does not 34 become overly bureaucratic, preventing preferential reservations, guaranteeing walk-up access on 35 open courts, and ensuring courts vacated by no-shows remain available to the public. Rachel 36 Stollenwerk, representing Northern Door Sports and Recreation, confirmed that all of these 37 parameters — including reservation frequency limits, advance booking windows, and no-show 38 forfeiture rules — can be configured during the onboarding process. 39 The committee discussed the primary benefits of the proposal: reducing staff time and burden, 40 improving public access through real-time calendar visibility, and beginning a broader modernization 41 of village reservation systems including data collection useful for grant applications and budget 42 planning. 43 The committee agreed to delegate parameter-setting to staff, with Laszkiewicz offering to serve as a 44 liaison during onboarding. The recommendation will be forwarded to the Village Board for approval 45 at the May 19 meeting. 46 Motion to recommend approval of the Northern Door Sports and Recreation proposal to the Village 47 Board, and to authorize staff to work with Northern Door Sports and Recreation to establish 48 reservation parameters, consulting appropriate parties as needed, was made by Bell and second by 49 Ahrens. Motion carried — all ayes. 50 51 2 Minutes of the May 4, 2026, meeting of the Parks, Property & Streets Committee – unapproved 2 b. Memorial Bench Policy Discussion 1 Andrews provided an update, noting that cost estimates for bench installation under the revised 2 policy are still pending from the contractor. The committee expects costs to be available for the June 3 meeting. 4 The committee reached consensus on the following policy direction: a two-tiered location system 5 will be established, with Waterfront Park and Marina Park designated as Tier 1 (premium locations), 6 and the sports complex, dog park, and bike path/trails designated as Tier 2. Pebble Beach will be 7 explicitly excluded as an approved bench location. The renewal responsibility rests with the 8 applicant, with no staff obligation to initiate outreach. The full policy, including costs, tiered 9 structure, and updated language, will be brought back for formal adoption at the June meeting. 10 Additionally, the committee directed staff to draft communications for current bench holders whose 11 agreements may have expired, and to utilize email where available. Staff will also consult the Sister 12 Bay GIS inventory to confirm the total number of active benches. 13 14 c. Memorial Bench Submission for Review — Janko Family 15 The committee determined that the Janko family submission, along with other outstanding 16 applications, will be reviewed after the updated Memorial Bench Policy is formally adopted at the 17 June meeting. 18 19 d. DNR Encumbrance Update 20 Andrews reported that the DNR has confirmed the revised appraisal is acceptable. The encumbrance 21 resolution requires a land swap of approximately 0.6 acres valued at $549,000, which should 22 preferably serve users of Waterfront Park. 23 Two potential replacement parcels were discussed: the parcel currently occupied by the 24 administration building (contingent on the Triangle Road project proceeding), and a portion of 25 Marina Park to the north of the marina. The committee directed Andrews to investigate both 26 options, confirm eligibility and acceptability with the DNR, and return with a recommendation. An 27 appraisal of the selected parcel will follow. 28 29 e. Schedule Walking Tour and Tree Placement – May 2026 30 The committee addressed two components of this item separately. 31 Regarding tree placement, Ahrens indicated he did not believe a walking tour was necessary to 32 approve the four proposed tree locations as marked in the packet — two Burr Oaks and two Autumn 33 Blazes — to be planted in front of Al Johnson's parking lot area along the waterfront. 34 Motion to approve the tree placement locations as identified on page 27 of the packet, consisting of 35 Burr Oak and Autumn Blaze plantings, was made by Ahrens and second by Bell. Motion carried — all 36 ayes. 37 Regarding the walking tour, the committee agreed to postpone it until August to allow time for 38 recently approved plantings and improvements to develop, and to await the filling of the vacant 39 trustee seat. A date will be confirmed at a future meeting. The tour will be informational in nature, 40 with any action items to be brought forward at a subsequent regular meeting. The sports complex 41 area, including the dog park and parks building, was identified as the preferred tour focus. 42 43 6. Executive Session 44 Motion to suspend the rules and move Item 6a to the end of the agenda was made by Laszkiewicz 45 and second by Ahrens. Motion carried — all ayes. 46 Item reordered — see below following Item 9. 47 48 7. Staff Report, Board Update 49 Linczmaier reported on several operational matters. Street sweeping following the winter season 50 was noted by Howson as significantly improved over the prior year, attributed in part to a heavier-51 3 Minutes of the May 4, 2026, meeting of the Parks, Property & Streets Committee – unapproved 3 than-usual sand application due to the severe winter. The railing installation along the waterfront 1 steps was noted as a welcome improvement. 2 Linczmaier updated the committee on a recently completed mezzanine addition at the parks shop 3 building, providing needed overhead storage. It was noted this was an oversight from the original 4 construction and should not require further additions. 5 Linczmaier provided an update on the gazebo project, noting a minor budget overage that will be 6 offset against future Municipal Reimbursement Fund (MRF) allocations. Staff will ensure the Finance 7 Committee is informed. 8 Regarding drainage on South Spring Road, Linczmaier reported that a resident discovered and 9 cleared a previously unknown culvert near the roadway, which resolved significant standing water. 10 Staff will ensure the culvert is entered into the GIS system and added to the maintenance schedule. 11 The county will still be consulted regarding additional ditch grading. 12 A resident of Woodcrest Village addressed the committee, noting that water levels in the adjacent 13 wetlands reached historically high levels this season, with concern about water approaching 14 residential buildings. The resident asked that any drainage improvements on South Spring Road not 15 worsen conditions in the wetland area. The committee and staff acknowledged the concern and 16 noted it will be considered in any future drainage work. 17 18 8. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 19 The following items were identified for future agendas: 20 -Howson suggested inviting a Frontier Communications representative to provide a broadband 21 service update, including coverage progress within village boundaries. The committee agreed this 22 would be appropriate for a future Parks Committee meeting. 23 -Bell requested that staff compile a report on the current condition of the Logerquist property, 24 including a summary of prior work completed and options for an appropriate inspection, in advance 25 of a broader discussion on the property's intended use and any associated investment. Linczmaier 26 noted for the record that the barn on the property is still used intermittently by village crews for 27 overflow storage, and that clean, empty buckets associated with the village's new composting 28 program are being stored in a shed adjacent to the home. The committee acknowledged these 29 operational considerations would need to be factored into any future plans for the property. Staff 30 acknowledged the request and will prepare materials for the June meeting. 31 32 9. Next Regular Meeting June 1, 2026 at 1:00 PM 33 The next regular meeting of the Parks, Property & Streets Committee was confirmed for Monday, 34 June 1, 2026 at 1:00 PM. 35 36 6. Executive Session 37 a. Fiber Optic Discussion 38 39 Pursuant to Wis. Stats. §19.85(1)(g) — to confer with legal counsel for the governmental body who is 40 rendering oral or written advice concerning strategy to be adopted by the body with respect to 41 litigation in which it is or is likely to become involved. 42 Motion to convene into closed session was made by Bell and second by Ahrens. Motion carried by roll 43 call vote: Aye: Howson, Bell, Ahrens, Laszkiewicz. 44 45 10. Adjourn 46 Motion by Laszkiewicz, second by Ahrens to adjourn the meeting in executive session at 2:49 PM. 47 Motion carried all - ayes. 48 49 Respectfully submitted by Sarah Bertges, Administrative Assistant. 