Parks, Property & Streets Committee Meeting — Minutes

PARKS, PROPERTY & STREETS COMMITTEE MINUTES 1 MONDAY, JUNE 1, 2026 2 (Approved) 3 4 5 1. Call to Order & Roll Call 6 June 1, 2026, meeting of the Parks, Property & Streets Committee was called to order by Committee 7 Chair Howson at 1:01 P.M. 8 9 Committee Members Present: Committee Chair Louise Howson and members Jerry Ahrens, Nate 10 Bell, and Mike Laszkiewicz 11 12 Staff Members Present: Village Administrator Benjamin Andrews, Parks & Streets Director Erik 13 Linczmaier, and Administrative Assistant Sarah Bertges 14 15 Public Present: Abby Doobie, Erin Peddle, Jill Wiebe. Via Zoom: Terry Wolf 16 17 2. Approve Agenda 18 Motion by Bell, second by Ahrens, to approve the agenda. Motion carried – all ayes. 19 20 3. Approve Minutes May 4, 2026, Regular Meeting 21 Motion to approve the May 4, 2026 minutes as amended by Ahrens, second by Laszkiewicz. Motion 22 carried – all ayes. 23 24 4. Comments, Correspondence, and Concerns from the Public 25 Correspondence received from Flower Pot Angels was acknowledged. 26 27 5. Discussion/Action Items 28 5.a. Memorial Bench Policy Discussion 29 Andrews summarized revisions to the memorial bench policy as directed by the Committee. 30 The Committee reviewed the draft policy and directed the following amendments: 31 ● Section 9 (Removal): Replace the vague language stating the bench "may be removed or 32 refurbished with a future donation" after 10 years. The 10-year term shall instead be clearly 33 stated in Section 9, with the term commencing from the authorized date of the application form. 34 ● Approval Acknowledgment: An authorized Village representative signature line and expiration 35 date shall be added to the application form, with a copy returned to the applicant upon 36 approval. 37 ● Language shall be added stating that a good-faith effort will be made to install the bench in a 38 prompt manner following authorization. 39 ● The Committee agreed to eliminate the two-tier pricing structure in favor of a single flat fee of 40 $3,000 for all memorial bench installations, regardless of location, with the distinction between 41 tiers serving as a qualitative barrier rather than a pricing mechanism. 42 Discussion was had regarding bench material options (composite vs. wood), engraving/routing 43 feasibility, and pricing structure. Staff was directed to obtain spec sheets and samples from vendors, 44 identify comparable installations in other communities, and clarify the engraving process for 45 composite materials. 46 47 Motion to recommend to the Village Board approval of the Memorial Bench Policy with the language 48 changes noted and a fixed fee of $3,000 for both Tier 1 and Tier 2 locations was made by Laszkiewicz 49 and second by Howson. Motion carried — all ayes. 50 51 Minutes of the June 1, 2026, meeting of the Parks, Property & Streets Committee – Approved 2 5.b. Memorial Bench Submissions for Review 1 The Committee reviewed four pending memorial bench applications. The Committee determined it 2 was appropriate to honor all four applications under the new tier policy but with fee structure of 3 $1,000, as they were submitted in good faith prior to adoption of the revised policy. Applicants will 4 be contacted to complete updated forms reflecting the revised policy conditions and to identify a 5 specific bench location. 6 Motion to approve all four memorial bench applications under Tier 2 at the legacy fee of $1,000 was 7 made by Ahrens and second by Laszkiewicz. Motion carried — all ayes. 8 9 5.b.i. Winn Family Memorial Bench Application 10 Addressed under Item 5b. 11 12 5.b.ii. Strang Family Memorial Bench Application 13 Addressed under Item 5b. 14 15 5.b.iii. Janko Family Memorial Bench Application 16 Addressed under Item 5b. 17 18 5.b.iv. Rafferty Family Memorial Bench Application 19 Addressed under Item 5b. 20 21 5.g. DNR Encumbrance 22 Staff reported that Marina Park was confirmed to already be encumbered under a separate 23 Knowles-Nelson grant and therefore cannot serve as a replacement encumbrance site. Discussion 24 focused on an alternative parcel near Waterfront Park. The Committee directed staff to confirm with 25 the DNR whether acreage or appraised value is the controlling standard for the replacement 26 encumbrance, to consult with the county regarding valuation methodology for waterfront property, 27 and to minimize the area encumbered to preserve future flexibility. Staff was also directed to share a 28 link to the DNR's publicly available encumbrance portal and to explore adding the encumbrance 29 layer to the Village's GIS system. 