50 4 1 Ben Andrews From: Sarah Bertges <adminassist@sisterbaywi.gov> Sent: Tuesday, May 26, 2026 2:53 PM To: Louise Howson Cc: Ben Andrews Subject: Flower Pot Angel Letter Attached Attachments: SKM_C450i26052614390.pdf Hello Louise, I received the attached letter 5/21/2026 from Sharon of The Flower Pot Angels. Thought you would like to be kept in the loop. Sarah Bertges Administrative Assistant Village of Sister Bay PO Box 769 Sister Bay, WI 54234 (920) 854-4118 adminassist@sisterbaywi.gov Population 1205 (per 2024 DOA estimate) NEW Office Hours: Monday – Thursday 8:00 AM – 4:00 PM Friday 8:00 AM – 12:00 PM (Fridays immediately preceding an election will be open until 5:00 PM for voter registration) 5 6 Page 1 STAFF REPORT Date: June 1, 2026 To: Parks, Property and Streets Committee (“Parks Committee”) Re: Memorial Bench Policy Review Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Receive/File PRIOR ACTION/REVIEW Recent Parks Committee meetings included extensive discussion on the Memorial Bench Program, the pending bench requests, and the need to review and update the existing policy. From the November 3, 2025 , Parks Committee meeting: The Committee voted to enact a moratorium on accepting new bench applications until the policy is reviewed, a working GIS map of all bench locations is completed, the waiting list is updated, and two outstanding bench requests remain postponed. From the December 1, 2025, Parks Committee meeting: The Committee reviewed the existing policy, noting the current moratorium and the two pending applications. New GIS mapping has been completed and displays existing benches. Discussion topics included: updating bench pricing to reflect actual costs, evaluating whether “historical significance” should remain a requirement, considering a tiered location system (prime waterfront vs. other park locations), and potential new bench locations along the future Highway 57 Trail. Staff was directed to gather current bench cost information and potential new materials or frame styles. At the April 6, 2026 , Parks Committee meeting, staff presented an updated cost analysis demonstrating that the actual cost to install a memorial bench average $4,781, significantly higher than the existing $1,000 donation rate. Committee members discussed whether future pricing should aim for full cost recovery or continue to treat the program as a partially subsidized community service. They also requested tha t staff explore outsourcing the routing work and consider alternative fabrication methods to reduce labor demands. 7 Page 2 The Committee held further discussion on establishing a tiered system for bench placement, maintaining stricter eligibility criteria for high ‑demand waterfront locations such as Waterfront Park and Marina Park, while allowing more accessible placement standards in secondary locations, including the Sports Complex, Dog Park, and Bike Path. Finally, the Committee reached consensus to revise the renewal process so that responsibility for renewal inquiries and the continuation of terms would rest with the memorial sponsors rather than with Village staff. Based on the Parks Committee’s May 4, 2026 discussion, staff have updated the draft Memorial Bench Policy to incorporate the tiered location system previously supported by the Committee, including designation of Waterfront Park and Marina Park as Tier 1 locations and the Sports Complex, Dog Park, and Bike Path/Trails as Tier 2 locations. Pebble Beach remains excluded from both tiers. FINANCIAL INFORMATION PREVIOUS INFORMATION: Committee request, total cost to construct memorial benches at staff’s charge-out rate 2026 year: Total cost $4,781 compared to hourly rate $2,941.62. UPDATE: Erik is working with a contractor to obtain additional information, which will assist the committee with making a decision regarding the price of the memorial bench. While preliminary information has been reviewed in earlier meetings, the updated cost estimate —necessary for establishing the final bench prices for both tiers—has not yet been provided from the contractor as anticipated . Staff expect to receive this information prior to the next Parks Committee meeting. ATTACHMENT(S) 1. Commemorative Bench Program Policy and Donation Agreement (DRAFT-June 2026) 8 1 Village of Sister Bay Commemorative Bench Program Policy and Donation Agreement (DRAFT) (Approved by the Village Board on [Date]) Policy Purpose: It is the policy of the Village of Sister Bay to accept donations for the purpose of installing commemorative benche s within Village parks and pub lic spaces to honor someone special, remember a loved one, or recognize a special event or achievement. Benches placed in Tier 1 locations (Waterfront Park & Marina and Marina Park) must meet a heightened threshold of historical significance to the Village of Sister Bay. Bench placements in Tier 2 locations (Sports Complex, Dog Park, Bike Path and Trails) may meet less stringent requirements. Benches that commemorate significant events in Village histor y will be determined by the Village Board with assistance from the Sister Bay Historical Society. Donation Purpose: Donations will be accepted only for the purchase and installation of park benches approved by the Village of Sister Bay. Tier 1 Policy Statements: 1. Individuals that wish to be commemorated wi th a physical memorial must have a direct affiliation with, or have lived in, the Village of Sister Bay and have made significant contributions to our community . Memorials need to reflec t the Village's “culture” and recognize the person's overall historical significance. Memorials need to “tell the story” of the Village of Sister Bay. 2. Donors will submit a written statement outlining the connection between their honoree and the Village of Sister Bay, in alignment with the Tier 1 purpose. 3. The location of Tier 1 memorial benches shall be sited according to the master plan layout of the Village parks and public spaces. The approved spaces include: a) Waterfront Park b) Marina and Marina Park *Pebble Beach is not an approved location for either tier 1 or 2. 4. Cost of a memorial bench shall be $[Price] (T ier 1) which includes all materials, labor, and installation, along with any necessary maintenance endowment. 9 2 Tier 2 Policy Statements: 1. The commemorative bench program applies broade r, more inclusive criteria that still align with the policy requirement for honorees to have a connection to Sister Bay, but do not require significant historical impact. Standards can include: a. Honorees who lived in or were affiliated with the Village of Sister Bay, even if their contributions were personal, informa l, or community-oriented rather than historically impactful. b. Individuals who provided service, volunt eerism, or positive engagement in the community, regardless of scale. c. Residents or community members whose presence or everyday contributions enriched the community in meaningful, but not historically defining, ways. d. Persons remembered primarily for family, personal, or neighborhood connections within Sister Bay. 2. Donors will submit a written statement outlining the connection between their honoree and the Village of Sister Bay, in alignment with the Tier 2 purpose. 3. The location of Tier 2 memorial benches shall be sited according to the master plan layout of the Village parks and public spaces. The approved spaces include: c) Sports Complex d) Dog Park e) Bike Path and Trails *Pebble Beach is not an approved location for either Tier 1 or 2. 4. Cost of a memorial bench shall be $[Price] (T ier 2) which includes all materials, labor, and installation, along with any necessary maintenance endowment. 10 3 General Policy Statements: 5. The Parks, Property, and Streets Committee will have final approval of requested memorials and the location of placement. The policy will be implemented by Village Staff. 6. Once donated, the memorial becomes the property of the Village, and it is prohibited for donors to decorate or add adornment to the memorial item. 7. Commemorative benches shall be constructed of wood with a metal frame and placed on concrete slabs where necessary. The commemoration statement will be routed directly on the bench. 8. The wording on the memorial will be limited to a) In memory of … b) In honor of … 9. A commemorative bench will remain in place for a term of ten (10) years from installation. At the conclusion of the term, the memorial sponsor is responsible for contacting the Village if they wish to renew their agreement. As of the adoption of this polic y, the Village will no longer initiate renewal notifi cations. The renewal fee will be the current program rate established by the Village at the time of renewal. Renewal reauthorizes the bench for an additional ten (10) years; the Village does no t guarantee the condition or location of the existing bench at the time of renewal. If no renewal request is received by the expiration date, the Village may remove, relocate, or offer the bench location to a new donor. 10. Donors must enter into a written donation agreement with the Village (attached). This document will specify the terms of any gift , which may include provisions regarding maintenance, life span, and donor recognition. 11. This policy will be reviewed annually and updated as necessary. 12. The master plan of public parks and public spaces will be reviewed and updated as necessary. 11 4 Commemorative Bench Program Donation Agreement Please complete this application to donate a park bench to the Village of Sister. Village staff will contact you regarding acceptance of your application and placement of your memorial. I wish to donate a memorial park bench  IN MEMORY OF  IN HONOR OF (check one) (limit of 23 characters including spaces) Donor Name: __________________________________________________________________ Address: ______________________________________________________________________ City, State, Zip:__________________________________________________________________ Email: _____________________________________________ Phone:_____________________ Alternate Contact Name: _________________________________________________________ Alternate Contact Address: _______________________________________________________ City, State, Zip:__________________________________________________________________ Email: _____________________________________________ Phone:_____________________ Desired location for placement of memorial: Tier 1 ($[Price]) ☐ Waterfront Park ☐ Marina and Marina Park Tier 2 ($[Price]) ☐ Sports Complex ☐ Dog Park ☐ Bike Path and Trails Enclosed is a fee for a park bench payable by ch e c k t o V I L L A G E O F S I S T E R B A Y . I h a v e a l s o attached a written statement (see back of form), which will be edited by village staff and posted on the village’s website. Completed form and payment can be mailed to PO BOX 769, Sister Bay, WI 54234. Questions on completion of this form can be directed to staff at (920) 854-4118 or email info@sisterbaywi.gov. I acknowledge that a monetary donation is being offere d to support Village of Sister Bay parks. I agree that I have read the entire Commemorative Bench Program Policy and understand the terms and conditions under which I am making this request. With this donation, the Village of Sister Bay will install a commemorative park bench for a period of 10 years engraved with the name of the designated honoree indicated above. After 10 years, the bench may be removed or refurbished with a future donation. I also grant permission for the Village of Sister Bay to compile and share the written statement about the honoree submitted with this request on their website for the public to enjoy. ______________________________________ ______ ______________ Signature Date 12 5 Commemorative Bench Program Honoree Details Want to remember an individual important to the area? Consider the following questions when creating your statement about your family member and/or loved one: While residing in the Village: *where were they employed or did they own their own business *did this person serve on any project committees *did this person conduct any volunteer service in the village *list any other significant contributions to Sister Bay Statements need not be overly long. Village staff will contact you at the email or number provided on the reverse of this form if clarification is needed. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 13 Page 1 STAFF REPORT Date: June 1, 2026 To: Parks, Property and Streets Committee Re: Memorial Bench Submissions for Review Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☒ Receive/File POLICY ISSUE(S) “Should the Parks Committee approve the requests for memorial benches under the Commemorative Bench Program Policy.” BACKGROUND INFORMATION The Village received a memorial bench application: 1. Winn Family Memorial Bench Application 9-19-2025 2. Strang Family Memorial Bench Application 8-18-2025 3. Memorial Bench Submission for Review- Janko Family 4-27-2026 4. Rafferty Family Memorial Bench Application 5-7-2026 . The request includes: • A proposed bench inscription in memory/honor of an individual (exact text submitted in application). • A written statement describing the honoree’s connection to the Village, as required by the policy. Under the Village’s Commemorative Bench Program Policy, memorials must meet several criteria: 1. The honoree must have direct affiliation with or have lived in the Village of Sister Bay and have made significant contributions to the community. Memorials must reflect Village culture and history. 2. Donors must submit a written statement outlining the honoree’s connection; staff may edit for clarity or length. These statements are posted on the Village website. 3. The Parks, Property & Streets Committee and/or Village staff have final approval on the memorial and location. 14 Page 2 4. Only Village ‑approved bench models and installation methods may be used, and the commemoration wording must be within “In Memory of …” or “In Honor of …” The Committee’s role is to determine whether the memorial meets the policy criteria related to the honoree’s connection, contributions, and suitability within the Village’s cultural and historical context. ACTION(S) Village Staff recommend reviewing the submission with the Committee, and determining if the approval meets the following: • The honoree’s contributions, as described in the written statement, meet the policy requirement of significant affiliation and contribution to Sister Bay, and • The requested bench location is consistent with the approved sitting areas in the policy. It would be desirable for each of the applications to have a decision made independently. If the Committee is in favor, the following motion may be made: “I move to conditionally approve the memorial bench request submitted by the ___________ Family, with final placement and acceptance contingent upon the applicant’s compliance with the forthcoming revised Commemorative Bench Program Policy.” POLICY ALTERNATIVE(S) The Parks could take the following actions: • Approve (Conditional) • Approve (As Presented) • Deny • Postpone 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 STAFF REPORT Date: May 4, 2026 To: Parks, Property and Streets Committee Re: Knowles-Nelson Stewardship Program; Encumbrance Resolution Options; Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☒ Receive/File BACKGROUND INFORMATION In 2011, the Village received a $1.4 million Knowles-Nelson Stewardship grant to acquire land for Waterfront Park. In 2015, the grant agreement was amended to allow the creation of parking along the highway near the park, reducing the park size by 0.063 acres. The lost land was replaced with 0.6 acres at the Marketplace Parking Lot, which became encumbered by grant restrictions requiring public access. Later, the Village approved a Development Agreement with The Dorr Hotel, granting exclusive use of some Marketplace lot stalls, violating the grant terms. Village Staff contracted professional appraisal services for an appraisal report for the real estate property (Lot 11, Mill Road). According to the appraisal report, the property’s market value is $549,000. The DNR reviewed the appraisal report and indicated it was acceptable for use. The next step in the process is to determine potential replacement land that meets the DNR’s conditions. The Parks Committee was provided with an update on May 4 th, 2026, and was provided with the opportunity to identify potential sites. Two options were identified: 1. Marina Park (Portion North of Marina) 2. Parking Parcels – Current Administration Building DETERMINATION Village Staff met wit h the DNR to discuss the options identified by the committee: Marina Park: The parcel is currently encumbered and would not be considered a viable option. 30 Parking Parcels: This would be considered a viable option; however, the site is only 0.24 acres, which would not meet the 0.60 acres required to meet the encumbrance. This site would need to be “bundled” with another site. Another option was identified during the conversation: Portions of Waterfront Park: The DNR discussed using the remaining portion of waterfront park to be encumbered. This would include multiple parce ls along the Marina are a as identified on the map: Parcels: 1810005312841L 0.220 acres 1810005312841L1 0.150 acres 1810005312841M 0.140 acres 1810005312841M1 0.180 acres TOTAL (Approx.) 0.690 acres Current DNR Encumbered Areas The parcels would be ideal because the value is likely higher than the $549,000 necessary and is greater than 0.60 acres. It is important to note that the area would need to remain as its current use in perpetuity. NEXT STEPS The Parks Committee is encouraged to identify a site to move forward on and obtain a survey/appraisal to identify the area/value . If the criteria are met as a result, the DNR would initiate a grant agreement amendment to exchange the existing area and move the encumbrance to a new site. ATTACHMENT(S) 1. Email from DNR 31 From: Roffler, Luke S - DNR To: Ben Andrews Cc: Louise Howson Subject: RE: DNR Encumbrance - Village of Sister Bay Date: Monday, May 18, 2026 12:51:08 PM Attachments: image001.png image002.png image003.png image004.png image005.png image006.png Ben, Thanks for sending this. Do you want to propose a few dates/times that work for you to discuss over a virtual meeting? Thanks. Luke S. Roffler Grant Manager, Knowles-Nelson Stewardship Program / LWCF / NCWC Wisconsin Department of Natural Resources 141 NW Barstow Street Waukesha, WI 53188 (608)294-8017 luke.roffler@wisconsin.gov dnr.wi.gov Our core values include professionalism, integrity, and customer service. Please visit our survey to provide feedback on your experience interacting with any DNR employee. From: Ben Andrews <administrator@sisterbaywi.gov> Sent: Tuesday, May 5, 2026 11:28 AM To: Roffler, Luke S - DNR <luke.roffler@wisconsin.gov> Cc: Louise Howson <louise.howson@sisterbaywi.gov> Subject: DNR Encumbrance - Village of Sister Bay CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Luke, Thanks for confirming earlier next month that the appraisal was appropriate. The Village’s appropriate committee met and discussed the next steps. The Village would like to explore two potential locations as suitable replacements: 32 #1 Marina Park – located adjacent to Waterfront Park. The parcel of Marina Park that is proposed is .0670 acres and is 950 ft away (aerial) from Waterfront Park. The park is primarily open space. An appraisal has not been conducted to determine a value. #2 Former Administrative Building (to be turned into Park) – This site is proposed to have 31 parking stalls and a green space. The site is 0.24 acres, and the current use has an appraisal of $248K. The change to parking may change the appraisal value of this site. I understand this is a small parcel and would potentially need to be combined with another replacement parcel to meet the requirements. Regardless, we wanted to check whether this was potentially eligible. Feel free to review. We would also be interested in setting up another time to briefly meet regarding the findings. Regards, Benjamin Andrews Village Administrator/Zoning Administrator Village of Sister Bay PO Box 769 