30 31 5.h. HWY 57 Trail – DOT Concerns 32 Staff presented three options raised by the DOT regarding clear zone requirements for the Highway 33 57 Trail project: (1) pursue the project without changes and push back on the DOT's application of an 34 outdated standard; (2) urbanize the west shoulder to address the clear zone concern without 35 acquiring additional real estate; or (3) acquire additional right-of-way. The Committee expressed 36 strong opposition to the DOT's rationale, noting that the trail itself significantly improves safety over 37 current conditions and that the DOT previously denied a village request to lower the speed limit in 38 the corridor. 39 The Committee directed staff to coordinate with the project engineer and to engage Representative 40 Joel Kitchens to support a meeting with DOT leadership to advocate for proceeding without design 41 changes. Staff was also directed to prepare relevant financial projections for the Finance Committee, 42 including known 2026 engineering costs and a range estimate for potential 2027 expenditures. 43 44 5.i. Logerquist Property - Vision/Maintenance for Site 45 The Committee reviewed available documentation on the Logerquist property. The Committee 46 discussed the need to assess the feasibility and cost of making the structures habitable, and noted 47 that no maintenance funds have been allocated to date. 48 Rather than commissioning a formal inspection, the Committee directed Linczmaier to coordinate 49 with a volunteer contractor known to Bell who would conduct an informal walk-through of all 50 primary structures and report general findings — specifically whether rehabilitation is feasible and at 51 what approximate cost magnitude. No formal motion was made. 52 Minutes of the June 1, 2026, meeting of the Parks, Property & Streets Committee – Approved 3 1 5.j. Cold Storage Procurement 2 Staff presented two bids received for roofing and soffit painting work on the cold storage building. 3 The Committee noted that the bid from Holden Shirley did not specify shingle type, while TK Design 4 Build specified 30-year architectural shingles. The Committee directed staff to follow up with Holden 5 Shirey to clarify the shingle specification before a final award decision is made, with a deadline tied 6 to the next regular meeting. 7 Motion directing staff to follow up with Holden Shirey regarding shingle specifications prior to the 8 next meeting was made by Laszkiewicz and second by Ahrens. Motion carried — all ayes. 9 10 6. Staff Report 11 Staff reported that the seasonal gardener is beginning work during the week of the meeting. Staff 12 also noted that outreach to an engineer regarding South Spring Road flooding is underway, with a 13 preliminary report on drainage and culvert needs anticipated for the July meeting. The Committee 14 discussed the potential cost implications for property owners who lack culverts on their driveways 15 and directed staff to assess options including special assessment. 16 The Committee noted a pending invoice from Door County Health and Human Services related to a 17 cellular connectivity fee for a recently installed sign. Members expressed concern that this fee was 18 never disclosed during the sign approval process. The Committee directed staff to place the matter 19 on the July agenda, freeze payment in the interim, and report on the consequences of non-payment. 20 21 7. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 22 The Committee directed that the following items be placed on the July agenda: historical signage 23 discussion (in coordination with the Door County Historical Society) and the Door County Health and 24 Human Services cellular fee invoice. 25 26 8. Next Regular Meeting 27 a. July 6, 2026 at 1:00 PM 28 The next regular meeting of the Parks, Property & Streets Committee is scheduled for Monday, July 29 6, 2026 at 1:00 PM. 30 31 9. Adjourn 32 Motion by Bell, second by Ahrens to adjourn the meeting at 2:46 PM. Motion carried all - ayes. 33 34 Respectfully submitted by Sarah Bertges, Administrative Assistant. 35