Sister Bay, WI 54234 administrator@sisterbaywi.gov From: Roffler, Luke S - DNR <luke.roffler@wisconsin.gov> Sent: Thursday, April 9, 2026 10:05 AM To: Ben Andrews <administrator@sisterbaywi.gov> Cc: Louise Howson <louise.howson@sisterbaywi.gov> Subject: RE: SISTER BAY PARKING LOT UPDATE Ben, Good news, the appraisal has been reviewed and accepted for use. The revised report only includes Lot 11, which is the parcel with KN-Stewardship encumbrance. I can’t speak to whether the Village will want to move on from the larger parking lot. As far as the KNS conversion goes, the Village will need to find a suitable replacement parcel that meets or exceeds the following: Acreage: 0.60 acres Appraised value: $549,000 Recreational utility Preferably a parcel that serves the users of Waterfront Park, which is where the original 33 KNS conversion occurred. Preferably a parcel that replaces the lost parking stalls at Lot 11. Happy to jump on a call to talk through possible replacement parcels when you’re ready. Let me know if you have any additional questions. Thank you. Luke S. Roffler Grant Manager, Knowles-Nelson Stewardship Program / LWCF Wisconsin Department of Natural Resources 141 NW Barstow Street Waukesha, WI 53188 (608)294-8017 luke.roffler@wisconsin.gov dnr.wi.gov Our core values include professionalism, integrity, and customer service. Please visit our survey to provide feedback on your experience interacting with any DNR employee. From: Roffler, Luke S - DNR Sent: Monday, March 30, 2026 11:06 AM To: 'Ben Andrews' <administrator@sisterbaywi.gov> Cc: Louise Howson <louise.howson@sisterbaywi.gov>; kevin@dummanappraisals.com Subject: RE: SISTER BAY PARKING LOT UPDATE Thanks Ben. I will get this on the stack for review and reconnect when I hear back. Luke S. Roffler Grant Manager, Knowles-Nelson Stewardship Program / LWCF Wisconsin Department of Natural Resources 141 NW Barstow Street Waukesha, WI 53188 (608)294-8017 luke.roffler@wisconsin.gov dnr.wi.gov Our core values include professionalism, integrity, and customer service. Please visit our survey to provide feedback on your experience interacting with any DNR employee. From: Ben Andrews <administrator@sisterbaywi.gov> Sent: Friday, March 27, 2026 2:04 PM To: Roffler, Luke S - DNR <luke.roffler@wisconsin.gov> Cc: Louise Howson <louise.howson@sisterbaywi.gov>; kevin@dummanappraisals.com Subject: FW: SISTER BAY PARKING LOT UPDATE 34 CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Luke, I received the revised appraisal report for the DNR’s encumbrance. Before presenting to the Village’s committee, the Village is requesting that the DNR review the report and confirm that the value identified and the methodology are accurate and will be acceptable to the DNR before moving forward to getting the encumbrance resolved. Please review and let me know if you would like to have a conversation over the phone if there are any issues. Regards, Benjamin Andrews Village Administrator/Zoning Administrator Village of Sister Bay PO Box 769 Sister Bay, WI 54234 administrator@sisterbaywi.gov From: Janet Dumman <janet@dummanappraisals.com> Sent: Friday, March 27, 2026 10:55 AM To: Ben Andrews <administrator@sisterbaywi.gov> Subject: SISTER BAY PARKING LOT UPDATE Attached is the updated report for the parking lot (Lot 11) on Mill Road in the Village of Sister Bay. Please look it over carefully and address any questions or comments directly to Kevin at kevin@dummanappraisals.com or you may of course call him at the number listed below if you wish. Thank you for allowing us to be of service to you in this matter. Janet Dumman Dumman Appraisal Group, LLC 923 Lake Street – P.O. Box 65 Algoma, WI 54201-0065 35 Phone 920-487-2345 Email janet@dummanappraisals.com 36 Page 1 STAFF REPORT Date: June 1, 2026 To: Parks, Property and Streets Committee Re: HWY 57 Trail – DOT Concerns Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☐ Receive/File POLICY ISSUE(S) “Should the Parks Committee provide direction to Village Staff and REL on which design option to pursue in response to WisDOT’s “Clear Zone” concerns for the STH 57 Trail Project?” BACKGROUND INFORMATION Village Administrator Benjamin Andrews and Parks Committee Chairperson Louise Howsen met with representatives from Robert E. Lee & Associates (REL) to discuss recent correspondence from WisDOT regarding ongoing “Clear Zone Concerns” for the STH 57 Trail project. WisDOT has indicated that portions of the proposed trail may fall within the required safety clear zone adjacent to STH 57, and that this may necessitate either design changes or additional real estate acquisition. The DOT indicated that this is due to the vehicle incidents (“runoffs”) that occurred within the area, which is why the DOT is not using the standard that would normally be applied. REL and Village staff reviewed potential options to address these concerns. Below is a high-level summary of each option: 1. WisDOT Option – Maintain Full Clear Zone Compliance WisDOT has repeatedly stated that any segment of the trail located within the clear zone is unacceptable and may require relocation. If the trail must be moved farther from the roadway to meet clear zone requirements, the Village would need to purchase add itional right-of-way. This option requires additional real estate acquisition —more than originally anticipated —and would result in increased project cost. 37 Page 2 2. Urbanization of West Shoulder REL presented an alternative solution that would eliminate the clear zone conflict by urbanizing the west shoulder from Northwoods to Gatewood Drive. In this context, “urbanization” refers to the installation of curb and gutter, thereby changing the roadway classification and removing the full clear zone requirement. REL estimates this construction work at approximately $238,000. 3. No Change to Project (Maintain Existing Design) The Village could attempt to persuade WisDOT to accept the current design without modifications. REL and Village staff continue to assert that the design meets applicable safety and slope requirements. However, there is no guarantee that WisDOT will accept the design as - is, and delays or required revisions may still occur. NEXT STEPS The Parks Committee is asked to review these options and provide direction. Both Options 1 and 2 require additional cost —either through real estate, engineering, or construction. Once direction is given, Village staff will communicate with REL to proceed. ATTACHMENT(S) 1. Urbanization Cost Estimate 2. Real Estate Impact Comparison 3. Project Specifications (DRAFT) 38 OWNER Village of Sister Bay PROJECT STH 57 - Urbanize West Shoulder (Northwoords Dr to Gateway Dr) DATE 4/30/2026 Item Unit Qty. Unit Price Total Price 204.0110 Removing Asphaltic Surface SY 1000 6.00$ 6,000.00$ 305.0120 Base Aggregate Dense 1 1/4-Inch TON 100 20.00$ 2,000.00$ 460.5224 HMA Pavement 4 LT 58-28 S TON 250 98.00$ 24,500.00$ 601.0411 Concrete Curb & Gutter 30-Inch Type D LF 4500 18.00$ 81,000.00$ 608.0315 Storm Sewer Pipe Reinforced Concrete Class III 15-Inch LF 375 90.00$ 33,750.00$ 608.0318 Storm Sewer Pipe Reinforced Concrete Class III 18-Inch LF 400 95.00$ 38,000.00$ 611.0624 Inlet Covers Type H EACH 15 750.00$ 11,250.00$ 611.2004 Manholes 4-FT Diamter EACH 1 4,000.00$ 4,000.00$ 611.3230 Inlets 2x3-FT EACH 15 2,500.00$ 37,500.00$ SUBTOTAL 238,000.00$ TOTAL CONSTRUCTION 238,000.00$ TOTAL 238,000.00$ STh 57 - Urbanize West Shoulder (Northwoods Dr to Gatewood Dr) \\fs1\cadsurv\0200\0282\0282223\WisDOT\Design\QuantityEstimate\STH 57 Urbanization Estimate - WISDOT Bid Items 39 STH 57 Trail Right of Way Impacts Comparison Village of Sister Bay FEE 0.090 acres TLE 0.824 acres FEE 0.667 acres TLE 1.894 acres Urbanized Impacts, trail 5 feet behind curb Non-urbanized Impacts, trail shifted outside clear zone 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 Page 1 STAFF REPORT Date: June 1, 2026 To: Parks, Property and Streets Committee Re: Logerquist Property - Vision/Maintenance for Site Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Receive/File Village Staff were tasked with compiling the available documentation regarding the Logerquist Property. There were four documents available for documentation in the file, which included: • Documentation of Septic Maintenance on October 9th, 2025. • Appraisal - Market Value on 10/12/2023 from Pardee Appraisal Services LLC; Estimated at 1,285,000. • Appraisal - Property Appraisal on 09/21/2023 for White Housing along County Hwy ZZ from Norther Door Appraisal Services, LLC; Estimated at $872,000. • Appraisal - Property Appraisal on 09/21/2023 for Red House along County Hwy ZZ from Norther Door Appraisal Services, LLC; Estimated at $25,000. Photos of the exterior of the site are included as part of the packet. Previously Erik put together some brief information regarding the status of the maintenance on the site: Hi Ben, The Logerquist property has 13 structures. Three of these structures, chicken coop, well shed and washhouse are in rough shape. These building will need more then a coat of paint and new roof. They have structural damage and may have to come down or be rebuilt. The other buildings on the property will need landscaping, window work, paint jobs, new roofing, and minor siding repair. The goal would be to work on one building a year. Start by identifying what sta ff can and can’t do. If something is identified past the skill set of staff, then a professional concentrator will be hired to perform the work. Further, there are a number of inspection services that were researched and could be contracted to provide an in-depth inspection report for the property if the future use of the property would require it. This may be a few thou sand dollars for an exten sive report based on the property ’s structure and square footage. 69 Page 2 70 Page 3 71 Page 4 72 Page 5 73 Page 6 74 Page 7 75 Page 8 76 Page 9 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 Page 1 STAFF REPORT Date: June 1, 2026 To: Parks, Property and Streets Committee Re: Cold Storage Procurement Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Receive/File BACKGROUND INFORMATION At the direction of the Parks Committee, Village Staff conducted procur ement efforts for the Village of Sister Bay Co ld Storage Building . The issuance date was April 13 th, 2026 and the deadline for submission was May 15th, 2026. Two submissions were received. • TK Desing Build Inc. includes the full services for their bid. • Holden Shirey includes the roofing and soffit paining services in their bid. TK Design Build Inc Holden Shirey Base Bid – Roofing & Soffit Painting $35,100.00 $26,965.00 Alternative Smart Siding Replacement $171,350.00 N/A Alternative T1-11 Refurbishment N/A Alternative - Bus Carport Addition $40,000.00 N/A 140 Page 2 PRIOR ACTION/REVIEW PARKS, PROPERTY & STREETS COMMITTEE MINUTES MONDAY, MARCH 2, 2026 (Approved) 5c. Cold Storage Cost Estimates Linczmaier introduced Terry Hackl from TK Builders and Design, who presented cost estimates for cold storage building repairs. Hackl explained he had been working with Linczmaier for approximately six months after most local contractors were unresponsive to estimate requests. Hackl presented two estimate options: one using existing T1-11 siding material and another using SmartSiding. The current T1-11 siding is failing due to improper installation with horizontal framing and vertical panel placement, causing warping and leaks. For the T1-11 option, Hackl would add vertical supports at every seam, pre-stain material, and provide proper board installation against concrete to prevent moisture wicking. The SmartSiding option includes removing old sheeting, installing 7/16" OSB, and applying SmartSiding with 30-year warranty and 50-year product life. This maintenance-free option costs more initially but eliminates future staining requirements. The T1-11 option would need re-staining every 3-5 years after initial application. Both estimates include roof replacement with 30-year dimensional shingles due to severe curling and deterioration. A carport addition for the shuttle bus was included as a cost-plus allowance pending engineering requirements, as the current 13-foot eave height prevents a lean-to design that would accommodate the bus height. Budget discussion revealed approximately $36,000 remains available after $250,000 was spent on sewer lines for the new parks building. Estimates range from $217,000-$271,000, significantly exceeding available funds. Committee members debated project timing and scope. Bell suggested completing only the roof this year and deferring siding to future budget cycles. Laszkiewicz emphasized the need for competitive bidding per procurement requirements for projects exceeding $25,000 and questioned whether the full scope is necessary given the new large parks building. Bhirdo argued against piecemealing the project, noting the village has $2 million in undesignated funds available and stressing the importance of completing the bus carport as originally planned with the concrete pad extension. She advocated for using undesignated funds to complete the entire project. Andrews clarified that any work over $25,000 requires competitive bidding processes. After extensive discussion about budget implications and project prioritization, the committee reached consensus to pursue competitive bids for roofing and soffit painting, with carport design modifications to maintain roof continuity while potentially lowering the addition to accommodate future construction. Consensus was reached to direct staff to seek competitive quotes for roof replacement and soffit painting, with carport design considerations for future implementation. 141 Page 3 RECOMMENDED ACTION(S) Village staff recommends the Parks Committee Evaluate the bids and services based on the bid submissions and consider if the Committee would be seeking to make a recommendation to the Village Board. POLICY ALTERNATIVE(S) The Parks Committee could take the following actions: • Make Recommendation to Village Board • Seek Additional Information - Postpone • Reject Bids ATTACHMENT(S) 1. Simplified Invitation to Bid 2. Procurement Documents a. TK Design Build Inc b. Holden Shirey 142 Page 1 Village of Sister Bay Simplified Invitation to Bid Cold Storage Building The Village of Sister Bay (“Village”) seeks a quali fied contractor to perform improvements to the Cold Storage Building, with a base scope of roof replacement and so Ưit painting, and optional bid alternates for siding replacement and a shuttle bus carport addition (subject to design/engineering). This re flects the Parks, Property & Streets Committee’s consensus to proceed with competitive bids for roof replacement and so Ưit painting, while considering carport design to maintain roof continuity for future implementation. Project Summary Project: Cold Storage Building Improvements — R oofing & Soffit Painting (with Alternates) Issue Date: 4/13/2026 Bid Due: 5/15/2026, 12:00 P.M. Committee Review: 6/1/2026 Deliver To: a. If Physically: Mail/Drop Off to Village of Sister Bay, 2383 Maple Drive, Sister Bay, WI 54234 b. If Electronically: Submit via email to erik.linczmaier@sisterbaywi.gov Project Manager: Erik Linczmaier, Parks and Street Director, 920-421-3200. 143 Village of Sister Bay Simplified Invitation to Bid Cold Storage Building Page 2 Procurement Method This procurement is issued in accordance with the Village’s procurement policy and Wisconsin public construction requirements. Competitive bidding is required for work expected to exceed $25,000. Bids will be solicited, publicly received, and awarded to the lo west responsible bidder, considering responsiveness, competence, schedule, and price. Scope of Work Base Bid (Required): Roof Replacement • Remove existing roofing down to the deck; inspect the decking; replace damaged/rotted sheathing. • Install 30-year dimensional asphalt shingles (or approved equal). • New underlayment, ice/water shield per code, flashing, ridge vents, and accessories. • Coordinate with existing roof geometry to preserve continuity for potential future carport addition (no structural carport work in Base Bid). Soffit Preparation & Painting • Clean, prep, scrape, and prime soffits; apply finish coats per manufacturer specs. • Color to be selected by Owner; include mock-ups and one (1) color change allowance. Bid Alternates (Provide Separate Prices): Alternate 1 — Siding Replacement (SmartSiding system): Remove failing siding; install 7/16" OSB sheathing; furnish and install SmartSiding (manufacturer’s 30-year warranty/50-year product life); trim and sealants; include scaffolding, WRB, flashings, and standard accessories. Alternate 2 — Siding Refurbishment (T1-11 approach): Add vertical supports at seams; pre-stain material; correct interface at concrete to prevent moisture wicking; complete installation per best practice; note ongoing maintenance (re-staining 3–5 years). Alternate 3 — Shuttle Bus Carport Ad dition (Allowance/Design-Dependent): Price an engineered carport solution compatible with existing ~13-ft eave height constraints; include conceptual allowance pending engineering and permitting; propose options that maintain roof continuity with main structure. 144 Village of Sister Bay Simplified Invitation to Bid Cold Storage Building Page 3 Owner’s Budget: Committee discussion noted available funds and estimated costs ranging $200,000–$275,000, which exceed current available allocations; alternates may be exercised based on funding. (Budget figures are informational only; award will be based on bid prices and Village discretion.) Site Location Facility: Cold Storage Building Address: 2160 Autumn Court, Sister Bay, WI 54234 Access: Coordinate with the Project Manager for the site walk-through (if requested) Schedule • Site Walk-through (Optional): Until 5/8/2026 • Bid Due: 5/15/2026, 12:00 P.M. • Parks, Property, and Streets Committee Review: 6/1/2026 • Village Board Review and Potential Award: 6/16/2026 Minimum Qualifications • Active Wisconsin contractor license(s) as applicable. • Demonstrated experience with municipal roofing and building envelope projects of similar scale within the past five (5) years. • Ability to meet insurance and bonding requirements. Instructions to Bidders 1. Bid Format: Submit one (1) signed Bid Form via the delive ry methods. Clearly mark with “Cold Storage Building Improvements Bid” and Bidder name. 2. Inquiries: Questions regarding the procurement and project are to be submitted to the Project Manager by the deadline. 3. Site Visit: Bidders are responsible for site verification of dimensions, conditions, and coordinating access with the project manager. 4. Prevailing Wage: Not applicable to local projects. 5. Taxes: Village is exempt from Wisconsin sales tax; it includes only taxable items as required by law. 145 Village of Sister Bay Simplified Invitation to Bid Cold Storage Building Page 4 Insurance & Bonds • Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate. • Automobile Liability: $1,000,000 combined single limit. • Workers’ Compensation & Employer’s Liability: Statutory / $500,000. • Builder’s Risk: As applicable. • Performance & Payment Bonds: 100% of contract award (if required by Village/Statute; typically required for municipal public works). Evaluation & Award The Village will evaluate bids for responsiveness and re sponsibility and may consider price reasonableness, schedule, qualifications, references, and past performance. The Village reserves the right to: • Waive minor informalities; • Reject any or all bids; • Accept any combination of Bid Alternates; • Award to the lowest responsible bidder whose bid is most advantageous to the public interest. This approach aligns with the Village’s emphasis on competitive bidding and scope control for this project. Contract & Payment • Form of Contract: Short-form public works agreement inco rporating this ITB, Contractor’s bid, insurance/bond requirements, and standard terms. • Payment Terms: Progress payments monthly (or milestone-based), less 5–10% retainage until substantial completion; release upon acceptance and closeout. • Change Orders: Written, pre-approved by the Village; unit price schedule encouraged. Technical Standards • Roofing: ASTM-compliant shingles; manufacturer’s installation specs; ICE dam protection per Wisconsin Building Code; Roof sheathing replacement if necessary; ventilation per code; color selection by Owner. • Painting: Surface prep per SSPC standards; low-VOC coatings; warranty minimum one (1) year on labor and materials. • Siding (Alt 1): Manufacturer’s system components; WRB; flashings; sealed penetrations; warranties transferred to Owner. • Siding (Alt 2): Vertical supports at seams; pre-stained panels; corrected installation at concrete interface to avoid wicking; maintenance plan. • Carport (Alt 3): Provide a conceptual engineered approach ac counting for ~13-ft eave height; design to integrate with main roofline (straight across or slightly lowered) for continuity; permits and structural calcs included in price. 146 Village of Sister Bay Simplified Invitation to Bid Cold Storage Building Page 5 Bid Form: Bidder: __________________________________________________________ Address: _________________________________________________________ Contact: _________________________________________________________ Phone: _( )________-_________ Email: ________________________________@___________________________ Base Bid — Roofing & Soffit Painting: $__________.____ Alternate 1 — SmartSiding Replacement: $__________.____ Alternate 2 — T1-11 Refurbishment: $__________.____ Alternate 3 — Bus Carport Addition (Allowance): $__________.____ TOTAL: $__________.____ Authorized Signature: _________________________________ Date: _____/______/______ Additional Attachments • Attachment A: Detailed scope of work (SOW) showing Drawings, plans, and details that will meet the villages specific needs. (Owner-supplied or Contractor-developed). • Attachment B: Technical Approach, contractor will provide a description on how they will perform the work (roofing, painting, siding, carport). • Attachment C: Sample Contract Terms & Conditions. • Attachment D: Wisconsin Sales Tax Exemption Certificate. • Attachment E: Insurance & Bond Forms. • Attachment F: Bidder’s Qualifications Form & References. • Attachment G: Lists of subcontractors and their roles. • Attachment H: Project schedule/ timeline (start date, deliverables, final completion date) 147 148 149 150 151 152 153 154 Commercial Contracting Company LLC Village of Sister Bay – Cold Storage Building Improvements Proposal / Scope of Work Date: May 2026 Submitted To: Village of Sister Bay Project: Cold Storage Building Improvements – Roofing & Soffit Painting Project Address: 2160 Autumn Court, Sister Bay, WI 54234 Submitted By: Commercial Contracting Company LLC 193 US HWY 319 Tifton, GA 31794 Contact: Holden Shirey Email: holdenshirey@gmail.com Base Bid Pricing Roof Replacement $23,246.00 Soffit Preparation & Painting $3,719.00 Total Base Bid $26,965.00 Scope of Work Roofing Scope Commercial Contracting Company LLC shall provide all labor, materials, equipment, supervision, disposal, and incidentals necessary to complete the roofing improvements for the Village of Sister Bay Cold Storage Building. Work includes: Removal of existing roofing system down to the decking. Inspection of roof decking and replacement of damaged or deteriorated sheathing as necessary. Installation of synthetic underlayment. 155 Installation of ice and water shield in accordance with Wisconsin building code requirements. Installation of architectural dimensional asphalt shingles. Installation of new flashing, ridge vent systems, drip edge, pipe boots, and roofing accessories. Disposal and haul-off of all roofing debris. Final cleanup of the project area. All work shall be completed in accordance with manufacturer specifications, local building requirements, and industry standards. Soffit Preparation & Painting Scope Commercial Contracting Company LLC shall provide all labor and materials necessary for soffit preparation and painting. Work includes: Cleaning and preparation of soffit surfaces. Scraping and removal of loose or failing paint. Priming of repaired or exposed surfaces. Application of finish coating per manufacturer specifications. One owner-selected color allowance included. Final cleanup of all work areas. Technical Approach Commercial Contracting Company LLC will coordinate scheduling, material delivery, safety compliance, and quality control throughout the project duration. The project will be managed to minimize disruption while maintaining a clean and safe jobsite. Roofing work will be performed by experienced commercial roofing personnel and supervised by project management throughout installation. All debris will be removed daily, and final cleanup will be completed upon project completion. Project Schedule Estimated Start Date: July 2026 (subject to award and material availability) Estimated Duration: 5-8 calendar days Projected Completion: Within 10 calendar days of mobilization, weather permitting. Project Schedule: Mobilization and Material Delivery: Day 1 Roof Tear-Off and Deck Inspection: Days 1–2 Roofing Installation: Days 2–5 Soffit Preparation and Painting: Days 5–7 156 Final Cleanup and Punch List: Days 7-8 Workers’ Compensation Exemption Letter Commercial Contracting Company LLC currently has no direct employees subject to workers’ compensation requirements and operates utilizing subcontracted labor. Commercial Contracting Company LLC maintains General Liability insurance coverage and will ensure all subcontractors maintain their own required insurance coverage during project operations. If additional documentation is required by the Village of Sister Bay, it will be provided upon request. Subcontractor List Roofing Subcontractor Epic Roofing Services Inc. Scope of Work: Roofing labor and installation services. Roof tear-off and replacement. Installation of shingles, flashing, accessories, and related roofing components. Contractor Qualifications Commercial Contracting Company LLC is a commercial roofing contractor experienced in roof replacement, coatings, repairs, and exterior building improvements. Qualifications include: Active Wisconsin contractor licensing. HAAG Certified Commercial Inspector certification. ICC F-14 National Standard Roofing Contractor certification. OSHA 30-Hour Construction Safety certification. Experience coordinating commercial roofing and exterior improvement projects. The company maintains commercial general liability insurance coverage and utilizes experienced roofing subcontractors for project completion. Signature Submitted By: Holden Shirey Commercial Contracting Company LLC Holden Shirey 157 Date: 5/13/2026 158 PARKS & STREETS DIRECTOR’S REPORT Date: June 1, 2026 Board/Committee: Parks Committee Meeting Re: Monthly Report Author: Erik Linczmaier, Director 1. The county came through and rolled the ball fields and dog park. 2. Bob Bultman was able to perform a control burn of the wildflowers and grass located near the brick walking path. 3. Bridenhagen Tree & Landscape completed the committee’s municipal reimbursement project. All ten trees were planted successfully. 4. Julie Hein, the historical Sign project creator, has completed the final draft for committee review. This draft will be included in your packet for review. Julie is unable to attend this 159 month’s meeting, but I wanted to include a summary of her thoughts on process of the project. I thought it might be helpful to provide a summary on the project and the Historical Society review process as I prepare to submit the revised final draft exhibit panels for Village review and production approval. The Historical Society was invited to provide factual review. I spent the last few days carefully reviewing, organizing, and processing the narrative and feedback they provided. I then incorporated any appropriate factual corrections, image updates, and content refinements into the exhibits where they supported the scope and could be accommodated within the existing design structure. A portion of the Historical Society’s feedback went far beyond factual review and suggested broader changes to the interpretive approach, including a reconceptualization of one of the panels, expanded representation of individual businesses and families, and additional themes such as Little Sister Bay, specific historic buildings and families, cultural groups, expanded waterfront stories, travel across the bay, geological context, and more detailed settlement history. While I was able to incorporate some of those themes as small inserts, photo representations, quotes or captions, and while many of those ideas are indeed worthwhile, they are beyond the scope of the current two-panel project. I mentioned to them that the additional ideas would be best suited for future interpretive planning and would serve as excellent source material for their curator. I explained in my response to their review that in public interpretation, selection is necessary. A successful large-format exhibit panel must balance historical depth with clarity, readability, visual hierarchy, accessibility, visitor engagement, and an appropriate amount of content for the viewing environment. If the panels attempt to include every important person, business, site, cultural group or theme, the result becomes too dense to serve the public, or history, effectively. I further explained that this specific project was designed as an interpretive introduction to major themes as requested by the Village: settlement, commerce, the working waterfront, recreation, and change over time. The panels are intended to introduce the public to key historical themes through selected representative examples; wayside exhibits of this nature cannot, and should not, function as a comprehensive inventory of Sister Bay’s history. The absence of a specific name, business, family, group, or location does not suggest that it is unimportant; rather, it reflects the interpretive limits and public-facing purpose of this particular format. I recommended that the more detailed stories suggested in their comments, including individual businesses, families, ethnic communities, buildings, and waterfront sites, are far better suited to other types of interpretive media: the future waterfront museum perhaps, or the smaller proposed wayside exhibits near historic buildings, walking-tours, 160 museum exhibits, archives, oral histories, or even digital interpretation such as the development of an app. The purpose of this exhibit project was to provide a focused historical snapshot and visual catalyst, a starting point that sparks curiosity and encourages viewers to learn more through a visit to the Historical Society, the museums or joining a tour. The exhibit will be a wonderful launching pad for the further creation of in-depth interpretive exhibits on specific topics as was proposed earlier. Lastly, as you know, these are large panels, and they have been designed and developed with large-format interpretive exhibit best practices in mind. At this scale, the charge was to create an experience that is visually engaging, accessible, and easy to navigate, while encouraging visitors to look closely, make connections between images and information, and spend more time with the history being presented. The design balances clarity, readability, visual hierarchy, visitor engagement, and an appropriate amount of content for public-facing interpretation. In short, we invited factual review from the Historical Society, incorporated appropriate factual corrections, images and select content refinements, maintained the approved design direction and structure so we can stay on track for installation. The panels are now ready for Village review, approval, and production sign-off as the final step. 5. Miscommunication stone bench and counter: After going over so final details with the owner of Peterson Masonry it was discovered that the cost of material for the project was not included in the winning bid. The discovery of this halted any start date. I informed the owner that I will need a cost estimate for material, securement of additional funding and approval on a new start date before any work can be performed. Two weeks have now passed, and I have not heard back from Peterson Masonry. 6. Memorial Bench Cost: Cost of having staff construct bench with new concrete pad $3,303.42. Cost of having staff construct bench without concrete pad $2442.42. Totals include an average of staff’s charge-out rate. Bob Jischke, the committee’s recommended carpenter, failed to call me back after repeated attempts to contact him for a cost estimate. I will continue to try and 161 reach him in the hopes I will have a number from him for the upcoming meeting. Committee also asked for pre-manufactured options to consider. Silhouette plastic wood Grain Naturals Memorial L:8FT W:19-26” H16.5-32” cost $1,325.00 with two panels engraved. The bench comes in light brown, dark brown and gray. Contour Bench L:8Ft 2x4 Natural wood $562.00 plastic L:8 3x4 $1312.00 three leg L:8 plastic 4x4 $1759.00 three leg. 7. South Spring Road flooding: I met with Skyler from Stantec he will be putting together a conceptual plan for ditching along the east side of the road for the committee to review. I’m hoping to have this plan ready to present for July meeting. 162 8. Monroe trucking completed the fabrication and installation of the wood chipping cap. 9. Water Quality sign: The county recently became aware that the transfer of ownership and responsibility for ongoing cost for the signs cellular service was not clearly communicated at the time of distribution. The letter sent out from the county will be provided in your pocket for review. We do $500.00 in Parks code- membership dues to cover cost for this year. If committee 163 decided to move forward with paying for the cellular service a dollar amount can be budgeted for in the future. 10. Triptow’s tree service was hired to cut down five trees around the village. One at Gateway Park, one at Pebble Beach and three at the intersection of Woodland Dr and Forest Ln. 164 Village of Sister Bay | Parks Committee RE: Exhibit Review for Production Approval 26 May 2026 Dear Village Staff and Committee Members, I am pleased to enclose the draft exhibit panels for Village review. These final draft panels reflect the completed factual review process with the Historical Society. Their feedback was carefully reviewed and considered, and appropriate revisions were incorporated where they supported the project scope and could be accommodated within the existing design structure. As you review these files in your packet, please keep the following context in mind: Scale & Presentation: These are large-format exhibit panels, each measuring approximately 6 feet wide by 2 feet high. When viewed digitally on a computer screen, the text and graphics will appear more compressed than they will at full scale. Please review with the final installed size and viewing distance in mind. Design Direction & Readability: These final drafts represent the fully developed design direction, graphic layouts, and thematic structure for this project. At this stage, the visual framework is designed to balance substantial historical content with public readability, accessibility, visitor engagement, and the production schedule. Interpretive Approach: The panels are intended to provide a focused historical snapshot and visual catalyst, a starting point that sparks curiosity and encourages viewers to learn more. The exhibits are organized around the central interpretive themes established for this project: settlement, commerce, the working waterfront, recreation, and change over time. They use selected representative examples to tell a broader story rather than attempting to serve as a comprehensive inventory of Sister Bay’s history. More detailed stories can continue through future topic-focused wayside exhibits, walking-tour interpretation, waterfront museum exhibits, and other planned or proposed interpretation throughout the Village. As the panels move toward production, the most helpful feedback will be any comments that would affect approval or fabrication, including factual corrections, Village-specific concerns, production or installation considerations, or any pressing comment the Committee feels should be addressed before the panels move into fabrication. Comments may be provided by marking up the PDF directly or by sending written comments in one consolidated email, organized by panel and location. Please provide one consolidated set of Village committee comments by Thursday, June 4, so we can transition these files into fabrication for installation the week of June 15. If you have no additional requests for edits or comments on the exhibits themselves, please respond with “Approved for production,” and we will move the panels into proofing and fabrication. It has been a pleasure to develop these exhibits and to create an engaging, accessible public history experience for the Village of Sister Bay. Thank you for your time, leadership, and review of these final drafts as we move the project into production. Best regards, Julie 165 PROGRESS & PROSPERITY DRAWN TO BUILD COMMUNITY Drawn first by necessity and now by connection, generations have found livelihood, community, recreation, and inspiration along the waters of Sister Bay. As docks, mills, stores, roads, and businesses grew, Sister Bay became a place of commerce and connection. Over time, the waterfront shifted from working harbor to place of recreation, and inspiration, drawing residents and visitors back to the bay again and again. Waterfront Industry Takes Hold 1870s The Roeser Era 1880s-1930s today First Permanent Settlers 1854-1857 French explorer Jean Nicolet becomes one of the first Europeans to traverse the waters of Green Bay. Scandinavian immigrants, including John Thoreson and Ingebret Torgerson, build homes, farms, and piers, drawn by familiar landscapes and access to the bay. First European Passes By 1634 The Dimond brothers build a pier, sawmill, and grist mill, transforming Sister Bay into a working waterfront community. The Roeser family become central to the village’s economic and social life by expanding milling, shipping, and hospitality. Progress and Prosperity Early 1900s Stores and businesses of all kinds continued to develop and eventually made Sister Bay the commercial hub of northern Door. april 1912 Residents vote to break off from Liberty Grove and form their own village, seeking better roads, local control, and economic independence. Incorporation of Sister Bay july 1912 A devastating overnight fire destroys the business district at today’s Highway 42 & Maple. The village rebuilds, showing their resilience. The Great Fire 1900-1960s As forests are cleared, farming and orchards become the dominant way of life, reshaping both land and economy. From Logging to Agriculture 1969 A National Geographic article sparks a surge in visitors, transforming Sister Bay into a major tourism destination. Tourism Boom Begins 1971-1972 Sister Bay becomes the first municipality north of Sturgeon Bay with municipal utilities, reshaping the village permanently. Water and Sewer Revolution 1990s-present A modern marina and ongoing shoreline preservation projects reinforce Sister Bay’s identity as a place where public access to the water defines the community. Marina and Waterfront VisionBefore European Settlement pre-1600s The Potawatomi, Ojibwe, Ho-Chunk and Menominee peoples fish, hunt, and travel throughout the Peninsula. Village of Sister Bay and the Sister Bay Historical Society work together to preserve, share, and celebrate the stories that continue to shape this community. Preservation and Growth LOGGING, FISHING & FARMING DRAWN TO GATHER & ENJOY RECREATION & WATERFRONT DRAWN TO MAKE A LIFE Fishing, logging, and farming brought early settlers to Sister Bay, where land and water offered the resources needed to build a life. For generations, people have been drawn to this landscape for its beauty and richness in natural resources. First to make a life, later to make a living, and today to gather, recreate, and find inspiration. WHAT DRAWS YOU TO THE WATER? Explore the stories that connect this landscape to its people and its past. Discover how the land and waters of Sister Bay continue to shape its history. When they fished in deep water, the fishermen started out before dawn to lift the nets they set the day before. They would go maybe three hours out from shore and it would be mid afternoon before they returned. Ingrid Nelson Lawrenz The Fruit Growers Cooperative operated a processing plant that was vital to the region, providing a sales outlet for millions of pounds of cherries and apples annually. Sister Bay has become the commercial hub of the Door Peninsula. It offers the largest shopping center north of Sturgeon Bay! June 16, 1950, Green Bay Press-Gazette. Orrin Hansen in his grocery, 1939. The first bus service for Door County was provided by Ernest Isaacson of Sister Bay, 1927. Herman Grasse and cattle at Pebble Beach in Little Sister Bay, 1908. D r a w n T h r o u g h T i m e These select moments in history trace how people have been drawn to Sister Bay across generations. Consider how the land, water, and people of each era helped shape the village you see today. Laughing Waters fishing boat owned by Herman Erickson, 1910. Mills, docks, and freight boats once lined this shoreline, connecting Sister Bay to the forests, farms, and communities beyond the bay. Masterfreeze Corporation: Operating on Main Street from 1945 to 1966 as a major refrigeration assembly plant and premier industrial employer. Kitchen crew at Pisha’s, 1950s. Highway 42, Fall Festival, early 1960s. Couple on a sail sleigh. “Sister Bay Bays” baseball team. A Sunday cruise on Little Sister Bay with the old fish house in the background. Steamships were the main mode of travel for residents and tourists, circa 1912. The Roeser feed mill, sawmill, and dock. Ludwig and Hjalmer Seaquist at their blacksmith shop. Car dealers and garages included Becker’s, Brodd’s, Hendrickson’s, Roy’s, Logerquist’s and others. Kramer/Grasse dairy, 1935. Hand-painted billboard, late 1940s. National Geographic, 1969. Gibraltar students enjoy sodas at Rudy’s, 1958. NAL DRAFTNAL DRAFT FINAL DRAFTFINAL DRAFT FINAL DRFINAL DR FINAL DRAFTFINAL DRAFT FINAL DRAFTFINAL DRAFT FINAL DFINAL D FINAL DRAFTFINAL DRAFT FINAL DRAFTFINAL DRAFT FINALFINAL FINAL DRAFT — FOR VILLAGE PRODUCTION APPROVAL 166 1 4 8 9 7 2 11 14 16 19 B e pisha’s restaurant bunda’s store e A C D B Suffragist speaking to group at Bunda store/post office, 1912. Suffragist speaking to group at Bunda store/post office, 1912. The Carolina docked at Roesers, 1912. Steamships were the main mode of travel. The Carolina docked at Roesers, 1912. Steamships were the main mode of travel. Guests at the bar of the early Sister Bay Hotel. Guests at the bar of the early Sister Bay Hotel. Men cut ice with a converted Model T ice machine, 1941. Men cut ice with a converted Model T ice machine, 1941. Common tent for changing into swimming suits at the Growerly picnic area. Common tent for changing into swimming suits at the Growerly picnic area. The Casperson Funeral Sleigh. The Casperson Funeral Sleigh. It was a hard life, filled with dangers and privations, which all shared. If any happened to run out of food, others were ready to share what they had, and if there was an accident or sickness, all were ready to help. Jischke’s Meat Market, ‘Maple Inn,’ 1936. Jischke’s Meat Market, ‘Maple Inn,’ 1936. D sister bay hotel Sister Bay Historical Society People arrived at our docks in boats... landing cargo and passengers alike. And what a pleasant sight when the vessel turned the bluffs, stately and large as it hove in sight. And what excitement it was to be where friends were hilariously greeted, and trunks were carried on the backs of men to the inns. Helen Mills Clark, Where the Dinner Bell Rings, 1944. Sister Bay Correspondent, Door County Advocate, March 1876. Our sawmill furnishes employment to many hands both summer and winter. Good wages are earned in loading vessels in the season of navigation, and altogether we are a contented little community... all we want is more good citizens and a good hotel.” 4. 1857 torgerson home 10. 1896 moravian church 11. 1922 elmer hilander dairy 12. 1878 zion lutheran church 13. 1912 mickelson store 14. 1898 Liberty park lodge 15. 1914 Hotel du Nord 16. produce dock 17. anderson Meat Market 18. sister bay auto 19. isaacson Bus Line Travel back in time! Explore the Village of Sister Bay’s past. 1. 1854 The First Settlement 2. Little Sister Cemetery 3. Corner of the Past Museum Tour the 1875 Anderson family farmhouse and 15 renovated buildings. 5. 1877 First baptist church 6. 1972 Sister Bay sewer & water Dr. Fichtner’s home in the 1900s. 7. 1947 fruit growers co-op Canning factory and storage. 8. appleport school 9. co-op cheese factory 17 13 10 6 5 12 15 18 3 Transportation was by foot, horse, or boat. The arrival of Goodrich boats brought new people and more industry to the area. Dana Implement Tourists along Hwy 42, 1920s. you are hereyou are hereyou are here Roeser Lumber and feed mill john pahl hardware C Kellstrom’s dock Casperson Funeral Home fire of 1912 A sister bay shell station emil becker garage roeser homestead Sister Islands Sister Islands jisChke meat market Pisha’s Blacksmith Shop in another time HISTORY is all around you! Little Sister Bay Sister Bay White Pebble Beach in Little Sister Bay, circa 1900. Where it all began. The Sister Bay Hotel, taken from inside Bunda’s store, 1912. The Sister Bay Hotel, taken from inside Bunda’s store, 1912. Look out toward the bay. Imagine the shoreline alive with work—boats arrive, lumber mills run, goods move across docks, and shop doors open downtown to serve a growing village. Site of Dana Implement, 1904. Later Husby’s blacksmith, Brodd’s garage, and Jungwirth Hardware. Site of Dana Implement, 1904. Later Husby’s blacksmith, Brodd’s garage, and Jungwirth Hardware. The Roeser home also held the first post office, general store and creamery, 1910. The Roeser home also held the first post office, general store and creamery, 1910. Pisha’s restaurant and home. Pisha’s restaurant and home. Imagine Sister Bay John Pahl inside his hardware and furniture store, 1908. John Pahl inside his hardware and furniture store, 1908. Bunda store, where butter and eggs were bartered for buttons and other goods. Bunda store, where butter and eggs were bartered for buttons and other goods. Joe Pisha and Barney Hoefert in the blacksmith shop. Joe Pisha and Barney Hoefert in the blacksmith shop. Postcard from Kellstrom Dock. Postcard from Kellstrom Dock.Sister Bay Shell Gas Station. Sister Bay Shell Gas Station. Inside the Emil Becker Garage, later Masterfreeze Corporation. Inside the Emil Becker Garage, later Masterfreeze Corporation. youyou are hereare here you are here John Seaquist, 1954. The namesake islands of Sister Bay Downtown Sister Bay, circa 1915. The Steamer Sailor Boy: Exchanged manufactured goods and tools for local farm produce and hides while transporting passengers along Green Bay. Before this shoreline was protected from modern development in 2019, these smooth limestone rocks marked the site of the original 1854 Sister Bay pioneer settlement. Hotel du Nord postcard, 1939. Liberty Park Lodge and cottages, circa 1920. This aerial view captures the 1857 Torgerson property operating as the "Forest Idyll" resort, circa 1950s. Sister Bay Moravian Church, circa 1908. Sister Bay Auto, circa 1920s. Zion Lutheran Church, 1924. Swedish Baptist Church, circa 1905. The Old Anderson House at the Corner of the Past Museum grounds. 4 5 10 3 18 15 12 14 Al Mickelson’s General Store, circa 1912. 13 Anderson’s Meat Market, circa 1910. 17 FINAL DRAFTFINAL DRAFT FINAL DRAFTFINAL DRAFT FINALFINAL FINAL DRAFTFINAL DRAFT FINAL DRAFTFINAL DRAFT FINAL DRAFTFINAL DRAFT FINAFINA FINAL DRAFTFINAL DRAFT FINAL DFINAL D FINAL DRAFT — FOR VILLAGE PRODUCTION APPROVAL 167 168